Loading...
HomeMy WebLinkAbout02-11-2020 HPC Agenda PACKETPage 1 of 2 HERITAGE PRESERVATION COMMISSION REGULAR MEETING February 11, 2020 8:30 AM REGULAR MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 1. Site Visit(s): a. None 2. Call to Order: 3. Roll Call- Alexandra Nugent, Annette Stransky, Dr. Jo Rodgers, John Fitzpatrick and Rina Shah 4. Oral Communications Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. 5. Approval of the January 14, 2020 Minutes 6. New Business: a. 2020/2020 HPC Workplan (CC joint meeting March 9, 2020) b. CPF Workshop- “A deep Dive into the Secretary of Interior’s Standards” (February 20, 2020, Mt. View Masonic Lodge) 7. Staff Comments: a. 2018-2019 CLG Report – informational b. Contract for Heritage Orchard Maintenance Services-informational Page 2 of 2 8. Old Business: a. Heritage Orchard Master Plan Update • Continue review of Existing Conditions, Issues and Assumptions (sections 14-16) • Review Recommendations section b. Project Status Update 9. Commission Items 10. Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (408) 868-1216 or dbretschneider@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Any recommendation made by the Heritage Preservation Commission may be appealed to the Planning Commission within ten (10) days of the date of the decision. The appeal shall be taken by filing with the Secretary of the Heritage Preservation Commission a written notice and filing fee within ten (10) days of the date of the decision. In accordance with the Ralph M. Brown Act, copies of the staff report, and other materials provided to the Heritage Preservation Commission by City staff in connection with this agenda are available at the office of the Community Development Department Director at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the Director at the time they are distributed to the Heritage Preservation Commission. CERTIFICATE OF POSTING OF AGENDA I, Nicole Johnson, Planner II, for the City of Saratoga, declare that the foregoing agenda for the meeting of the Heritage Preservation Commission was posted and available for public review on February 5, 2020, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City’s website at www.saratoga.ca.us. Page 1 of 2 HERITAGE PRESERVATION COMMISSION REGULAR MEETING DRAFT MINUTES January 14, 2020 8:30 AM REGULAR MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 1.Site Visit(s): a.14766 Oak Street (Madronia Cemetery) 2.Call to Order: Vice Chair Shah called the meeting to order at 8:50 AM. 3.Roll Call- Present: Vice Chair Rina Shah, Annette Stransky, Dr. Jo Rodgers Absent: Chair Alexandra Nugent Staff: Nicole Johnson, Planner II 4.Oral Communications None 5.Approval of the December 10, 2019 and December 16, 2019 Minutes STRANSKY/RODGERS MOVED TO APPROVE THE MINUTES FOR THE DECEMBER 10 AND DECEMBER 16, 2019 MEETINGS. MOTION PASSED. AYES: SHAH, STRANSKY, RODGERS. NOES: NONE. ABSTAIN: NONE. ABSENT: NUGENT, 6.New Business: a.14766 Oak Street (Madronia Cemetery)-proposed Columbarium STRANSKY/RODGERS MOVED TO RECOMMEND APPROVAL OF THE COLUMBARIUM AT 14766 OAK STREET. MOTION PASSED. AYES:, STRANSKY, RODGERS, SHAH. NOES: ABSTAIN: NONE. ABSENT: NUGENT Item 5 Page 2 of 2 b. 14630 Big Basin Way-John Henry House Mitigated Negative Declaration -Informational-Commissioner Rodgers discussed the MND. c. Secretary of the Interior Standards (Shah)- Commissioner Shah provided a handout and explained the importance of the Secretary of the Interior Standards. 7. Staff Comments: a. Heritage Resource Inventory and Heritage Lane • December 18, 2019 City Council Draft minutes-informational - Nicole Johnson provided draft minutes from the December 18, 2019 City Council meeting regarding City Council’s direction on the Heritage Resource Inventory and Heritage Lanes. 8. Old Business: a. Heritage Orchard Master Plan Update • Review and modify existing conditions and assumptions section- The HPC discussed and modified the existing conditions and assumptions section. b. Project Status Update-None 9. Commission Items a. Nugent (Heritage Orchard)-Informational-Continued due to Chair Nugent’s absence. 10. Adjournment Vice Chair adjourned the meeting at 10:50 am Minutes respectfully submitted: Nicole Johnson, Planner II City of Saratoga Page 1 of 1 MEMORANDUM MEETING DATE: February 11, 2020 TO: Heritage Preservation Commission (HPC) FROM: Nicole Johnson, Planner II SUBJECT: Item 6a-20/21 Workplan The 2020/2021 Commission Work Plan Study Session will be held on March 9, 2020, starting at 6:00 p.m. in the Senior Center. HPC is schduled to meet with Council at 7:45 p.m, however, this time may change a regular agenda will be sent out the week before the meeting. Each Commission will be given 25-30 minutes with the City Council. It is not required to attend the entire evening, although you are welcome to do so. Dinner will be provided at the beginning of the meeting and snacks and beverages will be available throughout the meeting. •6:15 p.m. Library Commission •6:45 p.m. Parks & Recreation Commission •7:15 p.m. Traffic Safety Commission •7:45 p.m. Heritage Preservation Commission •8:15 p.m. Planning Commission Attachment: 2019/2020 HPC workplan CITY OF SARATOGA Memorandum To: Mayor Cappello & Members of the Saratoga City Council From: Nicole Johnson, Planner II Date: March 11, 2019 Subject: Heritage Preservation Commission Work Plan – FY 19/20 On January 8, 2019 and February 12, 2019, the Heritage Preservation Commission (HPC) held their regularly scheduled meetings. During the meetings, the HPC discussed their upcoming 2019/2020 work plan. 1. Increase and update Heritage Resource Inventory- Continue their duty as HPC commissioners to recommend and add residences, commercial structures, districts, and lanes onto the Heritage Resource Inventory. This fiscal year, the HPC has so far added three (3) sites to the Heritage Resource Inventory. There are currently 30 sites for consideration to be included on the inventory. 2. Plaques/Point of Interest Markers - To properly recognize heritage resources and properties of special interest in our City, the HPC would like to continue recommending to Council special sites that warrant a Point of Interest Marker, providing plaques to designated Landmark sites, and reinstate awarding plaques to sites that contain designated Heritage Trees. This fiscal year, no Point of Interest Markers have so far been considered. There are currently five (5) sites for consideration of a Point of Interest Marker. No plaques have been considered for this fiscal year. 3. Public Outreach – Continue to participate in City events such as the Blossom Festival, Arbor Day, Historic Preservation Month, the State of the City, and provide information about the Commission at these events. 4. Continuing Education - The City of Saratoga is a Certified Local Government (CLG) recognized by the State of California Office of Preservation (OHP). The CLG requires that all commissioners receive annual training in Historic Preservation. 5. Heritage Lane City Code Amendment- Currently the HPC has the responsibility to review and comment upon all applications for building, demolition, grading or tree removal permits involving work to be performed upon or within a designated historic landmark, heritage lane or historic district, and all applications for tentative map approval, rezoning, building site approval, use permit, variance approval, design review or other approval pertaining to or significantly affecting any heritage resource. City staff recently discussed the duties of the HPC with the City Attorney for clarification. It was determined that the HPC had the authority to only review building, demolition, grading or tree removal permits that were upon or within the public right-of-way of the heritage lane portion of Saratoga Avenue. The HPC is requesting that City Code Sections 13-05.020 and 13-10.040 be amended so that building, demolition, grading and tree removal permits on private property adjacent to the heritage lane portion of Saratoga Avenue also be required to be reviewed by the HPC (Attachment 1). 6. Saratoga Avenue (Heritage Lane) Inventory- Review, update, video and inventory of all the homes, fences and trees along the portion of Saratoga Avenue that is designated as Heritage Lane, for potential to add to the City’s Heritage Resource Inventory. This project may require a professional videographer. 7. Heritage Orchard Master Plan – As part of the City’s process in updating the Heritage Orchard Master Plan, review the goals and polices in the 2001 Heritage Orchard Master Plan, update accordingly and work on the long-term management of the orchard. 8. War Memorial Arch – Provide the required documentation to include Saratoga’s War Memorial Arch located in Blaney Plaza, as part of the World War I Memorial Inventory Project (WWIMIP) which is an online inventory of World War I memorials and monuments in the United States and U.S. territories. The WWIMIMIP is working in partnership with the United States World War I Centennial Commission. A Mobile Application has been established to invite and enable public participation in locating, documenting, and providing a preliminary condition assessment of all the World War I memorials and monuments in the United States. 9. Village Inventory-Review, update, video and inventory the buildings facing Big Basin Way for historical significance. This project may require a professional videographer. Notable Accomplishments in fiscal year 2018/2019 During fiscal year 2018/2019, in addition to placing three (3) properties on the Heritage Resource inventory, the HPC reviewed five (5) projects along a Heritage Lane (Saratoga Avenue), and two (2) planning applications. In addition, the HPC attended two (2) training webinars. Budget Request The Heritage Preservation Commission would like to request a budget allocation of $6,900 for the FY19/20. Request Requested Allocation Two new point of interest markers (plaque, redwood posts and installation) $5,100 Training & Membership (California Preservation Foundation) $1,000 Preservation Month activities in May: (poster, speaker, photo display-note photo display can be used year-after-year, etc.) $800 Total $6,900 Current Commission Membership: Name Term Ending Eligible for Reappointment Alexandra Nugent (Saratoga Historical Foundation rep) 12/31/2020 No Annette Stransky 12/31/2021 No Jo Rainie Rodgers (Vice Chair) 12/31/2020 Yes Marilyn Marchetti (Chair) 12/31/2019 No Rina Shah 12/31/2022 No Heritage Preservation Commission Powers and Duties (City Code Section 13-10.040) The Heritage Commission shall be advisory only to the City Council, the Planning Commission and the agencies and departments of the City and shall establish liaison and work in conjunction with such authorities to implement the purposes of this Chapter. The Heritage Commission shall have the following powers and duties: a) Conduct, or cause to be conducted, a comprehensive survey of properties within the boundaries of the City for the purpose of establishing the Heritage Resource Inventory. To qualify for inclusion in the Heritage Resource Inventory, a property must satisfy any one or more of the criteria listed in Section 13-15.010 of this Chapter. The Inventory shall be publicized and periodically updated, and a copy thereof shall be kept on file in the Planning Department. b) Recommend to the City Council specific proposals for designation as a historic landmark, heritage lane or historic district. c) Recommend to the appropriate City agencies or departments projects and action programs for the recognition, conservation, enhancement and use of the City's heritage resources, including standards to be followed with respect to any applications for permits to construct, change, alter, remodel, remove or otherwise affect such resources. d) Review and comment upon existing or proposed ordinances, plans or policies of the City as they relate to heritage resources. e) Review and comment upon all applications for building, demolition, grading or tree removal permits involving work to be performed upon or within a designated historic landmark, heritage lane or historic district, and all applications for tentative map approval, rezoning, building site approval, use permit, variance approval, design review or other approval pertaining to or significantly affecting any heritage resource. The Commission’s comments shall be forwarded to the City agency or department processing the application within thirty days after receiving the request for such comments. f) Investigate and report to the City Council on the availability of federal, state, county, local or private funding sources or programs for the rehabilitation and preservation of heritage resources. g) Cooperate with county, state and federal governments and with private organizations in the pursuit of the objectives of heritage conservation. h) Upon the request of a property owner or occupant and at the discretion of the Heritage Commission, render advice and guidance on the conservation, rehabilitation, alteration, decoration, landscaping or maintenance of any heritage resource; such voluntary advice and guidance shall not impose any regulation or control over any property. i) Participate in, promote and conduct public information and educational programs pertaining to heritage resources. j) Perform such other functions as may be delegated to it by resolution or motion of the City Council. Date: February 12, 2019 To: Saratoga City Council From: Heritage Preservation Commission Subject: Background information – Heritage Lane proposed ordinance amendment In 2018, Saratoga City staff and the HPC conducted research on the history and definition of a Heritage Lane. As a result of this effort to clarify HPC’s role regarding Heritage Lanes, the HPC recommends that commissioners work with City staff to propose amendments to the City Code under section 13- 05.020 – Definitions and section 13-10.040 – Powers and duties. The 1981 ordinance that created the Heritage Preservation Commission included the concept of a Heritage Lane, as a way to “preserve the width and appearance of roads associated with Saratoga’s earlier development.” Records from City Council meetings held that year include concern regarding the “limited scope of ordinance with respect to Heritage Lanes” and that “Heritage Lanes were not adequately defined by the ordinance.” A July 26, 1991 memo to the City Council from then Planning Director Steve Emslie summarized the characteristics of the Saratoga Avenue Heritage Lane as “two traffic lanes lined by old trees and homes,” and further stated that “Measures such as maintenance of the street width and existing vegetation as well as preservation of historic homes may be addressed in the ordinance to preserve the historic street character.” The amendment to the Heritage Lane ordinance proposed by the HPC exemplifies the City’s commitment to preserving the historic character of a Heritage Lane, and is consistent with the DPR for the Saratoga Avenue Heritage Lane, which notes that “properties on both sides of the street” are “Related Features.” Heritage Preservation Commission powers and duties include “Review and comment upon all applications for building, demolition, grading or tree removal permits involving work to be performed upon or within a designated historic landmark, heritage lane or historic district, and all applications for tentative map approval, rezoning, building site approval, use permit, variance approval, design review or other approval pertaining to or significantly affecting any heritage resource.” Historically, the HPC and the Planning Department have taken this code to mean that the commission should review and provide recommendations regarding structures adjacent to the lane, since properties bordering the lane are “related features” and there are no buildings located on the road itself. A June 12, 2018 memo from Sandy Baily, Special Projects Manager for the City of Saratoga, noted “confusion and interpretation inconsistencies by City staff and the HPC regarding HPC’s role in reviewing work along the heritage lane portion of Saratoga Avenue,” and that “staff has determined that the City Code regulates HPC review for work done only within the public right-of-way of a heritage lane, not beyond the limits of the right-of-way.” An August 18, 2018 memo from the City Attorney’s office notes that since 2005, the HPC has reviewed both Building Applications, as well as Planning Applications for development along the Saratoga Avenue Heritage Lane, although it has primarily approved Planning Applications. It is unknown if there were Building Applications along Saratoga Avenue that the HPC did not review. According to the City Attorney, “the HPC has authority to review and comment on Building Applications as long as such applications concern work “upon or within” a heritage lane. With regard to Planning Applications, the HPC has the authority to review and comment on such work to the extent such work is “pertaining to or significantly affecting” any heritage lane. Attachment 1 An amended Heritage Lane ordinance will clarify the definition of a Heritage Lane and be consistent with past HPC review practices. Residents whose houses border Saratoga Avenue will not face the confusion of a perceived change in how Building and Planning Applications are reviewed and they can continue to view their properties as being part of a Heritage Lane vs. being located adjacent to a Heritage Lane. Page 1 of 1 MEMORANDUM MEETING DATE: February 11, 2020 TO: FROM: SUBJECT: Heritage Preservation Commission (HPC) Nicole Johnson, Planner II Item 7a-18/19 Certified Local Government report The 1980 amendments to the National Historic Preservation Act of 1966, as amended, provided for the establishment of a Certified Local Government Program (CLG) to encourage the direct participation of local governments in the identification, evaluation, registration, and preservation of historic properties within their jurisdictions and promote the integration of local preservation interests and concerns into local planning and decision-making processes. The CLG program is a partnership among local governments, the State of California (OHP), and the National Park Service (NPS) which is responsible for administering the National Historic Preservation Program. As part of CLG reporting requirements, each year CLG's submit an annual report to help the OHP track the local preservation program's ongoing activities. Annual reports for October 1, 2018 - September 30, 2019 are due no later than April 17, 2020. Please find Saratoga’s Annual report attached. Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 1 Complete Se Name of CLG City of Saratoga, Heritage Preservation Commission Report Prepared by: Nicole Johnson, Planner II Date of commission/board review: February 11, 2020 MINIMUM REQUIREMENTS FOR CERTIFICATION I. Enforce Appropriate State or Local Legislation for the Designation and Protection of Historic Properties. A. Preservation Laws 1. What amendments or revisions, if any, are you considering to the certified ordinance? Please forward drafts or proposals. REMINDER: Pursuant to the CLG Agreement, OHP must have the opportunity to review and comment on ordinance changes prior to adoption. Changes that do not meet the CLG requirements could affect certification status. Heritage Preservation Commission membership requirements introduced by City Council on September 19, 2018. Was adopted on October 3, 2018. Draft was forwarded to OHP for review on July 24, 2018. 2. Provide an electronic link to your ordinance or appropriate section(s) of the municipal/zoning code. https://www.municode.com/library/ca/saratoga/codes/code_of_ordinances?nodeId=CH13HEPR INSTRUCTIONS: This a Word form with expanding text fields and check boxes. It will probably open as Read-Only. Save it to your computer before you begin entering data. This form can be saved and reopened. Because this is a WORD form, it will behave generally like a regular Word document except that the font, size, and color are set by the text field. • Start typing where indicated to provide the requested information. • Click on the check box to mark either yes or no. • To enter more than one item in a particular text box, just insert an extra line (Enter) between the items. Save completed form and email as an attachment to Lucinda.Woodward@parks.ca.gov. You can also convert it to a PDF and send as an email attachment. Use the Acrobat tab in WORD and select Create and Attach to Email. You can then attach the required documents to that email. If the attachments are too large (greater than10mb total), you will need to send them in a second or third email. Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 2 B. New Local Landmark Designations (Comprehensive list of properties/districts designated under local ordinance, HPOZ, etc.) 1. During the reporting period, October 1, 2018 – September 30, 2019, what properties/districts have been locally designated? REMINDER: Pursuant to California Government Code § 27288.2, “the county recorder shall record a certified resolution establishing an historical resources designation issued by the State Historical Resources Commission or a local agency, or unit thereof.” 2. What properties/districts have been de-designated this past year? For districts, include the total number of resource contributors? Property Name/Address Date Removed Reason Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. C. Historic Preservation Element/Plan 1. Do you address historic preservation in your general plan? ☐ No ☐ Yes, in a separate historic preservation element. ☒ Yes, it is included in another element. Provide an electronic link to the historic preservation section(s) of the General Plan or to the separate historic preservation element. http://www.saratoga.ca.us/DocumentCenter/Home/View/49 Pages 18, 19, 26-28 and 46-48 D. Review Responsibilities 1. Who takes responsibility for design review or Certificates of Appropriateness? ☐ All projects subject to design review go the commission. Property Name/Address Date Designated If a district, number of contributors Date Recorded by County Recorder 20331 Orchard Road 9/4/19 Type here. 11/18/19 Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 3 ☒ Some projects are reviewed at the staff level without commission review. What is the threshold between staff-only review and full-commission review? The Heritage Preservation Commission reviews and comments upon all applications for building and demolition permits involving work to be performed upon or within a designated historic landmark, heritage lane or historic district, and all applications for tentative map approval, rezoning, building site approval, use permit, variance approval, design review or other approval pertaining to or significantly affecting any heritage resource or potential heritage resource if older than 50 years. 2. California Environmental Quality Act • What is the role of the staff and commission in providing input to CEQA documents prepared for or by the local government? Typically the Heritage Preservation Commission (HPC) reviews a proposed project that involves a historic resource prior to completion of the CEQA document. HPC comments are provided to the environmental consultant who prepares the CEQA document What is the role of the staff and commission in reviewing CEQA documents for projects that are proposed within the jurisdiction of the local government? When applicable, CEQA documents are sent to the HPC for their review and comment. 3. Section 106 of the National Historic Preservation Act • What is the role of the staff and commission in providing input to Section 106 documents prepared for or by; the local government? When applicable, Section 106 documents are sent to the HPC for their review and comment There have been no federal related projects involving a Saratoga heritage resource this reporting period. • What is the role of the staff and commission in reviewing Section 106 documents for projects that are proposed within the jurisdiction of the local government? If a project was subject to Section 106, the HPC would review and provide comments on the matter. II. Establish an Adequate and Qualified Historic Preservation Review Commission by State or Local Legislation. A. Commission Membership Name Professional Discipline Date Appointed Date Term Ends Email Address Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 4 Attach resumes and Statement of Qualifications forms for all members. 1. If you do not have two qualified professionals on your commission, explain why the professional qualifications not been met and how professional expertise is otherwise being provided. N/A 2. If all positions are not currently filled, why is there a vacancy, and when will the position will be filled? N/A Alexandra Nugent Retired Educator Saratoga Historical Foundation Nominee 4/2012 12/31/2020 alexandranugent@sbcglobal.net Annette Stransky Retired Educator Member at large (interest in Historic Preservation) 4/2012 12/31/2020 annette022003@yahoo.com Rina Shah City Planner 1/2011 12/31/2022 rina_u_shah@yahoo.com Marilyn Marchetti Marketing/Sales/Advertisin g Member at Large (Interest in Historic Preservation) 4/2011 12/31/2019 marilyn.marchetti@comcast.net Paula Cappello Director of Children’s Fund Member at Large (Interest in Historic Preservation) 4/2012 12/31/2018 NA Dr. Jo Rodgers College Professor Architectural History/Anthropology 12/2016 12/31/2020 jo_rainie@yahoo.com Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 5 B. Staff to the Commission/CLG staff 1. Is the staff to your commission the same as your CLG coordinator? ☒ Yes ☐ No If not, who serves as staff? Click or tap here to enter text. 2. If the position(s) is not currently filled, why is there a vacancy? Type here. Attach resumes and Statement of Qualifications forms for staff. C. Attendance Record Please complete attendance chart for each commissioner and staff member. Commissions are required to meet four times a year, at a minimum. If you haven’t met at least four times, explain why not. Name/Title Discipline Dept. Affiliation Email Address Nicole Johnson City Planner Community Development njohnson@saratoga.us.ca Commissioner/Staff Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Nicole Johnson (Staff Liason) ☒ ☒ ☒ ☒ ☒ ☐ ☒ ☒ ☒ ☒ ☒ ☒ Alaexandra Nugent ☒ ☒ ☒ ☒ ☒ ☐ ☐ ☒ ☒ ☒ ☒ ☒ Annette Stransky ☒ ☒ ☒ ☒ ☒ ☐ ☒ ☒ ☒ ☒ ☒ ☒ Rina Shah ☒ ☒ ☒ ☒ ☒ ☐ ☐ ☒ ☒ ☒ ☒ ☐ Marilyn Marchetti ☒ ☒ ☒ ☐ ☐ ☐ ☒ ☒ ☒ ☒ ☒ ☒ Dr. Jo Rodgers ☒ ☒ ☒ ☒ ☒ ☐ ☒ ☐ ☒ ☒ ☒ ☒ Paula Cappello (Term expired in December 2018) ☒ ☒ ☒ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ Type here. ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ Type here. ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 6 D. Training Received Indicate what training each commissioner and staff member has received. Remember it is a CLG requirement is that all commissioners and staff to the commission attend at least one training program relevant to your commission each year. It is up to the CLG to determine the relevancy of the training. Commissioner/Staff Name Training Title & Description (including method presentation, e.g., webinar, workshop) Duration of Training Training Provider Date Alexandra Nugent Annette Staransky Rina Shah Marilyn Marchetti Dr. Jo Rodgers Nicole Johnson (Staff Laison) Identifying and Treating Historic Wood webinar 1.5 hours California Preservation Foundation 1/22/19 Alexandra Nugent Annette Staransky Rina Shah Marilyn Marchetti Dr. Jo Rodgers Nicole Johnson (Staff Laison) Examples in Sourcing and Repairing California Historic Stone Architecture 1.5 California Preservation Foundation 2/5/19 Alexandra Nugent Annette Staransky Rina Shah Marilyn Marchetti Dr. Jo Rodgers Eichler Homes Tour 4.0 Hours Fairglen Addtions National Register Celebration 8/17/19 Type here. Type here. Type here. Type here. Type here. Type here. ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 7 Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. Type here. III. Maintain a System for the Survey and Inventory of Properties that Furthers the Purposes of the National Historic Preservation Act A. Historical Contexts: initiated, researched, or developed in the reporting year (excluding those funded by OHP) NOTE: California CLG procedures require CLGs to submit survey results, including historic contexts, to OHP. (If you have not done so, submit an electronic copy or link if available online with this report.) Context Name Description How it is Being Used Date Submitted to OHP Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. B. New Surveys or Survey Updates (excluding those funded by OHP) NOTE: The evaluation of a single property is not a survey. Also, material changes to a property that is included in a survey, is not a change to the survey and should not be reported here. Survey Area Context Based- yes/no Level: Reconnaissance or Intensive Acreage # of Properties Surveyed Date Completed Date Submitted to OHP Type here. Type here. Type here. Type here. Type here. Type here. Type here. Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 8 How are you using the survey data? Type here. IV. Provide for Adequate Public Participation in the Local Historic Preservation Program A. Public Education What public outreach, training, or publications programs has the CLG undertaken? How were the commissioners and staff involved? Please provide an electronic link to all publications or other products not previously provided to OHP. Item or Event Description Date Blossom Festival Arbor Day National Heritage Preservation Month Sponsored presentation as part of National Heritage Preservation Month Sponsored presentation as part of National Heritage Preservation Month Commissioners staffed a booth to promote the City’s historic preservation and heritage tree programs Commissioners staffed a booth to promote the City’s historic preservation and heritage tree programs City Council proclaimed May as National Heritage Preservation Month “Eichler Homes: Birth, Death, Rebirth” was presented by Editor Dave Weinstein. Sponsored a Saratoga Public Library display of several Saratoga historic resources and heritage trees. 4/13/19 4/22/19 5/1/19 5/11/19 5/2019 ADDITIONAL INFORMATION FOR NATIONAL PARK SERVICE ANNUAL PRODUCTS REPORTS FOR CLGS Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 9 NOTE: OHP will forward this information to NPS on your behalf. Please read “Guidance for completing the Annual Products Report for CLGs” located at http://www.nps.gov/clg/2015CLG_GPRA/FY2013_BaselineQuestionnaireGuidance- May2015.docx. A. CLG Inventory Program During the reporting period (October 1, 2018-September 30, 2019) how many historic properties did your local government add to the CLG inventory? This is the total number of historic properties and contributors to districts (or your best estimate of the number) added to your inventory from all programs, local, state, and Federal, during the reporting year. These might include National Register, California Register, California Historic Landmarks, locally funded surveys, CLG surveys, and local designations. Program area Number of Properties added local six B. Local Register (i.e., Local Landmarks and Historic Districts) Program 1. During the reporting period (October 1, 2018-September 30, 2019) did you have a local register program to create local landmarks and/or local districts (or a similar list of designations) created by local law? ☒Yes ☐ No 2. If the answer is yes, then how many properties have been added to your register or designated from October 1, 2018 to September 30, 2019? One C. Local Tax Incentives Program 1. During the reporting period (October 1, 2018-September 30, 2019) did you have a Local Tax Incentives Program, such as the Mills Act? ☒ Yes ☐ No 2. If the answer is yes, how many properties have been added to this program from October 1, 2018 to September 30, 2019? One Name of Program Number of Properties Added During 2018-2019 Total Number of Properties Benefiting From Program Mills Act 1 11 Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 10 D. Local “bricks and mortar” grants/loan program 1. During the reporting period (October 1, 2018-September 30, 2019) did you have a local government historic preservation grant and/or loan program for rehabilitating/restoring historic properties? ☐Yes ☒No 2. If the answer is yes, then how many properties have been assisted under the program(s) from October 1, 2018 to September 30, 2019? Type here. Name of Program Number of Properties that have Benefited Type here. Type here. E. Design Review/Local Regulatory Program 1. During the reporting period (October 1, 2018-September 30, 2019) did your local government have a historic preservation regulatory law(s) (e.g., an ordinance) authorizing Commission and/or staff review of local government projects or impacts on historic properties? ☒ Yes ☐ No 2. If the answer is yes, how many historic properties did your local government review for compliance with your local government’s historic preservation regulatory law(s) from October 1, 2018 to September 30, 2019? Seven F. Local Property Acquisition Program 1. During the reporting period (October 1, 2018-September 30, 2019) did you have a local program to acquire (or help to acquire) historic properties in whole or in part through purchase, donation, or other means? ☐Yes ☒ No 2. If the answer is yes, then how many properties have been assisted under the program(s) from October 1, 2018 to September 30, 2019? Type here. Name of Program Number of Properties that have Benefited Type here. Type here. Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 11 IN ADDITION TO THE MINIMUM CLG REQUIREMENTS, OHP IS INTERESTED IN A SUMMARY OF LOCAL PRESERVATION PROGRAMS A. What are your most critical preservation planning issues? Educating the residents and public about historic preservation to gain their support to add properties and trees to the local heritage inventory. B. What is the single accomplishment of your local government this year that has done the most to further preservation in your community? Sponsored an Eichler Home presentation where 60 people attended C. What recognition are you providing for successful preservation projects or programs? Saratoga honors homeowners who protect trees that have a historic value related to the heritage of the City. Saratoga offers a Mills Act tax incentive program and provides plaques to landmark properties D. What are your local historic preservation goals for 2019-2020? Update the City’s Master Plan for the Heritage Orchard. Receive City Council approval and install at least fourPoint of Interest Markers. Add more properties to the Heritage Resource Inventory. Consider potential amendments to the Municipal Code regarding historic preservation. E. So that we may better serve you in the future, are there specific areas and/or issues with which you could use technical assistance from OHP? None at this time F. In what subject areas would you like to see training provided by the OHP? How you like would to see the training delivered (workshops, online, technical assistance bulletins, etc.)? Training Needed or Desired Desired Delivery Format Understanding the issues involved in considering an application to relocate a historic structure. Online G. Would you be willing to host a training working workshop in cooperation with OHP? ☐Yes ☒ No H. Is there anything else you would like to share with OHP? Click or tap here to enter text. Certified Local Government Program -- 2018-2019 Annual Report (Reporting period is from October 1, 2018 through September 30, 2019) 12 XII Attachments (electronic) ☒ Resumes and Statement of Qualifications forms for all commission members/alternatives and staff ☒ Minutes from commission meetings ☐ Drafts of proposed changes to the ordinance ☐ Drafts of proposed changes to the General Plan ☒ Public outreach publications Email to Lucinda.Woodward@parks.ca.gov Page 1 of 1 MEMORANDUM MEETING DATE: February 11, 2020 TO: Heritage Preservation Commission (HPC) FROM: Nicole Johnson, Planner II SUBJECT: Item 6b-“A deep Dive into the Secretary of Interior’s Standards” On February 20, 202 the Californa Presrevation Foundation is holding a workstop titled “A Deep Dive into the Secretary of Interior’s Standards” in Mountain View from 9 a.m to 4 p.m. This workshop will discuss the application of the Secretary of the Interior Standards (SOIS) by leading preservation professionals, planners, architects and others. Case studies will also be analyzed and discussed by workshop participants to practice applying the standards to a variety of buildings, structures, objects and cultural landscapes. The workshop will conclude with a walking tour of nearby historic resources to discuss the SOIS as well. Currently the proposed four POI markers will consume the entire HPC budget. If HPC members wish to attend, in order to pay for the tranining, at least one proposed POI marker will need to be removed and added to the next fiscal year budget. Existing Conditions, Issues and Assumptions 1. Preservation of the Orchard Existing Conditions: The Heritage Orchard is the only park in the City of Saratoga that preserves and celebrates Saratoga’s rich agricultural history. The property is zoned R-1- 20,000 and the Land Use designation is Open Space-Managed Resource Protection (OS-MR). Issues: The site does not have adequate city or state recognition for preservation. The public has limited knowledge and is not engaged in its preservation. Assumptions: The orchard will be secured for future generations. There will be outreach programs and events, such as the Blossom Festival, to engage the public and gain their continued appreciation of the land usage and history. 2. Size and Use of the Orchard Existing Conditions: The orchard is composed of approximately 13.9 acres and consists of fruit trees that produce fruit crops that are grown for sale by the orchardist. Issues: Any use, such as educational opportunities, community events, marketing efforts and campaigns could impact the health of the trees and the harvesting and distribution/sale of the fruit. The property survey is outdated. Assumptions: Decisions to place structures in the orchard, or community uses of the orchard must consider the impact these changes might have on the current health or the future number of trees in the orchard. 3. Inventory of Trees Existing Conditions: Approximately 1,400 fruit trees grow in the orchard, consisting of apricot, prunes and cherry trees. There are some mature coast live oak trees growing among the fruit trees. (The City is responsible for the care of the oak trees.) Issues: The non-orchard, oak trees and other tree types may provide habitat for wildlife living in this area. These non-orchard trees may be threatening the health of the fruit- bearing orchard trees. Assumptions: If and when a non-orchard tree dies or needs to be removed, it will be replaced with an orchard tree. The City would continue annual thinning and caring for all non-orchard trees. 4. Orchard Maintenance Existing Conditions: There is a monthly maintenance chart that includes the tasks performed each month. Issues: No herbicides are allowed, but fungicide use is okay until an organic substitute is developed. Assumptions: It is assumed that all orchard maintenance will adhere to the requirements in the SCOPE OF WORK section of the current maintenance contract with the current orchardist. Orchard management will work toward natural farming over time. 5. Tree Irrigation Existing Conditions: The City of Saratoga currently has a well in the orchard which is used to irrigate the trees. An above-ground sprinkler system is currently installed. Issues: The current system is inadequate. Assumptions: An updated irrigation system, such as a system that allows cross-discing will be installed. 6. Climate and Air Quality Existing Conditions: Given climate change, the area will continue to see warmer days and drier conditions. Issues: Air quality is an issue, for both trees and visitors. Assumptions: Climate and air quality will be considered when planning for the continued health of the trees and when timing educational activities and events in the orchard. 7. Soil Conditions Existing Conditions: The soil in the orchard is a dry, clay type of soil. Weeds are managed with mowing and manual weed whacking. Issues: The quality of the soil in the orchard is impacted by climate, human and animal interactions, fertilizers, water and conservation efforts. Assumptions: An evaluated and annually updated maintenance plan will be implemented and followed. Soil nutrients and fertilization will be introduced when testing shows that it is necessary to properly care for the trees. A more adequate system such as cross-discing will be installed. 8. Pedestrian Pathways Existing Conditions: There is currently one path of travel into the orchard, from the southern corner of the orchard at Fruitvale Avenue, to the library. Issues: The current path, along with any additional paths constructed to link visitors with a future structure, may impact the health of the orchard. Assumptions: Pedestrian paths in the orchard shall have minimal impact on the natural appearance of the orchard and not interfere with maintenance. Pedestrian access through the orchard should be limited to hard-packed, dirt paths created by dragging or rolling a disced area to create an even smoother surface. Paths will need to be recreated each year. 9. Wildlife and Domesticated Animals Existing Conditions: The existing orchard provides a habitat for a variety of local wildlife, including coyotes, deer, bobcats, raccoons, skunks, opossums, birds, squirrels and gophers. Issues: Wildlife causes serious problems to the trees and their fruit. The orchard currently has a serious ground squirrel problem (and has for the past five years) that needs to be addressed. New trees cannot be planted until the issue with the ground squirrels is under control. Assumptions: Proper precautions must be used to deter unwanted wildlife at all times with an ongoing abatement plan. Signs will be placed to support the city’s policy with regard to pets being on a leash. 10. Security Existing Conditions: The orchard is not fenced. There are signs asking people not to pick the fruit. Issues: When fruit is removed from the orchard it decreases the amount of fruit available and could cause damage to the trees. People walking off the paths and taking the fruit could damage the trees and the soil. Assumptions: Programs will be introduced to educate the public. Permanent signs will be installed to deter the public from picking the fruit. 11. Adjacent Properties Existing Conditions: The site is bounded by Saratoga Avenue to the North, Fruitvale Avenue to the East, Wildcat Creek to the South and Sacred Heart Catholic Church and School to the West. Issues: Any increased community involvement in the orchard could impact the surrounding properties. Assumptions: A communication network with the adjacent properties be adopted to assure that there are not event date conflicts with orchard events. 12. Structures Existing Conditions: Currently there are no buildings in the orchard. Issues: The addition of a structure will impact the number of trees possible in the orchard. Assumptions: With the addition of an appropriate agricultural structure, programs would be incorporated to promote education and the engagement of the community. 13. Utilities Existing Conditions: There are no public utilities in the orchard. Issues: There are no public restrooms, other than those found in the library. People attending educational events will need restroom facilities. There is currently no drinkable water in the orchard for visitors participating in educational activities or events held in the orchard. Assumptions: If an agricultural structure is added there will eventually be public restrooms and utilities brought to the structure to support this addition. The library restrooms are not an adequate option. For any utilities (water, sewer and electrical lines, etc.) brought into the orchard area, the HPC expects those managing the placement of such lines will be mindful of the location, so they will not impact the success and operations of the orchard. 14. Entrance Signage Existing Conditions: There is not adequate signage at the orchard entrance. Issues: The entrance signage that was approved by the council in 2007 was never installed. (See Exhibit 8) ANNETTE’S COMMENT: This signage should be reviewed again-- I am not sure it was approved. Personally I think there are two entrances to the Heritage Orchard-- one at the beginning and one at the ending of the path through the orchard. Additionally the Heritage Orchard could be advertised on the corner as proposed. The two signs on either end of the path would be smaller than the one proposed for the corner. Get rid of the redwood sign saying Central Park! Assumptions: That the signage that was approved in 2007 for the corner of Saratoga and Fruitvale Avenues be installed after updating and including lighting. National Register of Historic Places 15. Parking, Traffic and Transit Existing Conditions: The Saratoga Library includes a parking lot at the edge of the orchard. Issues: The library is often crowded and the parking lot can fill. During the Blossom Festival, cars also park along Saratoga and Fruitvale avenues creating parking issues. Assumptions: Parking to accommodate visitors to the orchard needs to be assessed. That letters will continue to be sent prior to the Blossom Festival and other events to alert West Valley College, St. Andrews, Sacred Heart, Redwood Middle School etc. of the event. That a communication system be adopted to communicate with these properties to be sure there are no conflicting events. *NOTE: At West Valley College the process is very simple; fill out the form and get an entire lot for $20. A communication plan should be in place to ensure that there would not be major events scheduled on the same date with adjacent properties. RECOMMENDATIONS (PRIORITY AND NUMBER THIS LIST) Manage ground squirrels and pests that may threaten new trees. Update the irrigation system. Implement a tree numbering system to keep better records on each tree and to assist when an “Adopt-A-Tree Program” is initiated. Create a timeline to replace the current dead/diseased trees. Create educational programs that engage the community in the preservation of its heritage orchard. Add an agriculture structure (such as but not limited to a barn) to educate and engage the community. Install the stone signage (Exhibit 8) at front of Orchard, on the corner of Saratoga and Fruitvale Avenues, which was approved by the City Council in 2007. Provide signage within the orchard for history, pet requirements, etc. (Exhibit 9). Maintain existing paths and mindfully add paths if a new structure is installed to ensure that the health of the trees is not threatened. Request the orchardist to report annually to the HPC on the health of the trees, based on annual orchard maintenance tasks and numbered tree records. Implement the Adopt-A-Tree program recommended in the 2001 plan. Have an Annual “Harvest Day” to engage the community. Saratoga Residents would be allowed to pick the fruit on “Harvest Day.” In the future, replace all dead/diseased trees, at the proper time, in the year that they die. Thus, not a large number of dead trees would be in the orchard at any given time. (This would greatly improve the overall appearance of the orchard.) Introduce education programs that will create a better relationship between the orchardist and the community to ensure the security of the orchard. Agree on the name either Central Park or Heritage Orchard-- and post on the website and all maps accordingly. The name Central Park is very confusing. Paths will need to be recreated each year. Project Status Worksheet Heritage Resource Inventory Candidates Staff/Commissioner Assigned Status 14625 Big Basin Way Stransky 14285 Saratoga Av Rodgers 18495 Montpere Way Marchetti 13650 Saratoga Av (Library)Stransky Hold 13716 Saratoga Av Sacred Heart Rodgers 19246 DeHavilland Nugent 19222 DeHavilland Nugent 19223 DeHavilland Nugent 20520 Marion Rd Shah 20602 Marion Rd Shah 20996-21398 Congress Springs Rd (Quarry)Nugent 18530 Montpere Way Rodgers 14301 Saratoga Av Rodgers Commissioner sent letter in 2017 to property owner. No response. Draft historic survey submitted May 2019. Due to length of time since previous correspondence, letter will be prepared by staff to send to property owner to commence a new 45 day review. 14321 Lutheria Way Stransky 20290 Orchard Road Stransky 14104 Oak St Stransky 14791 Oak St 20318 Saratoga-Los Gatos Road Stransky Owner in support of being on the inventory. Additional research needed 14404 Quito Rd Stransky 14900 Montalvo Road Stransky 20331 Orchard Road Stransky Other 14120 Shadow Oaks - Tree Stransky 14250 Douglas Stransky Historic Landmarks Point of Interest Markers (POI) Ohlone Indians Stranksy Text being finalized to take to CC 2020 Saloons Stranksy Urban Railroad Paper Mills (2)Stranksy Text being finalized to take to CC 2020 Paste Board Mill Stranksy Text being finalized to take to CC 2020 Heritage Plaques/Signage Memorial Park Madronia Cemetery Heritage Orchard Events Blossom Festival 2020 State of the City 2021 Arbor Day 2020 Preservation Month 2020 Page 1 of 3 2/5/2020 Project Status Worksheet Approved 8,500.00 Balance 8,377.31 Other Heritage Orchard Master Plan Update In progress Saratoga Ave Heritage Lane Inventory Village Inventory Heritage Lane Ord. Amendment Johnson Staff will work with City Attorney to prepare amendments per CC direction Heritage Resource Inventory Ord. Amendment Johnson Staff will work with City Attorney to prepare amendments per CC direction Grover House Development Update Staff Ongoing Training Page 2 of 3 2/5/2020 Historic Resource Inventory Year/Fiscal Year Notes Added 18500 Montpere Way 2015 19277 Shubert Dr 2017-2018 Lutheria Way Entrance Posts 14200 & 14221 Lutheria Way 2018-2019 13601 Saratoga Av St Andrew's 2018-2019 19461 DeHavilland Drive 2019-2020 Entrance Planter 19152 DeHavilland Drive 2019-2020 Entrance Planter 20390 Park Place 2019-2020 Saratoga Federated Church Bell 19201 Shubert Drive 2019-2020 Entrance Planter 19401 Shubert Drive 2019-2020 Entrance Planter 18485 Montpere Way 2019-2020 Home 20331 Orchard Road 2019-2020 Peck House Discontinued 19365 Allendale 2017 Owner did not want house on Inventory 20328 Orchard Road 2019 (Stransky) Letter sent for 45 day comment period. Period up on January 14th. On January 2, 2019, staff was informed that the property owner is not interested in having their house on the inventory. 20350 Orchard Road 2019 (Stransky) Letter sent for 45 day comment period. Period up on January 14th. Owner has contacted City and is hesitant about being put on inventory. Staff provided additional information and owner will contact City whether or not they are interested. 14220 Elva Ave - Russian Church 2019 (Stransky) Letter sent for 45 day comment period. Period up on January 14th. Church responded that they do not want to be included on the inventory Landmarks Added 20331 Orchard Road 2019-2020 Peck House Discontinued 20021 Bella Vista 2014 Lack of owner consent 14501-14503 Big Basin Way 2014 Lack of owner consent plus not eligible as it lacks sufficient integrity to its original design 14251 Fruitvale 2014 Lack of owner consent 14519 Big Basin Way 2014 Lack of owner consent 14413-14415 Big Basin Way (20640 Third St)2014 Lack of owner consent plus not eligible as it lacks sufficient integrity to its original design 14495 Big Basin Way 2014 Lack of owner consent plus not eligible as it lacks sufficient integrity to its original design 14754 Pierce Rd 2014 Lack of owner consent WWI Memorial Arch Johnson Website not longer exists Old Grandview Ranch 2015 Owner did not want house as a landmark Heritage Tree Inventory Added Palm Trees - Yerba Santa Court 2017-2018 Point of Interest Markers Installed Theater of the Glade Site Point of Interest Marker 2017-2018 Saratoga Ave/Saratoga-Los Gatos Road Blossom Festival Point of Interest Marker 2017-2018 Saratoga Ave/Saratoga-Los Gatos Road Other Village Design Guidelines 2019 Approved by CC 8/21/19 Publications Heritage Tree Guidebook 2017 FAQ's Historic Preservation 2017 FAQ's Heritage Trees 2017 FAQ's Mills Act 2017-2018 FAQ's Landmarks 2017-2018 Training Federal Fiscal Year Webinar CA Modern Architecture 2017/2018 Webinar Identifying and Treating Historic Wood 2018/2019 Webinar Examples in Sourcing and Repairing California's Historic Stone Architecture 2018/2019 Eichler Home Tour 2019/2020