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HomeMy WebLinkAbout11-12-2019 Youth Commission Minutes DATE: Tuesday, November 12, 2019 TIME: 7:00 p.m. LOCATION: Linda Callon Conference Room 13777 Fruitvale Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission MINUTES Call to Order (7:04pm) Roll Call: Chittharanjan, Koneru, Liu, Madhan, Peer, Pyun, Raamkumar, Rammohan, Wang, Zhai . Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on November 7, 2019. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of October 22nd minutes Pyun motion to approve the minutes, Madhan second. AYES: Chittharanjan, Koneru, Liu, Madhan, Peer, Pyun, Raamkumar, Rammohan, Wang, Zhai. NOES: none. ABSTAIN: none. Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. I. Witchy Walk-A-Bout Recap a. What did you like most about the social? b. Anything we can improve on? c. What topic would you like to share? Constant flow of kids. Next year, create posters to help visualization for kids of choices for face painting. Need more Halloween tattoos. Stickers were more optimal with the congestion. Need more chairs and a second table. II. Budget Update – Madhan Presented to City Council the fundraising plan with approval granted. Need to work on fundraising strategies now. III. City Council Meeting Recap a. Fundraising Plan i. Questions – shirts to fundraise for the park. ii. Outcomes & Feedback – Look into setting a fundraiser booth into events we already have (Movie Night, Tree Lighting, etc.). Look for ways to give people incentives to donate. IV. Inclusive Playground a. Report from Parks & Recreation meeting i. Feedback: do not be super ambitious, but have a realistic goal that will be achievable in the near future. Apply for grants, get sponsored by companies. Define how funds will be collected and where a non-profit? Create a mission statement. b. Fundraiser Plan i. Find ways to promote fundraisers, find ways to incorporate the community. Create flyers to help advertise in various events. ii. Non-profits (to keep funds): YMCA, Monte Sereno group, Saratoga Rotary V. Holiday Events a. Tree Lighting i. Schedule ii. Donation iii. Arrive at 5:00pm Arrive early to set up tables and make hot chocolate. Create poster. b. Celebration of Light i. Schedule ii. Donation iii. Arrive at 5:00pm c. Additional Inquiries? Wreaths Across America (Peer and Raamkumar) VI. Work Plan a. Schedule b. Collaboration Updates i. Parks & Recreation Commission – Madhan & Chittharanjan ii. Saratoga Library Teen Advisory Board – Koneru & Rammohan 1. Met with two people from the Teen Advisory Board from the Saratoga Library. Talked about partnering with Sed Talks. 2. Dates discussed: April 18, 19, and 26. Location: Saratoga Library Community Room. Potential additional dates for Sed talks: February 15, 16, or March 28. Around 1:00/2:00pm start but will be determined at a later meeting. VII. Kahoot a. Joan Pisani Community Center - 8 tables (2 for pizza), 60-80 chairs b. Tuesday, November 26th from 3:30-5:00pm Bring people in: Pyun, Raamkumar, Wang. Prizes: Madhan. Food: Liu. Facilitating Kahoot: Koneru, Zhai. c. Review & test Kahoot! – fix typos. d. Marketing – Liu Madhan motion to meet on November 26th at 5:30pm, Raamkumar second. AYES: Chittharanjan, Koneru, Liu, Madhan, Peer, Pyun, Raamkumar, Rammohan, Wang, Zhai. NOES: none. ABSTAIN: none. VIII. Walk One Week a. Availability for W.O.W. b. W.O.W. video – video takes place of presentation. Go to elementary school to film or one school? Include a demo. i. Script c. 2020 Schedule i. Saratoga – Madhan 1. March 16-20, 2020 2. Award Assembly – April 3, 2020 ii. Marshall Lane – Zhai 1. March 2-6, 2020 iii. Foothill – Pyun 1. April 20-24, 2020 iv. Argonaut – Koneru v. Blue Hills – Chittharanjan vi. Sacred Heart – Wang IX. Important Upcoming Dates • November 26th: Kahoot – 3:30-5:00pm – Joan Pisani Community Center, Multipurpose Room • November 29th: Tree Lighting – 5:30-6:30pm – Blaney Plaza • December 14th: Celebration of Light – 5:30-6:30pm – Blaney Plaza • January 24th: Mardi Gras Dance – 7:00-9:00pm – Joan Pisani Community Center, Multipurpose Room X. Adjournment (9:14pm) In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1294 or debbieb@saratoga.ca.us. Requests must he made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: I, Kayla Nakamoto, Community Engagement Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on November 7, 2019 at the office of the City of Saratoga , 13777 Fruitvale Ave., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .