HomeMy WebLinkAbout02-12-2019 Youth Commission Minutes
DATE: Tuesday, February 12 , 2019
TIME: 7:00 p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order
Roll Call: Agarwal, Cheatham, Chittharanjan (Tardy), Koneru, Miller (Tardy), Peer, Pyun,
Rammohan (Tardy), Smails (Tardy), Wiles, Yoon (Tardy).
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on February 7, 2019.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of January 22nd minutes (Agarwal, Koneru)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Winter Wonderland Dance
a) Recap
- Good turnout
- Look into new music
- Photo Booth was good
II. Art Exhibition
a) Rotary Guests James and Reiko
b) Questions for the event?
- What capacity can the youth commission take part in (just volunteer or recruiting
artists)
o Various jobs for students helping with crafts with children, entertainment,
passing out information sheets
▪ SYC will man activities in the kids zone (temporary tattoos and face
painting – 11am-4pm both days)
o Artists must pass screening for art to be presented
▪ If students want art – contact Kayla and they will get in contact with
the person in charge (Jamie) of student schoolwork
o All positions are pre-planned by Rotary
III. Kahoot!
a) Warner Hutton House
b) Friday, February 15th
c) Arrive right after school to set up for an event start of 3:00pm
d) Test themes and order them
a. Sports
b. History
c. Movies
d. Current Events
e. Songs
f. Random
e) Prizes
f) Marketing Update
a. Everyone?
IV. Campbell Youth Commission Partnership
a) Request to partner on a Spring event
a. Dog Social
b. Color Dash
V. Dog Social
a) May 18th
a. Motion to schedule a joint meeting with Campbell’s Youth Commission
(Cheatham, Yoon) PASSED unanimously
b) Location
c) Partner with SJ Animal Care and Services or SV Pet Project
a. No safety fair
VI. Arbor Day
a) Update – Kayla Nakamoto
a. Scheduled for April 26th
VII. Lunar New Year
a) Sunday, March 3rd
a. Face painting and temporary tattoos
b) 11:00-3:00pm
c) Schedule for two shifts? Or one?
a. Two Shifts (11:00-1:00pm or 1:00-3:00pm)
i. 11:00-1:00pm: Safia, Brianna, Varsha, Kami
ii. 1:00-3:00pm: Naisha,
Carolyn, Isaac, Chris, Mary Elizabeth
VIII. Color Dash
a) Partner with CYC???
a. Not this year
b) Subcommittee Updates Motion to look into purchasing custom shirts for Color Run
(Cheatham, Smails) PASSED
a. Registration & Volunteers
i. Have not reached out to any organizations for volunteers, yet.
ii. Will brainstorm organizations to ask and bring to the meeting on 2/26.
iii. Video tutorial to aid people with registration
b. Marketing
i. Flyers already created
ii. Need to distribute
iii. Compile agencies to market to and will bring back to the meeting on 2/26
c. Food & Drinks
i. Information pending next week
ii. Continue to solicit donations
IX. Important Upcoming Dates
• February 15th: Kahoot! – 3:00pm-5:00pm – Warner Hutton House
• March 3rd: Lunar New Year Celebration – 11:00am-3:00pm – Hakone Gardens
• March 16th: St. Paddy’s Day – 2:00-4:00pm – Blaney Plaza
• April 7th: Color Dash – 7:00am-1:30pm – Congress Springs
• April 13th: Blossom Festival – Saratoga Civic Center – 10:00-4:00pm
• April 15-19th: Walk One Week – TBD – Marshall Lane
• April 25th: WOW Presentation to Student Leadership – 12:24-1:00pm - Foothill
Elementary School
X. Adjournment (9:04pm)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 294 or
debbieb@saratoga.ca.us. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on February 7, 2019 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .