HomeMy WebLinkAbout10-16-2019 City Council agenda -printSaratoga City Council Agenda – October 16, 2019 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 2019
6:00 P.M. JOINT MEETING
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Saratoga Historical Foundation
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on October 11, 2019.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation Celebrating the 35th Anniversary of the Sister City Affiliation between
Muko, Japan and Saratoga, California
Recommended Action:
Present the commendation to the delegation visiting from Muko, Japan.
Saratoga City Council Agenda – October 16, 2019 – Page 2 of 5
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on October 2,
2019.
1.2. Review of Accounts Payable Check Register
Recommended Action:
Review and accept a check register for the following accounts payable payment cycle:
10/09/2019 Period 4.
1.3. Update to the City’s Personnel Rules and Policies
Recommended Action:
Adopt the Resolution approving the City’s Updated Personnel Rules and Policies.
1.4. Building Inspection Services Contract with 4Leaf, Inc.
Recommended Action:
Authorize the City Manager to execute a contract with 4Leaf, Inc. for as-needed
professional building inspection services in the amount of $40,000.00 for FY 2019-2020.
1.5. Motor Vehicle Resolution Rolling Hills Road
Recommended Action:
Adopt Motor Vehicle (MV) Resolution adopting No Parking restrictions on both sides of
Rolling Hills Road from Prospect Road to the end of road.
1.6. Motor Vehicle (MV) Resolution Reid Lane
Recommended Action:
Adopt Motor Vehicle (MV) Resolution adopting No Parking restrictions on the north side of
Reid Lane in between Saratoga-Sunnyvale Road and Lynde Avenue.
1.7. Landscaping & Lighting Assessment District LLA-1; Resolutions initiating renewal of
the District for FY 20-21.
Recommended Action:
1. Move to adopt the Resolution describing improvements and directing preparation of the
Engineer’s Report.
2. Move to adopt the Resolution appointing the Attorneys for the District.
1.8. Parks & Recreation Commission Historical Plaque Program
Recommended Action:
Authorize the Parks and Recreation Commission to add a Historical Plaque Program for
City Parks to their workplan.
Saratoga City Council Agenda – October 16, 2019 – Page 3 of 5
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. New Blacksmith Building at the Saratoga Historical Park
Recommended Action:
1. Approve conceptual plans for a new blacksmith shop building and lot merger at the
Saratoga Historical Park.
2. Consider waiving City costs and fees associated with the construction of the new
building for an amount not to exceed $10,500.
3. Direct staff to work with the Saratoga Historical Foundation to develop a new lease
agreement.
3.2. Wildfire Public Safety Task Force Proposed Work Plan
Recommended Action:
Consider the proposed Wildfire Public Safety Task Force work plan and provide direction.
3.3. Award of Contract to Mountain Bikers of Santa Cruz for the Saratoga to Sanborn Trail
Construction
Recommended Action:
1. Move to declare Mountain Bikers of Santa Cruz (MBOSC) to be the lowest responsible
responsive bidder on the project and reject the bid protest.
2. Move to award a Construction Contract to MBOSC in the amount of $1,505,815 and
authorize the City Manager to execute the same.
3. Move to authorize staff to execute change orders to the contract in the amount of
$225,000.
3.4. 2019 Pavement Maintenance Program Project – Additional Work
Recommended Action:
1. Authorize Amendment to the contract for 2019 Pavement Maintenance Project with
Wattis Construction in the amount of $770,000.
2. Move to authorize contingency funds to execute change orders to the contract up to
$80,000.
3.5. Award of Construction Contract – Permit Center Remodel Project
Recommended Action:
1. Award the contract for the Permit Center remodel project to EKIM Painting-North, Inc.
in the amount of $195,000.00 and authorize the City Manager to execute the agreement.
2. Authorize the City Manager to approve change orders not to exceed 10% of the contract
amount ($19,500.00) as a project contingency.
3.6. Discussion of Silicon Valley Clean Energy Reach Codes
Recommended Action:
Staff recommends that the City Council receive the report and presentation by Silicon
Valley Clean Energy and provide direction to staff.
Saratoga City Council Agenda – October 16, 2019 – Page 4 of 5
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Howard Miller
Council Finance Committee
KSAR Community Access TV Board
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Association of Bay Area Governments
Comprehensive County Expressway Planning Study Policy Advisory Board
Hakone Foundation Board
Public Art Committee
Saratoga Chamber of Commerce & Destination Saratoga
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
Saratoga City Council Agenda – October 16, 2019 – Page 5 of 5
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of
the City Council was posted and available for review on October 11, 2019 at the City of Saratoga, 13777 Fruitvale
Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 11th day of October 2019 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City
Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the
posting of the agenda are also available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at the office
of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City
website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please
contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]
10/16 4:15 p.m. Sister City Delegation Reception at Saratoga Senior Center | 6:00 p.m. Joint
Meeting with Historical Foundation | 7:00 p.m. Regular Session
11/06 5:00 p.m. Closed Session | 5:30 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with
KSAR | 7:00 p.m. Regular Session
11/20 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session
11/29 5:30 p.m. Tree Lighting at Blaney Plaza
12/04 5:00 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m.
Council Reorganization and Regular Session
12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00
p.m. in the Civic Theater at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2019