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HomeMy WebLinkAbout11-13-2018 Youth Commission Minutes DATE: Tuesday, November 13, 2018 TIME: 7:00 p.m. LOCATION: Warner Hutton House 13777 Fruitvale Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission Minutes Call to Order (7:05pm) Roll Call: Agarwal, Cheatham, Chittharanjan, Koneru (Tardy), Miller (Tardy), Peer, Pyun, Rammohan, Smails, Wiles, Yoon (Tardy). Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on October 29, 2018. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of October 23rd minutes (Agarwal, Wiles) Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Next Generation Nations – Sanjeev Tanna a) Presentation b) Questions from commissioners II. Witchy Walk - Recap a) What was the BEST costume of the day? a. Pranav’s weird mickey mouse costume b) What was your favorite part? c) Anything we can improve for next time? a. New tattoos b. Distribute candy sparingly III. SASCC Health Fair - Recap a) How did the event go? a. Overall good b) What can we improve for next time? a. Target youth more IV. City Council Meeting – Recap (Naisha) a) Donation Request a. Council fully support donation request b. Things to take away from meeting: i. Come to each meeting with open mind ii. Speak our minds-voice opinions V. Tree Planting – Options Update a) Update – Kayla a. Our City Forest i. Volunteer Days VI. Walk One Week - Updates a) Reach out to local schools for dates to do WOW (Fall vs. Spring) a. Argonaut – Kami i. No response b. Saratoga – Mary Elizabeth i. No response c. Foothill – Naisha i. TBD d. Marshall Lane – Safia i. Potential dates: April 15-19 ii. Motion to vote hold WOW on week of 4/15-19/18 (Smails,Pyeong): Passed, Unanimous VII. Kahoot! a) Venue Update a. Isaac, Safia, Kami i. Isaac (Pizza My Heart)-no response ii. Safia (MOD)-no response iii. Kami (Big Basin Café)-not suitable venue b. Contact Saratoga library as a venue-Friday i. Motion to vote hold Kahoot on Nov 30th 3:30-5 (Smails, Agarwal): Passed, Unanimous b) Create Questions c) Prize(s) a. Candy d) Requesting special attendance? a. Chris request for Vice Mayor Capello to show e) Marketing a. Flyer Design – Pranav b. Social Media/Local News Request to Lauren – Pranav c. Flyer Distribution - Everyone VIII. Movie Night a) Select Movie a. Polar Express i. Motion to vote for a christmas movie-Polar Express, Home Alone, Miracle on 39th street (Cheatham,Smails): Home Alone b) What snacks? a. Hot chocolate b. Candy canes c. Candy d. Popcorn e. soda c) Venue? – Nithya a. Prospect center i. Movie with a twist-pajama night: bring blankets, teddy bears, pajamas d) Marketing a. Flyer Design – Pranav b. Social Media/Local News Request to Lauren – Pranav c. Flyer Distribution - Everyone IX. Important Upcoming Dates • November 23rd: Tree Lighting – 4:30-7:00pm – Downtown Saratoga a. Isaac, Mary, Carolyn, Brianna, Varsha, Chris, Pranav, Safia • November 30th or December 1st: Kahoot Night! – 3:30-5:00pm - TBD • December 7th or 14th: Movie Night – 5:30-8:00pm – TBD • December 15th: Celebration of Light - 4:45pm-7:15pm – Downtown Saratoga X. Adjournment (8:55pm) In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 294 or debbieb@saratoga.ca.us. Requests must he made as early as possible and at l east one full business day before the start of the meeting. Certificate of Posting of Agenda: l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on October 29, 2018 at the office of the City of Saratoga , 13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .