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Home My WebLink About09-05-2018 agendaSaratoga City Council Agenda – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING SEPTEMBER 5, 2018 5:30 P.M. LIBRARY COMMISSION INTERVIEWS Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 INTERVIEWS: Time Name Commission Vacancies Incumbent 5:35 p.m. Roger Burgess Library 1 Term (10/1/18 - 9/30/2022) 1 Unexpired Term (10/1/2018 -9/30/2020 No 5:40 p.m. Cristina Meiser Library 1 Term (10/1/18 - 9/30/2022) 1 Unexpired Term (10/1/2018 -9/30/2020 No 5:45 p.m. Stacie Williams Library 1 Term (10/1/18 - 9/30/2022) 1 Unexpired Term (10/1/2018 -9/30/2020 No 6:00 P.M. JOINT MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Montalvo Arts Center 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on August 31, 2018 REPORT FROM JOINT MEETING Saratoga City Council Agenda – Page 2 of 5 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendations for Girl Scout Troop 61553 Recommended Action: Present commendations to the 11 members of the Girl Scout Troop 61553 for earning their Girl Scout Silver Awards. Proclamation to Declare September as Pain Awareness Month Recommended Action: Present the Proclamation to a representative of the U.S. Pain Foundation. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on August 15, 2018 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 08/14/2018 Period 2; 08/22/2018 Period 2; and 08/29/2018 Period 2. 1.3. Treasurer’s Report for the Month Ended June 30, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended June 30, 2018. 1.4. Amendment to Contract with Bellecci and Associates for the Prospect Road Improvements Project Recommended Action: Approve Amendment to Contract with Bellecci and Associates in the amount of $18,840 plus a contingency of $1,800 for additional work and authorize the City Manager to execute the same. 1.5. Budget Adjustment for the Koi Pond Improvement Project Recommended Action: Adopt Resolution transferring $65,000 from the Big Basin Way Turn-Around Project to the Koi Pond Improvement Project. Saratoga City Council Agenda – Page 3 of 5 1.6. Motor Vehicle (MV) Resolution Restricting Parking on both sides of Montalvo Road Recommended Action: Adopt Motor Vehicle (MV) Resolution adopting No Parking restrictions on both sides of Montalvo Road between Montalvo Lane and Montalvo Heights. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. During Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of ten (10) minutes maximum for opening statements. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum for closing statements. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. APCC18-0002 - Appeal of a cell facility approval along Pierce Road near the Vista Regina intersection Recommended Action: Conduct a public hearing and de novo review of the appeal, and adopt the attached resolution denying appeal APCC18-0002 and approving the cell facility application PDR18- 0011. 3. GENERAL BUSINESS 3.1. Response to 2017-2018 Santa Clara County Civil Grand Jury Report Recommended Action: Review the Civil Grand Jury Report “Affordable Housing Crisis: Density is Our Destiny” and authorize the Mayor to execute the letter responding to the Grand Jury Report. 3.2. 2040 General Plan Update Status Report Recommended Action: Staff recommends that the City Council receive the status report on the Saratoga 2040 General Plan Update project and provide additional direction as needed. 3.3. Community Event Grant Program Recommendations Recommended Action: Approve the Finance Committee’s recommendations: 1. Add the Hakone Matsuri and Saratoga Area Senior Center Health Fair events to next Fiscal Year’s list of secured funding recipients and allocate each event a $5,000 grant 2. No longer accept off-cycle grant applications 3. Maintain the program’s current requirements and priorities 3.4. Communications Report Recommended Action: Receive report and provide input as needed. 3.5. League of California Cities Annual Conference Resolution Recommended Action: Provide input to the City’s voting delegate (Council Member Emily Lo) on the resolution to be considered at the League of California Cities Annual Conference. Saratoga City Council Agenda – Page 4 of 5 3.6. Amendment to City Manager Employment Agreement and Compensation Recommended Action: Approve amended employment agreement for the City Manager. COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Clean Water Program Authority West Valley Mayors and Managers West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Council Finance Committee Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Council Member Rishi Kumar Association of Bay Area Governments Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS Saratoga City Council Agenda – Page 5 of 5 CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, Interim City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on August 31, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 31st day of August 2018 at Saratoga, California. Debbie Bretschneider, Interim City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 09/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/19 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/03 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 10/17 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr | 7:00 p.m. Regular Session 11/07 11/21 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session 11/29 Joint Meeting with Saratoga School Districts in Community Center 12/05 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 12/13 7:00 p.m. Council Reorganization 12/19 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2018