HomeMy WebLinkAboutCity Council Resolution 19-001 Disposal of documentsRESOLUTION NO. 19-001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE FINAL DISPOSITION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to
destroy certain records, documents, instruments, books or paper after the same are no longer required
with the approval of the legislative body by resolution and the written consent of the City Attorney.
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows:
1. Department heads are hereby authorized to have destroyed those certain documents,
instruments, books or paper (collectively, "Records") under their charge as described in
Exhibit 'A.
2. The Records described in Exhibit 'A shall be held for seven days for review pursuant
to the Public Records Act prior to destruction. If no request for review is submitted
within that time, they shall be promptly destroyed. If a request for review is submitted,
the Records shall be destroyed not less than twenty days and not more than thirty days
after the records have been made available for review. Notwithstanding the foregoing,
if the City Attorney determines that any Records should be retained for any reason
those Records shall be retained and destroyed at a later date determined by the City
Attorney.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 16th day of January 2019 by the following vote:
AYES: Mayor E. Manny Cappello, Vice Mayor Howard Miller, Council Members Rishi Kumar,
Mary -Lynne Bernald, Yan Zhao
NOES:
ABSENT:
ABSTAIN:
AT
bie Bretschneider, City Clerk
DATE: / / 2-212-0/ %
army Cappello, Mayor
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FY 2013-14 Cash receipts 7/1/13 - 8/31/2013
FY 2013-14 Parking Citations
FY 2012-2013 Bank statements & reconciliations
FY2012-20-13 Bank statements & reconciliations
Banking Records -Bank Deposit receipts FY 2012-13
Employee Time Sheets FY 2011-12
Terminated Employees -Employee Payroll files 01-01-2008 thru 12-31-
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Unsuccessful bids for website RFP 2016
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Supplemental Council agendas, scanned
2014 Agenda supplements, 2000 Closed Commissions, 1996
newsletters. Scanned
Registration Forms 12/1/2013-12/1/2014
Unawarded bids for Public Works projects
Terminated Contracts. Scanned
CDBG Project, Funded Grant Proj., Income Limits, Council Reps.,
Consol. Plan Rep. ('97-101)
Solid Waste Mngmnt, Cable TV, Sheriff's Dept., Disaster Plans, Green
Valley Disp.Correspondance ('86-'96)
City Manager correspondance ('86-'95)
Cable TV Correspondance 1977-1983
Management Compensation Information ('82-'83) and State Surplus
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CDBG 1996-1997
Description of Documents
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Bids, unsucessful,
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Employee Personnel Files 1995-2010
Employee Personnel Files 1995-2010
Employee Personnal Files 1995-2010
Nomination papers 1994, 1996, 1998, 2000, 2002, 2004, 2008, 2010
AND Election papers, not elected 2002, 2004, 2006, 2010
Form 700's 1997, 1998, 1999, 2000, 2001, 2002, 2003, 2010
CY2014 False alarm cards
FY 2013-14 Accounts Receivable
FY 2013/14 Cash receipts
CY 2014 Business license renewals
1099 Forms 2009-2012, W-9 forms 2012 and prior 1
FY 2013/14 Cash Receipts 5/1/14 - 6/30/14
FY 2013/14 Cash rEceipts 3/1/14 - 4/30/14
FY 2013/14 Cash Receipts 1/1/14 - 2/28/14
FY 2013/14 Cash Receipts 11/1/13 - 12/31/13
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12/31/2018
12/31/2018
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