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Home My WebLink About02-06-2019 City Council MinutesSaratoga City Council Minutes ~ February 6, 2019 ~ Page 1 of 6 MINUTES WEDNESDAY, FEBRUARY 6, 2019 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Closed Session in the Linda Callon Conference Room at 13777 Fruitvale Avenue in Saratoga. Mayor Cappello called the Regular Session to order in the Civic Theater, Council Chambers at 13777 Fruitvale Avenue in Saratoga at 7:08 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Manny Cappello, Vice Mayor Howard A. Miller, Council Members Rishi Kumar, Mary-Lynne Bernald, Yan Zhao ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Deputy City Manager John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Lauren Pettipiece, Public Information Officer Macedonio Nunez, Senior Engineer REPORT ON POSTING OF THE AGENDA Deputy City Manager Crystal Bothelio reported that the agenda for this meeting was properly posted on January 31, 2019. REPORT FROM CLOSED SESSION Mayor Cappello noted that there was nothing to report from the Closed Session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Stan Bogosian shared information about the San Jose Water Company merger and requested that the City Council adopt a resolution opposing the merger. ANNOUNCEMENTS Mayor Cappello announced the Munro Exhibit at Montalvo Arts Center, the interruption in service to City Hall phone lines, the Youth Commission’s Pizza and Kahoot event, and Commission recruitments. Saratoga City Council Minutes ~ February 6, 2019 ~ Page 2 of 6 CEREMONIAL ITEMS Commendation for Lynne Engelbert Recommended Action: Present the commendation to Lynne Engelbert. Mayor Cappello and the City Council presented a commendation to Lynne Engelbert. Commendation for David Lee Recommended Action: Present the commendation to David Lee. Mayor Cappello and the City Council presented a commendation to David Lee. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on January 16, 2019. BERNALD/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR REGULAR CITY COUNCIL MEETING ON JANUARY 16, 2019. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 01/15/2019 Period 7; 01/24/2019 Period 7; and 01/30/2019 Period 7. BERNALD/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 1/15/2019 PERIOD 7; 1/24/2019 PERIOD 7; AND 01/30/2019 PERIOD 7. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Treasurer’s Report for the Month Ended December 31, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended December 31, 2018. BERNALD/MILLER MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED DECEMBER 31, 2018. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes ~ February 6, 2019 ~ Page 3 of 6 1.4. Ordinance Establishing Regulations for Rotating Emergency Shelters (Safe Car Park and Severe Weather Shelter Programs) Recommended Action: Waive the second reading and adopt the ordinance establishing regulations for rotating emergency shelters, such as safe car parks and severe weather shelters in the City of Saratoga. ORDINANCE 361 BERNALD/MILLER MOVED TO ADOPT THE ORDINANCE ESTABLISHING REGULATIONS FOR ROTATING EMERGENCY SHELTERS (SAFE CAR PARK AND SEVERE WEATHER SHELTER PROGRAMS). MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Traffic Adaptive Project Along Saratoga Ave – Award of Consulting & Design Service Contract Recommended Action: 1. Authorize the City Manager to execute a contract for consulting and design services with Traffic Patterns for the Traffic Adaptive Project along Saratoga Ave for $122,976. 2. Move to authorize staff to execute change order to the contract up to $13,000 Macedonio Nunez, Associate Engineer, presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. KUMAR/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT FOR CONSULTING AND DESIGN SERVICES WITH TRAFFIC PATTERNS FOR THE TRAFFIC ADAPTIVE PROJECT ALONG SARATOGA AVE FOR $122,976 AND TO AUTHORIZE STAFF TO EXECUTE CHANGE ORDER TO THE CONTRACT UP TO $13,000. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes ~ February 6, 2019 ~ Page 4 of 6 3.2. City Council Summer Recess Recommended Action: Provide direction to staff regarding the City Council’s 2019 summer recess. Crystal Bothelio, Deputy City Manager, presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. MILLER/BERNALD MOVED TO CANCEL THE LAST REGULAR MEETING IN JULY AND FIRST REGULAR MEETING IN AUGUST; AND, DIRECTED STAFF TO PLACE AN ITEM ON THE CONSENT CALENDAR OF THE NEXT REGULAR MEETING TO CANCEL THE APRIL 3 REGULAR MEETING. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Manny Cappello Saratoga Area Senior Coordinating Council (SASCC) – Wednesday lunches have resumed at the Senior Center in the S. Ku Foundation Hall. Additionally, SASCC provided a donation to cover a portion of the costs for a student trip to Cambodia coordinated by the West Valley College Social Justice Club. Videos of the trip are expected to be presented during a future Wednesday lunch. Vice Mayor Howard Miller Saratoga Sister City Organization – during the last general meeting, the group developed plans for the 35th Anniversary delegation visit in October. This includes a tour of Saratoga and ceremonial tree planting on October 16. Silicon Valley Clean Energy Authority Board of Directors – Vice Mayor Miller shared that he was appointed as Vice Chair to the Board of Directors and announced his other committee positions. The Board is receiving regular updates on the PG&E bankruptcy and associated rulings. At the next meeting, there will be major news for solar customers starting in October 2020. Valley Transportation Authority (VTA) Policy Advisory Committee – the last meeting was canceled. During the upcoming meeting, the new Chair and Vice Chair will be selected. The Board has been developing strategies for saving $25 million in bus operations, which will result in reduced bus services. There has been discussion of changing the schedule of the 37 bus route, which stops at West Valley College, from every 30 minutes to every hour. Vice Mayor Miller has been in discussions with the Mayor and West Valley College President Brad Davis to express the importance of the 37 bus line to VTA. Vice Mayor Miller also received the first check for Measure B funds. With the lawsuit resolved, VTA is looking at how funds will be issued to the cities. Saratoga City Council Minutes ~ February 6, 2019 ~ Page 5 of 6 Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority – Council Member Kumar shared that he was unable to attend the meeting and Council Member Zhao attended on his behalf. He also met with Library District staff to prepare for his role on the Board. Santa Clara Valley Water District Commission – Council Member Kumar shared that he was unable to attend the last Commission meeting. West Valley Clean Water Program Authority – Council Member Kumar met with staff from the Authority to prepare for his role. West Valley Solid Waste Management Joint Powers Authority – Council Member Kumar met with staff from the Authority to prepare for his role. Council Member Mary-Lynne Bernald Public Art Committee – the Committee reviewed the 55 Paint the City applications, narrowed the selection down to 3 conceptual designs per location, and now residents can select their favorite artwork at each location. The top choice at each location will be presented to the City Council on March 6 for acceptance. The Committee has also reviewed its budget and may be requesting a larger allocation in the 2019/20 fiscal year. Santa Clara/Santa Cruz Airport/Community Roundtable – an excellent facilitator for the Roundtable has been selected and everyone involved in the selection process is very pleased with the choice. Council Member Yan Zhao Public Art Committee – the Public Art Committee met to select 3 conceptual designs for each of the Paint the City utility box locations. The Committee also scheduled the Paint the City Kickoff for March 16 at 10:00 a.m. at the Civic Theater. The Committee also discussed its budget for Fiscal year 2019/20. Santa Clara County Library Joint Powers Authority – Council Member Zhao attended the Authority meeting on behalf of Council Member Kumar. The group discussed the 5-year forecast and technology replacement and improvement plan. Council Member Zhao also shared that she attended the League of California Cities New Mayors and Council Members Academy in Sacramento in January. Many topics were covered and the conference was very good. CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS Council Member Kumar shared information about California Public Utilities Commission forum on San Jose Water Company that he attended. He also voiced his opposition to the San Jose Water and Connecticut Water merger. CITY MANAGER'S REPORT Saratoga City Council Minutes ~ February 6, 2019 ~ Page 6 of 6 None ADJOURNMENT MILLER/ZHAO MOVED TO ADJOURN THE MEETING AT 8:13 P.M. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: Crystal Bothelio, Deputy City Manager City of Saratoga