HomeMy WebLinkAbout11-26-2019 Youth Commission Minutes
DATE: Tuesday, November 26, 2019
TIME: 5:30 p.m.
LOCATION: Joan Pisani Community Center
19655 Allendale Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
MINUTES
Call to Order
(5:35pm)
Roll Call: Chittharanjan, Koneru, Liu, Madhan, Peer (absent), Pyun, Raamkumar, Rammohan,
Wang, Zhai. Also in attendance: Thomas Liu and Min u Madhan
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on November 21, 2019.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of November 12th minutes Rammohan motion to approve the minutes, Pyun second. AYES:
Chittharanjan, Koneru, Liu, Madhan, Pyun, Raamkumar, Rammohan, Wang, Zhai. NOES: none.
ABSTAIN: none.
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up to three minutes. Commissioners may not
comment on the matter but may choose to place the topic on a future agenda.
I. Kahoot Recap
a. What went well? Facilitation of the event itself went well and everything ran smoothly.
b. Anything we can improve on? Keep location in consideration for next year. Develop
better strategies to increase attendance. More obvious signage and efficiency in planning.
Increase preparation time and organization (needs to be longer than one hour). Explore
possible collaborations next year such as with the Library.
II. Holiday Events
a. Tree Lighting
i. Schedule
1. Chittharanjan, Liu, Zhai, Wang
ii. Donation
iii. Arrive at 5:00pm
b. Celebration of Light
i. Schedule
1. Pyun, Rammohan, Koneru, Liu
ii. Donation
iii. Arrive at 5:00pm
III. Walk One Week
a. W.O.W. video
i. Script and organizers Smaller sub-committees, one video to film in January? A
date will be selected at the December meeting.
b. 2020 Schedule
i. Saratoga – Madhan
1. March 16-20, 2020
2. Award Assembly – April 3, 2020
ii. Marshall Lane – Zhai
1. March 2-6, 2020
iii. Foothill – Pyun
1. April 20-24, 2020
2. Award Assembly – May 1, 2020
iv. Argonaut – Koneru
v. Blue Hills – Chittharanjan
IV. Updates
a. Collaborations
i. Parks & Recreation Commission – Madhan & Chittharanjan
1. Under the impression of a couple year park project or less. Have
fundraising goals by the December meeting. Bring equipment ideas and
input to the Parks and Recreation Commission meeting in January.
ii. Saratoga Library Teen Advisory Board – Koneru & Rammohan
1. Next meeting with the Saratoga Library Teen Advisory Board is scheduled
for Tuesday, December 10th.
V. Fundraising
a. Boba event
i. May 9th
1. Look into working with Boba Tea Time for the event. Brainstorm possible
locations for fundraiser.
b. Non-profit organizations
VI. Budget Update – Madhan
Open Color Dash registration mid-February. Contributed $200 to YAC Social. Possibly use
Kahoot for SED talks.
VII. City Council Meeting Recap
a. Fundraising Plan
i. Questions
ii. Outcomes & Feedback
VIII. Important Upcoming Dates
• November 29th: Tree Lighting – 5:30-6:30pm – Blaney Plaza
• December 14th: Celebration of Light – 5:30-6:30pm – Blaney Plaza
• January 24th: Mardi Gras Dance – 7:00-9:00pm – Joan Pisani Community Center,
Multipurpose Room
IX. Adjournment (6:45pm)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1294 or
debbieb@saratoga.ca.us. Requests must he made as early as possible and at least one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
I, Kayla Nakamoto, Community Engagement Coordinator for the City of Saratoga , declare that the foregoing agenda for the
meeting of the Youth Com mission of the City of Sarato ga was posted on November 21, 2019 at the office of the City of
Saratoga , 13777 Fruitvale Ave., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .