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HomeMy WebLinkAbout10-22-2019 Youth Commission Minutes DATE: Tuesday, October 22, 2019 TIME: 7:00 p.m. LOCATION: Linda Callon Conference Room 13777 Fruitvale Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission MINUTES Call to Order (7:01pm) Roll Call: Chittharanjan (Tardy), Koneru, Liu, Madhan (Absent), Peer, Pyun, Raamkumar, Rammohan, Wang, Zhai (Tardy). Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on October 17, 2019. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of October 8th minutes (Pyun motion to approve the minutes; Koneru second. (7-0; PASSED) In Favor: Koneru, Liu, Peer, Pyun, Raamkumar, Rammohan, Wang. Opposed: none. Abstained: none. Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. I. Presentation a. Santa Clara County Office of Education Speaker – Yee Wan b. #YouthVoiceLive2020 Hosted by Santa Clara County of Education, Women’s Equality 2020 Leadership Council. - Student/youth centered civic engagement event; Saturday, May 9, 2020 - Empower youth to participate in the civic engagement process - Promote leadership, service, and advocacy in youth - Opportunities include rallies, multiple sessions, opportunities for Saratoga Youth Commission to share ideas, half-day leadership institute. - Planning meeting in December, survey will be out end of November II. YAC Social Recap a. What did you like most about the social? Meeting other commissions, sharing ideas regarding problems in youth society, team building exercises. b. Anything we can improve on? Attendance (only 5 Saratoga Youth Commissioners attended this year) c. What topic would you like to share? Mental health/illness, drug/abuse, college applications, career options. Opportunity for Saratoga Youth Commission: Participate in Mental Health Awareness Event in the Spring hosted by the Redwood Teen Advisory Board. III. Budget Update – Madhan IV. Witchy Walk a. 1:45-4:15pm Chittharanjan, Liu, Pyun, Rammohan, Zhai b. Blaney Plaza c. Candy and costumes Hand out candy (limit in the beginning to avoid running out of candy); no scary or inappropriate costumes d. Staff V. City Council Meeting a. November 6th b. 7:00-8:00pm c. Donation Policy - Council approval required before we can solicit donations - Raising funds for one park (preferred) or multiple? - Parks & Recreation Commission is doing ADA on parks in Saratoga - Fundraising ideas/possibilities - Selling succulents at a community event - Color Dash (including posters with Youth Commission goals depicted for motivation) - Fundraiser - Dance - Outdoor movie VI. Kahoot a. Joan Pisani Community Center Decorations: balloons, poster boards, streamers People bring supplies to the next meeting b. Tuesday, November 26th from 3:30-5:00pm (Arrive at 2:15pm for set up) Locations for advertising/marketing for Kahoot: - Redwood Middle School (Raamkumar) - Saratoga High School (Wang) - Stratford, Harker, Sacred Heart, St. Andrews, Downtown (Zhai) - Big Basin (Koneru) - Prospect (Rammohan) - El Quito Starbucks (Peer) Goal for approval of flyer by November 5th. c. Review, test, create Kahoot! d. Prizes & food e. Marketing – Liu - Verify incoming students’ student IDs at check in. VII. Walk One Week a. Availability for W.O.W. March 2-6th March 16-20th April 20-24th May 18-22nd b. Student leadership role i. Kick off video or presentation? Koneru motion to do a promotional video; Liu second. (8-0; PASSED) In Favor: Chittharanjan, Koneru, Liu, Peer, Pyun, Raamkumar, Rammohan, Wang. Opposed: none. Abstained: none. Prizes: Grand prize will be Sky High Tickets, Runner up prizes are TBD, Participation prizes will be water bottles designed by Liu. c. Initial email by October 31st i. Saratoga - Madhan ii. Marshall Lane – Zhai iii. Foothill – Pyun iv. Argonaut – Koneru v. Blue Hills – Chittharanjan vi. Sacred Heart – Wang VIII. Work Plan a. Schedule the tentative months - Multicultureal Art Extravaganza – April 25th - Host at Wildwood Park (outdoors), Blaney Plaza by where the Tree Lighting event happens, Joan Pisani Community Center, MPR a. Saturday in April or May b. Collaboration Updates i. Parks & Recreation Commission – Madhan & Chittharanjan ii. Saratoga Library Teen Advisory Board – Koneru & Rammohan Email sent, no response so far. IX. Important Upcoming Dates • October 26th: Witchy Walk-A-Bout – 2:00-4:00pm – Downtown Saratoga • November 6th: Donation Policy Request – 7:00-8:00pm – Civic Theater • November 29th: Tree Lighting – 5:00-6:30pm – Blaney Plaza X. Adjournment (9:06pm) In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1294 or debbieb@saratoga.ca.us. Requests must he made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: I, Kayla Nakamoto, Community Engagement Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on October 17, 2019 at the office of the City of Saratoga , 13777 Fruitvale Ave., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .