HomeMy WebLinkAbout10-09-2018 Youth Commission Minutes
DATE: Tuesday, October 9, 2018
TIME: 7:00 p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order
(Smails 7:05pm)
Roll Call: Agarwal, Cheatham, Chittharanjan (Tardy), Koneru, Miller, Peer, Pyun, Rammohan,
Smails, Wiles (Absent), Yoon.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on September 21, 2018.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of September 25th minutes (Motion: Cheatham, Second: Agarwal)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Council Meeting Recap
a) How was presenting as a resident?
a. What did you learn?
b. Did you get asked any questions? Were you prepared to answer?
c. Would you do anything differently?
II. Donation Policy Request
a) Which council meeting would we like to propose the Donation Policy request?
November 7th Meeting (Motion: Smails, Second: Agarwal) 10 yes; 0 no
b) Create a breakdown of Events and Sponsorships to solicit donations from.
Treasurer: Naisha
III. YAC Social
a) Thursday, October 11th
b) Rides to Belmont
IV. Annual Health Fair
a) Saturday, November 3rd – West Valley College at Campus Center
b) 8:30-12:30pm & 11:30-3:30pm Shifts
Motion to move shifts to the next meeting (Motion: Cheatham, Second: Koneru – 9 yes;
1 abstain)
c) Casual Attire/Volunteer Shirts
d) Games (2-5 for all ages) -Bucket Basketball, Ring Toss, Bowling, Relays, Paper Turkey
Craft
a. Budget
b. Supervise
e) Need 2 (1 per shift) to announce raffle prize(s) and briefly introduce the commissioners
in each shift to the audience.
V. Tree Planting with Parks & Recreation Commission
a) Saturday, November 17th 10:00-12:00pm
b) No Name Park
a. Parking?
c) How many trees?
Motion to plant 3 trees (Motion: Miller, Second: Pyun – 7 yes; 3 no)
d) Marketing
Flyer – Pranav
Main Contact – Safoa
Naisha – Parks & Recreation Commission
Mary Elizabeth – Food
VI. Workplan
a) Schedule dates for the events for the year to begin planning and prioritizing
Motion to move to the end of the meeting (Motion: Smails, Second: Cheatham – 10 yes;
0 no).
VII. Walk One Week
a) Reach out to local schools for dates to do WOW (Fall vs. Spring)
a. Suggest dates that work for the commission?
b. Assign school
Argonaut – Kami
Saratoga – Mary Elizabeth
Foothill – Naisha
Marshall Lane - Safia
VIII. Pizza & Politics
a) Brainstorm debate topics
b) Joint Meeting Scheduled for Monday, October 15th 7:00-8:30pm
c) Extra Credit Letter
d) Marketing
IX. Important Upcoming Dates
• October 11th: YAC Social 5:30-8:00pm - Belmont
• October 19th: Pizza & Politics TBD – Cupertino Chamber
• October 27th: Witchy Walk 1:45-4:15pm – Downtown Saratoga
• October 30th: Commissioner Recognition Dinner 7:00-9:00pm – Saratoga Foothill Club
X. Adjournment (9:04pm)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 294 or
debbieb@saratoga.ca.us. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on September 21, 2018 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .