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Home My WebLink About11-6-2019 City Council agendaSaratoga City Council Agenda – November 6, 2019 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING NOVEMBER 6, 2019 6:00 P.M. JOINT MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with KSAR Community Access TV Board PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on October 31, 2019. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS SPECIAL PRESENTATIONS Presentation by Team Sky Reachers Recommended Action: Receive presentation by Team Sky Reachers. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. Saratoga City Council Agenda – November 6, 2019 – Page 2 of 5 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on October 16, 2019. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 10/16/2019 Period 4; 10/22/2019 Period 4; 10/29/2019 Period 4. 1.3. Treasurer’s Report for the Month Ended September 30, 2019 Recommended Action: Review and accept the Treasurer’s Report for the month ended September 30, 2019. 1.4. Saratoga to Sanborn Trail – Biological Resources Monitoring Contract with H.T. Harvey & Associates Recommended Action: 1. Approve Biological Resources Monitoring Contract with H.T. Harvey & Associates for the Saratoga to Sanborn Trail project, in the amount of $120,744, and authorize the City Manager to execute the same. 2. Authorize staff to execute change orders to the contract up to $12,000. 1.5. Saratoga to Sanborn Trail - Trail Signage and Amenities Contract with Placeworks Recommended Action: 1. Approve Trail Signage and Amenities Contract with Placeworks for the Saratoga to Sanborn Trail project, in the amount of $45,706, and authorize the City Manager to execute the same. 2. Authorize staff to execute change orders to the contract up to $4,600. 1.6. Saratoga to Sanborn Trail Construction Observation Contract with Timothy C. Best, CEG Recommended Action: 1. Approve Construction Observation Contract with Timothy C. Best, CEG for the Saratoga to Sanborn Trail project, in the amount of $78,960, and authorize the City Manager to execute the same. 2. Authorize staff to execute change orders to the contract up to $8,000. 1.7. Storm Drain Easement Relocation - 19361 Valle Vista Drive Recommended Action: 1. Adopt Resolution Accepting Offer to Dedicate Easement for Storm Drainage from the property owners of 19361 Valle Vista Drive to the City of Saratoga for a Storm Drainage System at 19361 Valle Vista Drive, City of Saratoga (APN 397-11-014). 2. Adopt Resolution Vacating the Existing Storm Drainage Easement currently held by the City of Saratoga. Saratoga City Council Agenda – November 6, 2019 – Page 3 of 5 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. 2019 California Building Standards Code Adoption Recommended Action: Open the public hearing and continue the hearing to the November 20, 2019 meeting. 3. GENERAL BUSINESS 3.1. Mills Act Agreement for 14475 Oak Place – Application No. MIL19-002 Recommended Action: Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act Agreement for the property located at 14475 Oak Place. 3.2. Youth Commission Fundraising Plan Recommended Action: Approve the Youth Commission Fundraising Plan to collect donations and seek sponsorship of various Youth Commission initiatives. COUNCIL ASSIGNMENTS Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Council Finance Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Vice Mayor Howard Miller Council Finance Committee KSAR Community Access TV Board Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Saratoga City Council Agenda – November 6, 2019 – Page 4 of 5 Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara County Housing and Community Development (HCD) Council Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Association of Bay Area Governments Comprehensive County Expressway Planning Study Policy Advisory Board Hakone Foundation Board Public Art Committee Saratoga Chamber of Commerce & Destination Saratoga CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on October 31, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 31st day of October 2019 at Saratoga, California. Debbie Bretschneider, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City’s website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City’s website. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Saratoga City Council Agenda – November 6, 2019 – Page 5 of 5 11/06 5:00 p.m. Closed Session | 5:30 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session 11/20 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session 11/29 5:30 p.m. Tree Lighting at Blaney Plaza 12/04 5:00 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Council Reorganization and Regular Session 12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2019