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Home My WebLink About01-16-2019 Council agenda Saratoga City Council Agenda ~ January 16, 2019 ~ Page 1 of 4 SARATOGA CITY COUNCIL REGULAR MEETING JANUARY 16, 2019 6:00 P.M. JOINT MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Santa Clara County Fire Department 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 10, 2019. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special City Council Meeting on December 13, 2018 and Regular City Council Meeting on December 19, 2018. Saratoga City Council Agenda ~ January 16, 2019 ~ Page 2 of 4 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 12/20/2018 Period 6; and 01/08/2019 Period 7. 1.3. Treasurer’s Report for the Month Ended November 30, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended November 30, 2018. 1.4. Resolution Authorizing Final Disposition of Certain City Records Recommended Action: Adopt resolution authorizing final disposition of certain city records. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. 2.1. Weed/Brush Abatement Program Assessment Hearing Recommended Action: Open public hearing, accept public testimony and consider amendments to the assessment report, and adopt resolution confirming report and assessment of weed/brush abatement program charges. 2.2. Ordinance Establishing Regulations for Rotating Emergency Shelters (Safe Car Park and Severe Weather Shelter Programs) Recommended Action: Conduct a public hearing concerning the attached ordinance establishing regulations for rotating emergency shelters, such as safe car parks and severe weather shelters; and, introduce and waive the first reading of the ordinance and direct staff to place the ordinance on the consent calendar for adoption at the next regularly scheduled meeting of the City Council. 3. GENERAL BUSINESS 3.1. Citywide Accessibility Assessment Project – Contract Award Recommended Action: 1. Award a Design Contract to BKF Engineers in the amount of $112,550.00. 2. Move to authorize staff to approve change orders up to $11,255.00. 3. Adopt a Budget Resolution to adjust the FY 2018/19 CIP Budget to transfer funds from the Big Basin Way Turnaround CIP to the Citywide Accessibility Assessment Project. COUNCIL ASSIGNMENTS Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Saratoga City Council Agenda ~ January 16, 2019 ~ Page 3 of 4 Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Council Finance Committee Vice Mayor Howard Miller Council Finance Committee KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Saratoga Ministerial Association Saratoga Sister City Organization Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara County Housing and Community Development (HCD) Council Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Association of Bay Area Governments Hakone Foundation Board Public Art Committee Saratoga Chamber of Commerce & Destination Saratoga CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 10, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 10th day of January 2019 at Saratoga, California. Saratoga City Council Agenda ~ January 16, 2019 ~ Page 4 of 4 Debbie Bretschneider, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]