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Home My WebLink About01-15-2020 City Council agendaSaratoga City Council Agenda – January 15, 2020 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING JANUARY 15, 2020 6:00 P.M. STUDY SESSION Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Study Session on Human Trafficking Awareness 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 9, 2020. REPORT FROM STUDY SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Heritage Preservation Commissioner & Oath of Office Recommended Action: Approve the resolution appointing one new member to the Heritage Preservation Commission; and direct the City Clerk to administer the Oath of Office. Proclamation Declaring January 2020 as National Human Trafficking Awareness Month Recommended Action: Present the proclamation to members of “Stop Trafficking on Our Planet” (S.T.O.P.) Saratoga City Council Agenda – January 15, 2020 – Page 2 of 5 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on December 18, 2019. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 12/19/2019 Period 6; 1/7/2020 Period 7. 1.3. Treasurer’s Report for the Month Ended November 30, 2019 Recommended Action: Review and accept the Treasurer’s Report for the month ended November 30, 2019. 1.4. Resolution Authorizing Final Disposition of Certain City Records Recommended Action: Adopt resolution authorizing final disposition of certain city records. 1.5. Citywide Traffic Signals, Lighted Crosswalks and Rectangular Rapid Flash Beacons Maintenance & Call-out Repairs – Amendment to Contract Recommended Action: Move to accept an amendment to contract for Citywide traffic signals, lighted crosswalks and rectangular rapid flash beacons (RRFBs) maintenance & call-out repair services with Bear Electric Solutions (BES) for an additional 6 months to June 30, 2020 for an additional $25,000. 1.6. Climate Action Plan Project Consultant Selection Recommended Action: 1). Authorize the City Manager to enter into a Professional Service Agreement with O’Rourke and Associates in the amount of $60,075. 2). Authorize City Manager to execute change order up to $10,000. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Discussion of Minimum Wage Recommended Action: Receive report and direct staff accordingly. Saratoga City Council Agenda – January 15, 2020 – Page 3 of 5 3.2. City Council Meeting 2020 Schedule Recommended Action: Provide direction to staff regarding the City Council’s 2020 meeting schedule; and authorize the City Manager to reinstate any cancelled meeting with 72 hours’ notice if any urgent items arise. COUNCIL ASSIGNMENTS Mayor Howard Miller Council Finance Committee Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County- meetings Council Finance Committee Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Ministerial Association West Valley Sanitation District Council Member Yan Zhao Hakone Foundation Board KSAR Community Access TV Board Public Art Committee Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board Saratoga Chamber of Commerce & Destination Saratoga CITY COUNCIL ITEMS Saratoga City Council Agenda – January 15, 2020 – Page 4 of 5 COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 9, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 9th day of January 2020 at Saratoga, California. Debbie Bretschneider, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1294. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 01/15 6:00 p.m. Study Session on Human Trafficking Awareness | 7:00 p.m. Regular Session 02/05 6:00 p.m. Joint Meeting with Santa Clara County Fire at Senior Center, S. Ku Hall | 7:00 p.m. Regular Session 02/19 6:00 p.m. Joint Meeting TBD | 7:00 p.m. Regular Session 02/28 Council Retreat | 8:30 a.m. - 4:30 p.m. | West Valley College, Baltic Room 03/04 5:00 p.m. Planning Commission interviews | 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Meeting 03/09 6:00 p.m. Commission Work Plan Study Session with Heritage Preservation, Planning, Library, Traffic Safety, Wildfire Task Force, and Parks & Recreation Commissions in Senior Center. S. Ku Hall CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2020 Saratoga City Council Agenda – January 15, 2020 – Page 5 of 5 03/18 5:30 p.m. Library Commission Interviews | 6:00 p.m. CIP Prioritization Study session | 7:00 p.m. Regular Session 04/01 Tentative -Meeting cancelled 04/15 04/27 6:00 p.m. Joint Meeting with Chamber of Commerce | 7:00 p.m. Regular Session TENTATIVE 6:00 p.m. Budget Study session 05/04 Youth Commission interviews (time tentative) 05/06 6:00 p.m. Joint Meeting with Mountain Winery | 7:00 p.m. Regular Session 05/20 6:00 p.m. Joint Meeting with Board of Supervisor President Joe Simitian | 7:00 p.m. Regular Session 06/03 5:00 p.m. Traffic Safety Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga Neighborhood & Neighborhood Watch in Community Center, Multipurpose room 06/17 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session 07/01 5:00 p.m. Closed Session | 7:00 p.m. Regular Session 07/15 Tentative Recess 08/05 Tentative Recess 08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m. Regular Session 09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/07 5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00 p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular 10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session 11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session 12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical Foundation |7:00 p.m. Regular Session 12/10 7:00 p.m. Council Reorganization 12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.