HomeMy WebLinkAbout11-27-2018 Youth Commission Minutes
DATE: Tuesday, November 27, 2018
TIME: 7:00 p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order
(7:06pm)
Roll Call: Agarwal (Absent), Cheatham, Chittharanjan, Koneru, Miller (Tardy), Peer, Pyun,
Rammohan, Smails, Wiles, Yoon (Absent).
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on November 21, 2018.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of November 13th minutes (Cheatham, Koneru)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. What are you thankful for?
a) Roundtable
II. Tree Lighting - Recap
a) What went well?
b) How many people attended?
c) Anything we can improve for next time?
a. Set # of scoops (a test run) before handing them out
b. Needed more cups/stir sticks
III. Tree Planting – Options Update
a) Update – Kayla
a. Our City Forest - Briana
i. Volunteer Days
IV. Walk One Week - Updates
a) Reach out to local schools for dates to do WOW (Fall vs. Spring)
a. Argonaut – Kami
i. Next step is working with the Argonaut PTA
b. Saratoga – Mary Elizabeth
i. May 20th – May 24th; (Smails, Wiles); Passed 8-0
c. Foothill – Naisha
i. May 6th – 10th (Smails, Pyun); Passed 8-0
d. Marshall Lane – Safia
i. April 15th – 19th
V. Celebration of Light
a) Saturday, December 15th
b) 5:00-7:00pm
c) Downtown Saratoga
d) Hot Chocolate
e) Market upcoming events?
f) Assign Shifts
VI. Movie Night – Friday, December 14th
a) Polar Express
b) Prospect Center
a. Commissioners arrive at 5:00pm to set up
c) Marketing!
a. Get creative!
d) Goal for attendance: ___? 40-50 people
e) Who will you be inviting?
VII. Color Dash
a) Assign who will send out the invitation to December meeting to provide commission
with input for the Color Dash
a. Chris will be contacting the council to invite them to the December 11th meeting.
b) Subcommittees?
a. Plan to discuss at the next meeting
VIII. Kahoot!
a) New Venue
a. Location with projector
b) Pick a date in February?
a. January 18, 2019 or February 1, 2019
c) Prize(s)
d) Requesting special attendance?
e) Marketing
a. Flyer Design – Pranav
b. Social Media/Local News Request to Lauren – Pranav
c. Flyer Distribution - Everyone
IX. Important Upcoming Dates
• December 14th: Movie Night – 5:30-9:30pm – Prospect Center
• December 15th: Celebration of Light – 5:00-7:00pm – Downtown Saratoga
• January 25th: Winter Wonderland Dance – 5:00-9:30pm - Joan Pisani Community Center
X. Adjournment (8:38pm)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 294 or
debbieb@saratoga.ca.us. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on November 21, 2018 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .