HomeMy WebLinkAbout10-23-2018 Youth Commission Agenda
DATE: Tuesday, October 23, 2018
TIME: 7:00 p.m.
LOCATION: Joan Pisani Community Center
19655 Allendale Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
AGENDA
Call to Order
Roll Call: Agarwal, Cheatham, Chittharanjan, Koneru, Miller, Peer, Pyun, Rammohan, Smails,
Wiles, Yoon.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on October 18, 2018.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of October 9th minutes
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Pizza & Politics - Recap
a) How did the event go?
b) What can we improve for next time?
II. Marketing Plan – Lauren Pettipiece
III. Youth Commissioner Expectation Review
a) Communications
a. Checking emails regularly
i. Updates
ii. Communications with non-commissioners
b) Participation & Prioritization
c) Respect
a. Staff, peers, council members, community members, etc.
IV. Donation Policy Request
a) Update on list of events/donations proposal – Naisha/Kayla
V. Tree Planting with Parks & Recreation Commission
a) Update – Kayla
a. Our City Forest
i. Volunteer Days
b. Arbor Day – April
c. Spring Option
VI. Walk One Week - Updates
a) Reach out to local schools for dates to do WOW (Fall vs. Spring)
a. Argonaut - Kami
b. Saratoga – Mary Elizabeth
c. Foothill - Naisha
d. Marshall Lane - Safia
VII. Workplan
a) Schedule dates for the events for the year to begin planning and prioritizing
VIII. Witchy Walk
a) Attire
b) Schedule 5-6 commissioners
c) Bring 2 bags of candy!
d) Downtown Saratoga
a. 1:45-4:15pm
b. Check in with Michael
IX. Annual Health Fair
a) Saturday, November 3rd – West Valley College at Campus Center
b) 8:30-12:30pm Shift Assignments
c) 11:30-3:30pm Shift Assignments
d) Be prepared to face paint if needed - NEW!
e) Casual Attire/Volunteer Shirts
f) Games (2-5 for all ages)
a. Budget
b. Supervise
g) Need 2 (1 per shift) to announce raffle prize(s) and briefly introduce the commissioners
in each shift to the audience.
h) Work on putting together games!
X. Important Upcoming Dates
• October 27th: Witchy Walk 1:45-4:15pm – Downtown Saratoga
• October 30th: Commissioner Recognition Dinner 7:00-9:00pm – Saratoga Foothill Club
• November 3rd: SASCC Annual Health Fair 8:30-3:30pm – West Valley College
• November 7th: City Council Meeting 6:45-9:30pm – Civic Theater
XI. Adjournment
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 294 or
debbieb@saratoga.ca.us. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on October 18, 2018 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .