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Home My WebLink About12-19-2018 Council meeting MINUTES WEDNESDAY,DECEMBER 19, 2018 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Study Session on Council Goals for 2019 in the Linda Callon Conference Room at 13777 Fruitvale Avenue in Saratoga. Mayor Cappello called the Regular Session to order in the Civic Theater, Council Chambers at 13777 Fruitvale Avenue in Saratoga at 7:02 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Manny Cappello, Vice Mayor Howard A. Miller, Council Members Rishi Kumar, Mary-Lynne Bemald, Yan Zhao ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Deputy City Manager Debbie Bretschneider, City Clerk Debbie Pedro, Community Development Director John Cherbone, Public Works Director Mary Furey, Finance& Administrative Services Director Michael Taylor, Recreation& Facilities Director Lauren Pettipiece, Public Information Officer Gina Scott, Accounting Technician REPORT ON POSTING OF THE AGENDA City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted on December 13, 2018. REPORT FROM STUDY SESSION Mayor Cappello announced that the City Council started a Study Session on City Council Goals for 2019 and would resume the Study Session after the Regular Session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mark Pickens spoke as a volunteer in Citizens Climate Lobby and about global warming. ANNOUNCEMENTS Mayor Cappello announced that City Hall holiday closure, a fundraiser for furnishing the newly remodeled Senior Center, the Paint the City program, and Let's Work Saratoga at Quarry Park. Saratoga City Council Minutes—December 19, 2018 —Page 1 of 6 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special City Council Meeting on November 27, 2018 and Regular City Council Meeting on December 5, 2018. MILLER/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE SPECIAL CITY COUNCIL MEETING ON NOVEMBER 27, 2018 AND REGULAR CITY COUNCIL MEETING ON DECEMBER 5,2018. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 12/04/2018 Period 6; and 12/11/2018 Period 6. MILLER/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 12/04/2018 PERIOD 6; AND 12/11/2018 PERIOD 6. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Amendment to Contract with Construction Testing Services (CTS) for Materials Testing on the Prospect Road Improvements Project Recommended Action: Authorize an amendment to extend the term of contract with Construction Testing Services (CTS) MILLER/BERNALD MOVED TO AUTHORIZE AN AMENDMENT TO EXTEND THE TERM OF CONTRACT WITH CONSTRUCTION TESTING SERVICES (CTS). MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.4. Amendment to Contract with W. Jefferey Heid for Landscaping Architecture for the Prospect Road Improvements Project Recommended Action: Authorize an amendment to contract with W. Jefferey Heid for Landscape Architecture Services for the Prospect Road Improvements Project. MILLER/BERNALD MOVED TO AUTHORIZE AN AMENDMENT TO CONTRACT WITH W.JEFFEREY HEID FOR LANDSCAPE ARCHITECTURE SERVICES FOR THE PROSPECT ROAD IMPROVEMENTS PROJECT. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE Saratoga City Council Minutes—December 19, 2018 —Page 2 of 6 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Facility Naming Request from the Saratoga Area Senior Coordinating Council (SASCC) Recommended Action: Consider facility naming request from SASCC and resolution naming the Senior Center multipurpose room the "S. Ku Foundation Hall"and the newly constructed Senior Center cafd as "Dick's Cafd." Crystal Bothelio, Deputy City Manager, presented the staff report. Mayor Cappello invited public comment on the item. The following people requested to speak: Tylor Taylor, Director of SASCC, spoke in favor of the proposal. Cathy Angus, daughter of Richard Angus, spoke in support of naming the cafd as "Dick's Cafd." No one else requested to speak. RESOLUTION 18-069 BERNALD/MILLER MOVED TO APPROVE THE RESOLUTION NAMING THE SENIOR CENTER MULTIPURPOSE ROOM THE "S. KU FOUNDATION HALL" AND THE NEWLY CONSTRUCTED SENIOR CENTER CAFE AS "DICK'S CAFR." MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.2. Community Event and Street Closure Grant Program Recommended Action: Provide direction on the following items for the Fiscal Year 2019/20 Community Event and Street Closure Grant Program: 1. Community Event Grant Program Funding 2. Street Closure Grant Program Funding 3. Annual Application Process Gina Scott, Accounting Technician, presented the staff report. Mayor Cappello invited public comment on the item. Saratoga City Council Minutes—December 19, 2018 —Page 3 of 6 No one requested to speak. MILLER/BERNALD MOVED TO ALLOCATE $41,000 FOR THE FISCAL YEAR 2019/2020 FOR THE COMMUNITY EVENT GRANT PROGRAM, ALLOCATE $35,000 FOR THE FISCAL YEAR 2019/2020 STREET CLOSURE GRANT PROGRAM, APPROVE THE EVENT GRANT SECURED FUNDING LIST IN THE STAFF REPORT. AND CONFIRM THE TIMING OF THE EVENT GRANT ANNUAL APPLICATION PROCESS.MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES:NONE. ABSTAIN:NONE. ABSENT: NONE. 3.3. Update on 2017-2018 Santa Clara County Civil Grand Jury Report Recommended Action: Staff recommends that the City Council receive the update on the 2017-2018 Grand Jury Report. Debbie Pedro, Community Development Director,presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. BERNALD/MILLER MOVED TO ACCEPT THE UPDATE ON THE 2017-2018 GRAND JURY REPORT. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 3.4. Commission Qualifications and Terms Expiring in 2019 Recommended Action: Accept the list of Commission qualifications and terms expiring in the 2019 calendar year. Debbie Bretschneider, City Clerk, presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. MILLEMERNALD MOVED TO ACCEPT THE LIST OF COMMISSION QUALIFICATIONS AND TERMS EXPIRING IN THE 2019 CALENDAR YEAR. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes—December 19, 2018 —Page 4 of 6 3.5. Adoption of City Council Assignments Recommended Action: Approve the resolution adopting the 2019 City Council assignments. Debbie Bretschneider, City Clerk,presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. RESOLUTION 18-070 BERNALD/MILLER MOVED TO APPROVE THE RESOLUTION ADOPTING THE 2019 CITY COUNCIL ASSIGNMENTS. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald West Valley Mayors and Managers—there was a special meeting last week and Town of Los Gatos Council Member Rob Rennie was appointed to the VTA Board and Saratoga Council Member Howard Miller selected as alternate. Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors—there was a special meeting to write a response to MTC CASA and ABAG about housing in the region. Saratoga Area Senior Coordinating Council (SASCQ —the remodel is going well. West Valley Sanitation District—a meeting was held last week. Council Member Howard Miller Saratoga Ministerial Association—the group met today and the City is hosting the meeting at Hakone in April. The group discussed the Safe Firearms Summit in February. Silicon Valley Clean Energy Authority Board of Directors—the Board approved a decarbonization roadmap and plan. Council Member Miller spoke on attending the VTA Board meeting as the alternate last week and the potential loss of Bus Route 37 to West Valley College. Council Member Rishi Kumar No meetings. CITY COUNCIL ITEMS Council Member Kumar nominated a CIP project for an automated license plate reader camera at Saratoga Avenue and Route 85. Council Member Zhao supported the nomination. Saratoga City Council Minutes—December 19, 2018 —Page 5 of 6 Mayor Cappello nominated a CIP project item for upgrades to the inside of the Joan Pisani Community Center. Council Member Miller supported the nomination. COUNCIL COMMUNICATIONS Council Member Kumar spoke about his visit to Elon Musk's underground tunnel opening. CITY MANAGER'S REPORT City Manager James Lindsay wishes the Council a merry holiday season. Mayor Cappello moved the meeting to the Linda Callon Conference room to finish the Study Session. ADJOURNMENT BERNALD/MILLER MOVED TO ADJOURN THE MEETING AT 10:14 P.M. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. =Bretschneider, d: erk City of Saratoga Saratoga City Council Minutes—December 19, 2018 —Page 6 of 6