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Home My WebLink About02-28-2019 Public Art Committee Agenda PacketSaratoga Public Art Committee Agenda - Page 1 of 2 SARATOGA CITY COUNCIL PUBLIC ART COMMITTEE February 28, 2019 3:30 P.M. REGULAR MEETING City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Public Art Committee for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Public Art Committee from discussing or taking action on such items. However, the Public Art Committee may schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from January 30, 2019. 2. Paint the City: Saratoga Utility Box Painting Project Recommended Action: Receive information about Paint the City voting and discuss the Paint the City Kickoff event on March 16, 2019 at 10:00 a.m. 3. Public Art Survey Recommended Action: Discuss and consider a citywide survey on public art. 4. Collaborative Meeting Recommended Action: Discuss and consider the opportunity to hold a collaborative meeting with a local organization with public art interests, such as Montalvo Arts Center or West Valley College Cilker School of Art and Design. 5. Future Public Art Ideas Recommended Action: Discuss and brainstorm future public art ideas and projects. 6. Future Meetings Recommended Action: Discuss agenda topics and scheduling of future meetings. Saratoga Public Art Committee Agenda - Page 2 of 2 ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the Public Art Committee was posted and available for review on February 20, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed the 20th day of January 2019 at Saratoga, California. Crystal Bothelio, Deputy City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Public Art Committee by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the Public Art Committee. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1294. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-35.104 ADA title II] Saratoga Public Art Committee Minutes - Page 1 of 2 MINUTES JANUARY 30, 2019 PUBLIC ART COMMITTEE REGULAR MEETING The Public Art Committee regular meeting was called to order at 3:03 p.m. in the Linda Callon Conference Room at City Hall at 13777 Fruitvale Avenue. ROLL CALL PRESENT: Council Members Mary-Lynne Bernald, Yan Zhao ABSENT: None ALSO PRESENT: James Lindsay, City Manager Crystal Bothelio, Deputy City Manager Lauren Pettipiece, Public Information Office Holly Van Hart REPORT ON POSTING OF THE AGENDA Deputy City Manager Crystal Bothelio reported that the agenda for this meeting was properly posted on January 24, 2019. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from November 27, 2018. BERNALD/ZHAO MOVED TO APPROVE THE PUBLIC ART COMMITTEE MINUTES FROM NOVEMBER 27, 2018. MOTION PASSED. AYES: BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Public Art Outreach Recommended Action: Receive information about public art outreach efforts at the meeting and provide feedback. Public Information Officer Lauren Pettipiece shared examples of past City outreach on public art. The Public Art Committee requested that staff share information about Paint the City volunteer opportunities with City Commissioners. 3. Paint the City: Utility Box Painting Project Applications Recommended Action: Saratoga Public Art Committee Minutes - Page 2 of 2 Review Paint the City applications and select up to 3 conceptual designs at each location. Deputy City Manager Crystal Bothelio provided a report on the Paint the City applications. The Public Art Committee reviewed the applications. Holly Van Hart commented on the applications. The Public Art Committee selected three conceptual designs for each of the 5 utility box locations. The Committee also agreed to hold the Paint the City Kickoff on Saturday, March 16 at 10:00 a.m. 4. Public Art Budget Recommended Action: Consider the Public Art budget for Fiscal Year 2019/20. The Public Art Committee discussed the budget for Fiscal Year 2019/20. ZHAO/BERNALD MOVED TO RECOMMEND TO THE CITY COUNCIL AN ALLOCATION OF $20,000 FOR PUBLIC ART IN THE FISCAL YEAR 2019/20 BUDGET. MOTION PASSED. AYES: BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 5. Future Meetings Recommended Action: Discuss agenda topics and scheduling of future meetings. The Committee agreed to hold a meeting on February 28, 2019 at 3:30 p.m. Agenda items will include: - Paint the City Voting Results - Plans for the Kickoff Event - Discussion of Future Public Art Ideas ADJOURNMENT The Public Art Committee adjourned at 4:37 p.m. Minutes respectfully submitted: Crystal Bothelio, Deputy City Manager City of Saratoga CITY OF SARATOGA Memorandum To: Public Art Committee From: Crystal Bothelio, Deputy City Manager Date: February 28, 2019 Subject: Paint the City: Saratoga Utility Box Painting Project A total of 55 applications were submitted by Saratoga residents age 10 and older to the Paint the City: Saratoga Utility Box Painting Project. These applications were reviewed by the Public Art Committee in January and the Committee selected three conceptual designs at each of the 5 utility box locations. Saratoga residents were invited to select their favorite design at each location. February 24, 2019 marked the deadline for Saratoga residents to cast their votes. The results of the survey will be shared during the Public Art Committee meeting on February 28. The highest ranked design at each location will be presented to the City Council for approval on March 6, 2019. Painting is expected to begin on March 16, 2019 with a kickoff event at 10:00 a.m. on the Civic Theater steps to recognize selected artists and volunteers who prepared utility box locations. The tentative event program includes: - Welcoming Remarks & Introductions - Recognition of Paint the City Volunteers - Presentation of Certificates of Appreciation to Paint the City Volunteers - Introduction of the Artists - Presentation of Artists Stipends and Ceremonial Paint Brushes Attachments: - Paint the City Kickoff Flyer Paint the City Saratoga Utility Box Art Project 2018 Paint the City Artwork KICKOFF EVENT Saturday, March 16 @ 10:00 a.m. Saratoga Civic Theater Steps 13777 Fruitvale Avenue Kickoff the transformation of 5 plain utility box locations into works of art, meet the Saratoga artists selected to paint utility boxes, preview the artwork, and enjoy light refreshments. www.saratoga.ca.us/paintthecityCITY o f S ARATO G A CALIF O R N IA1956 sara toga P ubl i c ArtCityof S arat o ga Paint the City Saratoga Utility Box Art Project Utility Box Locations More Info: City of Saratoga, City Manager’s Office 13777 Fruitvale Avenue, Saratoga CA 95070 | 408.868.1269 www.saratoga.ca.us/paintthecity | cbothelio@saratoga.ca.us Location 3: Saratoga & Scotland Location 4: Saratoga-Sunnyvale & Saratoga Location 1: Prospect & Atrium Location 2: Prospect & Johnson Location 5: Saratoga-Sunnyvale & Saratoga Woods CITY OF SARATOGA Memorandum To: Public Art Committee From: Crystal Bothelio, Deputy City Manager Date: February 28, 2019 Subject: Public Art Survey This item has been placed on the February 28 agenda at the request of Council Member Bernald to provide the Committee with the opportunity to discuss and consider whether to recommend a citywide public art survey to the City Council. A sample survey from the City of Los Altos is attached. Attachments: - Los Altos Public Arts Master Plan Questionnaire CITY OF SARATOGA Memorandum To: Public Art Committee From: Crystal Bothelio, Deputy City Manager Date: February 28, 2019 Subject: Collaborative Meeting This item has been placed on the February 28 agenda at the request of Council Member Bernald to provide the Committee with the opportunity to discuss and consider whether to hold a meeting with a local public arts organization, such as Montalvo Arts Center or West Valley College Cilker School of Art and Design, to discuss opportunities for collaboration and partnership. In the past, the Committee has met with representatives of Montalvo Arts Center at Villa Montalvo. CITY OF SARATOGA Memorandum To: Public Art Committee From: Crystal Bothelio, Deputy City Manager Date: February 28, 2019 Subject: Future Public Art Ideas At the January 2019 meeting, the Committee requested an item on the February agenda to discuss future public art ideas. In anticipation of the discussion on future public art ideas, a summary of Fiscal Year 2018/19 priorities and recent budget discussions is provided below. Fiscal Year 2018/19 Priorities: At the October and November 2018 meetings, the Committee identified the following priorities for Fiscal Year 2018/19. 1) Saratoga Village to Quarry Walkway Impressions: Funding for phase 1 design of the Saratoga Village to Quarry Walkway Impressions is included as part of the Fiscal Year 2018/19 budget. When the project receives funding for construction, the Public Art Committee expressed interest in working with the project architect to install stamped letters, embedded brass lettering, or embedded brass plaques in the pathway. 2) Paint the City The 2019 cycle of Paint the City is in full swing and 5 utility box locations will be painted as part of this year’s program. A handful of City-owned utility boxes remain for future program cycles. 3) #SaratogaROCKS Another priority for the Committee included continuation of the #SaratogaROCKS painting program. Through this program, residents may borrow one of the City’s #SaratogaROCKS kits for up to 4 weeks with payment of a deposit of $40 that is returned if the kit is brought back on time, clean, and with the original contents (not including used rocks). 4) Public Art Brand In November 2018, the Committee approved a Public Art logo to be used as part of public art exhibits, including Paint the City utility boxes. The logo is shown below. Fiscal Year 2019/20 Budget Recommendation: At the January 2019 meeting, the Committee recommended to increase the public art budget to $20,000 in Fiscal Year 2019/20 to accommodate a larger scale project, such as a mosaic community art piece like the Rainbow Flower in Allen Park in Ottawa, Illinois. The increase is based on cost estimated provided by Rainbow Flower artist Susan Burton, who shared that projects like the Rainbow Flower typically cost $10,000 to $25,000. The base of the sculpture was created through fiberglass and cement, layered over a Styrofoam base. Mosaic pieces were hand cut and ground then attached using a mortar thinset. Pieces were placed by more than 500 community members at 6 different community events over the course of 3 to 4 months. Guidance was provided for community participants. Photos of the Rainbow Flower and other similar artwork are below.