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Home My WebLink About02-05-2020 Council Agenda PACKETSaratoga City Council Agenda – January 31, 2020 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 5, 2020 5:00 P.M. CLOSED SESSION Senior Center, Fireside Room | 19655 Allendale Avenue, Saratoga, CA 95070 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code 54956.9(d)(1)) Name of case: Curi v. City of Saratoga et al. (Santa Clara County Superior Court No. 18CV328242) Name of case: Johnson v. City of Saratoga et al. (United States District Court for the Northern District of California Civil Action No. C19-6368NC) Name of case: Shevertalova v. Monte Sereno et al. (Santa Clara County Superior Court No. 19CV348222) 6:00 P.M. JOINT MEETING Senior Center, S. Ku Hall | 19655 Allendale Avenue, Saratoga, CA 95070 Joint Meeting with Santa Clara County Fire Department Discussion Topics 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 31, 2020. REPORT FROM CLOSED SESSION REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Saratoga City Council Agenda – January 31, 2020 – Page 2 of 6 ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Assistant Fire Chief John Justice Recommended Action: Present commendation to Santa Clara County Fire Department’s Assistant Fire Chief John Justice. Staff Report Attachment A - Commendation for Santa Clara County Fire Department’s Assistant Fire Chief John Justice Commendations for Science Fair Winners Recommended Action: Present commendations to the 2019 Synopsys Silicon Valley Science and Technology Championship Science Fair participants who live in Saratoga. Staff Report Attachment A: Commendations for 2019 Synopsys Silicon Valley Science and Technology Championship Science Fair Participants 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on January 15, 2020. Staff Report Attachment A – Minutes for the Regular City Council Meeting on January 15, 2020 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 1/14/2020 Period 7; 1/22/2020 Period 7; 1/27/2020 Period 7. Staff Report Check Register - 01-14-2020 Period 7 Check Register - 01-22-2020 Period 7 Check Register - 01-27-2020 Period 7 1.3. Treasurer’s Report for the Month Ended December 31, 2019 Recommended Action: Review and accept the Treasurer’s Report for the month ended December 31, 2019. Staff Report Saratoga City Council Agenda – January 31, 2020 – Page 3 of 6 1.4. Final map approval for two lots located at 20625 Brookwood Lane (APN 503-23-025) Recommended Action: Move to adopt resolution granting final map approval of tentative map application No. SUB 15-0001 for two lots located at 20625 Brookwood Lane (APN 503-23-025). Staff Report Attachment A - Resolution for Final Map Approval Attachment B - Site Map Attachment C - Parcel Map Attachment D - Planning Commission Resolution No. 18-031 with Conditions 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Contract for Heritage Orchard Maintenance Services Recommended Action: 1. Authorize the City Manager to enter into a 12 month Service Contract with Orchard Keepers, Inc. in an amount not to exceed $124,500 for the maintenance of the Heritage Orchard. 2. Authorize the City Manager to approve unanticipated additional costs of up to 10% of Staff Report Attachment A - Contract for Maintenance of the Orchard Attachment B - Proposal and addendum letter from Orchard Keepers, Inc. 3.2. Senate Bill 35 Review Process Recommended Action: Adopt resolution establishing a process for ministerial project review and approval under Senate Bill 35. Staff Report Attachment A - Resolution Attachment B - Eligibility Checklist & Application Form 3.3. Temporary Noncommercial Signs Recommended Action: Accept report on temporary noncommercial signage regulations. Staff Report Attachment A – Notification for Installation of Temporary Non-Commercial Signs COUNCIL ASSIGNMENTS Mayor Howard Miller Council Finance Committee Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers Saratoga City Council Agenda – January 31, 2020 – Page 4 of 6 Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County- meetings Council Finance Committee Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Hakone Foundation Board KSAR Community Access TV Board Public Art Committee Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board Saratoga Chamber of Commerce & Destination Saratoga Council Member Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Ministerial Association West Valley Sanitation District Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 31, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 31st day of January 2020 at Saratoga, California. Debbie Bretschneider, City Clerk Saratoga City Council Agenda – January 31, 2020 – Page 5 of 6 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Saratoga City Council Agenda – January 31, 2020 – Page 6 of 6 02/05 6:00 p.m. Joint Meeting with Santa Clara County Fire at Senior Center, S. Ku Hall | 7:00 p.m. Regular Session 02/19 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 02/28 Council Retreat | 8:30 a.m. - 4:30 p.m. | West Valley College, Baltic Room 03/04 5:00 p.m. Planning Commission interviews | 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Meeting 03/09 6:00 p.m. Commission Work Plan Study Session with Heritage Preservation, Planning, Library, Traffic Safety, and Parks & Recreation Commissions in Senior Center. S. Ku Hall 03/18 5:30 p.m. Library Commission Interviews | 6:00 p.m. CIP Prioritization Study session | 7:00 p.m. Regular Session 04/01 No Meeting -Recess 04/15 04/27 6:00 p.m. Joint Meeting with Chamber of Commerce | 7:00 p.m. Regular Session 6:00 p.m. Budget Study session 05/04 Youth Commission interviews (time tentative) 05/06 6:00 p.m. Joint Meeting with Mountain Winery | 7:00 p.m. Regular Session 05/20 6:00 p.m. Joint Meeting with Board of Supervisor Joe Simitian | 7:00 p.m. Regular Session 06/03 5:00 p.m. Traffic Safety Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga Neighborhood & Neighborhood Watch in Community Center, Multipurpose room 06/17 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Saratoga Ministerial Associatio n | 7:00 p.m. Regular Session 07/01 5:00 p.m. Closed Session | 7:00 p.m. Regular Session 07/15 No Meeting - Recess 08/05 No Meeting - Recess 08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m. Regular Session 09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/07 5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00 p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular 10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session 11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session 12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical Foundation |7:00 p.m. Regular Session 12/10 7:00 p.m. Council Reorganization 12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2020 City Council Joint Meeting Dinner will be provided at the Joint Meeting. The City Council Regular Session begins at 7:00 p.m. in the Civic Theater. Joint Meeting attendees are invited to share an overview of the Joint Meeting during the Regular Session. JOINT MEETING WITH SANTA CLARA COUNTY FIRE DEPARTMENT February 5, 2020 6:00 p.m. –6:50 p.m. S. Ku Hall, Saratoga Senior Center 19655 Allendale Avenue Discussion Topics Introductions Fire Prevention & Response Other Remarks & Wrap Up 5 SARATOGA CITY COUNCIL MEETING DATE:February 5, 2020 DEPARTMENT:City Manager’s Department PREPARED BY:Debbie Bretschneider, City Clerk SUBJECT:Commendation for Assistant Fire Chief John Justice RECOMMENDED ACTION: Present commendation to Santa Clara County Fire Department’s Assistant Fire Chief John Justice. BACKGROUND: Assistant Fire Chief John Justice is retiring from the Santa Clara County Fire Department after 23 years of service. Chief Justice was instrumental in drafting the first Countywide Wildfire Protection plan and in bringing state-of-the-art public safety communications to Santa Clara County by serving on the Silicon Valley Regional Interoperability Authority Board. ATTACHMENTS: Attachment A -Commendation for Santa Clara County Fire Department’s Assistant Fire Chief John Justice 6 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING ASSISTANT FIRE CHIEF JOHN JUSTICE WHEREAS, Assistant Fire Chief John Justice is retiring after over 23 years of service with the Santa Clara County Fire Department; and WHEREAS,over his 23 years with the Santa Clara County Fire Department, Chief Justice held the following positions: Hazardous Materials Specialist, Senior Deputy Fire Marshal, Senior Hazardous Materials Specialist, On-Call Incident Safety Officer, Battalion Chief for the UASI Management Team, Deputy Chief of Support Services, Deputy Chief of Fire Prevention, and finished his accomplished career as the department’s Assistant Fire Chief; and WHEREAS,Assistant Fire Chief Justice was instrumental in drafting the first Santa Clara Countywide Wildfire Protection Plan; and WHEREAS, Assistant Fire Chief Justice served as the Fire All-Hazards Coordinator for the Santa Clara County Fire Chiefs and was instrumental in coordinating grant funding for training and equipment for the fire service in Santa Clara County; and WHEREAS,Assistant Fire Chief Justice served on the Silicon Valley Regional Interoperability Authority Board (SVRIA), which has brought a state-of-the-art public safety communications system to Santa Clara County; and WHEREAS,Assistant Fire Chief John Justice is known for his ability to view the big picture, for his intelligence, retention of County Fire’s history, and the ability to adapt and revitalize programs and processes. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby recognize Assistant Fire Chief John Justice for his many years of service and dedication to the Santa Clara County Fire Department and the City of Saratoga. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 5th day of February 2020. Howard A. Miller, Mayor City of Saratoga 7 SARATOGA CITY COUNCIL MEETING DATE:February 5, 2020 DEPARTMENT:City Manager’s Department PREPARED BY:Debbie Bretschneider, City Clerk SUBJECT:Commendations for Science Fair Winners RECOMMENDED ACTION: Present commendations to the 2019 Synopsys Silicon Valley Science and Technology Championship Science Fair participants who live in Saratoga. BACKGROUND: A group of dedicated citizens and educators produce the Synopsys Silicon Valley Science and Engineering Championship, which takes place every year. The annual Synopsys Silicon Valley Science and Technology Championship showcase the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County. The participants of the 2019 Synopsys Silicon Valley Science and Engineering Championship who live in Saratoga will be receiving commendations. ATTACHMENTS: Attachment A :Commendations for 2019 Synopsys Silicon Valley Science and Technology Championship Science Fair Participants 8 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT AESHON BALASUBRAMANIAN WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners that often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Aeshon Balasubramanian won an Honorable Mention at the Synopsys Science Championship for “Improving the Safety of Self-Driving Cars with Deep Learning and Audio” and a Special Award for “System Safety Society-Certificate of Achievement”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Aeshon Balasubramanian’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 9 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ANDREW C. CHIANG WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners that often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Andrew C. Chiang won an Honorable Mention at the Synopsys Science Championship for “3D LED Volumetric Display with Eccentric Rotating Blades”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Andrew C. Chiang’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 10 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ANISSA ARIBI WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners that often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Anissa Aribi won an Honorable Mention at the Synopsys Science Championship for “Cost Effective Slow Motion for Medical Diagnostics”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Anissa Aribi’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 11 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ARVIND RAMACHANDRAN WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Arvind Ramachandran won the Intel Excellence in Computer Science Award at the Synopsys Science Championship for “SafeRetro: A Secure Emulator for 8080 apps”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Arvind Ramachandran’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 12 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ARHANA VEPA AATRESH WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners that often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Arhana Vepa Aatresh won 2nd Place at the Synopsys Science Championship for “Over the Wing: investigating the effect of wind speed, wing angle, and propeller speed on a blown wing's lift force”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Arhana Vepa Aatresh’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 13 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT CHARU VIJAY WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Charu Vijay won 2nd Place at the Synopsys Science Championship for “Bioremediation by Bacteria and Microalgae on the Lasting Impact of Ocean and Lake Eutrophication” and Special Awards; Santa Clara Valley Water District - 1st Place; Ricoh Corporation - Certificate of Achievement; Stockholm Junior Water Prize - Certificate of Achievement and opportunity to advance to national and international competitions; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Charu Vijay’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 14 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT CONNIE PING JIANG WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Connie Ping Jiang won an Honorable Mention at the Synopsys Science Championship for “Problem-solving Capabilities of Physarum Polycephalum”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Connie Ping Jiang’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 15 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ETHAN SUN ZUO WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS Ethan Sun Zuo won 2nd Place at the Synopsys Science Championship for “The Effect of Thermal Transfer Rate on Laptop Performance”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Ethan Sun Zuo’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 16 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT IRIS XINRAN XIA WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Iris Xinran Xia won 2nd Place at the Synopsys Science Championship for “The Effects of Burrowing Animals and Mass Extinctions on Marine Ecosystems Through Earth History” and California Science and Engineering Fair Awards for 2nd Place - AIPG Geoscience Award and NASA Earth System Science Award; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Iris Xinran Zia’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 17 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ISHA JAGADISH WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Isha Jagadish won a 1st Place for Middle Grades STEM Award at the Synopsys Science Championship for “Identifying Polygenic Disease Risk Susceptibility Across Ethnic Super Populations”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Isha Jagadish’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 18 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT JACOB ZUGUANG HUANG WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Jacob Zuguang Huang won 1st Place at the Synopsys Science Championship for “Inhibiting Rabies at the Molecular Level” and was in the Top 300 in the Broadcom Award; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Jacob Zuguang Huang’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 19 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT KAMI ELISE RICHARDSON WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Kami Elise Richardson won an Honorable Mention at the Synopsys Science Championship for “Coral Collapse: Investigating and Reducing Environmental Stress Factors in LPS Corals with Delayed Release Substrate” and a Special Award for NOAA Certificate of Achievement and a Ricoh Corporation Certificate. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Kami Elise Richardson’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 20 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT KRISHAY MUKHIJA WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Krishay Mukhija won 1st Place at the Synopsys Science Championship for “Using Deep Learning Techniques to Develop Novel Inhibitors of Tyrosine Kinase” and a Special Award for Synopsys Outreach Foundation n+1 Prize - High School Finalist; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Krishay Mukhija’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 21 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT KRITHI KOODLI WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Krithi Koodli won 2nd Place at the Synopsys Science Championship for “A Novel Method of Distinguishing Habitable Rocky Planets from Uninhabitable Gas Giants using Machine Learning”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Krithi Koodli’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 22 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT LILLIAN KAELBER WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Lillian Kaelber won an Honorable Mention at the Synopsys Science Championship for “How does the amount of algae in water affect the size of the microorganism population?”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Lillian Kaelber’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 23 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT MEGHA REDDY YENGOTI WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS Megha Reddy Yengoti won 2nd Place at the Synopsys Science Championship for “Effect of Mixture with Varying Ratios of Manuka Honey to Silver Nanoparticles on Biofilm Formation of Micrococcus Luteus”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Megha Reddy Yengoti’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 24 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT NICHOLAS WEI WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Nicholas Wei won 1st Place at the Synopsys Science Championship for “Shorter Days: The Effect of the Day/Night Cycle on Plant Growth in Indoor Farming” and Top 300-Broadcom Award and Nominated to compete in the Broadcom MASTERS - 8th Grade and California Science and Engineering Fair 5th Place Award; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Nicholas Wei’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 25 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ROHIT VINOD MALHOTRA WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Rohit Vinod Malhotra won an Honorable Mention at the Synopsys Science Championship for “Navigation for the Blind using Deep Learning and Image Processing”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Rohit Vinod Malhotra’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 26 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT SABRINA ZHU WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS Sabrina Zhu won 2nd Place at the Synopsys Science Championship for “The Effect of Water on the Strength of Retted Fiber”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Sabrina Zhu’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 27 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT SALLY ZHU WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Sally Zhu won an Honorable Mention at the Synopsys Science Championship for “How Do Different Types of Bacteria Affect the Growth of Lepidium sativum?”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Sally Zhu’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 28 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT SANIKA IYER WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Sanika Iyer won an Honorable Mention at the Synopsys Science Championship for “Creating a Smart Fridge Using RFID Sensors to Eliminate Food Wastage”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Sanika Iyer’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 29 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT SIDHARTH NITIN KALJE WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Sidharth Nitin Kalje won an Honorable Mention at the Synopsys Science Championship for “Water-Efficient Sprinkler System”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Sidharth Nitin Kalje’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 30 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT STEPHEN XIA WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Stephen Xia won 2nd Place at the Synopsys Science Championship for “The Effect of Fast-Paced Video Games on Short-Term Concentration”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Stephen Xia’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 31 0COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT SWASTI JAIN WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Swasti Jain won 1st Place at the Synopsys Science Championship for “The Design and Construction of a patch with an application for people that alerts the user when they are slouching”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Swasti Jain’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 32 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT TOM ZHANG WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS Tom Zhang won 1st Place at the Synopsys Science Championship for “Real Time Prediction of Vehicle Steering Angles using Convolutional Networks and Computer Vision on Dashcam Video”; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds Tom Zhang’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 33 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SILICON VALLEY SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT WILLIAM ZHAO WHEREAS, the annual Synopsys Silicon Valley Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who often go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS William Zhao won 1st Place at the Synopsys Science Championship for “SkinSight: A Novel Implementation of a Convolutional Neural Network to Recognize Skin Diseases” and a Special Award for Synopsys Outreach Foundation n+1 Prize - High School Finalist. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES HEREBY recognize the importance of science and engineering by giving commendations to participants in the Synopsys Science Fair and applauds William Zhao’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of February 2020. ______________________ Howard A. Miller, Mayor City of Saratoga 34 SARATOGA CITY COUNCIL MEETING DATE:February 5, 2020 DEPARTMENT:City Manager’s Department PREPARED BY:Debbie Bretschneider, City Clerk SUBJECT:City Council Meeting Minutes RECOMMENDED ACTION: Approve the City Council minutes for the Regular City Council Meeting on January 15, 2020. BACKGROUND: Draft City Council minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes are attached to this report for Council review and approval. FOLLOW UP ACTION: Minutes will be retained for legislative history and posted on the City of Saratoga website. ATTACHMENTS: Attachment A –Minutes for the Regular City Council Meeting on January 15, 2020 35 Saratoga City Council Minutes ~ January 15, 2020 ~ Page 1 of 6 MINUTES WEDNESDAY, JANUARY 15, 2020 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Study Session in the Linda Callon Conference Room at 13777 Fruitvale Avenue in Saratoga. Mayor Miller called the Regular Session to order in the Civic Theater, Council Chambers at 13777 Fruitvale Avenue in Saratoga at 7:03 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT:Mayor Howard A. Miller, Vice Mayor Mary-Lynne Bernald, Council Members Manny Cappello, Yan Zhao, Rishi Kumar. ABSENT:None ALSO PRESENT:James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Assistant City Manager Debbie Bretschneider, City Clerk John Cherbone, Public Works Director Mary Fury, Administrative Services Director Mainini Cabute, Environmental Program Administrator REPORT ON POSTING OF THE AGENDA City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted on January 9, 2020. REPORT FROM STUDY SESSION Mayor Miller announced that the City Council held a Study Session on Human Trafficking Awareness. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Urmila Vudali spoke about the Silicon Valley Youth Climate Action group. ANNOUNCEMENTS Mayor Miller announced the new combined Neighborhood Watch/surveillance signage, the Hope in the Darkness event, and the Mardi Gras Dance for individuals with disabilities. 36 Saratoga City Council Minutes ~ January 15, 2020 ~ Page 2 of 6 CEREMONIAL ITEMS Appointment of Heritage Preservation Commissioner & Oath of Office Recommended Action: Approve the resolution appointing one new member to the Heritage Preservation Commission; and direct the City Clerk to administer the Oath of Office. RESOLUTION 20-001 CAPPELLO/BERNALD MOVED TO APPROVE THE RESOLUTION APPOINTING ONE NEW MEMBER TO THE HERITAGE PRESERVATION COMMISSION; AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE.MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Proclamation Declaring January 2020 as National Human Trafficking Awareness Month Recommended Action: Present the proclamation to members of “Stop Trafficking on Our Planet” (S.T.O.P.) Mayor Miller and the City Council presented the proclamation to members of “Stop Trafficking on Our Planet” (S.T.O.P.). 1.CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on December 18, 2019. CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING DECEMBER 18, 2019. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 12/19/2019 Period 6; 1/7/2020 Period 7. CAPPELLO/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 12/19/2019 PERIOD 6; 1/7/2020 PERIOD 7. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 37 Saratoga City Council Minutes ~ January 15, 2020 ~ Page 3 of 6 1.3. Treasurer’s Report for the Month Ended November 30, 2019 Recommended Action: Review and accept the Treasurer’s Report for the month ended November 30, 2019. CAPPELLO/BERNALD MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED NOVEMBER 30, 2019.MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.4. Resolution Authorizing Final Disposition of Certain City Records Recommended Action: Adopt resolution authorizing final disposition of certain city records. RESOLUTION 20-002 CAPPELLO/BERNALD MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.5. Citywide Traffic Signals, Lighted Crosswalks and Rectangular Rapid Flash Beacons Maintenance & Call-out Repairs – Amendment to Contract Recommended Action: Move to accept an amendment to contract for Citywide traffic signals, lighted crosswalks and rectangular rapid flash beacons (RRFBs) maintenance & call-out repair services with Bear Electric Solutions (BES) for an additional 6 months to June 30, 2020 for an additional $25,000. CAPPELLO/BERNALD MOVED TO ACCEPT AN AMENDMENT TO CONTRACT FOR CITYWIDE TRAFFIC SIGNALS, LIGHTED CROSSWALKS AND RECTANGULAR RAPID FLASH BEACONS (RRFBS) MAINTENANCE & CALL- OUT REPAIR SERVICES WITH BEAR ELECTRIC SOLUTIONS (BES) FOR AN ADDITIONAL 6 MONTHS TO JUNE 30, 2020 FOR AN ADDITIONAL $25,000. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Vice Mayor Bernald spoke on this item. 1.6. Climate Action Plan Project Consultant Selection Recommended Action: 1). Authorize the City Manager to enter into a Professional Service Agreement with O’Rourke and Associates in the amount of $60,075. 2). Authorize City Manager to execute change order up to $10,000. CAPPELLO/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH O’ROURKE 38 Saratoga City Council Minutes ~ January 15, 2020 ~ Page 4 of 6 AND ASSOCIATES IN THE AMOUNT OF $60,075 AND TO AUTHORIZE CITY MANAGER TO EXECUTE CHANGE ORDER UP TO $10,000.MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Council Member Cappello and Mayor Miller spoke on this item. 2.PUBLIC HEARING None 3.GENERAL BUSINESS 3.1. Discussion of Minimum Wage Recommended Action: Receive report and direct staff accordingly. James Lindsay, City Manager, provided the staff report. Mayor Miller invited public comment on this item. The following people requested to speak: Matt Kelsey No one else requested to speak. The Council asked staff to bring back a report to the March 4, 2020 Council Meeting with updates from other organizations, including West Valley Mayors and Managers and Cities Association, on minimum wage efforts planned for 2020. 3.2. City Council Meeting 2020 Schedule Recommended Action: Provide direction to staff regarding the City Council’s 2020 meeting schedule; and authorize the City Manager to reinstate any cancelled meeting with 72 hours’ notice if any urgent items arise. Debbie Bretschneider, City Clerk, provided the staff report. Mayor Miller invited public comment on this item. No one requested to speak. CAPPELLO/BERNALD MOVED TO DIRECT STAFF TO CANCEL THE FOLLOWING MEETINGS FOR 2020: APRIL 1, JULY 15, AND AUGUST 5; AND TO AUTHORIZE THE CITY MANAGER TO REINSTATE ANY CANCELLED 39 Saratoga City Council Minutes ~ January 15, 2020 ~ Page 5 of 6 MEETING WITH 72 HOURS’ NOTICE IF ANY URGENT ITEMS ARISE. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Howard Miller Council Finance Committee – the Committee discussed the Fiscal Year 2019/2020 fund balance review, received the financial report, and discussed the years’ work plan. Saratoga Sister City Organization – the Organization had a final report on the 35 th anniversary visit and a discussion of the future of Sister City. Silicon Valley Clean Energy Authority Board of Directors – Council Member Miller was selected as Chair. Discussions included adding first geothermal project and two regional events: Hack-a-Thon and Bike-to-the-Future. VTA Board of Directors– the Board discussed the BART issues with opening in Santa Clara County and NextNetwork started new service. Vice Mayor Mary-Lynne Bernald Cities Association of Santa Clara County – Vice Mayor Bernald was not able to attend, Council Member Cappello attended and will report. Council Finance Committee – Vice Mayor Bernald attended the meeting but will let Mayor Miller report on this meeting. Hakone Foundation Board & Executive Committee – Vice Mayor Bernald was not able to attend. Council Member Yan Zhao Hakone Foundation Board – the Board reviewed the preliminary plan for pond and landscaping improvements and the Lunar New Year event on February 24. Saratoga Chamber of Commerce & Destination Saratoga – the Chamber held a meeting last week. Council Member Manny Cappello Cities Association of Santa Clara County Board of Directors – the Board discussed and approved appointments to various other organizations. Cities Association of Santa Clara County – the members discussed partnering with the Silicon Valley Leadership Group 2020 Economic Forum and presentations on transportation and housing Cities Association of Santa Clara County-Legislative Action Committee – the Committee received a presentation about procedures. West Valley Sanitation District – the members elected a new Chair and Vice Chair and made appointments to two other organizations, the Treatment Plant Advisory Committee and the Sewer Advisory Board. Council Member Rishi Kumar No report 40 Saratoga City Council Minutes ~ January 15, 2020 ~ Page 6 of 6 CITY COUNCIL ITEMS Council Member Cappello, with support from Vice Mayor Bernald, asked staff to give a report on the sign ordinance as it pertains to elections signs, including the permission of property owners and the length of time signs can be displayed. COUNCIL COMMUNICATIONS Council Member Kumar spoke about San Jose Water installing smart meters in homes and about San Jose Water rates. Council Member Zhao shared she will be hosting office hours to meet with residents from 8:00 a.m. -10:00 a.m. on the first Friday of the month starting in February at Starbucks in Quito Village. CITY MANAGER'S REPORT None ADJOURNMENT BERNALD/CAPPELLO MOVED TO ADJOURN THE MEETING AT 8:21 P.M.MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: Debbie Bretschneider, City Clerk City of Saratoga 41 Evangeline Bundang, Accounting Technician SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: BACKGROUND: The information listed below provides detail for City check runs. Checks issued for $20,000 or greater are listed separately as well as any checks that were voided during the time period. Fund information, by check run, is also provided in this report. REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 1/14/2020 140295 140351 57 647,848.65 1/15/2020 1/7/2020 140294 1/22/2020 140352 140386 35 262,206.68 1/22/2020 1/14/2020 140351 1/27/2020 140387 140241 35 391,841.60 1/28/2020 1/22/2020 140386 Accounts Payable checks issued for $20,000 or greater: Date Check #Dept.Amount 1/14/2020 140326 PS 504,780.92 1/14/2020 140350 PW 39,687.75 1/22/2020 140360 Fin/Admin Worker's Comp Premium 38,861.00 1/22/2020 140368 PW 58,907.12 1/22/2020 140383 Various 35,680.98 1/22/2020 140384 PW 63,610.47 1/27/2020 140387 4Leaf Inc.General CDD Plan Check Services 26,664.57 1/27/2020 140390 Bear Electrical Solutions Various PW City Lighting Services 21,085.88 1/27/2020 140419 PW 274,772.22 Accounts Payable checks voided during this time period: AP Date Check #Amount 4/9/2019 138446 Suzanne Boegeman Barclay Stale dated, never cashed 10.00 4/30/2019 138601 Anand Rawas Stale dated, never cashed 10.00 5/28/2019 138823 90.00 12/3/2019 140132 714.88 ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format Mountain Bikers of Santa Cruz CIP Street/Parks Projects Saratoga-Sanborn Trail Nisha Talagala Stale dated, never cashed Void Check Void Check Void Check St. Francis Electric, LLC CIP Street Projects Iteris Video System Issued to Lost or destroyed Reissued CheckTimothy C. Best Fund Purpose StatusReason Issued to Wattis Construction Co.CIP Street Projects 2019 Pavement Management SCC Office of the Sheriff General Law Enforcement Jan 2020 Shute Mihaly & Weinberger LLC Prior Check Register Checks ReleasedTotal Checks Amount General Attorney Services Vista Landscape & Maintenance Various Landscape Services Comp Shared Risk Pool Worker's Comp Fund 1/14/2020 Period 7; 1/22/2020 Period 7; 1/27/2020 Period 7. PREPARED BY: Ending Check # Accounts Payable SARATOGA CITY COUNCIL MEETING DATE:February 5, 2020 DEPARTMENT:Finance & Administrative Services Starting Check #Type of Checks Date Accounts Payable Accounts Payable 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 SARATOGA CITY COUNCIL MEETING DATE: February 5, 2020 DEPARTMENT: Finance & Administrative Services PREPARED BY: Ann Xu, Accountant SUBJECT: Treasurer’s Report for the Month Ended December 31, 2019 RECOMMENDED ACTION: Review and accept the Treasurer’s Report for the month ended December 31, 2019. BACKGROUND: California government code section 41004 requires that the City Treasurer submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the City Treasurer. This report is prepared to fulfill this requirement. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present. FISCAL STATEMENT: Cash and Investments Balance by Fund As of December 31, 2019, the City had $671,363 in cash deposit at Comerica bank, and $22,099,236 on deposit with LAIF. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2019: for cash flow purposes and to avoid occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance as of December 31, 2019 is $22,770,599 and exceeds the minimum limit required. City’s Current Financial Position In accordance with California government code section 53646 (b) (3), the City is financially well positioned and able to meet its expenditure requirements for the next six months. As of December 31, 2019, the City’s financial position (Assets $23.7M, Liabilities $3.5M and Fund Equity $20.2M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future. Unrestricted Cash Comerica Bank 671,363$ Deposit with LAIF 22,099,236$ Total Unrestricted Cash 22,770,599$ Cash Summary 58 The following Fund Balance schedule represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance – which represents the actual amount of funds available. Fund Balance Designations In accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, the components of fund balance are categorized as follows: “non-spendable fund balance”, resources that are inherently non-spendable from the vantage point of the current period; “restricted fund balance”, resources that are subject to enforceable legal restrictions; “committed fund balance”, resources whose use is constrained by limitations the government imposes upon itself through formal action at its highest level of decision making and remains binding unless removed in the same manner; “assigned fund balance”, resources that reflects a government’s intended use of resources, such intent would have to be established at either the highest level of decision making, by a body, or an official designated for that purpose; and “unassigned fund balance”, net resources in excess of what can properly be classified in one of the other four categories. Currently, the City’s fund balance reserves fall into one of the four spendable categories; restricted, committed, assigned, or unassigned fund balance. ATTACHMENTS A – Change in Total Fund Balances by Fund under GASB 54 B – Change in Total Fund Balances by CIP Project C – Change in Cash Balance by Month D – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates Total Unrestricted Cash 22,770,599$ Plus: Assets 969,535 Less: Liabilities (3,525,725) Ending Fund Balance 20,214,410$ Adjusting Cash to Ending Fund Balance 59 ATTACHMENT A CHANGES IN TOTAL FUND BALANCE UNDER GASB 54 include budgeted transfers. These figures will be updated for future reports once the FY 2017/18 independent audit is Fund Description Prior Year Carryforward 7/1/2019 Increase/ (Decrease) Jul-Nov Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 12/31/2019 General Fund Restricted Fund Balances: Environmental Services Reserve 163,182 - - - - - 163,182 Committed Fund Balances: Hillside Stability Reserve 1,000,000 - - - - - 1,000,000 Assigned Fund Balances: Future Capital Replacement & Efficiency Project Reserve 2,651,287 - - - - 2,620,000 31,287 Carryforwards Reserve 47,647 - - - - - 47,647 Facility Reserve 2,700,000 - - - - - 2,700,000 Unassigned Fund Balances: Working Capital Reserve 1,000,000 - - - - - 1,000,000 Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000 Compensated Absences Reserve 249,620 - - - - - 249,620 Other Unassigned Fund Balance Reserve (Pre YE distribution)3,717,849 (3,951,870) 3,246,288 1,985,263 - - 1,027,003 General Fund Total 14,679,585 (3,951,870) 3,246,288 1,985,263 - 2,620,000 9,368,740 Special Revenue Landscape/Lighting Districts 1,621,946 (180,928) 124,542 134,993 - - 1,430,567 Debt Service Library Bond 932,880 (684,722) 632 - - - 248,790 Arrowhead Bond 280,735 (276,292) - (375,513) - 375,513 4,443 Debt Service 1,213,615 (961,014) 632 (375,513) - 375,513 253,233 Internal Service Fund Liability/Risk Management 579,283 (127,375) 100,000 7,458 - - 544,450 W orkers Compensation 274,917 (9,514) 43,750 5,159 - - 303,995 Office Support Fund 120,378 13,780 10,363 134 - - 144,388 Information Technology Services 391,824 39,083 143,750 64,229 - - 510,428 Vehicle & Equipment Maintenance 266,099 39,617 68,750 24,415 - - 350,051 Building Maintenance 562,504 102,425 231,250 81,021 - - 815,158 Vehicle & Equipment Replacement 476,586 69,754 37,500 1,049 - - 582,791 Technology Replacement 489,683 35,986 37,500 (18,300) - - 581,469 Facility FFE Replacement 379,556 76,315 50,000 5,663 - - 500,208 Internal Service Fund Total 3,540,830 240,071 722,863 170,828 - - 4,332,936 Trust/Agency WVCWP Agency Fund 500,552 65,251 - 80,592 - - 485,211 Arrowhead Project Fund 408,605 - - - 375,513 - 784,118 Trust/Agency Fund Total 909,157 65,251 - 80,592 375,513 - 1,269,329 Capital Project Street Projects 1,837,863 (1,067,903) 41,035 384,142 675,000 - 1,101,853 Park and Trail Projects 441,144 (61,019) - 15,889 1,495,000 - 1,859,236 Facility Projects 694,065 (308,798) 5,000 1,038 375,000 - 764,229 Administrative Projects 510,728 (202,011) 3,847 (30,728) 75,000 - 418,292 Tree Fund Projects 74,569 (460) - 222 - - 73,887 Park In-Lieu Projects 229,701 (14,710) - - - - 214,991 CIP Grant Street Projects (908,976) 76,677 - - - - (832,300) CIP Grant Park & Trail Projects 65,341 (81,084) - 6,143 - - (21,887) CIP Grant Administrative Projects - - - 71,303 - - (71,303) Gas Tax Fund Projects 307,618 (424,196) 173,931 4,750 - - 52,603 CIP Fund Total 3,252,052 (2,083,505) 223,813 452,760 2,620,000 - 3,559,600 Total City 25,217,186 (6,806,745) 4,318,138 2,529,515 2,995,513 2,995,513 20,214,409 60 completed. ATTACHMENT B FUND BALANCES BY CIP PROJECT include *Fund balance overdrawn due to authorized spending of anticipated revenues. budgeted transfers. These figures will be updated for future reports once CIP Funds/Projects Prior Year Carryforward 7/1/2019 Increase/ (Decrease) Jul-Nov Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 12/31/2019 Street Projects Annual Road Improvements (153,490) (459,140) 41,035 183,962 - - (755,558) * Roadway Safety & Traffic Calming 35 (32,562) - 588 75,000 - 41,885 Prospect/Saratoga Median Improvement 684,926 (347,055) - 142,579 - - 195,292 Citywide Signal Upgrade Project Phase II - - - - 100,000 - 100,000 Fruitvale/Allendale Improvement 250,000 (28,492) - 986 - - 220,522 Annual Infrastructure Maintenance& Repair 37,978 (204,437) - 53,675 250,000 - 29,866 Village Sidewalk, Curb & Gutter - Phase II Construction 15,530 8,000 - - 50,000 - 73,530 EL Camino Grande Storm Drain Pump 372,734 (780) - 930 - - 371,024 Saratoga Village Crosswalk & Sidewalk Rehabilitation 44,000 - - - - - 44,000 Quito Road Sidewalk Improvements 43,370 - - - - - 43,370 Saratoga/Sunnyvale Road Sidewalk - 92,158 - - - - 92,158 Fourth Street Bridge Widening 99,837 - - - - - 99,837 Quito Road Bridge Replacement 119,063 - - - - - 119,063 Quito Road Bridge - ROW Acquisition 32,237 (194) - - - - 32,042 Annual Retaining Wall Maintenance & Repairs 192,899 (95,399) - 1,422 200,000 - 296,078 Underground Project 98,744 - - - - - 98,744 Total Street Projects 1,837,863 (1,067,903) 41,035 384,142 675,000 - 1,101,853 Parks & Trails Projects Park/Trail Repairs 60,571 (37,660) - 9,737 100,000 - 113,174 Park & Trail Safety Improvement - - - - 40,000 - 40,000 Hakone Gardens Infrastructure Improvements 38,848 - - 1,300 - - 37,548 Guava/Fredericksburg Entrance 45,521 (158) - - 50,000 - 95,363 Saratoga Village to Quarry Park Walkway - Design 31,584 - - - 175,000 - 206,584 Saratoga to Sea Trail - Construction 264,619 (23,200) - 4,852 1,130,000 - 1,366,567 Total Parks & Trails Projects 441,144 (61,019) - 15,889 1,495,000 - 1,859,236 Facility Projects CDD/PW Lobby Remodel 137,363 (4,467) - 1,038 165,000 - 296,858 Civic Theater Improvements 95,667 6,141 - - - - 101,808 Bocce Ball Court 258,450 (258,450) - (0) - - 0 Preschool Turf Conversion - - - - 25,000 - 25,000 Senior Center Entrance Remodel 197,585 - - - - - 197,585 Community Center Improvement - (52,022) - - 185,000 - 132,978 Library Building Exterior Maintenance 5,000 - 5,000 - - - 10,000 Total Facility Projects 694,065 (308,798) 5,000 1,038 375,000 - 764,229 Administrative and Technology Projects City Website/Intranet 16,948 - - - - - 16,948 Development Technology 88,556 (53,607) 3,847 (50,700) - - 89,496 Trak-It Upgrade - 360 - - - - 360 LLD Initiation Match Program 25,000 - - - - - 25,000 Horseshoe Beautification 21,950 (900) - 225 - - 20,825 Citywide Accessibility Assessment 100,364 (22,998) - 8,325 - 69,042 City Art Program - (10,390) - - 25,000 - 14,610 General Plan Update 219,019 (114,476) - 11,422 - - 93,120 Risk Management Project Funding 38,891 - - - 50,000 - 88,891 Total Administrative and Technology Projects 510,728 (202,011) 3,847 (30,728) 75,000 - 418,292 61 ATTACHMENT B (Cont.) FUND BALANCES BY CIP PROJECT *Fund balance overdrawn due to authorized spending of anticipated revenues. CIP Funds/Projects Prior Year Carryforward 7/1/2019 Increase/ (Decrease) Jul-Nov Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 12/31/2019 Tree Fund Projects Citywide Tree Planting Program 50,444 (460) - 222 - - 49,762 Tree Dedication Program 24,125 - - - - - 24,125 Total Tree Fund Projects 74,569 (460) - 222 - - 73,887 CIP Grant Street Projects Prospect/Saratoga Median Improvement (908,392) - - - - - (908,392) Citywide Signal Upgrade II (76,435) 76,677 - - - - 241 Saratoga Ave Sidewalk 50,261 - - - - - 50,261 Village Sidewalk, Curb & Gutter - Phase II Construction 1,834 - - - - - 1,834 Saratoga Village Crosswalk & Sidewalk Rehabilitation 3,141 - - - - - 3,141 4th Street Bridge 1,704 - - - - - 1,704 Quito Bridge Replacement 19,029 - - - - - 19,029 Quito Road Bridges - ROW Acquisition (118) - - - - - (118) Total CIP Grant Street Projects (908,976) 76,677 - - - - (832,300) CIP Grant Park & Trail Projects Saratoga to the Sea Trail - Design 65,341 (81,084) - 6,143 - - (21,887) Total CIP Grant Park & Trail Projects 65,341 (81,084) - 6,143 - - (21,887) CIP Grant Administrative Projects CDD SOFTWARE/ADA - - - 71,303 - - (71,303) Total CIP Grant Administrative Projects - - - 71,303 - - (71,303) Park In-Lieu Projects Park & Trail Safety Improvement 44 - - - - - 44 Quito/Pollard Open Space 20,454 (14,710) - - - - 5,744 Hakone Gardens Infrastructure 120,000 - - - - - 120,000 Saratoga Village to Quarry Park Walkway - Design 73,811 - - - - - 73,811 Unallocated Park In-Lieu Funds 15,392 - - - - - 15,392 Total Park In-Lieu Projects 229,701 (14,710) - - - - 214,991 Gas Tax Fund Projects Annual Roadway Improvements 34,229 (333,972) 173,931 - - - (125,813) * Prospect/Saratoga Median Improvements 145,555 (90,224) - 4,750 - - 50,582 Citywide Signal Upgrade II 99,759 - - - - - 99,759 Big Basin Way Sidewalk Repairs 20,990 - - - - - 20,990 Quito Road Bridges 7,085 - - - - - 7,085 Total Gas Tax Fund Projects 307,618 (424,196) 173,931 4,750 - - 52,603 Total CIP Funds 3,252,052 (2,083,505) 223,813 452,760 2,620,000 - 3,559,600 62 ATTACHMENT C CHANGE IN CASH BALANCE BY MONTH 63 ATTACHMENT D March June September December 1977 5.68 5.78 5.84 6.45 1978 6.97 7.35 7.86 8.32 1979 8.81 9.10 9.26 10.06 1980 11.11 11.54 10.01 10.47 1981 11.23 11.68 12.40 11.91 1982 11.82 11.99 11.74 10.71 1983 9.87 9.64 10.04 10.18 1984 10.32 10.88 11.53 11.41 1985 10.32 9.98 9.54 9.43 1986 9.09 8.39 7.81 7.48 1987 7.24 7.21 7.54 7.97 1988 8.01 7.87 8.20 8.45 1989 8.76 9.13 8.87 8.68 1990 8.52 8.50 8.39 8.27 1991 7.97 7.38 7.00 6.52 1992 5.87 5.45 4.97 4.67 1993 4.64 4.51 4.44 4.36 1994 4.25 4.45 4.96 5.37 1995 5.76 5.98 5.89 5.76 1996 5.62 5.52 5.57 5.58 1997 5.56 5.63 5.68 5.71 1998 5.70 5.66 5.64 5.46 1999 5.19 5.08 5.21 5.49 2000 5.80 6.18 6.47 6.52 2001 6.16 5.32 4.47 3.52 2002 2.96 2.75 2.63 2.31 2003 1.98 1.77 1.63 1.56 2004 1.47 1.44 1.67 2.00 2005 2.38 2.85 3.18 3.63 2006 4.03 4.53 4.93 5.11 2007 5.17 5.23 5.24 4.96 2008 4.18 3.11 2.77 2.54 2009 1.91 1.51 0.90 0.60 2010 0.56 0.56 0.51 0.46 2011 0.51 0.48 0.38 0.38 2012 0.38 0.36 0.35 0.32 2013 0.28 0.24 0.26 0.26 2014 0.24 0.22 0.24 0.25 2015 0.26 0.28 0.32 0.37 2016 0.46 0.55 0.60 0.68 2017 0.78 0.92 1.07 1.20 2018 1.51 1.90 2.16 2.40 2019 2.55 2.57 2.45 2.29 Quarterly Apportionment Rates Local Agency Investment Fund 64 SARATOGA CITY COUNCIL MEETING DATE:February 5, 2020 DEPARTMENT:Community Development Department PREPARED BY:David Dorcich, Associate Engineer SUBJECT:Final map approval for two lots located at 20625 Brookwood Lane (APN 503- 23-025)Owners: The Evelyn A. Johnston 1998 Living Trust Dated March 26, 1998 RECOMMENDED ACTION: 1.Move to adopt Resolution granting final map approval of tentative map application No. SUB 15-0001 for two lots located at 20625 Brookwood Lane (APN 503-23-025). BACKGROUND: Attached is a Resolution, which, if adopted, will grant final map approval for two lots located at 20625 Brookwood Lane (APN 503-23-025).The City Engineer has examined the final map and related documents submitted to the City in accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined that: 1.The final map substantially complies with the approved tentative map. 2.All conditions of the approved tentative map, as contained in Planning Commission Resolution No. 18-031, have been completed or will be completed concurrent with development of the two lots. 3.The Subdivision Map Act, the City's Subdivision Ordinance and all other applicable provisions of law have been complied with. 4.The final map is technically correct. Consequently, the City Engineer’s certificate has been executed on the final map and the final map has been filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council. The subdivider has paid $32,343 in Park Development Fees. ATTACHMENTS:65 Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map Attachment D - Planning Commission Resolution No. 18-031 with Conditions 66 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE FINAL MAP OF APPLICATION NO. SUB 15-0001 20625 BROOKWOOD LANE (APN 503 23 025) The City Council of the City of Saratoga hereby resolves as follows: SECTION 1: Two lots as shown on that certain Parcel Map prepared by Westfall Engineers Inc., dated February 2019, and filed with the City Clerk of the City of Saratoga on March 19th, 2019, are approved as TWO (2) individual lots. SECTION 2:All streets and easements shown on said map and offered for dedication to public use are hereby rejected on behalf of the public, save and except for public service easements; and to the limited extent that any offers for public street purposes either expressly or implicitly include offers for easements for utility purposes along or beneath said street rights of way, then as to such express or implied offers of easements for public utility purposes, the same are hereby accepted on behalf of the public. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 5th day of February, 2020 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Howard Miller, Mayor ATTEST: ____________________________ Debbie Bretschneider, City Clerk 67 150 Site Map The map is intended for reference purposes only and the City and its staff is not responsible for errors. 301 WGS_1984_Web_Mercator_Auxiliary_Sphere Applicant/Owner: The Evelyn A. Johnston 1998 Living Trust Dated March 26, 1998 Meeting Date: February 5, 2020 Feet3010 20625 Brookwood Lane, 503-23-025 Brookwo o d L n Saratoga Sunnyvale Rd.Marion Rd Springer Ave.Paul AveElva AveSpringer Ave.4th St.4th St.Big Basin Wy.Oak St.3rd St.Saratoga-Los Gatos Rd.68 69 70 71 72 Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged 73 LLA18-0004 recorded Acknowledged Acknowledged Acknowledged All demolished Fees paid Acknowledged 74 Property surveyed and Final Map submitted All submitted Fees paid Monuments set prior to recordation Not applicable Acknowledged Will-serve letters submitted Acknowledged 75 Fee paid Stormwater Covenant and Agreement received Acknowledged Acknowledged Fees paid Agreement signed Acknowledged 76 SARATOGA CITY COUNCIL MEETING DATE: February 5, 2020 DEPARTMENT: Community Development Department PREPARED BY: Kate Bear, Senior Arborist SUBJECT: Award of Contract for Heritage Orchard Maintenance Services RECOMMENDED ACTION: 1. Authorize the City Manager to enter into a 12 month Service Contract with Orchard Keepers, Inc. in an amount not to exceed $124,500 for the maintenance of the Heritage Orchard. 2. Authorize the City Manager to approve unanticipated additional costs of up to 10% of the contract amount ($12,450) as a project contingency. BACKGROUND: In August 2019, a request for proposals consistent with the City’s Master Plan for the Heritage Orchard was issued. Proposals were solicited from seven companies and organizations and two proposals were received by the deadline of September 23, 2019. One proposal was from Novakovich Orchards of Saratoga, and the other was from Orchard Keepers of Santa Cruz. Per the Santa Clara County Department of Agriculture, the contractor maintaining the City’s Orchard would need a Qualified Applicator’s License from the California Department of Pesticide Regulations along with a Business Spray License. The two contractors were given until January 17, 2020 to obtain the Qualified Applicator’s License (QAL), to apply for a Business Spray License and to provide any other additional information requested by the City following the original submittal. The proposal from Novakovich Orchards was found to be incomplete and nonresponsive due to the lack of the following items: a Qualified Applicator’s License (QAL), the cost and method of weed and pest control, and the cost to maintain the orchard under the scenario that the fruit is not available to the contractor. Staff has reviewed the proposal from Orchard Keepers, Inc. and found it to be complete and responsive, and all required information was submitted prior to the deadline. Therefore, staff recommends that the City enter into an agreement for their services to maintain the Heritage Orchard. 77 FISCAL STATEMENT: Funds for this agreement is budgeted and available from FY19-20 Account 111.5301.64554. ATTACHMENTS: Attachment A – Contract for Maintenance of the Orchard Attachment B – Proposal and addendum letter from Orchard Keepers, Inc. 78 Attachment A 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 09/16/19 Page 1 of 10 Saratoga Orchard Matthew Sutton 116 McPherson St Unit F Santa Cruz, CA 95060 831-566-2947 matthew@orchardkeepers.com CA License C27- 973389 DPR QAC License- 130107 Saratoga Historic Orchard Maintenance Proposal Orchard Keepers would be thrilled to manage the historic Saratoga Orchard. We have been tending to orchards of all sizes (5 trees to 1000 trees) for over 15 years throughout the Bay Area. Our practices are rooted in the principles of organic and sustainable agriculture. No matter the crop, healthy soil is the backbone to healthy plants and trees. This then leads to healthy and more productive fruit trees. Annual applications of cover crops and the occasional application of compost and/or compost teas encourages a robust, biologically active soil. We follow time tested approaches to quality orchard care, while also looking forward to the latest ways to work with nature to promote strong immunity, not only in the tree but in the soil. We have managed trees throughout the South Bay long enough to know which disease and pests are most prevalent, when they are most vulnerable to controls and best preventative measures. Weekly observation throughout the year allows us to stay ahead of the curve in terms of all orchard tasks. Our goal is to be as proactive in our management approach as possible, while also being ready for the seasonal curve balls that are inevitable. In terms of the fruit to be harvest ed, we believe this orchard is an amazing opportunity to remind the community of its rich agricultural history. The Valley of the Hearts Delight needs to be remembered and celebrated, and what better way than to create community harvest days. Whether it’s an adopt-a-tree program (see link- https://www.masumoto.com/adopt-a-tree-2/), organizing picking days through a partnership with the library and local schools, or collaborating with Village Harvest ( https://www.villageharvest.org) to donate the fruit to the local food banks, the potential to get the community involved is endless. Part of our proposal includes time for us to manage these new partnerships and develop new programs. A few key components for this next era of orchard care: •only organic materials used in pest prevention and soil fertility •no till system in the ally way (rather than disking) - this will decrease uneven earth and clods, allow the soil to build better structure for increased water and nutrient retention, limit the unearthing of more weed seeds from deeper in the soil profile Attachment B 112 09/16/19 Page 2 of 10 Saratoga Orchard •mulch in the tree rows - water conservation, weed suppression, soil building, neat aesthetic, concealed drip tubing •low cut or no weeds - will plan on 2-4 mowings a year (depending on rainfall), and weed whacking in rows as needed. •Pruning the 5 Ds of removed (Dead, Diseased, Damaged, Disoriented, Dangerous). Orchard Keepers’ owner, Matthew Sutton, has been involved in horticulture and food production for nearly 20 years, establishing his current company in 2003. Since then, Orchard Keepers has been creating and managing small-to-medium-sized orchards, as well as edible and native gardens within the Bay Area and beyond. Throughout these past two decades, Orchard Keepers has developed systems of care using both tried-and-true techniques and innovative practices that enable sustainability and reliable success. As a company, Orchard Keepers strives to be responsive, adjusting its practices to actual environmental situations instead of following a cookie-cutter approach to agronomy. We have found that our sites with 12 trees or 700 trees follow the same requirements of proper soil stewardship, intelligent irrigation practices, knowledge of local pests and proper ways to control them, and informed pruning practices. We have found that through the management of hundreds of sites, the scaleability of our techniques and practices elicit the same outcome, which are healthy, productive, beautiful orchards. Referrals Apple Park - Cupertino Since 2010, Orchard Keepers has had the responsibility of managing over 700 fruit trees belonging to Apple Inc. These trees first were grown in successively larger pots for the first five years at a Tree Nursery in the Central Valley. Orchard Keepers would visit the trees every couple months throughout the year to properly prune and train the fledgling fruit trees, so that by the time the campus construction was complete, they would be fully formed, established fruit trees. In 2017, the trees were planted at Apple Park in Cupertino. Orchard Keepers is responsible for all management of the trees throughout the year. This includes: •Pruning and Training •Thinning fruit •Pest/Disease management •Weeding •Harvest •Fertility management •Soil/tissue sampling •Cover crop •Top dressing •Educating Apple Staff While we manage the orchard at Apple Park with production in mind, this may be one of the most visible and observed orchards ever, with 13,000 employees working at Apple Park and the orchard smack in the middle of the campus. With this in mind, we have a keen eye towards aesthetic and making sure all looks good all the time. 113 09/16/19 Page 3 of 10 Saratoga Orchard Contact: Brian Kempf Wood Architecture - Principal 559-786-9677 brian@iwoodarchitecture.com *Brian has been working for Apple as a landscape consultant since 2010 and has worked closely with Orchard Keepers in the Orchards at Apple Park. Randolph Orchard – (private) Santa Cruz Mountains We have been contracted with the Randolphs since 2015 to manage their extensive home orchard of well over 100 trees. We have been responsible for all management practices to maintain a healthy and productive orchard. Our goal is to always stay a head of the curve in terms of pressures that nature throws at us, but also in terms of the aesthetic and goals of our clients. Marc Randolph marc.randolph@gmail.com 831.708.8322 Seasonal Tasks What follows is a breakdown of the annual care required by fruit trees during their bearing years. Observation by a skilled eye throughout the year is of utmost importance to keep the crop healthy and pest pressure down. There are some basic tasks that happen once or twice every year while some are monthly throughout the year. However, the trained orchardist responds automatically to the curve balls that nature invariably throws. Due to unpredictability in weather and climate change dynamics, at least one of our tree crops may suffer due to inclement weather during bloom time. Most issues for a crop will arise in the 2-4 week period of the tree’s bloom. It seems unfair that even when all of the tasks in the orchard are performed perfectly all year, when and if a strong storm hits during peak bloom, it can destroy much of the crop. With our history of experience growing fruit trees around the Bay Area, Orchard Keepers will take all possible preventative measures to ensure a healthy crop to the best that nature will allow. In order to keep up to speed with the orchard and respond accordingly, we will be on site every week throughout the year. Either with full crew (pruning, weed whacking/mowing) or with 1 or 2 people (checking on crops, gopher trapping, etc.). The seasonal tasks are listed below, though every month and season we will be monitoring: •Gopher/squirrel trapping •Irrigation •Pest and Disease pressure 114 09/16/19 Page 4 of 10 Saratoga Orchard Spring Soil fertility: •An application of an organic compost and granular organic fertilizer may be necessary each year to maintain a balance of fruit and shoot growth. In general, we address all of the trees’ needs annually. If we are not reaching annual growth goals and/or we have poor fruiting due to poor soil fertility, we will address those needs primarily in the spring. Springtime can be referred to as the ‘Grand Period of Growth’ because during these four to five months, the trees put on most of their shoot and leaf growth. Applying the necessary fertilizer in that period assures that the trees will be able to grow properly. To be sure that our soil is up to par before the trees need those nutrients, we will perform a soil test each Fall and make the appropriate amendment applications. Thinning fruit: •As with many relationships between humans and non-humans, the goals of the orchardist differ from the natural trajectory of the fruit tree itself. The fruit tree attempts to set and sow as many seeds as possible for its assured genetic success. The orchardist, on the other hand, needs to limit the amount of fruit that each tree bears in order to ensure high-quality, good- sized, and disease-free fruit. Each spring after the fruit set happens, each tree’s fruits will be thinned down to an appropriate-sized crop. Without thinning, the grower will be left with a large number of small fruits (about the size of golf balls) that have a greater chance of having pest issues, greatly reducing fruit quality. Pests and Disease: •Spring is the prime season for pests and diseases to establish a foothold. Open flowers and new succulent shoots are targets for soft-bodied insects and pathogenic fungi and bacteria. Weekly observation by our trained professionals will ensure that any attacks are eradicated quickly and efficiently. See last page for additional info. Irrigation: •After the winter rain has ceased long enough for the soil to dry a bit, we monitor soil moisture to make sure the trees are getting adequate irrigation when they need it the most. Fruit trees start to push new roots about two weeks prior to active shoot growth. Maintaining good soil moisture is key to robust growth and vital trees. Training and Pruning: •This is a great time to get ahead of any rampant growth that may inhibit fruit quality. Epicormic shoots (strong, upright shoots) can grow up to twelve feet in a season, seriously shading out the interior of a tree. Sunlight is the name of the game with fruit growing. The more direct sunlight that hits the fruit, the higher the fruit quality. 115 09/16/19 Page 5 of 10 Saratoga Orchard Mowing •After the blossom festival we will do our first cut. We believe in creating a ‘no-till’ system to encourage a more healthy and active soil.( https://regenerationinternational.org/2018/06/24/no- till-farming/) Instead of disking every spring, we will mow 2-4 times. The number of cuts all depends on how much rain we get witch directly impacts how long the weeds will grow for into the Summer. We will use a tractor with a mower attachment for the alleyways and then weed whackers for in-row. Summer Harvest: •Orchard Keepers will manage the newly formed collaborations with various groups to get the fruit to community members, food banks, etc. Training/nutrient analysis •As the branches and small shoots cap off their annual growth with a terminal bud (around July/August), the trees often look like they are in a semi-dormant state. However, a tremendous amount of root growth is taking place in mid-late summer, setting the stage for next year’s growth cycle. Buds are forming while carbohydrates are translocating into wood and bark, all in preparation for next year. If any trees show a lack of vitality, we will address this with soil amendments at this time. Pest prevention: •Throughout the fruits’ summertime ripening process, aphids and brown rot need to be controlled on stone fruit trees. Orchard floor maintenance: •As we have said, prevention is key to limiting pests and diseases. Weekly care to pick up and dispose of any wind-fallen or pest-eaten fruit will help keep pest populations at bay. •Given the great potential for the orchard to have more community involvement, not just with picking, but walks through the orchard, weeds will be managed appropriately. Irrigation: •Weekly checks ensure adequate moisture levels for the trees. Propping: •Fruit is heavy! We will be on top of propping limbs up so that they do not break under fruit load. Pruning: •Summer pruning can help reduce excessive growth in the growing season. By pruning out the excess branches in the summer we are reducing the photosynthetic surfaces for which the tree 116 09/16/19 Page 6 of 10 Saratoga Orchard will gain carbohydrates for growth the following year. This keeps the trees at the optimum height for maintenance and harvesting. As well as keep disease pressure down. Fall Orchard floor maintenance: •As the trees start to move toward dormancy, fruit that was missed and is still hanging on the tree pose the same vector issue. Diligent cleanup ensures fewer issues for the following year. •Cover crop - to ensure a lively bloom for the spring bloom festival, cover crop seed will be sown. Propping: •Tying limbs to a flat level ensures the limbs don’t break with fruit load. Pests and Diseases: •Most pests have started their migration to an overwintering site at this time. Soil Tests •Every fall we will perform a soil test to see what the nutrient levels look like. Winter Pruning: •Tree limbs are bare in winter, giving us a window of opportunity to see their form and shape them as necessary. Pruning in the dormant season stimulates a tree’s growth potential. By renewing a tree’s fruiting wood annually, we will limit and maintain most of the fruit buds close to the tree’s strong scaffold limbs. This decreases weeping branches, and breakage from fruit load, while also maintaining an aesthetically pleasing form. Pests and Diseases: •In the winter we use an organic dormant season fungicide spray to knock back any overwintering pathogens such as brown rot, shot-hole fungus, and scab. We use an organic oil-based insecticide to control aphids, whitefly, and other soft bodied insects. 117 09/16/19 Page 7 of 10 Saratoga Orchard Pests and diseases High quality fruit for fresh eating doesn’t come easy. Orchard Keepers has managed crop loads long enough to develop a keen understanding of the particular pests and diseases that damage our fruit. Prevention is the foundation of pest and disease control. We achieve this by using materials certified by OMRI (Organic Materials Review Institute), which may include copper sprays in the dormant season and sprays using specific microbes in the growing season. We’ll keep a sharp eye throughout the year to nip issues in the bud. Rain events can often trigger a disease outbreak. Newly opened flowers and succulent new shoots are primary targets to various fungal and bacterial pathogens. In our area, we generally get a good amount of rainfall during bloom and early shoot growth. Left unchecked, the orchard can develop a huge population of pathogens that can wreak havoc on that year’s crop. Using a proactive organic spray program allows us to time spray applications to coincide with different disease cycles’ vulnerabilities. We have also been using compost teas in addition to these other products and have found very promising results. Prevention is vitally important because once most diseases take hold during a season, they can be catastrophic to the crop. Many organic spray products are not able to eradicate diseases once they've been contracted. Orchard Keepers uses the most effective, yet ecologically conscious methods for pest and disease prevention, relying on organic sprays as necessary. The fungal and insect pests that we will be managing primarily are: •Brown Rot •Bacterial Canker •Eutypa •Crown Rot •Rust •Shothole Fungus •Aphids •Scale •Drosophila Pruning Pruning fruit trees annually ensures reliable crop loads each year, as well as providing that crop with well-placed and sturdy limbs. Unlike most other trees, fruit trees require an annual pruning to renew fruit wood and to maintain sunlight penetration into the canopy of the tree. Sunlight is the driver behind high quality, flavorful fruit. Unlike large shade trees, where the interior of the tree may be completely shaded out, the fruit tree requires shafts of sunlight all the way to the trunk. This way the tree will be able to support fruit wood all along the branch rather than just on the outer perimeter, utilizing the entire area that the fruit tree is inhabiting. The goal of annual pruning is to strengthen the primary scaffold limbs (the limbs that hold the fruiting branches), renew fruiting limbs and spurs, and ensure each fruiting site has adequate space and won’t be shaded by other limbs. Pruning also allows for proper air flow through the tree that will help decrease the incidence of fungal diseases. 118 09/16/19 Page 8 of 10 Saratoga Orchard Machinery All machinery will be transported to the site the morning of work and then removed at the end of the day, unless we will need it multiple days. Machinery to be used on site - tractor with mower attachment, trailer with 200-gallon spray rig. Proposed Revisions In addition to the maintenance listed above, we would like to include these tasks as well, as the season and resources permit: •Irrigation - conversion to drip tubing •Mulch the tree rows with wood waste/chips •Orchard Clean-up - before starting maintenance plan, mow/cut all weeds, cut dead trees and saplings. DIR requirements - registering and paying the prevailing wage is no problem. 119 09/16/19 Page 9 of 10 Saratoga Orchard Cost Proposal Rates: Supervision- $75/hr Pruning- $50/hr General Labor- $40/hr Pruning •Annual. 1400 trees. All cut branches will be loaded into City provided green waste bins $70,000 Soil Fertility •Soil testing, amending with Organic fertilizer/amendments $2,000 Irrigation Monitoring and Repair •Weekly assessment of moisture in the orchard and troubleshooting of issues $7,500 Gopher Trapping •Weekly trapping of gophers/ground squirrels using non-toxic means $9,000 Harvest Coordination •Coordinate different harvest groups and the donation of fruit $11,000 Mowing/Weed Whacking •2-4 cuts during the year. Mowing of the alleyways and weed whacking of the tree rows $14,000 Spraying •Up to 4 sprays using organic fungicides and oils $11,000 Total Annual Maintenance Costs $124,500 120 09/16/19 Page 10 of 10 Saratoga Orchard Additional Costs Orchard Clean-Up •Mow/weed whack all weeds standing •Remove all dead trees and young oak saplings in the orchard rows and alleys •Remove all dead branches in fruit trees $9,500 New Tree Planting •Assess how many trees are needed to fill the row •$150 per tree planted Drip Conversion •Convert all the micro sprayers to drip tube. •Cost TBD Mulch all orchard rows •Apply a thick mulch on top of drip tube to conserve moisture and keep weeds down. •Cost TBD 121 01/03/2020 Page 1 of 1 Saratoga Orchard Matthew Sutton 116 McPherson St Unit F Santa Cruz, CA 95060 831-566-2947 matthew@orchardkeepers.com Addendum to Proposal for Saratoga Historic Orchard CA License C27- 973389 DPR QAL #- 156696 Ryan Silsbee Exp date 12/31/21 Our new QAL # is listed above. Attached is a copy of our application with the state for our Business Spray License. All requirements are met for this license and are now just waiting for processing. Please let us know if you have any more questions. Please address all questions to kirsten@orchardkeepers.com until 1/20, as I will be out of town until then. Thanks and we look forward to working with you all and this beautiful Heritage Orchard! 122 SARATOGA CITY COUNCIL MEETING DATE: February 5, 2020 DEPARTMENT: Community Development Department PREPARED BY: Debbie Pedro, Community Development Director SUBJECT: Senate Bill 35 Review Process RECOMMENDED ACTION: Adopt the attached resolution establishing a process for ministerial project review and approval under Senate Bill 35. BACKGROUND: Senate Bill (SB) 35 went into effect on January 1, 2018 and changed the local review process for housing projects that satisfy a number of criteria, including: • Provide the specified number affordable housing units • Comply with objective planning standards • Are in an urban area with 75% of the perimeter developed • Are at sites zoned or planned to allow residential use • Are not located in the coastal zone, agricultural land, wetlands, or fire hazard areas • And, pay prevailing wages (only for projects with 10 or more units) The City must determine if the project is eligible for streamlined approval within 60 days of application submittal for projects of 150 or fewer units, or within 90 days for larger projects. If the application is eligible for review under SB 35, the City must approve or deny the project within 90 days after application submittal for projects of 150 or fewer units, or within 180 days for larger projects. All new multifamily housing projects in Saratoga are subject to Article 15-46 of the City Code – Design Review: Multi-Family Dwellings and Commercial Structures. That Article authorizes the Planning Commission to approve, conditionally approve or deny a project based on certain findings, many of which require subjective judgment. The City cannot deny or modify an SB 35 eligible project using subjective judgment such as, but not limited to, compatibility with the immediate area, blending in with the natural landscape, or having harmonious architectural features. 123 Qualifying SB 35 projects are required to be reviewed under a streamlined ministerial process based on compliance with set, objective standards (e.g., numeric height limits, setbacks, etc.) and cannot involve subjective judgment. Qualifying projects are also not subject to environmental review under the California Environmental Quality Act. Failure to abide by these strict regulations would make the City vulnerable to legal action and possibly responsible for the other party’s legal fees if a judgement is not in the City’s favor. The attached resolution would grant the Community Development Director oversight over the ministerial processing of qualifying SB 35 projects, including ultimate approval or denial. The Director’s oversight would be objective and strictly focused on assessing compliance with the City’s adopted objective standards and reviewing the qualifying project within the required statutory timelines. Provided as Attachment B is the SB 35 Eligibility Checklist and Application Form that City staff will be using in the review of SB 35 projects. These documents, which include information about the requirements of SB 35, are provided for information only, and do not require action by the City Council. ATTACHMENTS: Attachment A – Resolution Attachment B – Eligibility Checklist & Application Form 1205905.1 124 RESOLUTION NO. 20-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING THE PROCESS FOR MINISTERIAL PROJECT REVIEW AND APPROVAL UNDER SENATE BILL 35 WHEREAS, Senate Bill 35 added Government Code Section 65913.4 providing for the ministerial approval of infill affordable housing projects. WHEREAS, the California Division of Housing Development issued Guidelines for implementing SB 35, Streamlined Ministerial Approval Process Guidelines (“Guidelines”) on November 29, 2018. WHEREAS, the Guidelines direct local jurisdictions to provide information about their process for applying and receiving ministerial approval. WHEREAS, in the City of Saratoga applications for ministerial approvals are generally processed by City staff and ministerially approved by City staff if in compliance with all applicable laws. WHEREAS, the City of Saratoga has received its first application for streamlined approval of a project pursuant Government Code Section 65913.4. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the Community Development Director shall process and ministerially approve or deny any application submitted to the City pursuant to Government Code Section 65913.4 in compliance with all applicable laws. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 5th day of February 2020 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Howard A. Miller, Mayor Attest: Debbie Bretschneider, City Clerk 1205655.2 125 1 City of Saratoga Senate Bill 35 Eligibility Checklist To be eligible for a streamlined review process under SB 35, an application must meet the objective planning standards required by SB 35, including all applicable City objective land use standards, in effect at the time the application is submitted, as described below. 1. NUMBER AND DENSITY OF UNITS. The project must comply with the maximum residential density range permitted for the site, plus any applicable density bonus. HCD SB 35 Guidelines (“Guidelines”) § 300(c)(1). If the zoning code’s density designation for the site conflicts with the density allowed in the general plan’s land use designation, the density in the general plan’s land use designation prevails. Gov. Code § 65913.4(a)(5). The project, if eligible, may request a density bonus and/or waivers and/or concessions under the Density Bonus Law (Gov. Code § 65915). Guidelines § 300(b)(3). Any increase in density granted under the Density Bonus Law is considered consistent with maximum allowable densities. Guidelines § 300(b)(3). In addition: (a) The project must propose at least two multifamily residential units. Guidelines §§ 102(o), 400(a). (b) If the project is mixed-use, at least two-thirds of the proposed development’s square footage must be designated for residential use. Guidelines § 400(b). i. The two-thirds calculation is based upon the proportion of gross square footage of residential space and related facilities to gross development building square footage for an unrelated use, such as commercial or office uses. Structures utilized by both residential and non-residential uses shall be credited proportionally to intended use. Guidelines § 400(b). Underground space, such as basements or underground parking garages, shall not be included in the calculation of the square footage of the development. Govt. Code 65913.4(a)(2)(C) (as amended by AB 1485). ii. Related residential facilities are defined as any manager’s units and any and all common area spaces that are included within the physical boundaries of the housing development, including, but not limited to, common area space, walkways, balconies, patios, clubhouse space, meeting rooms, laundry facilities, and parking areas that are exclusively available to residential users, except any portions of the overall development that are specifically commercial space. Guidelines § 102(u). 126 2 iii. Additional density, floor area, and units, and any other concession, incentive, or waiver of development standards granted pursuant to Density Bonus Law are included in the square footage calculation. Gov. Code § 65913.4(a)(2)(C). (c) If the development project qualifies for a density bonus under Government Code section 65915, the applicant must submit detailed plans clearly showing location and the square footage of: i. Affordable units that qualify the project for a density bonus, ii. Additional density, floor area, or units granted pursuant to Density Bonus law. The plans must be of sufficient detail to verify the square footage of the residential units and additional bonus units, floor area, or density granted pursuant to Density Bonus Law. (d) Both residential and non-residential components of a qualified mixed-use development are eligible for the streamlined approval process. Guidelines § 400(b)(2). Additional or subsequent permitting requirements pertaining to the individual businesses located in the commercial component (e.g. late night activity, live music or child care use permits) are subject to the City’s General Plan and Development Code requirements. Guidelines § 400(b)(3). 2. AFFORDABILITY. The project must provide affordable housing as specified under Government Code section 65913.4(a)(3)(A) and (a)(4)(B)(i). Specifically, SB 35 projects in Saratoga must dedicate: (a) at least 10% of their total units as affordable to households making below 80 percent of the area median income in Santa Clara County OR (b) 20 percent of the total number of units to housing affordable to households making below 120 percent of the area median income with the average income of the units at or below 100 percent of the area median income. In order to comply with this subclause, the rent or sale price charged for units that are dedicated to housing affordable to households between 80 percent and 120 percent of the area median income shall not exceed 30 percent of the gross income of the household.1 1 Govt. Code § 65913.4(a)(4)(b)(I)-(II); Guidelines § 402(a)(1). When jurisdictions have insufficient progress toward their below moderate income RHNA and their above moderate income RHNA, they are subject to the streamlined ministerial approval process for proposed developments with at least 10 percent affordability. Gov. Code § 65913.4(a)(4)(B)(i)(I). Saratoga has not had sufficient progress toward the Above Moderate income RHNA, and is therefore subject to streamlining of projects offering at least 10 percent affordability under SB 35 according to the most recent SB 35 Determination Summary, available (footnote continued on next page) 127 3 (c) The applicant must record a land use restriction or covenant providing that the lower income housing units shall remain available at affordable housing costs or rent to persons and families of lower-income (or very low income, as applicable) for no less than the following periods of time, as applicable: i. Fifty-five (55) years for units that are rented. ii. Forty-five (45) years for units that are owned. (d) An affordable housing and/or regulatory agreement concerning all affordable units shall be recorded against the property prior to the issuance of the first building permit. The agreement(s) shall ensure compliance with all applicable laws and regulations. 3. URBAN INFILL. The project must be located on a legal parcel or parcels within the incorporated City limits. Guidelines § 401(a). At least 75 percent of the perimeter of the site must adjoin parcels that are developed with urban uses. Guidelines §§ 102(j), 400(a). For purposes of SB 35, “urban uses” means any current or former residential, commercial, public institutional, transit or transportation passenger facility, or retail use, or any combination of those uses. Guidelines § 102(z). Parcels that are only separated by a street or highway shall be considered adjoined. Guidelines § 102(j). 4. ZONED OR PLANNED RESIDENTIAL USES. The project must be located on a site that is either zoned or has a General Plan designation for residential or residential mixed-use development, including sites where residential uses are permitted as a conditional use. Guidelines § 401(a). 5. CONSISTENT WITH OBJECTIVE STANDARDS. The project must meet all objective general plan, zoning, design review, and other objective land use standards in effect at the time the application is submitted. Gov. Code § 65913.4(a)(5). The project is consistent with objective planning standards if there is substantial evidence allowing reasonable person to conclude consistent. Gov. Code § 65913.4(b)(3). (a) If the project is consistent with the minimum and maximum density range allowed within the General Plan land use designation, it is consistent with housing density standards. Guidelines § 300(c). at http://www.hcd.ca.gov/community-development/housing- element/docs/SB35_StatewideDeterminationSummary.pdf. In addition, Saratoga is within the “San Francisco Bay area” as defined in 65913.4(a)(4)(B)(i)(II), and is also therefore subject to the 20% eligibility requirement provided in that section. 128 4 (b) Modifications to otherwise-applicable standards under density bonus law do not affect a project’s ability to qualify for SB 35. Guidelines § 300(c)(3). (c) Objective standards are those that require no personal or subjective judgment and must be verifiable by reference to an external and uniform source available prior to submittal. Guidelines § 102(p). Sources of objective standards include, without limitation: i. General Plan. ii. Municipal Code, including, without limitation, the Zoning, Subdivisions, and Building Codes 6. PARKING. No parking requirements may be applied if the project meets any of the following criteria. Guidelines § 300(d): (a) The project is located within one-half mile of public transit. (b) The project is located within an architecturally and historically significant historic district. (c) On-street parking permits are required but not offered to the occupants of the project. (d) The project is located within one block of a car share vehicle station. If the project does not meet any of these criteria, the City may require up to one parking space per unit, consistent with the City’s Municipal Code. Guidelines § 300(d)(2). 7. LOCATION. (a) The project must not be located on a legal parcel(s) that is any of the following (see Guidelines § 401(b)): i. Either prime farmland or farmland of statewide importance, as defined pursuant to United States Department of Agriculture land inventory and monitoring criteria, as modified for California, and designated on the maps prepared by the Farmland Mapping and Monitoring Program of the Department of Conservation, or land zoned or designated for agricultural protection or preservation by a local ballot measure that was approved by Saratoga’s voters.2 2 As of July 1, 2019, no properties in Saratoga fall within this category. Prior to submitting an application for streamlined review, applicants should confirm with the Planning Division if the listed exclusion is applicable. 129 5 ii. Wetlands, as defined in the United States Fish and Wildlife Service Manual, Part 660 FW 2 (June 21, 1993). iii. Within a very high fire hazard severity zone, as determined by the Department of Forestry and Fire Protection pursuant to Section 51178, or within a high or very high fire hazard severity zone as indicated on maps adopted by the Department of Forestry and Fire Protection pursuant to Section 4202 of the Public Resources Code. This does not apply to sites excluded from the specified hazard zones by the City, pursuant to subdivision (b) of Section 51179, or sites that have adopted fire hazard mitigation measures pursuant to existing building standards or state fire mitigation measures applicable to the development. iv. A hazardous waste site that is listed pursuant to Section 65962.5 or a hazardous waste site designated by the Department of Toxic Substances Control pursuant to Section 25356 of the Health and Safety Code, unless the State Department of Public Health, State Water Resources Control Board, or Department of Toxic Substances Control has cleared the site for residential use or residential mixed uses. v. Within a delineated earthquake fault zone as determined by the State Geologist in any official maps published by the State Geologist, unless the development complies with applicable seismic protection building code standards adopted by the California Building Standards Commission under the California Building Standards Law (Part 2.5 (commencing with Section 18901) of Division 13 of the Health and Safety Code), and by any local building department under Chapter 12.2 (commencing with Section 8875) of Division 1 of Title 2. vi. Within a special flood hazard area subject to inundation by the 1 percent annual chance flood (100-year flood) as determined by the Federal Emergency Management Agency in any official maps published by the Federal Emergency Management Agency. This restriction does not apply if the site has been subject to a Letter of Map Revision prepared by the Federal Emergency Management Agency and issued to the City or if the applicant can demonstrate that the site will be able to meet the minimum flood plain management criteria of the National Flood Insurance Program. vii. Within a regulatory floodway as determined by the Federal Emergency Management Agency in any official maps published by the Federal Emergency Management Agency, unless the development has received a no- rise certification in accordance with Section 60.3(d)(3) of Title 44 of the Code of Federal Regulations. 130 6 viii. Lands identified for conservation in an adopted natural community conservation plan pursuant to the Natural Community Conservation Planning Act (Chapter 10 (commencing with Section 2800) of Division 3 of the Fish and Game Code), habitat conservation plan pursuant to the federal Endangered Species Act of 1973 (16 U.S.C. Sec. 1531 et seq.), or other adopted natural resource protection plan. ix. Habitat for protected species identified as candidate, sensitive, or species of special status by state or federal agencies, fully protected species, or species protected by the federal Endangered Species Act of 1973 (16 U.S.C. Sec. 1531 et seq.), the California Endangered Species Act (Chapter 1.5 (commencing with Section 2050) of Division 3 of the Fish and Game Code), or the Native Plant Protection Act (Chapter 10 (commencing with Section 1900) of Division 2 of the Fish and Game Code). x. Lands under conservation easement. (b) In addition, the project must not be located on a site where any of the following apply: i. A site that would require demolition of housing that is: 1. Subject to recorded restrictions or law that limits rent to levels affordable to moderate, low, or very-low income households. 2. Subject to rent control. 3. Or has been occupied by tenants within the past 10 years. ii. A site that previously contained housing occupied by tenants that was demolished within the past 10 years. iii. A property that contains housing units that are occupied by tenants, and units at the property are, or were, subsequently offered for sale to the general public by the subdivider or subsequent owner of the property. iv. A parcel of land or site governed by the Mobilehome Residency Law, the Recreational Vehicle Park Occupancy Law, the Mobilehome Parks Act, or the Special Occupancy Parks Act.3 3 As of June 2019, no properties in Saratoga fall within this category. Prior to submitting an application for streamlined review, applicants should confirm with the Planning Division if the listed exclusion is applicable. (footnote continued on next page) 131 7 v. A site that would require demolition of an historic structure that is on a local, state, or federal register.4 8. SUBDIVISIONS. The project does not involve an application to create separately transferable parcels under the Subdivision Map Act, unless the development is consistent with all objective subdivision standards in the subdivision ordinance, and either of the following apply (Guidelines § 401(d)): (a) The project is financed with low-income housing tax credits (LIHTC) and satisfies the prevailing wage requirements identified in item 9 of this Eligibility Checklist. (b) The project satisfies the prevailing wage and skilled and trained workforce requirements identified in items 9 and 10 of this Eligibility Checklist. 9. PREVAILING WAGE. The project proponent must certify that at least one of the following is true (Guidelines § 403): (a) The entirety of the project is a public work as defined in Government Code section 65913.4(8)(A)(i). (b) The project is not in its entirety a public work and all construction workers employed in the execution of the development will be paid at least the general prevailing rate of per diem wages for the type of work and geographic area. (c) The project includes 10 or fewer units AND is not a public work AND does not require subdivision. 10. SKILLED AND TRAINED WORKFORCE. If the project consists of 75 or more units that are not 100 percent subsidized affordable housing, the project proponent must certify that it will use a skilled and trained workforce, as defined in Government Code section 65913.4(8)(B)(ii).5 Guidelines § 403. 4 Gov. Code § 65913.10 requires the City to determine whether the site of a proposed housing development is a historic site “at the time the application for the housing development project is deemed complete.” 5 Beginning January 1, 2022, the skilled and trained workforce requirement will apply to projects of 50 units or more that are not 100 percent subsidized affordable housing. 132 1 City of Saratoga SENATE BILL 35 APPLICATION FORM SUBMITTAL REQUIREMENTS. The following information and the materials listed on the attached SB 35 Application Checklist, at the time the application is submitted, are required for a complete application in order to determine if a project qualifies under Senate Bill 35. Please review this checklist with City’s Planning Division staff to confirm specific requirements and to determine if other applications are required. Project Information to be filled in by Applicant and/or Property Owner: Applicant’s Contact Information: Property Owner’s Contact Information: Name: Address: City, State: ZIP: Email: Phone: Name: Address: City, State: ZIP: Email: Phone: Project Site / Address(es): Assessor’s Parcel Number(s): General Plan and Zoning Designations: Proposed Unit Count with Density Bonus Units, if applicable: Proposed Non-Residential Square Footage: Proposed Unit Count without Density Bonus Units, if applicable: Proposed Residential Square Footage: 133 YES NO N/A 1. Type of Multifamily Housing Development Proposed: a. Multifamily rental; residential only with no proposed subdivision. b. Multifamily residential with proposed subdivision (must qualify for exception to subdivision exclusion) c. Mixed-use: at least 2/3 of gross square footage (including additional density, floor area, and units, and any other concession, incentive, or waiver of development standards granted pursuant to Density Bonus Law) must be designated for residential use. Underground space, such as basements or underground parking garages, shall not be included in the calculation of the square footage of the development. If a subdivision is included, the development must qualify for exception to subdivision exclusion. 2. Number of Parking Spaces Proposed: _______________________ a. Is the site within one-half mile of public transit? b. Is the site within an architecturally and historically significant historic district? c. Are on-street parking permits required but not offered to the occupants of the project? d. Is the site within one block of a car share vehicle station? 3. Does the project propose 2 or more residential units? a. Has the applicant certified compliance with affordability requirements? 4. Does the project include more than 10 units? 5. Is the project a public work? a. If it is a public work, has the applicant certified to the City that the entirety of the development is a public work? b. If it is not a public work, has the applicant certified compliance with prevailing wage requirements? 6. Does the project propose 75 units or more? a. Has the applicant certified compliance with skilled and trained workforce requirements? 7. Does the project involve a subdivision of land? a. Is the development consistent with all objective standards in the subdivision ordinance? b. Is the project financed with low-income housing tax credits? c. Has the applicant certified compliance with prevailing wage requirements? d. Has the applicant certified compliance with skilled and trained workforce requirements? 8. Would the development require demolition of any of the following types of housing? 134 YES NO N/A a. Housing subject to a recorded covenant, ordinance or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. b. Housing that is subject to any form or rent or price control. c. Housing that has been occupied by tenants within the past 10 years. 9. Was the site previously used for housing that was occupied by tenants that was demolished within 10 years before the application was submitted? 10. Does the property contain housing units that are occupied by tenants, and units at the property are, or were, subsequently offered for sale to the general public by the subdivider or subsequent owner of the property? 11. Would the development require demolition of a historic structure that was placed on a national, state, or local historic register? 12. Is the project site within a very high fire hazard severity zone? a. If yes, are there adopted fire hazard mitigation measures applicable to the development? 13. Is the project site a hazardous waste site that is listed pursuant to Government Code section 65962.5 or a hazardous waste site designated by the Department of Toxic Substances Control pursuant to Health and Safety Code section 25356 of the Health and Safety Code? a. If the site has been so listed or designated, has the applicant provided evidence that the site has received the required clearance from the State Department of Public Health, State Water Resources Control Board, or Department of Toxic Substances Control for development as a residential use or residential mixed-use? 14. Is the project site within a delineated earthquake fault zone? a. If yes, does the development comply with applicable seismic protection building code standards? 15. Is the project site habitat for protected species, identified in an adopted natural community conservation plan, or under a conservation easement? 16. Does the project site contain wetlands? 17. Is the project site within a special flood hazard area? a. If yes, has the site been subject to a Letter of Map Revision or does the site meet Federal Emergency Management Agency requirements necessary to meet minimum flood plain management criteria? 18. Is the project site within a regulatory floodway? a. If yes, has the project received a no-rise certification? 135 YES NO N/A 19. Is the project site located on lands under a conservation easement? 20. Is the project seeking a density bonus and/or any incentive, concession, waiver, or reduction of parking standards under state Density Bonus Law? a. If yes, does the project proponent demonstrate how the requested concession, waiver or reduction of standards is the least amount necessary to develop the proposed affordable housing? 21. Are the project’s affordable units distributed throughout the development and of comparable size, both in terms of the square footage and the number of bedrooms, and quality to the market rate units with access to the same common areas and amenities? X_____________________________________________________________________________ Property Owner Signature(s) Print Property Owner’s Name Date FOR STAFF USE ONLY: Application accepted on _________________ by ___________________________ Application Type: _________________________________ 136 Certification of Compliance with Eligibility Requirements I, __________________, do hereby certify and declare as follows: (a) The subject property is located at: Address(es) Assessor’s Parcel Number(s) (b) I am a duly authorized officer or owner of the subject property. (c) The property owner agrees to comply with the applicable affordable housing dedication requirements established under Government Code section 65913.4(a)(4). (d) That one of the following is true pursuant to Government Code section 65913.4(a)(8)(A) (check one that applies): ⃞ The entirety of the development is a public work under Government Code section 65913.4(a)(8)(A)(i). ⃞ The property owner agrees to comply with the applicable prevailing wage requirements established under Government Code section 65913.4(a)(8)(A)(ii). (e) The property owner agrees to comply with the applicable skilled and trained workforce requirements established under Government Code section 65913.4(a)(8)(B). (f) The property owner certifies that the project site has not contained any housing occupied by tenants within 10 years prior to the date written above. I declare under penalty of perjury under the laws of the State of California that the foregoing and all submitted material is true and correct. Executed on this day in: Location Date Signature Name (Print), Title 1199585.1 137 SARATOGA CITY COUNCIL MEETING DATE:February 5, 2020 DEPARTMENT:City Attorney’s Office PREPARED BY:Richard Taylor, City Attorney SUBJECT:Temporary Noncommercial Signs RECOMMENDED ACTION: Accept report on temporary noncommercial signage regulations. BACKGROUND: At the January 15, 2020 City Council meeting Council Member Cappello,with the support of Vice Mayor Bernald,requested a report on the City’s regulations for election signage. The City Code does not include rules particular to election signs. Election signs are regulated in the same manner as other temporary noncommercial signs per City Code Section 15-30.060(e). These types of signs are allowed in any zoning district without a permit under the following conditions: (1)No sign shall be displayed for more than seventy-five cumulative days within a one-year period. (2)No sign shall exceed four square feet in area and four feet in height. (3)The sign shall not be illuminated. (4)No sign shall be thicker than one-half inch, except for support posts firmly planted in the ground. (5)A temporary, noncommercial sign located on private property may incorporate balloons, ribbons, streamers, or other attention-getting devices (excluding lights), provided these devices are not displayed for more than twenty-four consecutive hours at a time,nor more than six twenty-four-hour periods in any one year. (6)No signs shall be located on private property without the permission of the property owner. Additionally, all signage in the City is subject to City Code Section 15-30.050 –Prohibited signs. The Code prohibits: (a) Signs made of reflective material, and signs incorporating flashing or moving parts, except for traffic control signs or devices erected by a governmental entity. 138 Televisions or monitors less than three square feet in area are excluded from this prohibition. (b) Mobile billboard advertising displays. (c) Advertising displays that are painted or attached to a vehicle parked on any property for more than forty-eight hours within a one-week period, if the sign is larger than twenty percent of the body panel (e.g. door, hood, roof) on which it is located. (d)Streamers, balloons, flares, pennants, twirlers and similar attention-getting devices on or incorporated into any advertising display. (e) Posters, placards, announcements, and advertisements that are erected on any fence, pole, tree, pavement, wall, bus stop, bench, or any other object permanently affixed in or upon a public highway, public street or public right-of-way except as authorized by subsection 15-30.060(k). (f) Obscene signs, which are defined as signs containing depictions or representations which: (1)Taken as a whole, the average person, applying contemporary community standards, would find appeals to the prurient interest; (2) Depict or describe, in a patently offensive way, sexual conduct specifically defined by California law; and (3) Taken as a whole, lack serious literary, artistic, political, or scientific value. (g)Signs that obstruct any door, window, fire escape or other egress path from any building. (h)Signs or sign structures that are in streets or travel lanes; conflict with traffic control signs or devices; interfere with, obstruct, or misdirect traffic; impede traffic or pedestrian movement; obstruct the clear view of vehicular or pedestrian traffic; are located in a median at a location other than one authorized by subsection 15- 30.060(k); or otherwise create a pedestrian or vehicular safety hazard. (i)Any signs other than those allowed by this Article. To help facilitate compliance with the City’s signage regulations, the City requests that candidates displaying election signage complete an optional Notification for Installation of Temporary Non- Commercial Signs prior to installing campaign signage. The purpose of the form is to familiarize candidates and their supporters with the City’s signage rules and the form provides the City with a contact person should any signage-related issues arise. ATTACHMENTS: Attachment A – Notification for Installation of Temporary Non-Commercial Signs 1205319.2 139 DECLARATION OF INTENT TO INSTALL TEMPORARY/ NON-COMMERCIAL SIGNS The following is a summary of the standards contained within Saratoga City Code Section 15-30.060(e) for Temporary Non-Commercial Signs that are typically erected with a consolidated election. - Signs shall not exceed 4 square feet in area and 4 feet in height and shall not be thicker than one-half inch except for support posts firmly planted in the ground - Signs shall not be illuminated - Signs shall be located on private property with the permission of the property owner and shall not be located on any median, street, or travel lane. - Signs shall not be displayed for more than 75 cumulative days within a one-year period. - Notification will be given to responsible parties if the City removes any signs not conforming to these regulations. - The owner of the sign is responsible for paying all removal and destruction costs on a time and material basis incurred by the City as a result of my failure to remove such signs in accordance with Saratoga City Code Section 15-30.190(d). I, the undersigned, hereby provide notice of my intent to install, or have installed on by behalf, temporary non- commercial signs (typically erected with a consolidated election) that are in compliance with Saratoga City Code Section 15-30.060(e). I understand that signs may not be displayed more than 75 cumulative days within a one-year period. December 20, 2019- March 3, 2020 (Primary Election) amounts to 75 days. Candidate(s) on Whose Behalf Signs Will be Installed: Date of Sign Installation: Date of Sign Removal: (no more than 75 days from installation) Primary Contact: Mailing Address: Phone: Cell Phone: Email: Sign: Date: Print Name: Please file this declaration with the City Clerk at least two (2) business days prior to installation of signs. Saratoga City Clerk 13777 Fruitvale Avenue |Saratoga, CA 95070 Phone: (408) 868-1294 | Fax: (408) 867-8559 | Email: debbieb@saratoga.ca.us 140