Loading...
HomeMy WebLinkAbout10-23-2018 Library Commission MinutesSaratoga Library Commission Agenda - Page 1 of 4 MINUTES SARATOGA LIBRARY COMMISSION REGULAR MEETING OCTOBER 23, 2018 CALL TO ORDER Vice Chair Flora Hoffman called the meeting to order at 7:05 p.m. at the Saratoga Library at 13650 Saratoga Avenue. 7:05 p.m. ROLL CALL Present: Vice Chair Flora Hoffman, Commissioner Robert Gulino, Eric Lewis Christina Meiser, and Steven White Absent: None Also Present: Nancy Howe, Michael Eitner, Alice Patrick, Gideon Srinivasan, Nabeha Barkatullah, Crystal Bothelio ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None APPROVAL OF MINUTES Draft minutes for the August 28, 2018 meeting GULINO/WHITE MOVED TO APPROVE THE MINUTES FOR THE AUGUST 28, 2018 MEETING. MOTION PASSED. AYES: LEWIS, MEISER, GULINO, HOFFMAN, WHITE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. AGENDA ITEMS 1. Group Photo Action: Take a group photo. The Commission took a group photo in the Library. 2. Selection of Chair and Vice Chair Summary: The Chair and Vice Chair serve for a term of 1 year. Each Commissioner may only serve as Chair or Vice Chair once during a 4-year term on the Commission. Action: Select new Chair and Vice Chair. GULINO/WHITE MOVED TO SELECT FLORA HOFFMAN AS THE CHAIR. MOTION PASSED. AYES: LEWIS, MEISER, GULINO, HOFFMAN, WHITE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga Library Commission Agenda - Page 2 of 4 HOFFMAN/WHITE MOVED TO SELECT ROBERT GULINO AS VICE CHAIR. MOTION PASSED. AYES: LEWIS, MEISER, GULINO, HOFFMAN, WHITE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3. Review of 2018 Work Plan, Consider 2019 Work Plan Summary: Every year, the City Council considers and authorizes Commission work plans. Typically, the Commission also presents progress on existing work plan items. The Council review of work plans typically happens in the beginning of the calendar year. Action: Review and identify progress on the 2018 work plan, identify recommended changes to the 2019 work plan. Chair Hoffman reviewed the existing work plan. The Commission discussed Saratoga Library priorities for the upcoming year and areas of interest, including targeted outreach to older adults, individuals in care facilities, and pre- kindergarten children, and attendance at community events. The Commission agreed to continue discussion of the work plan at the next meeting. 4. West Valley College Collaboration Summary: One of the Library Commission’s work plan items includes identifying opportunities to partner with West Valley College, including the 2019 Coral Reef Crochet Project. Chair Hoffman introduced the item and shared background on the project. Saratoga Community Librarian Michael Eitner shared that the monthly crocheting group to support the project has started. The first gathering included a group of 10. During the first gathering, the group watched a video about the Coral Reef Crochet Project. 5. Monte Sereno Outreach and Engagement Summary: Discuss efforts to reach out and engage residents of Monte Sereno. The Commission discussed outreach efforts to Monte Sereno residents, including information shared through Nextdoor, the Monte Sereno newsletter, on the City website, and at events. 6. Community Outreach Summary: Discuss Library Commission outreach activity. No outreach activity occurred since the last meeting. 7. Rescheduling December Meeting Date Summary: The December meeting falls on a holiday. In the past, the December meeting has been rescheduled for earlier in the month. Saratoga Library Commission Agenda - Page 3 of 4 Action: Consider rescheduling or canceling the December meeting. The Commission agreed to meet on December 18. 8. Community News & Trends Summary: Share news and trends within the community. None REPORTS 1. Nancy Howe, Santa Clara County Librarian Nancy Howe shared information about the outcome of local bond measures, diabetes education programs, American Library Association conference, the upcoming Joint Powers Authority meeting, and a recent article on the impact of libraries on democracy. 2. Michael Eitner, Saratoga Community Librarian Michael Eitner reported on rates of library card holders in Saratoga and Monte Sereno, the results of a survey on creating a remote library at the old Monte Sereno Post Office, outreach at the Monte Sereno annual picnic, and growth in use of downloadable materials. 3. Alice Patrick, Friends of the Saratoga Libraries Alice Patrick shared information about the Saratoga Authors Hall of Fame, National Friends of Libraries Week, and volunteers featured in the Friends newsletter. 4. Saratoga Library Teen Advisory Board Nabeha Barkatullah shared information about recent and upcoming Teen Advisory Board events and activities. She noted that residents her age have been interested in climate change. 5. Library Commission Chair No report 6. Crystal Bothelio, Saratoga Deputy City Manager Crystal Bothelio shared information about the Commission Recognition Dinner, 2020 by 2020 Tree Planting Challenge, and the annual Saratogan, Saratoga Library Commission Agenda - Page 4 of 4 SUMMARIZE ACTION ITEMS Chair Hoffman said she would reach out to former Commissioner and Chair Karen Burley about her discussions with West Valley College. She requested that Commissioners review the work plan for updates and asked that they reach out to Michael Eitner if they are able to attend upcoming community events. AGENDA ITEMS FOR NEXT MEETING Commission Work Plan ADJOURNMENT Chair Hoffman adjourned the meeting at 8:30 p.m. Minutes respectfully submitted: Crystal Bothelio, Deputy City Manager City of Saratoga