The URL can be used to link to this page

Home My WebLink About03-06-2019 City Council minutesMINUTES WEDNESDAY, MARCH 6, 2019 SARATOGA CITY COUNCIL REGULAR MEETING At 4:30 p.m., the City Council held interviews at 13777 Fruitvale Avenue in the Administrative Conference Room to fill 2 terms on the Planning Commission. The Council selected incumbent Sunil Ahuja and Anjali Kausar to fill terms each beginning on April 1, 2019 and ending March 31, 2023. The City Council took a recess from the interviews at 5:58 p.m. to start the Joint Meeting at 6 p.m. and reconvened the deliberations at 10:20 p.m. At 6:00 p.m., the City Council held a Joint Meeting with the Silicon Valley Leadership Group in the Linda Callon Conference Room at 13777 Fruitvale Avenue in Saratoga. Mayor Cappello called the Regular Session to order in the Civic Theater, Council Chambers at 13777 Fruitvale Avenue in Saratoga at 7:06 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Manny Cappello, Vice Mayor Howard A. Miller, Council Members Rishi Kumar, Mary -Lynne Bernald, Yan Zhao ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Deputy City Manager Debbie Bretschneider, City Clerk John Cherbone, Public Works Director Debbie Pedro, Community Development Director Mary Furey, Finance & Administrative Services Director Lauren Pettipiece, Public Information Officer REPORT ON POSTING OF THE AGENDA City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted on March 1, 2019. REPORT FROM JOINT MEETING Carl Guardino, CEO of Silicon Valley Leadership Group, reported on the Joint Meeting with the City Council. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None Saratoga City Council Minutes — March 6, 2019 ,,, Page 1 of 7 ANNOUNCEMENTS Mayor Cappello announced the Summer 2019 Recreation Activity Guide, Let's Work Saratoga volunteer event, and the Paint the City Kickoff event. CEREMONIAL ITEMS Proclamation Declaring March as Youth Arts Month Recommended Action: Present the proclamation to representatives of the Santa Clara County Board of Education. Mayor Cappello announced a proclamation will be presented to the Santa Clara County Board of Education. SPECIAL PRESENTATIONS Presentation on West Valley Community Services Recommended Action: Receive presentation from West Valley Community Services. Mayor Cappello and the City Council received the presentation from West Valley Community Services. 1. CONSENT CALENDAR 1.1. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 02/19/2019 Period 8; and 02/26/2019 Period 8. MILLER/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 02/19/2019 PERIOD 8; AND 02/26/2019 PERIOD 8. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Treasurer's Report for the Month January 31, 2019 Recommended Action: Review and accept the Treasurer's Report for the month ended January 31, 2019. MILLER/BERNALD MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED JANUARY 31, 2019. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes — March 6, 2019 .., Page 2 of 7 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Emergency Storm Damage Repair on Via Regina Recommended Action: Consider options to support emergency repairs on Via Regina including possible allocation of up to $285,000 for that purpose. John Cherbone, Public Works Director, presented the staff report. Richard Taylor, City Attorney, gave his recommendations on the legal requirements for the repairs as this is a privately -owned road, including that the money would need to a be loan to the property owners. Mayor Cappello invited public comment on the item. The following people requested to speak: Tom Laurence Mike Yelavich Mrs. Yelavich Connie Reeyards No one else requested to speak. MILLER/KUMAR MOVED TO: 1) DIRECT STAFF TO CONTINUE PROVIDING VIA REGINA NEIGHBORS WITH TECHNICAL ADVICE; 2) DIRECT THE CITY ATTORNEY TO BRING BACK A STAFF REPORT AT THE NEXT REGULAR COUNCIL MEETING WITH A LEGAL FRAMEWORK TO PROVIDE A LOAN TO THE VIA REGINA NEIGHBORHOOD IN AN AMOUNT OF UP TO $285,000 TO MAKE INITIAL EMERGENCY STORM DAMAGE REPAIRS IF AT LEAST 50 % OF RESIDENTS AGREE TO PAY BACK THE LOAN AND TO INCLUDE A DEADLINE TO PAY BACK THE LOAN IN A DEFINED TIME PERIOD; AND, 3) DIRECT STAFF TO HELP NEIGHBORS CREATE AN ASSESSMENT DISTRICT FOR LONG-TERM REPAIRS. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes — March 6, 2019 — Page 3 of 7 3.2. Discussion of Residential Signs Regulations and Enforcement Recommended Action: Staff recommends that the City Council review the information in this report and provide staff direction as needed. Debbie Pedro, Community Development Director, presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. MILLER/KUMAR MOVE TO DIRECT STAFF TO BRING BACK AN ORDINANCE BANNING ALL TEMPORARY OFF -SITE COMMERCIAL SIGNS IN RESIDENTIAL DISTRICTS IN SARATOGA AND REVISIT THIS REGULATION 12 MONTHS AFTER IT BECOMES EFFECTIVE. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.3. Paint the City: Saratoga Utility Box Art Project Recommended Action: Accept artwork recommended by the Public Art Committee for the 5 utility box locations included in the 2019 cycle of Paint the City: Saratoga Utility Box Art project. Crystal Bothelio, Deputy City Manager, presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. BERNALD/ZHAO MOVE TO ACCEPT ARTWORK RECOMMENDED BY THE PUBLIC ART COMMITTEE FOR THE 5 UTILITY BOX LOCATIONS INCLUDED IN THE 2019 CYCLE OF PAINT THE CITY: SARATOGA UTILITY BOX ART PROJECT. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.4. Procedures for Recognizing the Passing of Former Mayors and Council Members Recommended Action: Approve resolution establishing procedures for recognizing former Mayors and Council Members that have passed. Crystal Bothelio, Deputy City Manager, presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. Saratoga City Council Minutes — March 6, 2019 — Page 4 of 7 RESOLUTION 19-008 MILLER /BERNALD MOVED TO APPROVE THE RESOLUTION ESTABLISHING PROCEDURES FOR RECOGNIZING FORMER MAYORS AND COUNCIL MEMBERS THAT HAVE PASSED WITH THE FOLLOWING PRACTICES: 1) SEND A CONDOLENCE CARD TO THE FAMILY OF THE DECEASED; 2) CALLING THE NEXT REGULAR MEETING TO ORDER IN MEMORY OF THE DECEASED; 3) MAINTAIN A LIST OF ALL FORMER MAYOR'S THAT NOTES THEIR TERMS OF SERVICE AND DEATH, IF APPLICABLE; 4) OFFER A POSTHUMOUS COMMENDATION UPON THE REQUEST OF THE DECEASED'S FAMILY; AND, 5) OFFER A TREE OR BENCH DEDICATION WITH A PLAQUE AT THE REQUEST OF THE DECEASED'S FAMILY. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Manny Cappello Saratoga Area Senior Coordinating Council (SASCC) — the Board received financial reports and received a report on a new event that includes seniors and young adults engaging in dialog with Ken Yeager. West Valley Mayors and Managers — Susan Kirsch, founder of Livable California, was the guest speaker. There was also a conversation on best policies in downtown districts. Vice Mayor Howard Miller Saratoga Ministerial Association — the Association is attending a joint meeting with Council soon. The group received information about Village House, which has a women's rotating shelter in Saratoga. Saratoga Sister City Organization — the annual change in leadership is happening soon. They are having Quarterly potluck on March 22 in the Senior Center and a Members Asian art museum trip coming up. The Council is invited to events on Wednesday, October 15 when the Muko City delegation comes to Saratoga. Silicon Valley Clean Energy Authority Board of Directors — Vice Mayor Miller was appointed as the Vice Chair. They held a semi-annual retreat for new Board members. VTA State Route 85 Corridor Policy Advisory Board — Vice Mayor Miller was appointed as Vice Chair. The Policy Board kicked off the planning process and will be giving a report to the VTA Board by end of year. Council Member Rishi Kumar West Valley Clean Water Program Authority — at the February 7 meeting, the Authority approved the financial services agreement between the Authority and City of Saratoga. The Authority also discussed funding strategies, West Valley Solid Waste Management Joint Powers Authority — the Board met last month, Council Member Kumar was selected to be on the disposal agreement adhoc committee. Saratoga City Council Minutes — March 6, 2019 — Page 5 of 7 Council Member Mary -Lynne Bernald Hakone Foundation Board & Executive Committee — the meeting was on February 21 and a new board member, Phyllis Tung, was approved. Board Member Sandy Miller did an internal audit, which turned out well. Hakone hired a grant writer, who created 12 applications and is waiting for responses. The Board received a report on problems with an historical storage shed taking on water. Public Art Committee — the Committee discussed the possibility of artistic bicycle racks which are functional and come in different colors. Santa Clara/Santa Cruz Airport/Community Roundtable — Council Member Bernald was elected as Chair. Lisa Matichak, Mayor of Mountain View, was elected Vice Chair. The group is now working through the by-laws and was introduced to the facilitators. Saratoga Historical Foundation — the Foundation meet last week and went over new by-laws and received a report about looking at moving an historical structure from the Peck's to the Museum site. Certificates for Louise and George Cooper winning essays will be issued to 4tn and 5th grade students soon. Council Member Yan Zhao Public Art Committee — had a meeting last week to review the votes from the public for the Paint the City. The Committee also discussed opportunities to collaborate with West Valley College and Montalvo. Saratoga Chamber of Commerce & Destination Saratoga — the Chamber met last month. There are four Chamber events coming in 2019, including: May 11 Wine Stroll, July 28 Car Show, August 24 Bollywood, and sometime in Sept. talking about first annual golf tournament. A shop local campaign was also discussed. CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS None CITY MANAGER'S REPORT None ADJOURNMENT At 10:15 p.m., Mayor Cappello adjourned the Regular Session and announced that the City Council would reconvene the deliberations on the Planning Commission interviews in the Linda Callon Conference Room at 10:20 p.m. Saratoga City Council Minutes — March 6, 2019 — Page 6 of 7 BERNALD/ZHAO MOVED TO ADJOURN THE MEETING AT 10:58 P.M. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Mi} esp etfully submitted: Debbie retschneider, City Clerk City of Saratoga Saratoga City Council Minutes — March 6, 2019 — Page 7 of 7