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Home My WebLink About10-22-2018 Public Art Committee Agenda PacketSaratoga Public Art Committee Agenda - Page 1 of 2 SARATOGA CITY COUNCIL PUBLIC ART COMMITTEE October 22, 2018 2:00 P.M. REGULAR MEETING City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on October 18, 2018. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Public Art Committee for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Public Art Committee from discussing or taking action on such items. However, the Public Art Committee may schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from August 16, 2018. 2. Public Art Priorities for Fiscal Year 2018/19 Recommended Action: Discuss and finalize priorities for Fiscal 2018/19. 3. Paint the City: Saratoga Utility Box Art Project Recommended Action: Consider and provide direction on the 2019 cycle of Paint the City, including utility box locations, timeline, and other program details. 4. Future Meetings Recommended Action: Discuss agenda topics and scheduling of future meetings. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the Public Art Committee was posted and available for review on October 18, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Saratoga Public Art Committee Agenda - Page 2 of 2 Signed 18th day of October 2018 at Saratoga, California. Crystal Bothelio, Deputy City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Public Art Committee by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the Public Art Committee. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1294. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-35.104 ADA title II] Saratoga Public Art Committee Minutes - Page 1 of 2 MINUTES AUGUST 16, 2018 PUBLIC ART COMMITTEE REGULAR MEETING The Public Art Committee regular meeting was called to order at 1:34 p.m. in the Linda Callon Conference Room at City Hall at 13777 Fruitvale Avenue. ROLL CALL PRESENT: Mayor Mary-Lynne Bernald, Council Member Emily Lo ABSENT: None ALSO PRESENT: James Lindsay, City Manager Crystal Bothelio, Deputy City Manager REPORT ON POSTING OF THE AGENDA Deputy City Manager Crystal Bothelio reported that the agenda for this meeting was properly posted on August 9, 2018. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from April 5, 2018. LO/BERNALD MOVED TO APPROVE THE PUBLIC ART COMMITTEE MINUTES FROM APRIL 5, 2018. MOTION PASSED. AYES: BERNALD, LO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Public Art Priorities for Fiscal Year 2018/19 Recommended Action: Discuss public art priorities for the 2018/19 fiscal year, including renewal of past efforts or development of new initiatives. The Public Art Committee discussed possible priorities for the current fiscal year. The Committee agreed to the following priorities and requested that staff provide additional information about scope and implementation at the next meeting: 1) Saratoga Village to Quarry Walkway Impressions (on the walkway) 2) Decorative Bike Racks 3) Mosaic Community Art 4) Paint the City 3 Saratoga Public Art Committee Minutes - Page 2 of 2 5) Public Art Brand 6) #SaratogaROCKS 3. Public Art Map Recommended Action: Review public art map and direct staff accordingly. Council Member Lo requested that streets on the map be labeled. The Public Art Committee approved the map with the requested change. 4. Wall Mural Recommended Action: Receive updates on wall mural artwork gift from Peter Mester, Pavel Mester; direct staff accordingly. The Public Art Committee discussed proposed gifts from Peter Mester and Pavel Mester and agreed to encourage the artists to stick with the original concept considered by the Art Committee. 5. Future Meetings Recommended Action: Discuss agenda topics and scheduling of future meetings. The Committee agreed to meet on October 22, 2018 at 2:00 p.m. to further discuss the Committee’s priorities for Fiscal Year 2018/19. ADJOURNMENT The Committee Meeting adjourned at 2:33 p.m. Minutes respectfully submitted: Crystal Bothelio, Deputy City Manager City of Saratoga 4 CITY OF SARATOGA Memorandum To: Public Art Committee From: Crystal Bothelio, Deputy City Manager Date: October 22, 2018 Subject: Public Art Committee FY 2018/19 Priorities At the August meeting, the Committee identified several preliminary priorities and asked staff to provide additional information about scope, implementation, and cost at the October meeting. Additional information about these possible priorities is below and will also be shared during the meeting so that the Committee can finalize the priorities for the fiscal year. In Fiscal Year 2018/19, $15,000 was allocated towards public art and a total of $13,500 is available in the account after the PLACE lease payment. 1) Saratoga Village to Quarry Park Walkway Impressions One of the Public Art Committee’s possible priorities includes installation of impressions in the Saratoga Village to Quarry Park Walkway. Funding for phase 1 construction for the project was included as part of the Fiscal Year 2018/19 budget and there may be sufficient funds to include installation of stamped letters, embedded brass lettering, or embedded brass plaques in the pathway. If the Art Committee would like to pursue this priority, staff recommends that the Committee hold a meeting with Public Works staff and the project architect to discuss the scope and desired outcome to better refine the costs. 2) Decorative Bike Racks Placement of artistic, decorative bicycle racks was another priority that the Committee considered. There are several companies that produce whimsically shaped bicycle racks that are roughly $2,000 to $6,000 each, depending on size and complexity. Many of these racks park 2 bikes at a time. Examples are below. 5 The City could work with a local welding company to produce completely unique bicycle rack, but the cost for design and creation would likely be very expensive. Potential locations for artistic or decorative bicycle racks could include Blaney Plaza, Saratoga Library, City Hall, and City parks, such as Congress Springs Park or Wildwood Park. 3) Mosaic Community Art The third possible priority for the Committee is a mosaic/sculpture community art project, similar to the Rainbow Flower in Allen Park in Ottawa, Illinois. Over 500 community members helped create the artwork by placing mosaic tiles on a flower-shaped sculpture at various community events. Staff has reached out to West Valley College to gauge interest in collaborating on a project similar to the Rainbow Flower. Additionally, staff is seeking additional information about the Rainbow Flower from the artist, Susan Burton, such as the materials used, project cost, and lessons learned from community participation in the project. Total costs are still to be determined, but staff estimates that the costs may range from $6,000 to $15,000 depending on the sculpture size and material. If the sculpture is transported to various public events, like the Rainbow Flower, there may also be costs associated with transportation. 6 4) Public Art Brand Another suggested priority for the fiscal year includes public art branding, or markers to place at public art installations to provide information about the piece, as well as the City of Saratoga Public Art program. Small, laser engraved metal plate signage similar to the signage used by Montalvo Art Center for the PLACE Bench at Saratoga Library is roughly $35 to $50 per sign. Markers are already located at the PLACE Bench and the Peck Bench. If the Committee want to proceed with this priority, staff can develop a design for the sign. 5) #SaratogaROCKS The fifth priority discussed by the Art Committee is continuation of the #SaratogaROCKS kits. These kits are available for the public to borrow for up to 4 weeks with payment of a deposit of $40 that is returned if the kit is brought back on time, clean, and with the original contents (not including used rocks). Over time, materials need to be replenished and replaced. Staff recommends setting aside $600 within the Public Art budget for the program. 6) Paint the City Options for conducting another cycle of Paint the City in 2019 is included in agenda item# 3. The estimated cost of the 2019 cycle will vary depending on the number of locations included, as well as recommended changes to the stipend. The total cost of the 2018 program was close to $6,000 ($3,000 for stipends and $2,800 for banners, event costs, and materials/supplies). 7 CITY OF SARATOGA Memorandum To: Public Art Committee From: Crystal Bothelio, Deputy City Manager Date: October 22, 2018 Subject: Paint the City: Saratoga Utility Box Art Project At the August Public Art Committee Meeting, the Committee included Paint the City: Saratoga Utility Box Art Project as one of the possible priorities for the year. Below is an outline of the proposed 2019 Paint the City program. For the most part, the program is the same as the 2018 cycle. Staff is recommending some changes. The Committee has complete discretion to change the program as desired. Suggested changes include: - Shifting the application period from October through December to November through January - Increasing stipends from $400 to $500 per location to $400 to $600 per location, which would result in an increase in the total budget as well - Requiring artists to apply UV-protective/anti-graffiti coating A total of 9 possible locations with City-owned utility boxes were identified. While the Committee could opt to include all 9 locations in the 2019 program, the Committee may want to consider picking fewer locations to ensure that there are City-owned utility boxes that can be used in future Paint the City cycles. A map and photos of the locations are included in the attachment to this report. Timeline Application Period: November 2018 – January 2019 Selection: January – February 2019 Artist Coordination: February 2019 Utility Box Painting: March – April 2019 Locations & Stipends Location # Boxes Stipend 1 Prospect & Atrium 1 $400 2 Prospect & Johnson 1 $600 3 Saratoga & Scotland 1 $600 4 Quito & Pollard 2 $600 5 Saratoga-Sunnyvale & Saratoga 2 $600 6 Quarry Park 1 $400 7 Saratoga-Sunnyvale & Saratoga Woods 2 $600 8 8 Saratoga-Sunnyvale & Cox 2 $600 9 Saratoga-Sunnyvale & Sea Gull 2 $600 Artist Criteria Artist(s) must reside in Saratoga and be at least 10 years old (groups of artists that meet these requirements will be considered). Artist(s) may only submit one application per utility box location. Artwork Criteria Artwork should reflect the history, heritage, culture, geography, or neighborhood or area where the box is located. Artwork must cover the entire box, not including handles or box identification markers. The lower right corner of the back panel will be reserved for the artist name(s). Entries must be the original design of the applicant(s) and suitable for viewing by all ages. Artwork may not contain political statements or symbols; religious references or symbols; profane or offensive content; graffiti-like style artwork; copyrighted or trademarked material; or corporate or organizational references, branding, or symbols. Selection Staff will review applications to determine if minimum criteria has been met. The Public Art Committee will then select up to 3 designs per utility box location. The community will be invited to rank top designs for each utility box location. The highest ranked design at each location will be presented to the City Council for approval in accordance with the Public Art Policy at the February 20, 2019 City Council Meeting. If the Public Art Committee chooses to display utility box art for a period of 3 years or less then the Committee may approve final utility box concepts. Paint Requirements Artists should use premium 100% acrylic latex paint with low-sheen, eggshell or satin finish is recommended. Paint should be minimum 1.5 mil dry thickness per coat. Artists are also responsible for applying a polyurethane top coat (marine grade) and a UV-protective and anti- graffiti clear-coat. Suggested Paint Products:  Nova Color  Sherwin Williams: Accolade Exterior Acrylic Latex, Satin  Pratt and Lambert: Accolade Exterior Acrylic Latex, Eggshell  Benjamin Moore: Aura Exterior Acrylic Latex #634 Low Luster  Frazee #126 Mirror Glide Low Sheen Acrylic Latex  Kelly Moore #1245 Acry-Shield Acrylic Latex Low Sheen Suggested Top Coat:  Vella 5% Fluoride Varnish 9 Suggested Protective Coating:  Frog Juice Water Based: Clear urethane copolymer coating which contains absorbers and hinders amine light stabilizers for maximum UV light protection 10 Paint the City Saratoga Utility Box Art Project Proposed 2019 Location 2018 Location 2019 Cycle Location Options Location 1 Prospect & Atrium Location 9 Saratoga-Sunnyvale & Sea Gull Location 8 Saratoga-Sunnyvale & Cox Location 7 Saratoga-Sunnyvale & Saratoga Woods Location 5 Saratoga-Sunnyvale & Saratoga Location 6 Quarry Park Location 3 Saratoga & Scotland Location 4 Quito & Pollard Location 2 Prospect & Johnson 11 Paint the City Saratoga Utility Box Art Project Location 2 • Prospect & Johnson • 1 Box • $600 Stipend Location 1 • Prospect & Atrium • 1 Box • $400 Stipend Location 4 • Quito & Pollard • 2 Boxes • $600 Stipend Location 3 • Saratoga & Scotland • 1 Box • $600 Stipend Location 6 • Quarry Park • 1 Box • $400 Stipend Location 5 • Saratoga-Sunnyvale & Saratoga • 2 Boxes • $600 Stipend Location 8 • Saratoga-Sunnyvale & Cox • 2 Boxes • $600 Stipend Location 7 • Saratoga-Sunnyvale & Saratoga Woods • 2 Boxes • $600 Stipend Location 9 • Saratoga-Sunnyvale & Sea Gull • 2 Boxes • $600 Stipend 12