HomeMy WebLinkAbout09-18-2019 City Council Agenda PacketSaratoga City Council Agenda – September 18, 2019 – Page 1 of 4
SARATOGA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 18, 2019
5:00 P.M. JOINT MEETING
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Sister City
6:00 P.M. JOINT MEETING
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Youth Commission
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 13, 2019.
REPORT FROM JOINT MEETINGS
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Parks & Recreation Commissioner & Oath of Office
Recommended Action:
Approve the resolution appointing one new member to the Parks & Recreation Commission;
and direct the City Clerk to administer the Oath of Office.
Saratoga City Council Agenda – September 18, 2019 – Page 2 of 4
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on September 4,
2019.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
09/03/2019.
1.3. Amended Household Hazardous Waste Agreement with Santa Clara County
Recommended Action:
Authorize the City Manager to execute the amended Santa Clara County Household
Hazardous Waste Collection Program Agreement with a $42,276 augmentation for Fiscal
Year 2019/20.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition.
2.1. Wireless Telecommunications Facilities Ordinance Update
Recommended Action:
Conduct the public hearing, introduce and waive the first reading of the attached ordinance
updating Article 15-44 of the City Code and direct staff to place the matter on the consent
calendar for the next regular meeting of the City Council.
3. GENERAL BUSINESS
3.1. Contract for Geographic Information System Consultant Services with Lynx
Technologies
Recommended Action:
Approve a one-year contract with Lynx Technologies for geographic information system
consulting services and authorize the City Manager to execute the same.
3.2. Contract for Integrated TRAKiT GIS Licenses with CentralSquare
Recommended Action:
Authorize the City Manager to execute an agreement with CentralSquare Technologies for
integrated geographic information system licensing for TRAKiTv9.
Saratoga City Council Agenda – September 18, 2019 – Page 3 of 4
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Howard Miller
Council Finance Committee
KSAR Community Access TV Board
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Association of Bay Area Governments
Comprehensive County Expressway Planning Study Policy Advisory Board
Hakone Foundation Board
Public Art Committee
Saratoga Chamber of Commerce & Destination Saratoga
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
Saratoga City Council Agenda – September 18, 2019 – Page 4 of 4
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for review on September 13, 2019 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 13th day of September 2019 at Saratoga, California.
Crystal Bothelio, Assistant City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City
Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concur rently with the
posting of the agenda are also available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at the office
of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City
website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please
contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102 -35.104 ADA title II]
09/18 5:00 p.m. Joint Meeting with Sister City | 6:00 p.m. Joint Meeting with Youth Commission |
7:00 p.m. Regular Session
09/24 3:30 p.m. Prospect Road Improvements Ribbon Cutting at Saratoga Prospect Center
10/02
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees
at West Valley College | 6:00 p.m. Joint Meeting - Saratoga Schools and Boards at West
Valley College | 7:00 p.m. Regular Session at West Valley College
10/05 2:00 p.m. State of the City in Joan Pisani Community Center
10/16 4:15 p.m. Sister City Delegation Reception at Saratoga Senior Center | 6:00 p.m. Joint
Meeting with Historical Foundation | 7:00 p.m. Regular Session
11/06 5:00 p.m. Closed Session | 5:30 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with
KSAR | 7:00 p.m. Regular Session
11/20 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session
11/29 5:30 p.m. Tree Lighting at Blaney Plaza
12/04 5:00 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m.
Council Reorganization and Regular Session
12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00
p.m. in the Civic Theater at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2019
City Council
Joint Meeting
Snacks will be provided at the Joint Meeting. The City Council Regular Session
begins at 7:00 p.m. in the Civic Theater. Joint Meeting attendees are invited to
share an overview of the Joint Meeting during the Regular Session.
JOINT MEETING WITH
SISTER CITY
September 18, 2019
5:00 p.m. –6:00 p.m.
Linda Callon Conference Room, City Hall
13777 Fruitvale Avenue
Discussion Topics
Introductions
Muko City Delegation Visit
Other Remarks & Wrap Up
5
City Council
Joint Meeting
Dinner will be provided at the Joint Meeting. The City Council Regular Session
begins at 7:00 p.m. in the Civic Theater. Joint Meeting attendees are invited to
share an overview of the Joint Meeting during the Regular Session.
JOINT MEETING WITH
YOUTH COMMISSION
September 18, 2019
6:00 p.m. –7:00 p.m.
Linda Callon Conference Room, City Hall
13777 Fruitvale Avenue
Discussion Topics
Introductions
2019/20 Work Plan
Other Remarks & Wrap Up
6
CITY OF SARATOGA
Memorandum
To:Mayor Cappello & Members of the Saratoga City Council
From:Kayla Nakamoto, Community Engagement Coordinator
Date:September 18, 2019
Subject:Youth Commission 2019/2020 Work Plan
Below is the proposed Youth Commission work plan for the 2019/2020 school year. The work
plan this year includes a variety of programs and activities that seek to address areas of interest
identified by the Youth Commission, including awareness of youth concerns, civic engagement,
intergenerational connections, environmental stewardship, health, public art, inclusiveness,
and relieving teen stress.
Inform the community about the Youth Commission by working closely with all local
schools and improve the community involvement by participating in community-based
events, including the Witchy Walk, the Tree Lighting Ceremony, Celebration of Light, St.
Paddy’s Day Parade, Lunar New Year Celebration, Blossom Festival, and State of the
City.
Collaborate with neighboring cities to facilitate YAC Attack, a conference that is
designed for and organized by teens.
Provide social opportunities for youth by partnering with the City sponsored Outdoor
Movie Night in June, including sports-related activities before the movie begins. The
goal is to inspire collaboration and bring a different twist to Movie Night.
Continue to offer Walk-One-Week to all elementary schools in Saratoga to encourage
Saratoga students to walk to school and adopt healthy habits, decrease their carbon
footprint, and mitigate traffic congestion around schools.
Collaborate with the annual SASCC Health Fair. Hosting an intergenerational resource
table to educate the community on sustainability and healthy living.
Collaborate with the City to host a dance for those with disabilities.
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Support the Celebrating Differences Carnival, which is an event for people of all ages
who have disabilities.
Organize a Multicultural Artstravaganza to celebrate the different cultures in Saratoga
through art.
Host a night of Kahoot to build community and give teens a safe place to de-stress.
Collaborate with other teen leaders from the Saratoga Library on a joint program, such
as a hackathon.
Educate the community through SED Talks (the Saratoga play on TED Talks) and provide
opportunities for youth in the community to explore areas of interest.
Host a fundraiser and partner with the Parks and Recreation Commission to create a
more accessible playground.
Promote health and wellness by hosting the 5th annual 5k Color Dash.
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CURRENT MEMBERSHIP
First Name Last Name Term End School Grade
Varsha Rammohan 07/2020 Harker 11
Nithya Koneru 07/2020 Saratoga High School 10
Safia Peer 07/2020 Stratford 8
Carolyn Pyun 07/2020 Saratoga High School 9
Pranav Chittharanjan 07/2020 Lynbrook High School 11
Nicita Raamkumar 07/2021 Redwood Middle School 8
Carolyn Wang 07/2021 Saratoga High School 9
Alex Zhai 07/2021 Harker 11
Nivi Madhan 07/2021 Lynbrook High School 11
Michelle Liu 07/2021 Harker 10
POWERS & DUTIES - COUNCIL RESOLUTION 12-008
The powers of the Youth Commission are advisory only, and it shall render all reports and
recommendations directly to the City of Council, unless otherwise directed by the Council. The
Commission does not constitute a planning agency with the terms and meaning of Government
Code Section 65100 of the State of California. The Commissioners' powers and duties, in such
advisory capacity to the City Council, shall include the following:
a) To develop and recommend guidelines involving the concerns of youth and the
programming and implementation thereof, to the Council;
b) Advise the Council generally on matters which concern youth and specifically on the
various aspects of the city matters related to youth as may be requested by Council.
9
SARATOGA CITY COUNCIL
MEETING DATE:September 18, 2019
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, City Clerk
SUBJECT:Appointment of Parks & Recreation Commissioner & Oath of Office
RECOMMENDED ACTION:
Approve the resolution appointing one new member to the Parks & Recreation Commission; and direct the
City Clerk to administer the Oath of Office.
BACKGROUND:
In June 2019, the City opened a recruitment for one term on the Parks & Recreation Commission for a
term beginning on October 1, 2019 and ending on September 30, 2023. Applications were accepted until
August 28, 2019. One application was received. An interview was conducted on September 4, 2019.The
City Council selected the following applicant to serve on the Parks & Recreation Commission:
Name Commission Term
Renee Paquier Parks & Recreation October 1, 2019 –September 30, 2023
ATTACHMENTS:
Attachment A –Resolution
Attachment B –Oath of Office
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RESOLUTION NO. 19-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING A MEMBER TO THE SARATOGA PARKS & RECREATION
COMMISSION
WHEREAS, one vacancy was created on the Parks & Recreation Commission from the
expired term of Renee Paquier, whose term ends on September 30, 2019; and
WHEREAS, the City announced the recruitment in June 2019, accepted applications until
August 28, 2019, and the City Council conducted interviews on September 4, 2019; and
NOW, THEREFORE,the City Council of the City of Saratoga hereby resolves that the following
individuals are appointed to the following terms:
Name Commission Term
Renee Paquier Parks & Recreation October 1, 2019 – September 30, 2023
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 18th day of September 2019 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
E. Manny Cappello, Mayor
Attest:
Debbie Bretschneider, City Clerk
1122456.1
11
STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
I, Renee Paquier, do solemnly swear (or affirm) that I will support and defend the
Constitution of the United States and the Constitution of the State of California
against all enemies, foreign and domestic; that I will bear true faith and allegiance
to the Constitution of the United States and the Constitution of the State of
California; that I take this obligation freely, without any mental reservation or
purpose of evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Renee Paquier, Member
Parks & Recreation Commission
Subscribed and sworn to before me on
this 18th day of September 2019.
Debbie Bretschneider
City Clerk of Saratoga
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SARATOGA CITY COUNCIL
MEETING DATE:September 18, 2019
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on September 4, 2019.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on September 4, 2019
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Saratoga City Council Minutes ~ September 4, 2019 ~ Page 1 of 6
MINUTES
WEDNESDAY, SEPTEMBER 4, 2019
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:45 p.m., the City Council held interviews at 13777 Fruitvale Avenue in the Linda Callon
Conference Room to fill 1 term on the Parks & Recreation Commission. The Council selected
incumbent Renee Paquier to fill the term beginning on October 1, 2019 and ending September
30, 2023.
At 6:00 p.m., the City Council held a Joint Meeting with Montalvo Arts in the Linda Callon
Conference Room at 13777 Fruitvale Avenue in Saratoga.
Mayor Cappello called the Regular Session to order in the Civic Theater, Council Chambers at
13777 Fruitvale Avenue in Saratoga at 7:02 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT:Mayor Manny Cappello, Vice Mayor Howard A. Miller, Council
Members Rishi Kumar, Mary-Lynne Bernald, Yan Zhao
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Debbie Bretschneider, City Clerk
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Lauren Pettipiece, Public Information Officer
Dennis Jaw, Finance Manager
Manini Cabute, Environmental Programs Administrator
Monica LaBossiere, Human Resources Manager
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on August 30, 2019.
REPORT FROM JOINT MEETING
Kelly Hudson, Managing Director of Montalvo Arts, gave a report on the Joint Meeting.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
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Saratoga City Council Minutes ~ September 4, 2019 ~ Page 2 of 6
ANNOUNCEMENTS
Mayor Cappello announced composting workshops, the West Valley Striders Walking Group,
the Time Travel Dance for Individuals with Disabilities, the Valley of Heart’s Delight Talk with
Orchardist Charlie Olson, and Saratoga’s State of the City.
SPECIAL PRESENTATIONS
West Valley Collections and Recycling Presentation
Recommended Action:
Receive report and provide direction to staff.
Wesley McConkey of West Valley Collections and Recycling presented to the City Council.
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on August 21,
2019.
BERNALD/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING AUGUST 21, 2019. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
08/21/2019 Period 2; and 08/27/2019 Period 2.
BERNALD/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 08/21/2019 PERIOD
2; AND 08/27/2019 PERIOD 2. MOTION PASSED. AYES: CAPPELLO, MILLER,
KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.3. Treasurer’s Report for the Month Ended July 31, 2019
Recommended Action:
Review and accept the Treasurer’s Report for the month ended July 31, 2019.
BERNALD/MILLER MOVED TO ACCEPT THE TREASURER’S REPORT FOR
THE MONTH ENDED JULY 31, 2019. MOTION PASSED. AYES: CAPPELLO,
MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
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Saratoga City Council Minutes ~ September 4, 2019 ~ Page 3 of 6
1.4. Landmark Designation for 20331 Orchard Road – Application No. LNDMRK19-0001
Recommended Action:
Waive the second reading and adopt the attached ordinance designating the residence at
20331 Orchard Road as a historic landmark.
ORDINANCE 363
BERNALD/MILLER MOVED TO ADOPT THE ORDINANCE DESIGNATING THE
RESIDENCE AT 20331 ORCHARD ROAD AS A HISTORIC LANDMARK.
MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
1.5. Annual Code Update for 2019
Recommended Action:
Waive the second reading and adopt the ordinance updating various provisions of the City
Code.
ORDINANCE 364
BERNALD/MILLER MOVED TO ADOPT THE ORDINANCE UPDATING
VARIOUS PROVISIONS OF THE CITY CODE. MOTION PASSED. AYES:
CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
1.6. Summary Vacation of Right-of-Way Easement for Scully Avenue
Recommended Action:
Move to adopt the resolution vacating a Right-of-Way Easement at 12499 Scully Avenue.
RESOLUTION 19-051
BERNALD/MILLER MOVED TO ADOPT THE RESOLUTION VACATING A
RIGHT-OF-WAY EASEMENT AT 12499 SCULLY AVENUE.MOTION PASSED.
AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
1.7. Library Commission Responsibilities and Duties
Recommended Action:
Approve the resolution amending the Saratoga Library Commission’s responsibilities and
duties.
RESOLUTION 19-052
BERNALD/MILLER MOVED TO APPROVE THE RESOLUTION AMENDING THE
SARATOGA LIBRARY COMMISSION’S RESPONSIBILITIES AND DUTIES.
MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
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Saratoga City Council Minutes ~ September 4, 2019 ~ Page 4 of 6
1.8. Classification Project and Review of City’s Compensation Methodology
Recommended Action:
Authorize the City Manager to enter into an agreement with Koff & Associates in the
amount not to exceed $58,880 ($49,067 contract plus 20% contingency if needed) for a
citywide classification review project and a review of the City’s compensation
methodology.
BERNALD/MILLER MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH KOFF & ASSOCIATES IN THE AMOUNT NOT
TO EXCEED $58,880 ($49,067 CONTRACT PLUS 20% CONTINGENCY IF
NEEDED) FOR A CITYWIDE CLASSIFICATION REVIEW PROJECT AND A
REVIEW OF THE CITY’S COMPENSATION METHODOLOGY. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
2.PUBLIC HEARING
None
3.GENERAL BUSINESS
3.1. Notice of Completion – 2018 Pavement Management Program Project
Recommended Action:
Move to accept the 2018 Pavement Management Program contract as complete and
authorize staff to record the Notice of Completion.
John Cherbone, Public Works Director, presented the staff report.
No one requested to speak.
MILLER/KUMAR MOVED TO ACCEPT THE 2018 PAVEMENT MANAGEMENT
PROGRAM CONTRACT AS COMPLETE AND AUTHORIZE STAFF TO
RECORD THE NOTICE OF COMPLETION. MOTION PASSED. AYES:
CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
Mayor Cappello invited students from Prospect High School on the stage to introduce
themselves.
3.2. Response to 2018-19 Civil Grand Jury of Santa Clara County Report “Inquiry into
Governance of the Valley Transportation Authority”
Recommended Action:
Authorize the Mayor to execute the letter responding to the 2018-19 Civil Grand Jury of
Santa Clara County Report “Inquiry into Governance of the Valley Transportation
Authority.”
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Saratoga City Council Minutes ~ September 4, 2019 ~ Page 5 of 6
James Lindsay, City Manager, presented the staff report.
No one requested to speak.
MILLER/BERNALD MOVED TO AUTHORIZE THE MAYOR TO EXECUTE THE
LETTER RESPONDING TO THE 2018-19 CIVIL GRAND JURY OF SANTA
CLARA COUNTY REPORT “INQUIRY INTO GOVERNANCE OF THE VALLEY
TRANSPORTATION AUTHORITY.” MOTION PASSED. AYES: CAPPELLO,
MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Saratoga Area Senior Coordinating Council (SASCC)– SASCC received a report on the
upcoming Crime Stopper event.
West Valley Mayors and Managers –Kathy Robinson, Director of Housing Development, of
Charities Housing gave a report and there was discussion on the VTA Grand Jury report.
Vice Mayor Howard Miller
Saratoga Ministerial Association – due to a schedule change, Vice Mayor Miller asked Council
Member Zhao to attend future meetings.
Saratoga Sister City Organization – there was discussion of the Muko Sister City delegation visit
in October 2019. Council Member Miller provided information about activities planned during
the delegation visit.
Silicon Valley Clean Energy Authority Board of Directors – the Board discussed the CEO’s
review, the Authority’s credit rating, and Municipal Bonds.
Valley Transportation Authority (VTA) Policy Advisory Committee – VTA announced that
BART’s four-station extension into San Jose is expected to receive $125 million in federal funds.
Council Member Rishi
No report
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee – Council Member Bernald attended an event
at Hakone to open a new art display.
Santa Clara/Santa Cruz Airport/Community Roundtable – the Roundtable considered a change
to its fiscal year.
Council Member Yan Zhao
Saratoga Chamber of Commerce & Destination Saratoga – the Chamber held a well-attended
retreat to review past activities, to brainstorm next year’s events, and review membership.
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Saratoga City Council Minutes ~ September 4, 2019 ~ Page 6 of 6
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
Council Member Kumar shared information about San Jose Water Company and a possible rate
increase. He also mentioned the potential El Paseo development in San Jose.
CITY MANAGER'S REPORT
None
ADJOURNMENT
ZHAO/BERNALD MOVED TO ADJOURN THE MEETING AT 8:52 P.M. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Debbie Bretschneider, City Clerk
City of Saratoga
19
Gina Scott, Administrative Analyst
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
BACKGROUND:
The information listed below provides detail for City check runs. Checks issued for $20,000 or greater are listed separately as well as
any checks that were voided during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
09/03/19 139513 139545 33 178,886.01 09/03/19 08/27/19 139512
Accounts Payable checks issued for $20,000 or greater:
Date Check # Issued to Dept.Amount
09/03/19 139515 PW 36,670.00
09/03/19 139526 PW 43,444.20
Accounts Payable checks voided during this time period:
AP Date Check #Amount
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
Calvac
Redberry Storm Drain
N/A
StatusReason Issued to
Prior Check Register
Checks
Released
Total
Checks Amount
Library Parking Lot
SARATOGA CITY COUNCIL
MEETING DATE:September 18, 2019
DEPARTMENT:Finance & Administrative Services
Starting
Check #Type of Checks Date
Accounts Payable
09/03/2019 Period 3.
PREPARED BY:
Ending
Check #
George Bianchi Construction
CIP Parks Projects
CIP Streets Projects
Fund Purpose
20
21
22
23
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SARATOGA CITY COUNCIL
MEETING DATE:September 18, 2019
DEPARTMENT:Public Works
PREPARED BY:Mainini Cabute, Environmental Programs Administrator
SUBJECT:Amended Household Hazardous Waste Agreement with Santa Clara
County
RECOMMENDED ACTION:
Authorize the City Manager to execute the amended Santa Clara County Household Hazardous
Waste Collection Program Agreement with a $42,276 augmentation for Fiscal Year 2019/20.
BACKGROUND:
Enacted in 1989, the Integrated Waste Management Act (AB 939) requires local governments to
prepare, adopt, implement, and maintain plans to reduce waste disposal in landfills. The law
requires that integrated waste management plans include provisions for the proper disposal of
household hazardous waste. Household hazardous waste includes materials such as pesticides,
paints, pool cleaning chemicals, fluorescent lamps, and other materials that are prohibited from
being disposed of in landfills.
The law also allows jurisdictions to impose fees collected at landfills to pay for the costs
associated with preparing, adopting, and implementing integrated waste management plans.
Since 1992, the cities in Santa Clara County have contracted with the County to collect and
distribute the AB 939 fee -collected at landfills, non-disposal facilities, and transfer stations in
Santa Clara County -on each ton of waste brought to the facilities.
In Santa Clara County, the AB 939 fee is set at $4.10 per ton of garbage disposed of at landfills
and transfer stations within the County. Of the $4.10 per ton of waste, a total of $2.60 per ton is
set aside to fund the countywide Household Hazardous Waste (HHW) Collection Program and is
paid directly to Santa Clara County and is intended to provide HHW collection services for a
minimum of 4% of households from each of the jurisdictions in the County. In Saratoga, this
accounts for roughly 447 households. The County estimates that roughly 950 Saratoga
households will take advantage of the program in the next fiscal year, based on historic usage of
HHW services by Saratoga residents.
Cities may elect to pay for the added cost of use, if more than 4% of their population uses the
HHW Collection Program. Cities may use their portion of the AB 939 fee or other sources to pay 25
for added household hazardous collection services. Because use of HHW services by Saratoga
residents usually exceeds the amount of use covered by the portion of AB 939 dedicated to the
HHW Collection Program, the City has elected to augment the HHW Collection Program with
City funds to pay for use of HHW services above the 4% service level.
In the past, the City has paid approximately $28,000 to $53,000 to augment HHW services above
the 4% baseline. Setting the augmentation to $42,276 will enable the City to provide HHW
services to all the households projected to participate in the program next fiscal year. If actual
usage of HHW services by Saratoga residents is higher or less than expected, the City will be
billed or refunded accordingly after the close of the Fiscal Year.
Currently, funding for the augmentation is collected from West Valley Collection & Recycling
ratepayers. Although the original HHW agreement will be valid until June 30, 2021, participating
cities must authorize augmentation levels each fiscal year through amended agreements.
ATTACHMENTS:
Attachment A – First Amendment to the Agreement for Countywide HHW Collection Program
Attachment B - Santa Clara County HHW Collection Program Agreement
26
FIRST AMENDMENT TO THE AGREEMENT FOR COUNTYWIDE HOUSEHOLD
HAZARDOUS WASTE COLLECTION PROGRAM
The Agreement for Countywide Household Hazardous Waste Collection Program
(AGREEMENT) by and between the City of Saratoga (CITY) and the County of Santa
Clara (COUNTY) previously entered into on July 1, 2018, is hereby amended as set forth
below.
The COUNTY and the CITY agree that:
1. Section 16. ADDITIONAL SERVICES UNDER THIS AGREEMENT is
amended in full to read:
16. ADDITIONAL SERVICES UNDER THIS AGREEMENT
CITY may elect to augment funding provided for in this Agreement with CITY
funds. Additional services shall be made available upon written agreement
between the CITY's authorized representative and the County Executive, or
designee. Additional services may include, but are not limited to, additional
appointments (charged at the Variable Cost Per Car rate), door-to-door HHW
collection, used oil filter collection, universal waste collection, electronic waste
collection, and abandoned waste collection.
CITY agrees to augment up to an additional $42,275.69 to the Countywide
HHW Program during Fiscal Year 2018-2019 for the purpose of attaining or
increasing resident participation above the 4% service level at the scheduled
collection dates listed in Attachment C, attached hereto and incorporated
herein. Augmentation will be calculated at the Variable Cost Per Car rate.
Other services will be charged based on a cost recovery basis. CITY
authorizes COUNTY to use CITY’s Available Discretionary Funding portion of
the AB939 HHW Fee, if available, to pay for the above agreed additional
augmentation amount.
CITY agrees to augment up to an additional $_________ to the Countywide
HHW Program during Fiscal Year 2019-2020 for the purpose of attaining or
increasing resident participation above the 4% service level at the scheduled
collection dates listed in Attachment C-1, attached hereto and incorporated
herein. Augmentation will be calculated at the Variable Cost Per Car rate.
Other services will be charged based on a cost recovery basis. CITY
authorizes the COUNTY to use CITY’S Available Discretionary Funding
portion of the AB939 HHW Fee, if available, to pay for the above agreed
additional augmentation amount.
At the end of each fiscal year, a final annual cost statement shall be prepared
by COUNTY and issued to CITY by November 30th. The annual cost
statement will take into consideration costs incurred on behalf of CITY for
additional services and all payments made by CITY to COUNTY. If any
balance is owed to COUNTY, it will be due within 30 days following receipt of
the annual cost statement. If any credit is owed to CITY, COUNTY will refund
that amount to CITY within 30 days following delivery of the annual cost
statement.
27
/ /
2. Attachment C-1 “HHW Schedule For Collection Events for Fiscal Year
2019/2020” attached hereto and incorporated herein by this reference is
hereby added to the AGREEMENT.
Except as provided herein, all terms and conditions of the AGREEMENT shall remain in
full force and effect.
IN WITNESS WHEREOF, COUNTY and CITY, through their duly authorized
representatives, have entered into this First Amendment to the AGREEMENT on the last
date shown below:
COUNTY OF SANTA CLARA CITY OF SARATOGA
Signature: Signature:
Sylvia Gallegos Name: _____________________
Deputy County Executive Title:
Date: Date:
APPROVED AS TO FORM AND LEGALITY
Michael Rossi
Lead Deputy County Counsel
Date:
28
ATTACHMENT C - 1
HHW SCHEDULE FOR COLLECTION EVENTS FOR FISCAL YEAR 2019/2020
2019/Month Day Date Location Type of Event County Holidays/ Notes
July Thurs,Fri,Sat 4,5,6 No Event No Event 4th OF JULY WEEK
Fri,Sat 12,13 San Martin Permanent
Thurs,Fri,Sat 11,12,13 San Jose Permanent
Thurs,Fri,Sat 18,19,20 San Jose Permanent
Saturday 20 Sunnyvale Temporary
Thurs,Fri,Sat 25,26,27 San Jose Permanent
August Fri,Sat 2,3 San Martin Permanent
Thurs,Fri,Sat 1,2,3 San Jose Permanent
Thurs,Fri,Sat 8,9,10 San Jose Permanent
Saturday 10 Mountain View Temporary
Thurs,Fri,Sat 15,16,17 San Jose Permanent
Thurs,Fri,Sat 22,23,24 San Jose Permanent
Thurs, Fri 29,30 San Jose Permanent
Saturday 31 No Event No Event LABOR DAY WEEKEND
September Fri,Sat 6,7 San Martin Permanent
Thurs,Fri,Sat 5,6,7 San Jose Permanent
Fri,Sat 6,7 West Valley Temporary TBD
Thurs,Fri,Sat 12,13,14 San Jose Permanent
Thurs,Fri,Sat 19,20,21 San Jose Permanent
Thurs,Fri,Sat 26,27,28 San Jose Permanent
Saturday 28 Santa Clara Temporary
October Fri,Sat 4,5 San Martin Permanent
Saturday 3,4,5 San Jose Permanent
Thurs,Fri,Sat 10,11,12 San Jose Permanent
Thurs,Fri,Sat 17,18,19 San Jose Permanent
Saturday 19 Sunnyvale Temporary
Thurs,Fri,Sat 24,25,26 San Jose Permanent
November Fri,Sat 1,2 San Martin Permanent
Thurs,Fri,Sat 31,1,2 San Jose Permanent
Thurs,Fri,Sat 7,8,9 San Jose Permanent
Thurs,Fri,Sat 14,15,16 San Jose Permanent
Thurs,Fri,Sat 21,22,23 San Jose Permanent
Thurs,Fri,Sat 28,29,30 No Event No Event THANKSGIVING
December Fri,Sat 6,7 San Martin Permanent
Thurs,Fri,Sat 5,6,7 San Jose Permanent
Thurs,Fri,Sat 12,13,14 San Jose Permanent
Thurs,Fri,Sat 19,20,21 San Jose Permanent
Thurs,Fri,Sat 26,27,28 No Event No Event CHRISTMAS
2020/Jan Fri,Sat 3,4 San Martin Permanent
Thurs,Fri,Sat 2,3,4 San Jose Permanent
Thurs,Fri,Sat 9,10,11 San Jose San Jose
Thurs,Fri,Sat 16,17,18 San Jose San Jose
Saturday 18 Sunnyvale Temporary
Thurs,Fri,Sat 23,24,25 San Jose Permanent
Saturday 25 Santa Clara Temporary
29
HHW SCHEDULE FOR COLLECTION EVENTS FOR FISCAL YEAR 2019/2020
-continued
2020/Month Day Date Location Type of Event County Holidays/ Notes
February Fri,Sat 31,1 San Martin Permanent
Thurs,Fri,Sat 30,31,1 San Jose Permanent
Thurs,Fri,Sat 6,7,8 San Jose Permanent
Thurs,Fri,Sat 13,14,15 San Jose Permanent
Thurs,Fri,Sat 20,21,22 San Jose Permanent
Thurs,Fri,Sat 27,28,29 San Jose Permanent
March Fri,Sat 6,7 San Martin Permanent
Thurs,Fri,Sat 12,13,14 San Jose Permanent
Thurs,Fri,Sat 19,20,21 San Jose Permanent
Thurs,Fri,Sat 26,27,28 San Jose Permanent
April Fri,Sat 3,4 San Martin Permanent
Thurs,Fri,Sat 2,3,4 San Jose Permanent
Thurs,Fri,Sat 9,10,11 San Jose Permanent
Saturday 11 Los Altos Temporary TBD
Thurs,Fri,Sat 16,17,18 San Jose Permanent
Saturday 18 Sunnyvale Temporary TBD
Thurs,Fri,Sat 23,24,25 San Jose Permanent
Saturday 25 Santa Clara Temporary
May Fri,Sat 1,2 San Martin Permanent
Thurs,Fri,Sat 30,1,2 San Jose Permanent
Thurs,Fri,Sat 7,8,9 San Jose Permanent
Thurs,Fri,Sat 14,15,16 San Jose Permanent
Thurs,Fri 21,22 San Jose Permanent
Saturday 23 No Event No Event MEMORIAL DAY WEEKEND
Thurs,Fri,Sat 28,29,30 San Jose Permanent
June Fri,Sat 5,6 San Martin Permanent
Thurs,Fri,Sat 4,5,6 San Jose Permanent
Thurs,Fri,Sat 11,12,13 San Jose Permanent
Thurs,Fri,Sat 18,19,20 San Jose Permanent
Saturday 20 Milpitas Temporary
Thurs,Fri,Sat 25,26,27 San Jose Permanent
*SUBJECT TO CHANGE Rev. 4/24/19
30
Approved: 06/19/201831
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SARATOGA CITY COUNCIL
MEETING DATE:September 18, 2019
DEPARTMENT:Community Development Department
PREPARED BY:Christopher Riordan, Senior Planner
SUBJECT:Wireless Telecommunications Facilities Ordinance Update
RECOMMENDED ACTION:
Conduct the public hearing, introduce and waive the first reading of the attached ordinance
updating Article 15-44 of the City Code and direct staff to place the matter on the consent
calendar for the next regular meeting of the City Council.
BACKGROUND:
At the May 1, 2019 City Council joint meeting with the Planning Commission, the Council
directed the Commission to recommend amendments to the City’s regulations for Wireless
Telecommunications Facilities to include objective standards for administrative review of small
cell wireless communications facilities on existing utility poles within the public right-of-way.
At their meeting of June 19, 2019, the City Council directed staff to prepare an ordinance to
update Article 15-44 of the City Code regulating Wireless Telecommunications Facilities that
include objective and aesthetic standards for administrative review of small cell wireless
facilities.
At their meeting of September 11, 2019, the Planning Commission reviewed a draft ordinance
and recommended that the City Council approve the ordinance with the additional change that
the permit process for small wireless facilities on existing wood utility poles in the public right-
of-way should be limited to only those poles on major and minor arterial streets.
DISCUSSION
The proposed revisions to the City’s Wireless Telecommunications Facilities regulations
(Attachment A) include new development standards and establishes a streamlined procedure for
wireless carriers seeking permits for small wireless facilities on existing wood utility poles
within the public right-of-way. The direction provided by the City Council on June 19
th referred
to public right-of-way of “major thoroughfares.” The General Plan Circulation Element
classifies the City’s roadways, and the classification most similar to a major thoroughfare would
be a major arterial. Major arterial streets include Saratoga-Sunnyvale Road, Prospect Road, and
the section of Saratoga Avenue between Fruitvale Avenue and Lawrence Expressway. The
City’s roadway classifications is provided as Attachment C.
57
Staff chose to draft an ordinance for the Planning Commission’s consideration that limited the
streamlined procedure to existing wooden poles in the public right-of-way only given the
geographic limitations of only four streets and the fact that the majority of small wireless
facilities approved by the City in 2018 were not located on arterial streets.
New small wireless facilities on existing wooden utility poles which comply with the proposed
development standards would not be subject to discretionary review. Such facilities could be
installed upon the issuance of a building permit from the Building Department and an
encroachment permit from the City’s Public Works Department.
At their meeting of September 11, 2019, the Planning Commission reviewed the proposed
amendments to the City’s Wireless Telecommunication Facilities Regulations. A copy of the
Planning Commission staff report is included as Attachment B. The Planning Commission voted
4-3 with a recommendation to the City Council that the proposed approval process be limited to
only existing wood utility poles in the public right-of-way on major and minor arterial streets.
The inclusion of major and minor arterial streets was in response to the City Council direction
provided on June 19th. The proposed ordinance has been amended to include the Planning
Commission’s recommendation.
FOLLOW UP ACTION:
If introduced by the City Council, staff will place this ordinance on the consent calendar for
adoption.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
ATTACHMENTS:
Attachment A – Ordinance
Attachment B – Planning Commission Staff Report dated September 11, 2019
Attachment C – Current Roadway Classifications
1160702.1
58
Page 1
Attachment A
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING CITY CODE ARTICLE 15-44 RELATED TO WIRELESS
COMMUNICATION FACILITIES REGULATIONS
The City Council of the City of Saratoga finds that:
1.The next generation of wireless technology increasingly being deployed is typically referred
to as “small cells”;
2.Generally, the term “small cell” refers to the smaller coverage area of the wireless signal
rather than traditional macro-cell tower that can cover miles in each direction;
3.Small cell facilities are often proposed to be attached to existing utility poles in the public
right-of-way;
4.The Federal Communications Commission (FCC) issued Declaratory Ruling and Third
Report and Order; FCC 18-133, adopted September 25, 2018 which places limitations on
the City of Saratoga to regulate small cells including shot clocks for acting on applications;
5.The City’s existing wireless regulations do not address the limitations in FCC-133;
6.The proposed revisions to Article 15-44 (Wireless Telecommunications Facilities) include a
streamlined process to review and approve small cell facilities on existing utility poles in the
public right-of-way which include the issuance of an Encroachment Permit from the Public
Works Department and a Building Permit from the Building Division of the Community
Development Department.
7.The Planning Commission of the City of Saratoga considered the attached ordinance at their
meeting of September 11, 2019 and recommended that the City Council approve the
proposed amendments to City Code Article 15-44 subject to certain amendments.
8.The City Council of the City of Saratoga held a duly noticed public hearing on September
18, 2019 and after considering all testimony and written materials provided in connection
with that hearing introduced this ordinance and waived the reading thereof. The City
Council adopted this ordinance after a second reading was waived at a duly noticed public
meeting on October 2, 2019.
Therefore, the City Council of the City of Saratoga does ordain as follows:
Section 1.Adoption.
The Saratoga City Code is hereby amended as set forth in Attachment A.
59
Page 2
Section 2.California Environmental Quality Act.
Pursuant to the California Environmental Quality Act (“CEQA”), this action to update the
City Code regarding Wireless Telecommunications Facilities is exempt from CEQA. This
ordinance is exempt under California Code of Regulations, Title 14, Section 15061(b)(3)
which provides that CEQA applies only to projects which have the potential of causing a
significant effect on the environment, and that where, as here, it can be seen with certainty
that there is no reasonable possibility that the activity in question may have a significant effect
on the environment, the activity is not subject to CEQA.
Section 3.Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph,sentence,
clause, and phrase of this ordinance is severable and independent of every other section, sub-
section, sentence, clause, and phrase of this ordinance. If any section, sub-section, paragraph,
sub-paragraph, sentence, clause, or phrase is held invalid, the City Council declares that it
would have adopted the remaining provisions of this ordinance irrespective of the portion held
invalid and further declares its express intent that the remaining portions of this ordinance
should remain in effect after the invalid portion has been eliminated.
Section 4.Publication.
A summary of this Ordinance shall be published in a newspaper of general circulation of
the City of Saratoga within fifteen days after its adoption.
[Continued on Next Page]
60
Following a duly noticed public hearing, the foregoing ordinance was introduced at the regular
meeting of the City Council of the City of Saratoga held on September 18, 2019 and was
adopted by the following vote on October 2, 2019:
COUNCIL MEMBERS:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
E. Manny Cappello
MAYOR, CITY OF SARATOGA, CALIFORNIA
ATTEST:
DATE:
Debbie Bretschneider
CITY CLERK
APPROVED AS TO FORM:
DATE:
Richard Taylor
CITY ATTORNEY
61
Page 4
Exhibit A – An Ordinance Adopting Amendments to the City Code
Related to Wireless Telecommunications Facilities
The sections of the Saratoga City Code as set forth below are amended as follows:
Text added to existing provisions is shown in bold double-underlined text (example) and text to
be deleted in shown in strikethrough (example). Text in italics is explanatory and is not an
amendment to the Code.
15-44.010 Purpose of Article.
This Article establishes regulations pertaining to permitting requirements for wireless
telecommunications facilities in all zones within the City. These regulations are designed to
protect and promote public health, safety, community welfare and the aesthetic quality of the
City as set forth within the goals, objectives and policies of the City's General Plan.
15-44.015 Definitions.
(a)Wireless Telecommunications Facilities includes any cables, wires, lines, wave guides,
antennas, nodes, microwave dishes and any other equipment or facilities associated with the
transmission or reception of communications as authorized by the FCC which an entity seeks to
locate or has installed upon a tower or antenna support structure.
(ab) Antenna support structure includes a building or other structure other than a tower
which can be used for location of Wireless Telecommunications Facilities “Antenna Support
Structure” is any structure including a utility pole, mast, or tower, whether freestanding or
mounted on another structure, that supports an antenna or an array of antennas used to
transmit and/or receive electromagnetic communications signals. The height of an antenna
support structure is measured to the highest point of any antenna mounted thereon, or to
the antenna structure supporting the antenna, whichever is higher.
(bc) Collocation. “Collocation”is the use of a Wireless Telecommunications Facility, or
tower or location, by more than one wireless telecommunications provider which conforms to
the following:
(a) Mounting or installing an antenna facility on an existing antenna support structure;
and/or
(b) Modifying an antenna support structure for the purpose of mounting or installing
an antenna facility on that antenna support structure.
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Page 5
(c) Small Wireless Facilities. “Small wireless facilities” are facilities as defined in 47
C.F.R Section 1.6002(l) that meet all of the following conditions:
(1) The facilities:
(a) Are mounted on structures fifty feet or less in height including their
antennas; or
(b) Are mounted on structures no more than ten percent taller than other
adjacent structures; or
(c) Do not extend existing structures on which they are located to a height
of more than fifty feet or by more than ten percent, whichever is greater;
(2) Each antenna associated with the deployment, excluding associated antenna
equipment, is no more than three cubic feet in volume;
(3) All other wireless equipment associated with the structure, including the
wireless equipment associated with the antenna and any pre-existing associated
equipment on the structure, is no more than twenty-eight cubic feet in volume;
(4) The facilities do not require antenna structure registration under 47 C.F.R.
Part 17;
(5) The facilities are not located on tribal lands; and
(6) The facilities do not result in human exposure to radiofrequency radiation in
excess of the applicable safety standards specified in 47 C.F.R. section 1.1307(b).
(d) Stealth. “Stealth”means a wireless telecommunication facility that is architecturally
integrated into a building or other concealing structure, such that no portion of any antenna,
antenna equipment, or any other apparatus associated with the function of the facility is visible.
(e) Tower means a vertical framework of cross elements, which supports either an antenna,
mast or both.
(e) Wireless Communication Facility. “Wireless communication facility” is any device
or system for the transmitting and/or receiving of electromagnetic signals, including but
not limited to radio waves and microwaves, for cellular technology, personal wireless
services, mobile services, paging systems and related technologies. Facilities include
antennas, microwave dishes, parabolic antennas and all other types of equipment used in
the transmission and reception of such signals; structure for the support of such facilities,
associated buildings and cabinets to house support equipment and other accessory
improvements. Unless the context indicates otherwise, a wireless communication facility
shall include small wireless facilities. A television or radio antenna, when accessory to a
principal or conditional use, shall not be considered a wireless communication facility.
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Page 6
15-44.020 Required Approvals
(a) Small wireless facilities on existing utility poles. No building permit or
encroachment permit shall be issued for a small wireless facility to be located on an existing
wooden utility pole within the public right-of-way unless the small wireless facility
conforms to all of the development standards prescribed in Section 15-44.025.
15-44.020 Requirement for design review; public hearing.
(ab) Wireless Telecommunications Facility. No building permit shall be issued for the
construction of a Wireless Telecommunications Facility,with the exception of a small wireless
facility subject to subsection (a) above,or the modification of an existing Wireless
Telecommunications Facility, within any zoning district until such structure has received design
review approval by the Planning Commission pursuant to this Article Section 15-44.030. The
Community Development Department may specify application requirements to provide
sufficient information for decision makers to make the design review findings.
(bc) A public hearing on the application for a Wireless Telecommunications Facility under
this Article shall be required. Notice of the public hearing shall be given not less than ten days
nor more than thirty days prior to the date of the hearing by mailing, postage paid, a notice of the
time and place of the hearing to the applicant and to all persons whose names appear on the latest
available assessment roll of the County as owning property within five hundred feet of the
boundaries of the site.
15-44.025 Development Standards for locating Small Wireless Facilities subject to 14-
44.020(a).
(a) Located on an existing wooden utility pole within the public right-of-way of either a
major or minor arterial street as listed in the Circulation and Scenic Highway Element of
the City’s General Plan.
(b) The height of the utility pole and the antenna may not exceed a height of fifty feet.
Utility pole height is measured from existing grade to the top of the antenna or top of
highest pole attachment, whichever is greater.
(c) Only one small wireless facility is permitted on each wooden utility pole.
(d) Equipment, antennas, poles, cables, and hardware shall have a non-reflective finish
and be painted or otherwise treated to match the color of the utility pole to which it is
mounted.
(e) The antenna shall be shrouded and centered at the top of the pole. The diameter of
the shroud shall not exceed the diameter of the top of the pole. Antennas shall not be
mounted on the side.
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Page 7
(f) Antennas shall extend no higher than 48” above the maximum separation from
supply lines required by California Public Utilities Commission (CPUC) General Order 95,
exclusive of the required mounting bracket.
(g) All equipment is to be flush mounted and located entirely on the pole in a vertical
arrangement. Flush mounted shall mean a maximum of 4-inch offset between the pole and
the equipment. Small cell facility related accessory equipment shall not collectively exceed
9 feet cubic feet in overall volume. The maximum width of the equipment is expected to be
approximately the same width (diameter) as the support pole. No equipment shall be
ground mounted.
(h) Conduit/cables shall be flush mounted to the pole and covered.
(i) Installations shall fully comply with the CPUC general orders (GOs), including, but
not limited to, GO 95.
15-44.02530 Design review findings .
The Planning Commission shall not grant design review approval unless it is able to make
the following findings.
(a) That the Wireless Telecommunications Facility is or can be co-located with another
Wireless Telecommunications Facility located on a structure or an existing utility pole/tower in
the public right-of-way unless the applicant has demonstrated that such location is not
technically or operationally feasible.
(b) That the Wireless Telecommunications Facility and related structures incorporate
architectural treatments and screening to substantially include:
(1) Appropriate and innovative stealth design solutions;
(2) Techniques to blend with the surrounding environment and predominant background;
(3) Colors and materials that are non-reflective;
(4) Exterior textures to match the existing support structure or building; and
(5) Reasonably compatible height with the existing surrounding environment.
(c) That landscaping and fencing provide visual screening of the Wireless Communication
Facility's ground-mounted equipment, related structures, and that fencing material is compatible
with the image and aesthetics of the surrounding area.
15-44.030 Expiration of design review approval.
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Page 8
Design review approval granted pursuant to this Article shall expire thirty-six months from the
date on which the approval became effective, unless prior to such expiration date a building
permit is issued, and construction commenced. If such building permit expires, and the Building
Official does not renew the building permit within one hundred eighty days after expiration, the
design review approval shall expire.
15-44.035 Exemptions.
The following telecommunications facilities are exempt from the design review requirements set
forth in this Article:
(a) Satellite dish antenna.
(b) Licensed amateur radio station antenna.
(c) Government-owned and operated telecommunications facilities.
(d) Wireless communications facilities exempted from this Article by Federal or State law.
(e) Small wireless facilities permitted pursuant to Section 15-44.020(a).
15-44.040 Appeals to City Council.
A decision or determination made by the Planning Commission under this Article may be
appealed to the City Council in accordance with the procedure set forth in Article 15-90 of this
Chapter.
End of Amendments
1160696.1
66
REPORT TO THE
PLANNING COMMISSION
Meeting Date: September 11, 2019
Application: Wireless Telecommunications Facilities Regulations
Update/ZOA19-0003
Address/APN: City Wide
Owner / Applicant: City of Saratoga
From: Debbie Pedro, Community Development Director
Report Prepared By: Christopher Riordan, Senior Planner
RECOMMENDED ACTION:
Adopt Resolution No. 19-025 recommending the City Council adopt an ordinance amending Article
15-44 (Wireless Telecommunications Facilities) of the Saratoga City Code.
BACKGROUND:
City Council
At the May 1, 2019 City Council joint meeting with the Planning Commission, the City Council
reviewed the Commission’s work plan and directed the Commission to recommend amendments to
the City’s regulations for Wireless Telecommunications Facilities. These amendments are to
include objective standards for administrative review of small cell wireless communications
facilities on existing utility poles within the public right-of-way.
At their meeting of June 19, 2019, the City Council directed staff to prepare an ordinance to update
Article 15-44 of the City Code regulating Wireless Telecommunications Facilities that include
objective and aesthtic standards for administrative review of small cell wireless facilities.
Federal Communications Commission
The Federal Communication Commission (FCC) passed a declaratory ruling in September 2018
known as the “Acceleretating Wireless Broadband Deployment by Removing Barriers to
Infrastructure Investment”. These regulations, referred to as the Declaratory Ruling and Third
Report and Order (hereafter, the “FCC ruling”), went into effect in January 2019. Directed at
hastening the deployment of small wireless facilities, the FCC ruling limits state and local
government regulation of these facilities on existing or new utility poles located in the public right-
of-way. This FCC Order defines a small wireless facility, provides for the expedited processing
(“shot clock”) of small wireless facility applications, limits the fees that can be assessed by
municipilities on the review of these applications, and places limitations on discretionary aesthetic
considerations. The new application “shot clock” for small wireless facilities is 60 days for
placement on an existing structure and 90 days for installation of a new structure.
Attachment B
67
Report to the Planning Commission
Wireless Telecommunications Facilites Regulations Update # ZOA19-0003
September 11, 2019
Page | 2
Page 2 of 4
This FCC ruling is significant in that there are differences in “small cell” wireless facility
technology and application, which set them apart from other wireless communications facilties.
Small wireless facility networks have smaller coverage areas than standard macro wireless facilities,
with an antenna range of approximately 150 to 500 feet. These small wireless facilities help to
extend macro cellular facility coverage and add capacity in high demand areas. Small wireless
facility networks provide increased capacity and data transfer rates to existing coverage areas as
well as improved service to underserved areas with weak or limited coverage. These facilities are
typically located on existing utility poles within the public right-of-way with an overall height of 50-
feet or less and include a 2 to 4-foot tall antenna at the top of the pole with pole mounted equipment
that can include an electric meter, compact transmitters, receiviers and other componenets.
In accordance with Public Utilities Code Section 7901, telephone companies, which include
wireless telecommunications service providers, have a statutory right to place equipment (i.e. small
wireless facility) in the public right-of-way and utility easements. However, in accordance with
Public Utilities Code Section 7901.1, cities have the statutory right to regulate the design, location,
and placement of the equipment. This authority is limited in that local regulations cannot: 1)
effectively prohibit the provision of wireless telecommunications service or 2) ureasonably
discriminate among providers of wireless telecommunications service.
Currently, the City of Saratoga regulates wireless facilities pursuant to Article 15-44 (Wireless
Telecomunications Facilities) of the City Code, which requires Planning Commission Design
Review approval to install a new wireless facility. These regulations were originally developed to
regulate the placement of large macro wireless facilities on private and public properties. Currently,
Community Development Department’s review of wireless facilities can take up to 90 days from
application submittal to final action by the Planning Commission. Because the City’s current
regulations were not developed with the purpose and intent to regulate small wireless facilities, it is
not feasible for the City to process a discretionary Design Review application for small wireless
facilities within the new FCC mandated review periods.
DISCUSSION
The FCC Order provides guidance for municipalities in establishing design and siting guidelines
and engineering design standards for small wireless facilities. The Order states that the
requirements must be “(1) reasonable, (2) no more burdensome than those applied to other types of
infrastructure deployments, and (3) objective and published in advance.” In addition, the FCC
provided the following guidance regarding small wireless design standards.
“The aesthetic requirements to be published in advance need not prescribe in detail
every specification to be mandated for each type of structure in each individual
neighborhood. Localities need only set forth the objective standards and criteria that
will be applied in a principled manner at a sufficiently clear level of detail as to enable
providers to design and proposed their deployments in a manner that complies with
those standards.”
The proposed revisions to the City’s Wireless Telecommunications Facilities ordinance include new
development standards and establishes a streamlined procedure for wireless carriers seeking permits
for small wireless facilities on existing wood utility poles within the public right-of-way. 68
Report to the Planning Commission
Wireless Telecommunications Facilites Regulations Update # ZOA19-0003
September 11, 2019
Page | 3
Page 3 of 4
New small wireless facilities on existing wooden utility poles which comply with the following
development standards will not be subject to discretionary review. Such facililities could be
installed upon the issuance of a building permit and an encroachment permit from the City’s Public
Works Department.
(a) The height of the utility pole and the antenna may not exceed a height of fifty feet. Utility
pole height is measured from existing grade to the top of the antenna or top of highest
pole attachment, whichever is greater.
(b) Only one small wireless facility is permitted on each wooden utility pole.
(c) Equipment, antennas, poles, cables, and hardware shall have a non-reflective finish and
be painted or otherwise treated to match the color of the utility pole to which it is
mounted.
(d) The antenna shall be shrouded and centered at the top of the pole. The diameter of the
shroud shall not exceed the diameter of the top of the pole. Antennas shall not be
mounted on the side.
(e) Antennas shall extend no higher than 48” above the maximum separation from supply
lines required by California Public Utilities Commission (CPUC) General Order 95,
exclusive of the required mounting bracket.
(f) All equipment is to be flush mounted and located entirely on the pole in a vertical
arrangement. Flush mounted shall mean a maximum of 4-inch offset between the pole
and the equipment. Small cell facility related accessory equipment shall not collectively
exceed 9 feet cubic feet in overall volume. The maximum width of the equipment is
expected to be approximately the same width (diameter) as the support pole. No
equipment shall be ground mounted.
(g) Conduit/cables shall be flush mounted to the pole and covered.
(h) Installations shall fully comply with the CPUC general orders (GOs), including, but not
limited to, GO 95.
Small wireless facilities proposed to be installed on existing wood utility poles within the City’s
rights-of-way will not be subject to Design Review approval by the Planning Commission. The
review of these facilities will be a ministerial process and there will not be the opportunity for these
decisions to be appealed. This process will ensure that these applications are processed under the
FCC mandated timelines (“shot clocks”).
Applications for wireless facilities on private property (typically referred to as macro facilities), or
any small wireless facility on any structure other than an existing utility pole in the public right-of-
way, will continue to require design review approval by the Planning Commission.
69
Report to the Planning Commission
Wireless Telecommunications Facilites Regulations Update # ZOA19-0003
September 11, 2019
Page | 4
Page 4 of 4
NOTICING
Pursuant to Section 15-85.070 of the Saratoga City Code, a legal advertisement of the public
hearing was published in the Saratoga News on August 30, 2019.
ENVIRONMENTAL DETERMINATION:
The proposed ordinance is exempt from California Environmental Quality Act (CEQA) pursuant
to CEQA Guidelines section 15061(b)(3). CEQA applies only to projects which have the
potential of causing a significant effect on the environment. Where it can be seen with certainty
that there is no reasonably possibility that the activity in question may have a significant effect
on the environment, the activity is not subject to CEQA. In this circumstance, the ordinance
amendment would have a de minimis impact on the environment.
ATTACHMENTS
1. Resolution No. 19-025
2. Minutes from City Council Meeting dated June 19, 2019 (all pages other than 1, 10, and 13
omitted)
70
Legend:
Fehr & Peers Page 9
Revised May 2010
Interstate Freeway (Not Applicable)
Other Freeway or Expressway
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Collector
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Figure 2 Current Roadway Classifications
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Herriman Ave.Sobey Rd.Attachment C
71
SARATOGA CITY COUNCIL
MEETING DATE:September 18, 2019
DEPARTMENT:Community Development Department
PREPARED BY:Frances Reed, Administrative Assistant
SUBJECT:Contract for Geographic Information System Consultant Services with Lynx
Technologies
RECOMMENDED ACTION:
Approve a one-year contract with Lynx Technologies for geographic information system
consulting services and authorize the City Manager to execute the same.
BACKGROUND:
In 2018 Saratoga began working with Lynx Technologies to assist in the ongoing development
and enrichment of the City’s geographic information system (GIS)system with the following
tasks:
Migration to Lynx’ Enterprise ESRA GIS Platform
Develop GIS web services
GIS maintenance and consulting
Documentation and training
The FY 2019/20 Lynx contract includes work related to the TRAKiTv9 upgrade, an integrated
suite of software modules for tracking and managing parcels, planning applications, building
permits, code enforcement, and business licenses. The TRAKiTv9 upgrade will integrate GIS with
parcel and permit data.
FISCAL STATEMENT:
The total contract amount for FY 2019/20 is $32,500, which was included in the budget approved
by City Council on June, 19, 2019.
ATTACHMENT:
Attachment A –Proposed Contract
72
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City of Saratoga
Standard Services Contract
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Lynx Technologies GIS Consulting Services
Lynx Technologies
On-going Geographic Information System (GIS) administration, development, and
maintenance services. See Exhibit A for proposal.
07/01/2019 06/30/2020
32,500.00
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Attachment A
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Patrick Kelleher
1350 41st Avenue, Suite 202
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Debbie Pedro
13777 Fruitvale Avenue
Saratoga, CA 95070
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Exhibit A – Scope of Work and Payment Terms
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-End of Exhibit A -
Lynx Technologies GIS Consulting Services
See attached Proposal marked "Exhibit A".
76
1
March 30, 2019
Ms. Debbie Pedro
Community Development Director
City of Saratoga
13777 Fruitvale Avenue
Saratoga, Ca 95070
dpedro@saratoga.ca.us
Re: City of Saratoga GIS 2019 / 2020 Scope of Work
Dear Ms. Pedro:
Thank-you for this opportunity to submit this proposal to provide GIS Consulting services to the City of
Saratoga. The purpose of this letter is to provide a Statement of Work, Cost and Schedule for GIS
Professional Services for the 2019/2020 fiscal year.
Maintenance
This task is an ongoing, citywide effort that requires monthly coordination with the County Assessor,
Lynx and City staff. Maintenance covers all feature classes in the City’s geodatabase including but not
limited to:
•Parcels (land subdivisions, lot line adjustments, records of survey)
•Assessor’s database updates (ownership, property characteristics, valuation)
•Addresses
•Streets
•Buildings
•Storm Drain Updates
•Zoning, Land Use, Geotechnical Hazards and Other Overlays
Ad hoc requests by city staff for special projects are also included. Routine base layers (parcels, assessor,
addresses and streets) will be updated every 30 days.
Training and onsite support is also included under maintenance as required.
We have reviewed the work history over the last 12 months and maintenance averages 25 hours, or
$1,500 per month. Total budget requested for the next 12 month period for maintenance is $18,000.
EXHIBIT A
77
2
GIS Administration and Program Development
The GIS architecture includes SDE/SQL databases, and web-based GIS map layers on Lynx Technologies’
servers. Administration of the system includes: IT support and database administration.
This year we will implement an additional SDE/SQL database installed on the City’s server that will be
synchronized with the Lynx database. This will allow City staff with ArcGIS skills to update the GIS layers
and synchronize the changes with Lynx thereby streamlining the maintenance effort.
Program development will cover expanding the list of report and map templates, and custom scripts and
workflows. For example, this year we propose to implement:
• Map Update Request Form. This tool will enable any authorized user to digitize a location, fill
out a simple form to correct the GIS. The function will include the ability to attach files.
• D-Size (24” x 36”) map printing
• Integrate the Existing CRW Permit Tracking database with GIS. This project was discussed over
this past year pausing to wait for implementation of the next CRW software upgrade however,
since that may be up to a year away we propose to use the existing database until the new
system goes into production.
Cost: $600 per month maintenance, total for the year: $7,200
Santa Clara County Fire Department GIS Support
The City is beginning to work more closely with the Santa Clara County Fire Department regarding GIS
data and projects. Lynx will coordinate with County GIS on the City’s behave which could mean anything
from preparing GIS data to onsite meetings, and other tasks. The overall scope will be determined.
Cost: $2,500
78
3
Other Projects (Optional)
These are general interest, citywide content layers that would enhance the GIS and provide improved
functionality. The total number of hours may not be sufficient to do all of these projects and the city
may want to prioritize the work accordingly.
• Historic Sites and Properties: Hyperlink historic record documents and pictures (where
available), add to Parcel Report in GIS Viewer.
• Streets: Add circulation, speed, width, improvement characteristics, medians, PCI rating (if
available from MTC). Add Moratorium Street layer for public viewer.
• Tract and Easements Overlays: These layers do not exist in the GIS, we propose to collect the
source documents from the city’s archives, scan them if necessary, digitize them by meets and
bounds (COGO) and add attribute information. The resulting layers will be published to the GIS
viewer and hyperlinks established to the source documents.
• Buildings. We propose to digitize building footprints for several high density or high value sites
throughout the City;
o City Hall, Public Works Complex
o Senior Retirement Community
o West Valley College
o Business Corridor
o Downtown
Cost: $4,800
We’ve enjoyed working with you and Emma over the past year and hope that the City has found the
new GIS system provides staff with a toolset that is helpful and easy to use. We look forward to
continuing to support the City’s GIS development in the coming year.
Sincerely,
Patrick Kelleher
Lynx Technologies
79
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Exhibit C – General Provisions
1. INDEPENDENT CONTRACTOR. &LW\UHTXLUHVWKHVHUYLFHVRIDTXDOLILHGFRQVXOWDQW
WRSURYLGHWKHZRUNSURGXFWGHVFULEHGLQ([KLELW$EHFDXVHLWODFNVWKHTXDOLILHG
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1.1 In General$WDOOWLPHVGXULQJWKHWHUPRIWKLVDJUHHPHQW&RQVXOWDQWVKDOOEH
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2. COMMUNICATION AND NOTICES7KH$GPLQLVWUDWRUGHVLJQDWHGLQVHFWLRQRQ
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10. WORK PRODUCT AND RECORDS
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11. CONFIDENTIAL INFORMATION&RQVXOWDQWVKDOOKROGDQ\FRQILGHQWLDO
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12. RESPONSIBILITY OF CONSULTANT&RQVXOWDQWVKDOOWDNHDOOUHVSRQVLELOLW\IRU
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13. INDEMNIFICATION. &RQVXOWDQWDQG&LW\DJUHHWKDW&LW\LWVHPSOR\HHVDJHQWVDQG
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-End of Exhibit C-
Lynx Technologies GIS Consulting Services
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SARATOGA CITY COUNCIL
MEETING DATE:September 18, 2019
DEPARTMENT:Community Development Department
PREPARED BY:Frances Reed, Administrative Assistant
SUBJECT:Contract for Integrated TRAKiT GIS Licenses with CentralSquare
RECOMMENDED ACTION:
Authorize the City Manager to execute an agreement with CentralSquare Technologies for
integrated geographic information system licensing for TRAKiTv9.
BACKGROUND:
The City utilizes TRAKiT, an integrated suite of software modules for tracking and managing
parcels, planning applications, building permits, code enforcement cases, and business licenses.
As part of a citywide software upgrade, IT staff is in the process of implementing an upgrade to
TRAKiTv9, with an expected launch in October. The upgrade replaces the current 10-year-old
software and will enhance mobile capabilities, automate workflows, and promote transparency and
efficiency. The fully customizable system will allow projects to automatically progress through
the system,triggering workflow in alignment with City processes, from application, to inspection,
to project documentation.Project data and information will be available to all departments
simultaneously.
TRAKiT has an integrated geographic information system (GIS) module. IT’s software upgrade
will render the existing TRAKiT GIS module obsolete. There is a GIS upgrade available to
maintain system integration and upgrade GIS functionality. The new GIS module will provide
users with the tools to view GIS shape layers such as flood zone, general plan designation, and
historic resources. In addition, the spatial and geo data integration will automate the merging of
parcel data from the County Assessor’s Office so there will be accurate, up-to-date property
information.
FISCAL STATEMENT:
The additional cost of the upgrade is $51,020, which will be paid from a combination of the fund
balance in the Development Technology Management program and the General Fund.
ATTACHMENTS:
Attachment A –CentralSquare Technologies Quote 94
Superion, a CentralSquare Company
Quote Prepared For:
Quote Number: Q-00019743 Valid Until:
12/02/19 Quote Prepared By:
Rob Balbuena, IT Technical Jakea Simons, Sales Support Analyst II
City of Saratoga CentralSquare Technologies
13777 Fruitvale Avenue 1000 Business Center Drive
SARATOGA, CA, 95070 Lake Mary, FL 32746
408.868.1236 Phone: +14073043243 Fax:
jakea.simons@centralsquare.com
Date: 08/08/19
Thank you for your interest in our company and our software and services solutions. Please review the below quote and feel free to contact Jakea Simons with any questions.
Cloud/Hosted Fees
Product Name #Product Code Quantity Amount
TRAKiT GIS Advanced Engine PA-TR-CD-TRAKGISADV-SW 1 7,500.00
Total 7,500.00
Professional Services
Development & Conversion
Product Name #Product Code Hours Amount
GeoTRAK Update Routine PA-TR-CD-TRAKGTUR-SW 30 6,000.00
TRAKiT Land Data Conversion PA-TR-CD-LANDC-PS 30 6,000.00
Total 12,000.00
Technical Services
Product Name #Product Code Hours Amount
TRAKiT GIS Advanced Engine Services PA-TR-CD-TRAKGISADVS-PS 140 28,000.00
Total 28,000.00
Training
Product Name #Product Code Hours Amount
Add-On Quote
Page 1 of 4
Attachment A
95
TRAKiT GIS Advanced Engine Services PA-TR-CD-TRAKGISADVS-PS 2 320.00
Total 320.00
Project Management
Product Name #Product Code Hours Amount
GeoTRAK Update Routine PA-TR-CD-TRAKGTUR-SW 20 3,200.00
Total 3,200.00
Total Professional Services 43,520.00
Product/Service Amount
Cloud/Hosted Annual Access Fees 7,500.00
Professional Services 43,520.00
Subtotal 51,020.00 USD
Total 51,020.00 USD
See Product notes in the Additional Information Section
Payment terms as follows, unless otherwise notated below for Special Payment Terms by Product:
License, Start-up and Third Party software and/or hardware Fees are due at execution.
Training Fees and Travel Expenses are due as incurred. All other Professional Services will be Fixed Fee, due at execution.
Custom Modifications and Third Party Product Implementation Services fees are due 50% on execution of this Quote and 50% due upon invoice, upon completion.
Do not pay from this form. Customer will be invoiced for the fees set forth after execution.
If applicable, annual Access, Subscription and/or Cloud/Hosting Fees will be invoiced annually after the initial term.
Maintenance Service and Support Fees (including third party products) are included with purchase for the initial term and will be invoiced annually after the initial term.
Summary
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96
Authorized Signature: _________________________________________Printed Name: ____________________________________
Date: ________________________
Additional Information Section
Pricing for professional services provided under this quote is a good faith estimate based on the information available at the time of execution. The total amount may vary based on
the actual number of hours of services required to complete the services. If required, additional services can be provided on a time and materials basis at CentralSquare's then-current
hourly rates for the services at issue. For training and on-site project management sessions which are cancelled at the request of Customer within fourteen (14) days of the scheduled
start date, Customer is responsible for entire price of the training or on-site project management plus incurred expenses.
Additional Terms:
This form constitutes a supplemental order and amendment to the existing Agreement (the "Agreement") by and between Superion, a CentralSquare company, as successors to CRW
Systems, Inc. and Customer. Unless otherwise stated below, all terms and conditions as stated in the Agreement shall remain in effect.
Applicable taxes are not included, and, if applicable, will be added to the amount in the payment of invoice(s) being sent separately.
Travel expenses shall be governed by the CentralSquare Travel Policy.
Preprinted conditions and any terms stated on purchase orders or other documents submitted hereafter by Customer are of no force or effect, and the terms and conditions of the
Contract and Agreement and any amendments thereto shall control unless expressly accepted in writing by both parties.
If applicable, Third party hardware/software maintenance and any applicable warranty provisions will be provided by the third party manufacturer(s). The return and refund policy of
each individual third party hardware/software supplier shall apply. In the event that a manufacturer changes any of these respective policies or prices, CentralSquare reserves the
right to adjust this proposal to reflect those changes if they occur prior to execution.
Any shipping charges shown are estimated only and actual shipping charges will be due upon invoice, upon delivery. Delivery is defined as either a) electronic delivery, by posting it on
CentralSquare's network for downloading, or similar electronic file transfer method, or (b) physical shipment, such as on a disc or other media transfer method. Physical shipment is
on FOB- CentralSquare's shipping point, and electronic delivery is deemed effective at the time CentralSquare provides Customer with access to download the CentralSquare
Solutions.
Comments:
Request for GIS Advance for the City of Saratogo, CA
Rob Balbuena, IT Technical
City of Saratoga
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Product Notes:
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