HomeMy WebLinkAbout04-17-2019 Council agendaSaratoga City Council Agenda ~ April 17, 2019 ~ Page 1 of 7
SARATOGA CITY COUNCIL
REGULAR MEETING
APRIL 17, 2019
5:00 P.M. CLOSED SESSION
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6)
Agency Designated Representatives:
City Manager James Lindsay, City Attorney Richard Taylor, Human Resources Manager Monica
LaBossiere
Employee Organizations:
Saratoga Employee Association;
Northern California Carpenters Regional Council, Carpenters Forty Six Northern California
Counties Conference Board and their Affiliated Local Unions
5:30 P.M. JOINT MEETING
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Mountain Winery
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on April 12, 2019.
REPORT FROM CLOSED SESSION
REPORT FROM JOINT MEETING
Saratoga City Council Agenda ~ April 17, 2019 ~ Page 2 of 7
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for E.J. Tim Harris
Recommended Action:
Present the commendation to E.J. Tim Harris.
Proclamation Declaring May 12, 2019 as Courageous Kids Day
Recommended Action:
Present the proclamation to members of the leadership of Courageous Kids Day.
Public Safety Task Force Appointment
Recommended Action:
Approve the resolution adding a 6th member to the Public Safety Task Force, appointing a
member to the Task Force, and directing the City Clerk to administer the Oath of Office to
the Public Safety Task Force Member.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Special City Council Meeting on March 11, 2019
and the Regular City Council Meeting March 20, 2019.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
03/19/2019 Period 9; 03/27/2019 Period 9; 04/02/2019 Period 10; and 04/09/2019 Period
10.
1.3. Treasurer’s Report for the Month Ended February 28, 2019
Recommended Action:
Review and accept the Treasurer’s Report for the month ended February 28, 2019.
Saratoga City Council Agenda ~ April 17, 2019 ~ Page 3 of 7
1.4. Amendment of Contract with Almaden Press for Printing Services
Recommended Action:
Authorize the City Manager to execute the contract amendment with Almaden Press for
$4,000 in additional funding for recreation activity guide printing and mailing services for a
total amount not to exceed $36,000.
1.5. Amendment of Contract with BMI for Document Scanning Services
Recommended Action:
Authorize the City Manager to amend the contract with BMI Imaging Systems for city-wide
document scanning services in the amount of $74,500.00.
1.6. Resolution to adopt a list of projects funded by SB 1 for FY 2019-20: The Road
Repair and Accountability Act for funding the Annual Roadway Improvements Project.
Recommended Action:
Adopt Resolution to adopt a list of projects funded by SB 1 for FY 2019-20: The Road
Repair and Accountability Act for funding the Annual Roadway Improvements Project.
1.7. Vacation of Unused Portion of Saratoga-Sunnyvale Road, Vacation of Portions of
Various Public Easements, and Sale of Vacated Portion of Road
Recommended Action:
1. Adopt resolution vacating an unused portion of Saratoga-Sunnyvale Road, vacating a
portion of a Public Utility Easement, vacating a portion of a Fence Easement, and vacating a
portion of a Non-Access Easement.
2. Adopt resolution approving a Purchase and Sale Agreement with the property owner of
13251 Paramount Drive for the vacated portion of Saratoga-Sunnyvale Road, in the amount
of $92,183.20.
1.8. Amendment to Ecological Consulting Services Contract with H.T. Harvey &
Associates for the Saratoga-to-the-Sea Trail Project
Recommended Action:
1. Move to accept an amendment to the contract for Ecological Consulting services with
H.T. Harvey & Associates for the Saratoga-to-the-Sea Trail Project, in the amount of
$35,342.
2. Move to accept a 10% contingency for this amendment, in the amount of $3,534.
1.9. 2018/19 Winter Storm Damage - Budget Amendment
Recommended Action:
Authorize the City Manager to use Hillside Reserve funds in the amount of $55,000 for
repairs.
1.10. Cost Sharing Agreement for Annexation of The Mountain Winery
Recommended Action:
Authorize the City Manager to execute a cost sharing agreement with The Mountain Winery
for work associated with the annexation of the subject property into the City of Saratoga.
Saratoga City Council Agenda ~ April 17, 2019 ~ Page 4 of 7
1.11. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of
Engineer's Report and Adoption of Resolution of Intention for FY 19-20
Recommended Action:
1. Move to adopt the Resolution granting preliminary approval of the Engineer's Report for
FY 19-20 for renewing the Landscaping and Lighting Assessment District LLA-1.
2. Move to adopt the Resolution of Intention.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. During Public Hearings for appeals, Applicants/Appellants and/or their
representatives have a total of ten (10) minutes maximum for opening statements. Members
of the public may comment on any item for up to three (3) minutes. The amount of time for
public comment may be reduced by the Mayor or by action of the City Council. After public
comment, the Applicant/Appellants and/or their representatives have a total of five (5)
minutes maximum for closing statements. Items requested for continuance are subject to the
City Council's approval at the Council Meeting.
2.1. APCC19-0002 - Appeal of a modification to an existing Conditional Use Permit for
Brookside Club of Saratoga located at 19127 Cox Avenue
Recommended Action:
Adopt the resolution denying appeal APCC19-0002 approving the proposed modifications
to the existing Conditional Use Permit (CUP13-0002) for the Brookside Club of Saratoga
(Brookside Club).
3. GENERAL BUSINESS
3.1. LGS Recreation Lease Agreement
Recommended Action:
Authorize the City Manager to execute a Lease Agreement with Los Gatos-Saratoga
Community Education and Recreation.
3.2. 2018 Pavement Management Project – Additional Work
Recommended Action:
1) Authorize Amendment to the contract for 2018 Pavement Management Project with
O’Grady Paving.
2) Adopt Resolution to increase the construction contract for the 2018 Pavement
Management Project by $220,000.
3) Move to authorize contingency funds to execute change orders to the contract up to
$30,000.
3.3. Approval of Park Design Plan for City property located at the corner of Quito and
Pollard Roads
Recommended Action:
Approve park design plan for City property located at the corner of Quito and Pollard
Roads.
Saratoga City Council Agenda ~ April 17, 2019 ~ Page 5 of 7
3.4. Community Event Grant Allocation Program
Recommended Action:
Review the proposed Community Event Grant Allocation guidelines and provide direction
to finalize program policy effective with Fiscal Year 2020/21.
3.5. Automated License Plate Reader Study Scope
Recommended Action:
Provide direction to staff on the desired scope of the automated license plate reader study.
3.6. Amendment to City Council Assignments
Recommended Action:
Approve the resolution amending the City Council Assignments for 2019 by naming a
member and alternate to the Comprehensive County Expressway Planning Study Policy
Advisory Board.
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Howard Miller
Council Finance Committee
KSAR Community Access TV Board
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Saratoga City Council Agenda ~ April 17, 2019 ~ Page 6 of 7
Council Member Yan Zhao
Association of Bay Area Governments
Hakone Foundation Board
Public Art Committee
Saratoga Chamber of Commerce & Destination Saratoga
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council was posted and available for review on April 12, 2019 at the
City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 12th day of April 2019 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at
the office of the City Clerk at the time they are distributed to the City Council. These materials are also
posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR
35.102-35.104 ADA title II]
Saratoga City Council Agenda ~ April 17, 2019 ~ Page 7 of 7
04/17 6:00 p.m. Joint Meeting with Mountain Winery | 7:00 p.m. Regular Session
04/30 5:00 p.m. Youth Commission Interviews (time tentative)
05/01 5:00 p.m. Joint Meeting with Chamber of Commerce | 6:00 p.m. Joint Meeting with
Planning Commission | 7:00 p.m. Regular Session
05/15 6:00 p.m. Joint Meeting with Board of Supervisor President Joe Simitian | 7:00 p.m.
Regular Session
06/05 5:30 p.m. Joint Meeting with Saratoga Neighborhood & Neighborhood Watch in Senior
Center
06/19 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session
07/03 5:00 p.m. Closed Session | 7:00 p.m. Regular Session
07/17
Recess
08/07 Recess
08/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Youth in Government | 7:00 p.m.
Regular Session
09/04 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session
09/18 5:00 p.m. Joint Meeting with KSAR | 6:00 p.m. Joint Meeting with Youth Commission |
7:00 p.m. Regular Session
10/03
5:30 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees
and Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular Sessio
10/05 1:00 p.m. State of the City in Joan Pisani Community Center
10/16 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session
11/06 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session
11/20 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session
12/04 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Council Reorganization and
Regular Session
12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00
p.m. in the Civic Theater at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2019