HomeMy WebLinkAbout10-17-2018 AgendaSaratoga City Council Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
OCTOBER 17, 2018
6:00 P.M. JOINT MEETING
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Senator Beall
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on October 12, 2018.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for Bella Mahoney
Recommended Action:
Present the commendation to Bella Mahoney.
Appointment of Library Commissioner and Parks & Recreation Commissioner & Oath of
Office
Recommended Action:
Approve the attached resolution appointing 1 member to the Library Commission and 1
member to the Parks & Recreation Commission; and direct the City Clerk to administer the
Oath of Office.
Saratoga City Council Agenda – Page 2 of 5
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on October 3,
2018.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
10/02/2018 Period 4; and 10/09/2018 Period 4.
1.3. Treasurer’s Report for the Month Ended August 31, 2018
Recommended Action:
Review and accept the Treasurer’s Report for the month ended August 31, 2018.
1.4. Declaration of surplus vehicles and authorize their disposal
Recommended Action:
Move to declare surplus and authorize the disposal of the following vehicles:
1. 2007 Chevy Silverado Extended Cab # 115 (Parks Division)
2. 2008 Chevy Silverado Crew Cab # 122 (Streets Division)
1.5. Tree Maintenance Service Contract – Trees 360 Degrees, Inc.
Recommended Action:
Approve a Tree Maintenance Service Contract with Trees 360 Degrees, Inc. for tree
maintenance services in the amount not to exceed $30,000 and authorize the City Manager
to execute the same.
1.6. Tree Maintenance Service Contract – Oscars Expert Tree Service, Inc.
Recommended Action:
Approve a Tree Maintenance Service Contract with Oscars Expert Tree Service, Inc. for tree
maintenance services in the amount not to exceed $70,000 and authorize the City Manager
to execute the same.
1.7. Tree Maintenance Service Contract – Ian Geddes Tree Care, Inc.
Recommended Action:
Approve a Tree Maintenance Service Contract with Ian Geddes Tree Care, Inc. for tree
maintenance services in the amount not to exceed $55,000 and authorize the City Manager
to execute the same.
Saratoga City Council Agenda – Page 3 of 5
1.8. Ordinance Amending Tobacco Retailer License Penalties & Banning Flavored
Tobacco
Recommended Action:
Waive the second reading and adopt the ordinance amending penalties for violation of the
City of Saratoga’s Tobacco Retailer License Ordinance and prohibit sale of tobacco at
pharmacies and sale of flavored tobacco, not including menthol tobacco, in the City of
Saratoga.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Authorize the Issuance of Special Tax Bonds for Arrowhead Community Facility
District and Approve Related Documents and Actions
Recommended Action:
Approve Resolution authorizing the issuance of the Community Facilities District No. 2016-
1 (Arrowhead Project) Special Tax Bonds, Series 2018 and related documents in support of
the bond issuance, and authorize the City Manager or his designee to execute the documents
and take all related actions in connection with the sale and issuance of the bonds, including
minor edits that may be necessary.
3.2. Planning Commission Meeting Schedule and Attendance
Recommended Action:
Provide direction to staff on whether to prepare an ordinance amending the Planning
Commission’s regular meeting schedule.
3.3. Adopt a Resolution Amending the Fiscal 2018/19 Budget by $32,662 to Upgrade the
Community Center Building Fire Alarm System
Recommended Action:
1. Adopt a resolution amending the Fiscal Year 2018/19 Operating Budget by increasing the
Furniture, Fixtures, and Equipment Internal Service Fund by $32,662; and
2. Authorize a $29,112 payment to the Saratoga Area Senior Coordinating Council to cover
the City’s share of the costs to upgrade the fire alarm system for the Community Center
building with additional authorization to pay up to $3,550 in contingency related costs if
needed.
3.4. Youth Commission Eligibility
Recommended Action:
Direct staff accordingly.
3.5. Celebration of Light
Recommended Action:
Consider supporting the Celebration of Light event, to be held in partnership with the
Saratoga Ministerial Association, and provide direction to staff.
Saratoga City Council Agenda – Page 4 of 5
COUNCIL ASSIGNMENTS
Mayor Mary-Lynne Bernald
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-City Selection Committee
Council Finance Committee
Hakone Foundation Board
Public Art Committee
Saratoga Historical Foundation
South Flow Arrivals Ad Hoc Committee
West Valley Clean Water Program Authority
West Valley Mayors and Managers
West Valley Solid Waste Management Joint Powers Authority
Vice Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Howard Miller
America in Bloom Committee
Council Finance Committee
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Committee
Santa Clara County Library Joint Powers Authority
Council Member Rishi Kumar
Association of Bay Area Governments
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
Saratoga City Council Agenda – Page 5 of 5
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, Interim City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on October 12,
2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's
website at www.saratoga.ca.us.
Signed this 12th day of October 2018 at Saratoga, California.
Debbie Bretschneider, Interim City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
10/17 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr | 7:00 p.m. Regular Session
11/07
11/21
6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees
| 7:00 p.m. Regular Session
6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session
11/29 6:30 p.m. Joint Meeting with Saratoga School Districts in Community Center
12/05 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
12/13 7:00 p.m. Council Reorganization
12/19 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2018