HomeMy WebLinkAboutCity Council Resolution 18-052 -amending Naming of City-owned Facilities PolicyNOES:
ABSENT: Council Member Howard A. Miller
ABSTAIN:
A -- T:
Debbie Bretschneider, Interim City Clerk
RESOLUTION NO. 18-052
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA AMENDING THE POLICY ON NAMING
CITY -OWNED LAND AND FACILITIES
WHEREAS, the City Council of the City of Saratoga adopted the Policy on Naming City -
Owned Land and Facilities on February 20, 2008 via Resolution 08-009 and amended through
Resolution 16-005; and
WHEREAS, the City Council adopted the policy to establish criteria and procedures for the
naming and renaming of City -owned land, facilities and portion of facilities (e.g. rooms, fields, etc.);
and
WHEREAS, the policy pertains to all City -owned lands, facilities and portions of facilities
with the exception of City streets, which is managed by the City's Community Development
Department under a separate set of policies and procedures; and
WHEREAS, the City Council wishes to amend the policy to clarify policy criteria and
requirements; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does
hereby adopt the amended the policy pertaining to Naming City -Owned Land and Facilities
(attached), which shall herein supersede all previous policies and understandings related to Naming
City -Owned Land and Facilities.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 3rd day of October 2018 by the following vote:
AYES: Mayor Mary -Lynne Bernald, Vice Mayor E. Manny Cappello, Council Members,
Emily Lo, Rishi Kumar
DATE:
/0/27-/??0/t
CITY OF SARATOGA POLICY ON
NAMING CITY -OWNED LAND AND FACILITIES
I. PURPOSE
The intent of this policy is to establish criteria and procedures for the public to recommend names
and renaming of City -owned land and facilities.
II. OVERVIEW
1. This policy provides a mechanism for residents and community groups to suggest names they
believe should be considered for new City facilities, lands and/or portions of facilities (e.g.
rooms, fields, etc.) and for the renaming of existing facilities, lands and/or portions of facilities
(e.g. rooms, fields, etc.).
2. This policy pertains to all City -owned lands and facilities with the exception of City streets.
The naming of streets is managed by the City's Community Development Department under a
separate set of policies and procedures.
III. GENERAL POLICIES
1. The City Council shall have the authority to deny any name or renaming recommendations and
may name and rename City -owned lands and facilities at its discretion. Furthermore, the City
Council is not subject to the policies or criteria outlined in this policy
NOTE: The City has a separate "Tree and Bench Dedication" Program.
2. The donation of land(s), facility(ies), or funds for the acquisition, renovation or maintenance
of land(s) or facilities, shall not constitute an obligation by the City to name the land(s) and/or
facility(ies) or any portion thereof after an individual, family or organization.
3. The cost of plaques, monuments and/or replacement of signs resulting from naming or
renaming of City -owned facilities, lands and/or portions of facilities will be borne by the
individual, group or organization sponsoring the request. An exception to this policy may be
made by the City Council in the case of economic hardship and if there are City funds available
to cover the costs.
IV. NAMING CRITERIA
1. The following criteria should be used in developing a recommended name for City -owned
lands and facilities:
a. The name should, if possible, include or preserve the geographic, environmental (relating
to natural or physical features), historic or landmark connotation of particular significance
to the area in which the land or facility is located, or for the City as a whole. Either
connotation is equally valid.
b. Special consideration may be given to recommended names in honor of an individual,
family or organization that:
1) Donated money for purchase, construction, renovation or maintenance; and/or
2) Provided major and lasting services or in -kind contributions to the purchase,
planning, development, renovation, or maintenance
c. City -owned land(s) and/or facilities may be named for a past elected or appointed City of
Saratoga official or after an existing or former City of Saratoga employee if three (3) or
more of the following criteria are met:
• The individual's contributions were over and above the normal duties required by
his/her position;
• The individual had a positive impact on the past and future development of the
City of Saratoga, including programs or facilities;
• The individual made significant volunteer contributions to the community outside
the scope of his/her position;
• The individual had exceptionally long tenure with the City of Saratoga;
• There is significant public support for a memorial to the individual on the occasion
of his/her death or retirement.
d. The names of City -owned land(s) and/or facilities may be revisited after 10 years and/or
major renovations or remodel or in the event of expression of significant public concern
regarding a name.
V. POLICY & CRITERIA REGARDING RENAMING
4- Existing place names are deemed to have historic recognition. City policy is to retain the name
of any existing land(s) and/or facility(ies) particularly when the name has City or regional
significance. However, the City Council may consider renaming recommendations that meet
the above criteria.
VI. PROCEDURE FOR NAMING & RENAMING OF CITY -OWNED LAND(S) OR
FACILITY(IES)
1. A request to name or rename a City -owned land or facility shall be made in writing on the
standard application form attached to this policy.
2. The application will be reviewed for completeness by the City Manager or his/her designee
and forwarded to the Mayor.
3. The Mayor will designate an appropriate City Commission to review the application and
make a recommendation to the City Council.
4. The City Council shall have fmal approval of naming and renaming recommendations.
VII. NAMING & RENAMING CITY -OWNED LAND(S) AND FACILITY(IES) LEASED BY A
NON-PROFIT
1. A Saratoga -based non-profit using City -owned land or facilities may offer naming rights
to major donor(s) as recognition for contributions towards improving the land or facilities
used by the non-profit.
2. Before naming rights are offered to prospective donors, the non-profit must receive City
Council approval of a fundraising plan that describes naming opportunities to be offered,
including the land or facilities, including portions of either land or facilities, that will be
made available for naming and the desired donation levels for the various naming
opportunities.
3. Proposed names are not subject to the criteria outlined in Section IV and V of this policy.
4. Proposed names will be presented to the City Council for approval and are not subject to
the procedures outlined in Section VI of this policy.
CITY OF SARATOGA
APPLICATION FOR NAMING OR RENAMING
CITY -OWNED LAND(S) OR FACILITY(IES)
Applicant's Contact Information:
Name:
Address:
E-mail:
Phone:
Naming/ Renaming Information for City -Owned Land or Facility:
Suggested Name:
Location of Site or Facility:
Is the proposed name for only a portion of the site or facility? O Yes 0 No
If yes, please indicate portion suggested for naming/ renaming:
To name or rename a City -owned site or facility, certain criteria must be met. Please indicate below which
criteria will be met for the proposed name (please check all that apply):
O The name preserves the geographic, environmental (relating to natural or physical features), historic
or landmark connotation of particular significance to the area in which the land or facility is located,
or for the City as a whole.
O The name is in honor of an individual, family, or organization that donated money for the purchase,
construction, renovation, or maintenance and/or provided major and lasting services or in -kind
contributions to the purchase, planning, development, renovation, or maintenance of the of the land
and/or facility.
❑ The name recognizes a past elected or appointed official or a current or former employee who has:
(check at least 3 criteria below)
❑ Made contributions over and above the normal duties required by his/her position;
❑ Had a positive impact on the past and future development of the City of Saratoga, including
programs or facilities;
❑ Made significant volunteer contributions to the community outside the scope of his/her
position;
❑ Had exceptionally long tenure with the City of Saratoga;
❑ Significant public support for a memorial to the past elected or appointed official or
employee on the occasion of his/her death or retirement.
Please provide a detailed explanation that supports the criteria for which you are requesting naming or
renaming (please attach additional pages as needed to provide a thorough response):
PLEASE NOTE:
The cost of plaques, monuments and/or replacement of signs resulting from naming or renaming of City -
owned facilities, lands and/or portions of facilities will be borne by the individual, group or organization
sponsoring the request. An exception to this policy may be made by the City Council in the case of
economic hardship and if there are City funds available to cover the costs.
City of Saratoga Use Only:
Date Received:
Date Scheduled for Review by Commission:
1042202.2