HomeMy WebLinkAbout12-12-18 Planning Commission Agenda PacketSaratoga Planning Commission Agenda – Page 1 of 3
SARATOGA PLANNING
COMMISSION REGULAR MEETING
DECEMBER 12, 2018
7:00 P.M. - PLANNING COMMISSION REGULAR MEETING
Civic Theater | 13777 Fruitvale Avenue, Saratoga CA 95070
APPROVAL OF MINUTES
Action Minutes from the Regular Planning Commission Meeting of November 28, 2018.
Recommended Action:
Approve Minutes of November 28, 2018 meeting.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public will be allowed to address the Planning Commission for up to three
(3) minutes on matters not on this agenda. This law generally prohibits the Planning
Commission from discussing or taking action on such items. However, the Planning
Commission may instruct staff accordingly regarding Oral Communications.
REPORT ON APPEAL RIGHTS
If you wish to appeal any decision on this Agenda, you may file an Appeal Application with
the City Clerk within fifteen (15) calendar days of the date of the decision.
1. NEW BUSINESS
2. PUBLIC HEARING
Applicants and/or their representatives have a total of ten (10) minutes maximum for
opening statements. All interested persons may appear and be heard during this meeting
regarding the items on this agenda. If items on this agenda are challenged in court,
members of the public may be limited to raising only issues raised at the Public Hearing
or in written correspondence delivered to the Planning Commission at, or prior to the
close of the Public Hearing. Members of the public may comment on any item for up to
three (3) minutes. Applicants and/or their representatives have a total of five (5) minutes
maximum for closing statements.
2.1 Rotating Emergency Shelters/ZOA18-0003
Recommended Action:
Adopt Resolution No. 18-036 recommending the City Council adopt an ordinance to
amend Chapter 15 (Zoning Regulations) of the Saratoga City Code regarding rotating
emergency shelters.
PLEDGE OF ALLEGIANCE
ROLL CALL
Saratoga Planning Commission Agenda – Page 2 of 3
DIRECTOR ITEMS
COMMISSION ITEMS
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA
I, Janet Costa, Administrative Assistant for the City of Saratoga, declare that the foregoing
agenda for the meeting of the Planning Commission was posted and available for public review
on December 6, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070
and on the City’s website at www.saratoga.ca.us.
Signed this 6th day of December 2018 at Saratoga, California.
Janet Costa, Administrative Assistant
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
You can also sign up to receive email notifications when Commission agendas and minutes have
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NOTE: To view previous Planning Commission meetings anytime, go the City Video Archives at
www.saratoga.ca.us
REPORT TO THE
PLANNING COMMISSION
Meeting Date: December 12, 2018
Application: Rotating Emergency Shelters/ZOA18-0003
Address/APN: City Wide
Owner / Applicant: City of Saratoga
From: James Lindsay, City Manager
STAFF RECOMMENDATION
Adopt Resolution No. 18-036 recommending the City Council adopt an ordinance to amend Chapter
15 (Zoning Regulations) of the Saratoga City Code regarding rotating emergency shelters.
BACKGROUND
On June 1, 2018, a group of volunteers, with support from the Saratoga Ministerial Association,
launched the Rotating Safe Car Park pilot program to provide temporary overnight parking spaces for
people living out of their cars. Several local faith-based organizations and West Valley Community
College have hosted the program over the past five months. The City has not received any complaints
or concerns about the program since its inception.
Participants using the Rotating Safe Car Park program are referred by social service organizations,
such as West Valley Community Services, and undergo a screening process by San Jose based
Amigos de Guadalupe. The host location provides volunteers to help check guests in and out and
provide facilities and support as needed. The Sheriff’s Office has been involved in the development
of the program’s guidelines and provides occasional patrol checks at the different host locations.
In May 2018, the County Office of Supportive Housing released the 2017 annual report Ending
Homelessness: The State of the Supportive Housing System Reports. Within that report is a roadmap
(Attachment D ) that illustrates the County support system with progressive steps to provide housing
solutions to the homeless. Safe car parks and severe weather shelters play an important role in this
progression by providing safe places to sleep and helping connect participants with the County’s
Coordinated Assessment System.
DISCUSSION
These proposed zoning amendments where directed by the City Council at their November 21, 2018
meeting to clearly articulate that rotating emergency shelter programs could be allowed as a permitted
use on residentially zoned properties designated as Community Facilities Sites in the General Plan
(refer to Attachment B – General Plan Land Use Map), such as West Valley College and faith-based
organizations. The changes outlined in Attachment A would allow both emergency sheltering within
a building and safe car park programs for up to three months at each host location. Once adopted, the
City will establish administrative guidelines based on the success of the pilot program to ensure
3
Report to the Planning Commission
Rotating Emergency Shelters
December 12, 2018
Page | 2
rotating emergency shelters are operated safely and do not negatively impact surrounding properties.
A working draft of the administrative guidelines has been provided as Attachment C for reference.
GENERAL PLAN CONSISTENCY
The proposed amendments are consistent with the following General Plan policy:
General Plan Housing Element Policy 4-4.2: Zoning code amendments to facilitate pemitting process
for emergency shelters, transitional, and supportive housing.
ATTACHMENTS
A. Resolution
B. General Plan Land Use Map
C. Administrative Guidelines Working Draft
D. County Support System Roadmap
4
RESOLUTION NO: 18-036
A RESOLUTION OF THE CITY OF SARATOGA PLANNING COMMISSION
RECOMMENDING APPROVAL OF AMENDMENTS TO CHAPTER 15 OF
THE SARATOGA CITY CODE REGARDING ROTATING EMERGENCY
SHELTERS
APPLICATION ZOA18-0003
The City of Saratoga Planning Commission finds and determines as follows with respect to
the above-described application:
WHEREAS, the County of Santa Clara has determined that rotating emergency
shelters such as safe care parks and severe weather shelters play an important role in the
progression of providing safe places to sleep and helping connect residents to services.
WHEREAS, the Saratoga City Council requested the Planning Commission to
consider zoning amendments to clearly articulate that rotating emergency shelter programs
could be allowed as a permitted use on residentially zoned properties designated as
Community Facility Sites in the General Plan.
WHEREAS, on December 12, 2018, the Planning Commission held a duly noticed
Public Hearing on the legislation described above at which time all interested parties were
given a full opportunity to be heard and to present evidence and argument. The Planning
Commission considered the amendments, staff report, correspondence, presentations from the
public, and all testimony and other evidence presented at the Public Hearing.
NOW THEREFORE, the Planning Commission of the City of Saratoga hereby
finds, determines and resolves as follows:
Section 1: The recitals set forth above are true and correct and incorporated herein
by reference.
Section 2: Pursuant to the California Environmental Quality Act (“CEQA”), this
action to amend the City Code regarding rotating emergency shelters is exempt from CEQA
under California Code of Regulations, Title 14, Section 15061(b)(3) which provides that
CEQA applies only to projects which have the potential of causing a significant effect on the
environment, and that where, as here, it can be seen with certainty that there is no reasonable
possibility that the activity in question may have a significant effect on the environment, the
activity is not subject to CEQA.
Section 3: After careful consideration of the staff report and other materials, exhibits
and evidence submitted to the City in connection with this matter, the Planning Commission
Attachment A
5
Resolution No. 18-036
of the City of Saratoga does hereby recommend to the City Council to amend the City Code
as shown in Exhibit A.
PASSED AND ADOPTED by the City of Saratoga Planning Commission on this 12th
day of December 2018 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Joyce Hlava
Chair, Planning Commission
Attachment:
Exhibit A – Proposed City Code Amendments
6
Resolution No. 18-036
EXHIBIT A
Article 15-06 – DEFINITIONS
15-060.251 – Emergency Shelter
"Emergency shelter, permanent" means a permanently operated facility that
provides people shelter with minimal supportive services for a time period not
exceeding six months per person per year.
"Emergency shelter, rotating" means a facility that, for a time period not
exceeding a total of three months per year per location, provides people shelter
with minimal supportive services.
Article 15-12 - R-1: SINGLE-FAMILY RESIDENTIAL DISTRICTS
15-12.020 - Permitted uses
(k)Rotating Emergency Shelter, provided the following conditions are met:
1.The shelter is located on a property identified as Community Facilities Site on
the City’s General Plan Land Use map.
2.The number of occupants does not exceed thirty.
3.The hours of operation do not exceed 6:00 PM to 8:00 AM.
4.The operational period for each property does not exceed three months each
year.
5.An annual operational plan that has been approved by the City Manager, or
his/her designee, and the County Sh eriff to be in compliance with the City's
administrative guidelines for Rotating Emergency Shelters. City may
withdraw approval in the event the plan is not being followed. A Rotating
Emergency Shelter may not operate without a City approved annual
operational plan.
Article 15-19 - C: COMMERCIAL DISTRICTS
15-19.035 - C-N(RHD) district regulations
(a)Permitted uses. In addition to the permitted uses listed in Section 15-19.020(a) and15-
19.030(a) of this Article, the following permitted uses shall also be allowed in a C -
N(RHD) district:
(1) Mixed-use development with a minimum residential density of thirty dwelling units
per net acre and conforming to the design stan dards found in Article 15-58.
Pursuant to Government Code Section 65583.2(i) any design review required for
such development shall not constit ute a "project" under CEQA.
(2)Permanent Emergency shelters, transitional housing, single -room occupancy
buildings, and supportive housing for homeless individuals and families. Rotating
Emergency Shelters meeting the requirements of section 15 -12.020(k).
7
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61275001912500 19125001915000191500019175001917500192000019200001922500192250019250001925000192750019275001930000193000019325001932500General Plan MapGeneral Plan Map
Cupertino
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Campbell
Los Gatos
Monte Sereno
Unincorporated Area
Disclaimer: This map was prepared for informational purposes only. No liability is assumed for the accuracy of the data delineated hereon.
* See City of Saratoga Planning Staff regarding Prezone areas
Created Date: August 18, 2007 Revision Date: December 19, 2017
Adopted by City Council June 6, 2007
RESOLUTION DATE APPROVED
10-067 Nov. 17, 201011-026 April 20, 201111-028 April 20, 2011
11-036 June 1, 201111-058 Aug. 17, 201111-080 Dec. 21, 201112-049 Aug. 15, 201213-016 April 3, 201313-033 June 5, 201313-034 June 5, 201313-086 Dec. 18, 2013
14-006 Mar. 5, 201414-007 Mar. 5, 201414-008 Mar. 5, 2014
22215 Mt Eden Rd22480 Mt Eden Rd22480-22490 Mt Eden Rd
22480-22490 Mt Eden RdCongress Springs Quary Property19351 Redberry Dr22600 Mt Eden RdCongress Springs & 2100 Mt EdenMt Eden RdMt Eden RdParamount Dr & Big Basin Way
Mt Eden RdMt Eden RdCongress Springs Quary Property
ADDRESS RESOLUTION TYPE
AnnexationAnnexationLand Use Designation of Annexed Land to RHCClarification of Reso. 11-028AquisitionAnnexationAnnexationAnnexationAnnexationAnnexationLand Use Correction to RVLD/M-12.5 & CR/RMFAnnexationAnnexationAnnexation
LEGEND
Residential Hillside Conservation
Residential Very Low Density
Residential Low Density
Medium Density Residential: M-15
Medium Density Residential: M-12.5
Medium Density Residential: M-10
Planned Development Residential
Planned Development
Professional Administrative
Commercial Retail
Community Facilitiy Sites
Hillside Open Space
Hillside Open Space *Outside City Boundary
Open Space-Managed Resource Production
Open Space-Outside Recreation
Open Space-Private Ownership
Public Use Corridor
City Limits
Sphere Of Influence
Heritage Lanes
Hydrology
RHC
RVLD
RLD
M-15
M-12.5
M-10
RMF
PDR
MUPD
PDM
CR
PA
OS-H
CFS
OS-P
OS-OR
OS-MR
OS-H*
PUC
Urban Service Area
Multi-Use Planning District
0 1,000 2,000 3,000 4,000500Feet
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Attachment B
8
Saratoga Rotating Safe Car Park (RSCP)
Administrative Guidelines
(Preliminary Draft – 12/5/18)
Attachment C
9
12/5/2018
RSCP Guideline Checklist
Guideline Reference
Numbers
Status
(C, TBD, N/A, Date)
Approved
(Y/N)
Comments
3.1
3.2
3.2
3.4
3.5
4.1 (including 4.1.1-4.1.16)
4.2 (including 4.2.1-4.2.5)
4.3
4.4
4.5
4.6
4.7 (including 4.7.1-4.7.3)
4.8
•Status definitions
o C: Completed
o TBD: To be determined
o N/A: Not applicable
o Date: Date to be completed
•Approval definitions
o Y: Yes
o N: No
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RSCP Definitions
1.RSCP as defined by the RSCP Leadership Team
1.1. RSCP provides sites that will host guests for a period of a time, ideally at least
one month, then transition them to another RSCP hosting site
1.2. RSCP is defined within the City ordinances as a Rotating Emergency Shelter
1.3. RSCP offers guests (e.g. families, individuals, students) the following:
1.3.1. A place to park their vehicles and sleep overnight within a safe
environment
1.3.2. An alternative to parking on the streets, where it might be unsafe, illegal
and where they may be forced to relocate
1.3.3. An alternative to a shelter that may be full and/or separate them from
their family, partner, and/or pet
1.3.4. Will also act as emergency warming/cooling shelter as required during
severe weather conditions
2.RSCP as defined within City ordinances (9-15.065 – Vehicles used as living or sleeping
quarters)
2.1. “Vehicles may be used as living or sleeping quarters at Rotating Emergency
Shelter locations meeting the conditions contained in Section 15-12.020(k) of
this Code.”
City Ordinance Guidelines
3.Develop plans to align with City ordinance 15-20.020(k)
3.1. The shelter is located on a property identified as Community Facilities Site on
the City’s General Plan Land Use map.
3.2. The number of occupants does not exceed thirty.
3.3. The hours of operation do not exceed 6:00 PM to 8:00 AM.
3.4. Operational period does not exceed a total of three months annually.
3.5. An annual operational plan that has been approved by the City Manager, or
his/her designee, and the County Sheriff to be in compliance with the City's
administrative guidelines for Rotating Emergency Shelters. City may withdraw
approval in the event the plan is not being followed. A Rotating Emergency
Shelter may not operate without a City approved annual operational plan.
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RSCP Operational Guidelines
4. Develop operational plans and associated documentation
4.1. Develop site operational information
4.1.1. Site address
4.1.2. Location of the parking area, hospitality rooms (a room for guest
gatherings), bathrooms
4.1.3. Operational days and hours
4.1.4. List of services that will be provided at the site
4.1.5. Site and RSCP contacts information and instructions
4.1.6. Emergency contacts and instructions
4.1.7. Develop an RSCP ID placard that identifies the guest as an approved guest
of the RSCP. That should be given to the guest upon their first night at the
RSCP (to display on their dashboard/rear window)
4.1.8. Guests need to alert RSCP team when they will be absent for more than
two days, otherwise they can be dropped from the program
4.1.9. Site to provide enough parking spaces to host guests (1 parking space
minimum between cars; more space is recommended)
4.1.10. Site to provide access to bathrooms
4.1.11. Number of guests at any one time cannot exceed 30
4.1.12. Number of cars should be limited to 15 cars per site, however for larger
sites the limit of cars can be extended to no more than 25 cars
4.1.13. Operational hours cannot exceed 6:00pm to 8:00am
4.1.14. Quiet hours after 10pm until 30 minutes before departure time the
following morning
4.1.15. No RSCP hosting site can exceed three months of hosting guests
4.1.16. No RV’s, Campers and vehicles that cannot fit into the parking spaces
4.2. Develop Staff and volunteer instructions
4.2.1. Staff and volunteer daily shift instructions
4.2.2. Staff and volunteer roles and responsibilities, with at least one contact on
call during RSCP shift for emergencies
4.2.3. Develop logs to record guests at site upon initial arrival, when exiting the
program, and daily attendance (how many days actually residing at the
site)
4.2.4. Develop Emergency contact lists and instructions
4.2.5. Develop, review and obtain guest agreement to the guest rules and
agreements document (a sample document is attached in the reference
section of this document)
4.3. Provide orientation to RSCP staff and volunteers
4.4. Provide site operational information to guests
4.5. Send hosting schedule and contacts to County Sheriff at the start of hosting
RSCP guests
4.6. Receive City annual operational plan approval
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4.7. Define guest entry criteria
4.7.1. All guests are required to successfully pass a screening by an
experienced third party (unless there is an experienced screener within
the Safe Car Park staff)
4.7.2. All guests need to review and sign RSCP rules and agreement
documents
4.7.3. All guests should have a social service representative (e.g. case
manager), or they should be encouraged to get a social service
representative
4.8. Although not required it is recommended to do the following:
4.8.1. Minimum of two volunteers for each daily shift
4.8.2. Provide daily hospitality hours to guests
4.8.3. A period every evening where guests and volunteers can meet
4.8.4. Host provides refreshments and connection
4.8.5. Host provides a dinner once a week
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RSCP Reference Information
5. Guest rules and agreement document example
Rules and Agreements for the Duration of Your Stay
at the Rotating Safe Car Park (RSCP) v112418
Please acknowledge RSCP rules with your initials below
1. Only Individuals who complete the screening and check-in procedures through
Amigos De Guadalupe may be guests in the RSCP. All family members, visitors or
friends must be included in the screening and check-in. Once screened, guests
are welcome to park in the designated areas for RSCP during operational hours
as defined in the Welcome Packet for first time guests, or the Transition
Instructions for guests continuing to the next RSCP site. _____
2. Guests must read and complete all documentation, follow instructions of RSCP
staff and agree to follow RSCP Rules and Agreements. ______
3. Guest must have current: Driver’s license _____. Car Insurance _____. and
Registration _____.
4. All guest cars must be operational. _____
No Class A or Class C RVs or Trailers. _____
5. Each car will be issued a RSCP Window ID which must be visible to any car driving
through the safe car park. Guest must park with at least one space away from
other guests. Guests may not reserve parking spots. ______
6. RSCP volunteers will be available for an initial check-in as mentioned in the
Welcome Packet. If guest is screened and must arrive later, guest needs to notify
RSCP to avoid losing spot in the RSCP. ______
7. Guests are expected to leave premises and the immediate neighborhood outside
of the stated RSCP hours. _____
8. If guest’s use of RSCP is interrupted for more than 2 days in a row, guest must
notify a volunteer or call the current site’s RSCP Number to keep their spot in the
RSCP program. ______
9. If vehicle is left unattended for more than 2 days, it will be towed at guest’s
expense. ______
10. Guests will respect quiet hours 10PM – 6AM. No music and/or other loud
noises/voices are allowed during quiet hours. _____
11. Guests will treat everyone with respect and dignity (e.g. no violence,
intimidation, cursing, hitting, raised voices or abusive language is allowed.
14
12/5/2018
Degrading ethnic, racist, sexist, homophobic and/or other demeaning remarks
are not acceptable). _____
12. Use or possession of alcohol and illegal drugs are prohibited on the property.
This includes coming onto the property under the influence of drugs and/or
alcohol. _____
13. Smoking not permitted in vehicles. ______
14. Smoking or vaping will be permitted only in the designated smoking area (if the
host permits smoking at the site). ______
15. Open flames or fires are prohibited. No cooking outside your car or setting up
camping equipment. _____
16. Weapons (e.g. guns, knives, etc.) are prohibited on the property. _____
17. City, state and/or federal crimes are prohibited within the RSCP. _____
18. Outside electrical outlets are not to be used, unless they are the ones identified
as guest recharging areas. No electrical cords may be run from the building. ____
19. Guest must keep children in their sight and under their control. _____
20. Pets must be under the guest’s control, and on a leash when not in the car.
Guest must clean up after pet and dispose of waste properly in closed bags. __
21. Guests are responsible for cleaning up parking area daily, as well as bathroom
and kitchen areas used. _____
22. All property must be stored inside vehicle. There is no storage allowed
anywhere on property. _____
23. Violation or non-compliance of any of the Rules and Agreements will result in the
guest(s) being asked to leave. _____
24. In Case of Emergency
1. Call 911 for issues such as violent behavior, crimes, medical
emergencies, unwanted RSCP visitors and/or vehicles. _____
2. Reporting Urgent issues that do not require 911’s assistance (e.g. facility
issues):
a. During check-in/check-out times please communicate to the RSCP
volunteer on site. _____
b. During the RSCP operational hours, please call/leave message on
the current site’s RSCP phone number (the number will be given
to you during initial check-in.
c. Please Note: The RSCP volunteer may call 911 if the issue or
severity is warranted.
3. Report Non-Urgent issues during the check-in/check-out times or
through the current RSCP’s email:
or phone number (given to you during check in).
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RSCP Rules and Agreement --- Signature Page v112418
By initialing and signing below, I acknowledge that I have reviewed, retained my copy
for reference, and agree to comply with all the program rules and requirements, which
would also include complying with any variances between hosting sites that will be
detailed in all Transition Instructions and discussed with guest prior to transition. I
understand that I am free to ask questions to help clarify any rules or agreements. I also
understand that any violation of this program contract will result in being considered
non-compliant with the program, which may affect my eligibility in the RSCP program.
______
I agree to hold all RSCP hosting sites, its members and volunteers, supporting partners,
the RSCP leadership and support team, the City of Saratoga, Amigos De Guadalupe- the
agency that referred me to the Rotating Safe Car Parking program, their officers, agents,
volunteers and employees, harmless from any injury to person or damage to property
arising out of or in any way related to the use of any RSCP hosting sites, associated
buildings and grounds. ______
Printed Name:
Signature: __________________________________________ Date:
Guest Contact Phone Number: (text/voice)
Email:
Emergency Contact: Name:
Phone Number: ________________________ Email: _____________________________
Print Names of all persons staying with you in your vehicle:
Names:
# of Adult Males____ # of Adult Females____ # of Children 17 years & under ____
# of Adults 18 years to 61 years ____ # of Adults 62 years and older ____
Are you a College Student? Yes / No Are you employed? No / Full-time / Part-time
Required Car Information
Make of Car: Model: Year: Color:
License Plate Number: _________State:
16
20 | Ending Homelessness
Transitional
Housing
Provides temporary housing and
site-based services for people expe-
riencing homelessness, a program
model most effective for specific
subpopulations, such as:
•Youth, especially Parenting Youth
•Veterans
•Homeless individuals and families
enrolled in a permanent housing
program and searching for apartments
Homelessness
Prevention
•Helps individuals and families who are about to lose
their housing to remain housed where they are or
move to new permanent housing
•Acts as an access point to the Coordinated Assess-
ment System
Outreach
•Engages with people experiencing homelessness
on the street, in parks and other public spaces, and
in vehicles
•Acts as an access point for the Coordinated Assess-
ment System and for emergency shelter
•Locates people in the Coordinated Assessment
System who have been referred to a housing
program
Permanent
Supportive
Housing
•Helps individuals and families
with disabilities maintain perma-
nent housing through long-term
rental subsidies, connections to
medical and behavioral health
care, and other services.
Supportive Housing System Map
Emergency Shelter
•Provides a safe place to sleep for people experienc-
ing homelessness
•Provides meals, showers, other basic needs, and
connections to other community resources
•Acts as an access point to the Coordinated Assess-
ment System
Coordinated
Assessment System
•Acts as a front door to the community’s housing
resources
•Matches people experiencing homelessness to the
community’s transitional housing, rapid rehousing,
and permanent supportive housing programs
Rapid
Rehousing
•Provides supportive services and
financial assistance to people
experiencing homelessness
•Helps individuals and families
obtain permanent housing and
increase income so that they can
remain housed independently.
SEE PAGE 48
SEE PAGE 49
SEE PAGE 52SEE PAGE 49
SEE PAGE 38
SEE PAGE 54
SEE PAGE 30
A Movement to End Homelessness
A map of developments that include supportive housing is available at: www.supportivehousingscc.org/map
Attachment D
17