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HomeMy WebLinkAbout10-08-2019 Youth Commission Minutes DATE: Tuesday, October 8, 2019 TIME: 7:00 p.m. LOCATION: Linda Callon Conference Room 13777 Fruitvale Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission MINUTES Call to Order (7:11pm) Roll Call: Chittharanjan, Koneru, Liu, Madhan, Peer (Absent), Pyun, Raamkumar (Tardy), Rammohan, Wang (Tardy), Zhai (Tardy). Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on October 3, 2019. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of September 24th minutes Koneru motion to approve the minutes; Pyun second. In Favor: Chittharanjan, Rammohan, Liu, Pyun, Madhan, Koneru. Opposed: none. Abstained: none. Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. I. Time Travel Dance Recap a. What did you think about the dance? Have more commissioners present. Great turnout and it was fun. b. Anything we can improve on? Prep less food since we had a lot left over at the end. II. SASCC Health Fair Recap a. How were your activities? Succulents were very popular. b. What went well? Trivia and the prizes. c. Areas of improvement? Have the trivia questions written out as a visual to cause less confusion. Work with the event coordinator to make sure that the timing is right. III. State of the City Recap a. What went well? Kahoot! b. Would you like to add anything in your role next time? They would like to have a resource table or have another role after the introduction if end up staying the whole time. - Kahoot again if asked! - Boba bar or ice cream bar. - A table or activity that they could create and facilitate from start to finish. IV. Budget Update – Madhan V. YAC Social a. 6:00-8:00pm -Carolyn P. (will not be there), Nithya (will not be there), Michelle (late) b. Network with other commissioners in the local area c. Prepare for YAC Attack teen conference – March 14, 2020 d. Bring ideas of session topics and main speaker! VI. Work Plan a. Schedule the Year b. Kahoot! i. Madhan motioned to schedule it at 3:30pm on November 26th; Rammohan second. (In Favor: Wang, Raamkumar, Zhai, Liu, Varsha, Chittharanjan, Pyun, Koneru, Madhan. Oppose: none. Abstain: none.) ii. Free pizza iii. Prizes iv. Group 1: Nithya, Nicita, Carolyn P. - Topics: Movies & Food v. Group 2: Varsha, Carolyn W., Alex - Sports & General Knowledge vi. Group 3: Pranav, Michelle, Nivi, Safia - Song Lyrics & Fashion c. Boba Event – May d. Walk One Week Outreach i. Assign roles ii. Schools: - Saratoga Elementary School – Nivi - Marshall Lane Elementary – Alex - Foothill Elementary School – Carolyn P. - Argonaut Elementary School – Nithya - Blue Hills Elementary School – Pranav - Sacred Heart – Carolyn W. e. Collaboration i. Parks & Recreation Commission – Nivi & Pranav ii. Saratoga Library Teen Advisory Board – Nithya & Varsha VII. Important Upcoming Dates • October 10th: YAC Social – 6:00-8:00pm – Cupertino • October 26th: Witchy Walk-A-Bout – 2:00-4:00pm – Downtown Saratoga • November 29th: Tree Lighting – 5:00-6:30pm – Blaney Plaza VIII. Adjournment (9:11pm) In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1294 or debbieb@saratoga.ca.us. Requests must he made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: I, Kayla Nakamoto, Community Engagement Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Com mission of the City of Saratoga was posted on October 3, 2019 at the office of the City of Saratoga , 13777 Fruitvale Ave., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .