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HomeMy WebLinkAbout12-05-2018 City Council MinutesMINUTES WEDNESDAY, DECEMBER 5, 2018 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Meeting with the Santa Clara County Sheriff's Office in the Linda Callon Conference Room at 13777 Fruitvale Avenue in Saratoga. Mayor Bernald called the Regular Session to order in the Civic Theater, Council Chambers at 13777 Fruitvale Avenue in Saratoga at 7:05 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Mary -Lynne Bernald, Vice Mayor Manny Cappello Council Members Emily Lo, Howard Miller, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Deputy City Manager Debbie Bretschneider, City Clerk Debbie Pedro, Community Development Director John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Michael Taylor, Recreation & Facilities Director Lauren Pettipiece, Public Information Officer Dennis Jaw, Finance Manager REPORT ON POSTING OF THE AGENDA City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted on November 29, 2018. REPORT FROM JOINT MEETING Santa Clara County Sheriff's Office Captain Rich Urena reported on the meeting with the City Council. Mayor Bernald asked for a moment of silence in memory of President George H.W. Bush. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Lakhinder Walia spoke about the clear transparency of information from City Hall. Jeff Klopotic spoke about gun control in Saratoga. ANNOUNCEMENTS Mayor Bernald announced the December 15th Celebration of Light, the mailing of Saratoga's Recreation Winter/Spring Activity Guide, the ongoing City Hall Food & Toy drive, the City Council Reorganization, Paint the City, Let's Work Saratoga, and the Youth Commission Movie Night. CEREMONIAL ITEMS Commendation for Leslee Warick Recommended Action: Present the commendation to Leslee Warick. Mayor Bernald and the City Council presented a commendation to Leslee Warick. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on November 21, 2018. MILLER/LO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON NOVEMBER 21, 2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 11/20/2018 Period 5; and 11/27/2018 Period 5. MILLER/LO MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 11/20/2018 PERIOD 5; AND 11/27/2018 PERIOD 5. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Treasurer's Report for the Month Ended October 31, 2018 Recommended Action: Review and accept the Treasurer's Report for the month ended October 31, 2018. MILLER/LO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED OCTOBER 31, 2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.4. Ordinance Amending Parking Standards in the C-H Districts (The Village) Recommended Action: Waive the second reading and adopt the attached ordinance amending Chapter 15 (Zoning Regulations) of the Saratoga Municipal Code related to parking standards. ORDINANCE 359 MILLER/LO MOVED TO ADOPT THE ATTACHED ORDINANCE AMENDING CHAPTER 15 (ZONING REGULATIONS) OF THE SARATOGA MUNICIPAL CODE RELATED TO PARKING STANDARDS. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.5. Annual Audit Reports Recommended Action: Review and accept the following annual audit reports for Fiscal Year 2017/18; A. Comprehensive Annual Financial Report (CAFR) B. Transportation Development Act Audit Report (MTC Grants) C. Single Audit Report D. Appropriation Limit Report (Gann, Fiscal Year 2018/19) E. SAS 114 Report F. SAS 112 Report G. State Controller's Office Financial Transaction Report Summary Council Member Miller commented on this item. MILLER/LO MOVED TO ACCEPT THE FOLLOWING ANNUAL AUDIT REPORTS FOR FISCAL YEAR 2017/18; A. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR); B. TRANSPORTATION DEVELOPMENT ACT AUDIT REPORT (MTC GRANTS); C. SINGLE AUDIT REPORT; D. APPROPRIATION LIMIT REPORT (GANN, FISCAL YEAR 2018/19); E. SAS 114 REPORT; F. SAS 112 REPORT; G. STATE CONTROLLER'S OFFICE FINANCIAL TRANSACTION REPORT SUMMARY. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.6. Annual Code Update for 2018 Recommended Action: Waive the second reading and adopt the attached ordinance updating various provisions of the City Code. This item was removed from the Consent Calendar by Lakhinder Walia. Mayor Bernald invited public comment on the item. The following people requested to speak: Lakhinder Walia spoke in opposition to a provision of the ordinance that would amend the Planning Commission's meeting schedule. No one else requested to speak. ORDINANCE 360 MILLER/CAPPELLO MOVED TO ADOPT THE ATTACHED ORDINANCE UPDATING VARIOUS PROVISIONS OF THE CITY CODE. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. PUBLIC HEARING 2.1. Offer to Dedicate Easement for Storm Drainage and Control from Boguslaw and Barbara Marcinkowski to the City of Saratoga Recommended Action: 1. Adopt Resolution accepting Offer to Dedicate Easement for Storm Drainage and Control from Boguslaw Marcinkowski, trustee of the Boguslaw J. Marcinkowski Revocable Trust, ("Marcinkowski") to the City of Saratoga for a Storm Drainage and Retention System at 21143 Chadwick Court, City of Saratoga (APN 503-15-042). 2. Adopt Resolution Vacating Public Service Easement currently held by the City of Saratoga. John Cherbone, Public Works Director, presented the staff report. Mayor Bernald opened the public hearing and invited public comment on the item. No one requested to speak. Mayor Bernald closed the public hearing. RESOLUTIONS 18-064 & 18-065 CAPPELLO/LO MOVED TO ADOPT THE RESOLUTION ACCEPTING OFFER TO DEDICATE EASEMENT FOR STORM DRAINAGE AND CONTROL FROM BOGUSLAW MARCINKOWSKI, TRUSTEE OF THE BOGUSLAW J. MARCINKOWSKI REVOCABLE TRUST, ("MARCINKOWSKI") TO THE CITY OF SARATOGA FOR A STORM DRAINAGE AND RETENTION SYSTEM AT 21143 CHADWICK COURT, CITY OF SARATOGA (APN 503-15-042); AND ADOPT THE RESOLUTION VACATING PUBLIC SERVICE EASEMENT CURRENTLY HELD BY THE CITY OF SARATOGA. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3. GENERAL BUSINESS 3.1. Resolution to Support the Formation of a Regional Housing Needs Allocation Subregion for Santa Clara County Recommended Action: Approve the attached resolution to support the formation of a Regional Housing Needs Allocation (RHNA) subregion. Debbie Pedro, Community Development Director, presented the staff report. Mayor Bernald invited public comment on the item. No one requested to speak. RESOLUTION 18-066 CAPPELLO/LO MOVED TO APPROVE THE ATTACHED RESOLUTION TO SUPPORT THE FORMATION OF A REGIONAL HOUSING NEEDS ALLOCATION (RHNA) SUBREGION. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.2. Resolution Approving the Adoption of Ca1PERS Supplemental Income 457 Plan Recommended Action: Adopt the attached resolution approving Ca1PERS Supplemental Income 457 Plan as an additional 457 Deferred Compensation plan option. Mary Furey, Finance & Administrative Services Director, presented the staff report. Mayor Bernald invited public comment on the item. No one requested to speak. RESOLUTION 18-067 MILLER/LO MOVED TO ADOPT THE ATTACHED RESOLUTION APPROVING CALPERS SUPPLEMENTAL INCOME 457 PLAN AS AN ADDITIONAL 457 DEFERRED COMPENSATION PLAN OPTION. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.3. Acceptance of Public Art Recommended Action: Authorize execution of the attached agreement accepting donation of a painting from artist Pavel Mester and approve placement of the artwork in the Joan Pisani Community Center for a period of at least 1 year. Crystal Bothelio, Deputy City Manager, presented the staff report. Mayor Bernald invited public comment on the item. No one requested to speak. LO/BERNALD MOVED TO AUTHORIZE EXECUTION OF THE ATTACHED AGREEMENT ACCEPTING DONATION OF A PAINTING FROM ARTIST PAVEL MESTER AND APPROVE PLACEMENT OF THE ARTWORK IN THE JOAN PISANI COMMUNITY CENTER FOR A PERIOD OF AT LEAST 1 YEAR. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.4. Review of City Council Assignments Recommended Action: Review the list of City Council assignments and provide direction on changes to items included in the assignments. Debbie Bretschneider, City Clerk, presented the staff report. Mayor Bernald invited public comment on the item. No one requested to speak. The City Council requested the following changes in the City Council Assignments: - Remove County of Santa Clara Comprehensive County Expressway Planning Study Policy Advisory Board Remove South Flow Arrivals Remove America in Bloom Committee COUNCIL ASSIGNMENTS Jim Stallman addressed the City Council to share information about the VTA State Route 85 Corridor Policy Advisory Board meeting on December 10. Mayor Mary -Lynne Bernald KSAR Foundation Board — attended on behalf of Council Member Lo. KSAR is looking into hiring a bookkeeper. Hakone Foundation Board — the next meeting is December 6. Public Art Committee — there was a meeting last week to consider the public art donation. Saratoga Historical Foundation — there was a meeting on December 4. West Valley Mayors and Managers — the Board was scheduled to select a new VTA Board representative, but the group was unable to come to a consensus. The Board is having a special meeting December 6 to select the VTA Board representative. Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors -is having a holiday event on Friday night. Council Member Howard Miller Council Finance Committee — the Committee met last week and went over the CAFR. Saratoga Sister City Organization — the Committee met yesterday and are working on the 35th anniversary of the Saratoga/Muko, Japan Sister City relationship. The Committee is planning a daytime reception on October 16, 2019 for the Council and the Muko delegation. VTA State Route 85 Corridor Policy Advisory Board — the Board is meeting on Monday, December 10. The funding for State Route 85 work was to come out of Measure B but have secured additional funding to make decisions about. Council Member Emily Lo Hakone Foundation Board & Executive Committee the Ribbon Cutting for the Hakone Garden Pump House was November 27. Public Art Committee - there was a meeting was last week to consider the public art donation. Council Member Rishi Kumar No report. CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS Mayor Bernald gave a presentation to the St. Andrews School pre-K class. CITY MANAGER'S REPORT City Manager James Lindsay reminded the City Council that the deadline for Council Members to nominate capital projects is December 19. ADJOURNMENT BERNALD/LO MOVED TO ADJOURN THE MEETING AT 8:19 P.M. MOTION PASSED. AYES: BERNALD, CAPPELLO, LO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Mimes respectfully submitted: Debbie Bretschneider, City Clerk City of Saratoga