HomeMy WebLinkAbout10-02-2019 City Council MinutesMINUTES
WEDNESDAY, OCTOBER 2, 2019
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the City Council held a Joint Meeting with the West Valley -Mission Community
College District Board of Trustees at the West Valley Community College, Kirkorian Pavilion, at
14000 Fruitvale Avenue in Saratoga.
At 6:00 p.m., the City Council held a Joint Meeting with the Saratoga Schools at the West Valley
Community College, Campus Center, at 14000 Fruitvale Avenue in Saratoga.
Mayor Cappello called the Regular Session to order in the West Valley Community College,
Baltic Room, at 14000 Fruitvale Avenue in Saratoga at 7:19 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT: Mayor Manny Cappello, Vice Mayor Howard A. Miller, Council
Members Rishi Kumar, Mary -Lynne Bernald, Yan Zhao
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Assistant City Manager
Debbie Bretschneider, City Clerk
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Dennis Jaw, Finance Manager
Lauren Pettipiece, Public Information Officer
Kayla Nakamoto, Community Engagement Coordinator
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on September 27, 2019.
REPORT FROM JOINT MEETING
Mayor Cappello reported on the Joint Meeting with the West Valley -Mission Community
College District Board of Trustees and the second Joint Meeting with the Saratoga Schools.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
Saratoga City Council Minutes — October 2, 2019 — Page 1 of 7
ANNOUNCEMENTS
Mayor Cappello announced the State of the City, West Valley Striders, and the Village Witchy
Walk -A -Bout.
SPECIAL PRESENTATIONS,
West Valley College Students
Recommended Action:
Receive remarks from West Valley College students.
Mayor Cappello invited students to speak.
A number of students spoke with the City Council on a variety of matters, including
sustainability, renewable energy, and vaping.
Mayor Cappello closed the public comment period.
1. CONSENT CALENDAR
I.I. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on September 18,
2019.
MILLER/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 2019. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
09/13/2019 Period 3 and 09/24/2019 Period 3.
MILLER/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 09/13/2019 PERIOD 3
AND 09/24/2019 PERIOD 3. MOTION PASSED. AYES: CAPPELLO, MILLER,
KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.3. Treasurer's Report for the Month Ended August 31, 2019
Recommended Action:
Review and accept the Treasurer's Report for the month ended August 31, 2019.
MILLER/BERNALD MOVED TO ACCEPT THE TREASURER'S REPORT FOR
THE MONTH ENDED AUGUST 31, 2019. MOTION, PASSED. AYES: CAPPELLO,
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MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
1.4. Budget Adjustment - Landscaping and Lighting District (Zone 22)
Recommended Action:
Adopt a Budget Adjustment Resolution appropriating $60,000 from Zone 22 fund balance
into the Fiscal Year 2019/20 operating budget.
RESOLUTION 19-054
MILLER/BERNALD MOVED TO ADOPT A BUDGET ADJUSTMENT
RESOLUTION APPROPRIATING $60,000 FROM ZONE 22 FUND BALANCE
INTO THE FISCAL YEAR 2019/20 OPERATING BUDGET. MOTION PASSED.
AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
1.5. Award of Contract for Street Sweeping Services
Recommended Action:
Approve a Budget Resolution to authorize additional funding in the Fiscal Year
2019/2020 Street Sweeping Budget to avail sufficient funds for the Street Sweeping
Contract.
2. Move to award a three-year street sweeping contract to Contract Sweeping Services in
the amount of $229,050 and authorize the City Manager to execute the same.
3. Authorize $5,800 per year for unscheduled sweeping.
RESOLUTION 19-055
MILLER/BERNALD MOVED TO APPROVE A BUDGET RESOLUTION TO
AUTHORIZE ADDITIONAL FUNDING IN THE FISCAL YEAR 2019/2020
STREET SWEEPING BUDGET TO AVAIL SUFFICIENT FUNDS FOR THE
STREET SWEEPING CONTRACT, TO AWARD A THREE-YEAR STREET
SWEEPING CONTRACT TO CONTRACT SWEEPING SERVICES IN THE
AMOUNT OF $229,050 AND AUTHORIZE THE CITY MANAGER TO EXECUTE
THE SAME, AND TO AUTHORIZE $5,800 PER YEAR FOR UNSCHEDULED
SWEEPING. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD,
ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.6. Tree Maintenance Service Contract — Ian Geddes Tree Care, Inc.
Recommended Action:
Approve a Tree Maintenance Service Contract with Ian Geddes Tree Care, Inc. for tree
maintenance services in the amount not to exceed $110,500 and authorize the City Manager
to execute the same.
MILLER/BERNALD MOVED TO APPROVE A TREE MAINTENANCE SERVICE
CONTRACT WITH IAN GEDDES TREE CARE, INC. FOR TREE
MAINTENANCE SERVICES IN THE AMOUNT NOT TO EXCEED $110,500 AND
Saratoga City Council Minutes — October 2, 2019 — Page 3 of 7
AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.7. Tree Maintenance Service Contract — Oscars Expert Tree Service, Inc.
Recommended Action:
Approve a Tree Maintenance Service Contract with Oscars Expert Tree Service, Inc. for tree
maintenance services in the amount not to exceed $150,500 and authorize the City Manager
to execute the same.
Vice Mayor Miller removed this item from the Consent Calendar to ask questions and
discuss the contract.
Mayor Cappello invited public comment on the item.
No one requested to speak.
MILLER/BERNALD MOVED TO APPROVE A TREE MAINTENANCE SERVICE
CONTRACT WITH OSCARS EXPERT TREE SERVICE, INC. FOR TREE
MAINTENANCE SERVICES IN THE AMOUNT NOT TO EXCEED $150,500 AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.8. Tree Maintenance Service Contract — Trees 360 Degrees, Inc.
Recommended Action:
Approve a Tree Maintenance Service Contract with Trees 360 Degrees, Inc. for tree
maintenance services in the amount not to exceed $100,500 and authorize the City Manager
to execute the same.
MILLER/BERNALD MOVED TO APPROVE A TREE MAINTENANCE SERVICE
CONTRACT WITH TREES 360 DEGREES, INC. FOR TREE MAINTENANCE
SERVICES IN THE AMOUNT NOT TO EXCEED $100,500 AND AUTHORIZE
THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED. AYES:
CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
1.9. Final map approval for two lots located at 15320 Peach Hill Road (517-22-112)
Owner: Teresa Raquel Carey, Trustee of the Carey Family Living Trust
Recommended Action:
Move to adopt Resolution granting final map approval of tentative map application No.
SUB 18-0002 for two lots located at 15320 Peach Hill Road (APN 517-22-112).
RESOLUTION 19-056
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MILLER/BERNALD MOVED TO ADOPT RESOLUTION GRANTING FINAL MAP
APPROVAL OF TENTATIVE MAP APPLICATION NO. SUB 18-0002 FOR TWO
LOTS LOCATED AT 15320 PEACH HILL ROAD (APN 517-22-112). MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.10. Wireless Telecommunications Facilities Ordinance Update
Recommended Action:
Waive the second reading and adopt the attached ordinance updating Article 15-44 of the
City Code related to Wireless Telecommunications Facilities.
This item was removed from the Consent Calendar for public comment.
Mayor Cappello invited public comment on the item.
The following people requested to speak:
Cheriel Jensen spoke in opposition to the ordinance
No one else requested to speak.
ORDINANCE 365
MILLER/BERNALD MOVED TO WAIVE THE SECOND READING AND ADOPT
THE ORDINANCE UPDATING ARTICLE 15-44 OF THE CITY CODE RELATED
TO WIRELESS TELECOMMUNICATIONS FACILITIES. MOTION PASSED.
AYES: CAPPELLO, MILLER, BERNALD. NOES: KUMAR, ZHAO. ABSTAIN: NONE.
ABSENT: NONE.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
None
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Saratoga Area Senior Coordinating Council (SASCQ — the Board discussed the Health Fair.
West Valley Mayors and Managers — the meeting had a speaker on Silicon Valley economic
development who shared how cities can help their businesses thrive.
Vice Mayor Howard Miller
KSAR CommunityAccess TV Board — the Board approved the Fiscal Year 2019/20 budget.
Saratoga City Council Minutes — October 2, 2019 — Page 5 of 7
Saratoga Ministerial Association — Council Member Zhao attended the meeting on Vice Mayor
Miller's behalf.
Saratoga Sister City Organization — the meeting included discussion of the 351h Anniversary
delegation visit.
Valley Transportation Authority (VTA) Policy Advisory Committee — the Committee received a
report on the BART Phase I and Phase II.
VTA State Route 85 Corridor Policy Advisory Board — the Board received a report from VTA
staff on State Route 85 noise mitigation.
Council Member Rishi
No report
Council Member Mary -Lynne Bernald
Public Art Committee — the Committee discussed ways to have more future participation with the
public.
Council Member Yan Zhao
Public Art Committee — the Committee discussed the bronze acorn sculpture program and Rainy
Day Poetry program.
Saratoga Ministerial Association — Council Member Zhao attended on behalf of Vice Mayor
Miller and the Association discussed the upcoming Interfaith Thanksgiving Service.
CITY COUNCIL ITEMS
Vice Mayor Miller, with support from Council Member Bernald, requested more information
about the El Paseo de Saratoga shopping center development in San Jose in a Council newsletter
article.
COUNCIL COMMUNICATIONS
Council Member Kumar spoke about car break-ins happening in the area.
CITY MANAGER'S REPORT
City Manager James Lindsay thanked staff for coordination of the meetings at West Valley
Community College.
ADJOURNMENT
MILLER/BERNALD MOVED TO ADJOURN THE MEETING AT 9:03 P.M. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Saratoga City Council Minutes — October 2, 2019 — Page 6 of 7
LL
ebbie Bretschneider, City Clerk
City of Saratoga
Saratoga City Council Minutes — October 2, 2019 — Page 7 of 7