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Home My WebLink About02-05-2020 Council AgendaSaratoga City Council Agenda – January 31, 2020 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 5, 2020 5:00 P.M. CLOSED SESSION Senior Center, Fireside Room | 19655 Allendale Avenue, Saratoga, CA 95070 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code 54956.9(d)(1)) Name of case: Curi v. City of Saratoga et al. (Santa Clara County Superior Court No. 18CV328242) Name of case: Johnson v. City of Saratoga et al. (United States District Court for the Northern District of California Civil Action No. C19-6368NC) Name of case: Shevertalova v. Monte Sereno et al. (Santa Clara County Superior Court No. 19CV348222) 6:00 P.M. JOINT MEETING Senior Center, S. Ku Hall | 19655 Allendale Avenue, Saratoga, CA 95070 Joint Meeting with Santa Clara County Fire Department Discussion Topics 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 31, 2020. REPORT FROM CLOSED SESSION REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Saratoga City Council Agenda – January 31, 2020 – Page 2 of 6 ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Assistant Fire Chief John Justice Recommended Action: Present commendation to Santa Clara County Fire Department’s Assistant Fire Chief John Justice. Staff Report Attachment A - Commendation for Santa Clara County Fire Department’s Assistant Fire Chief John Justice Commendations for Science Fair Winners Recommended Action: Present commendations to the 2019 Synopsys Silicon Valley Science and Technology Championship Science Fair participants who live in Saratoga. Staff Report Attachment A: Commendations for 2019 Synopsys Silicon Valley Science and Technology Championship Science Fair Participants 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on January 15, 2020. Staff Report Attachment A – Minutes for the Regular City Council Meeting on January 15, 2020 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 1/14/2020 Period 7; 1/22/2020 Period 7; 1/27/2020 Period 7. Staff Report Check Register - 01-14-2020 Period 7 Check Register - 01-22-2020 Period 7 Check Register - 01-27-2020 Period 7 1.3. Treasurer’s Report for the Month Ended December 31, 2019 Recommended Action: Review and accept the Treasurer’s Report for the month ended December 31, 2019. Staff Report Saratoga City Council Agenda – January 31, 2020 – Page 3 of 6 1.4. Final map approval for two lots located at 20625 Brookwood Lane (APN 503-23-025) Recommended Action: Move to adopt resolution granting final map approval of tentative map application No. SUB 15-0001 for two lots located at 20625 Brookwood Lane (APN 503-23-025). Staff Report Attachment A - Resolution for Final Map Approval Attachment B - Site Map Attachment C - Parcel Map Attachment D - Planning Commission Resolution No. 18-031 with Conditions 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Contract for Heritage Orchard Maintenance Services Recommended Action: 1. Authorize the City Manager to enter into a 12 month Service Contract with Orchard Keepers, Inc. in an amount not to exceed $124,500 for the maintenance of the Heritage Orchard. 2. Authorize the City Manager to approve unanticipated additional costs of up to 10% of Staff Report Attachment A - Contract for Maintenance of the Orchard Attachment B - Orchard Keepers Inc. Proposal - Addendum 3.2. Senate Bill 35 Review Process Recommended Action: Adopt resolution establishing a process for ministerial project review and approval under Senate Bill 35. Staff Report Attachment A - Resolution Attachment B - Eligibility Checklist & Application Form 3.3. Temporary Noncommercial Signs Recommended Action: Accept report on temporary noncommercial signage regulations. Staff Report Attachment A – Notification for Installation of Temporary Non-Commercial Signs Written Communications COUNCIL ASSIGNMENTS Mayor Howard Miller Council Finance Committee Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers Saratoga City Council Agenda – January 31, 2020 – Page 4 of 6 Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County- meetings Council Finance Committee Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Hakone Foundation Board KSAR Community Access TV Board Public Art Committee Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board Saratoga Chamber of Commerce & Destination Saratoga Council Member Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Ministerial Association West Valley Sanitation District Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 31, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 31st day of January 2020 at Saratoga, California. Debbie Bretschneider, City Clerk Saratoga City Council Agenda – January 31, 2020 – Page 5 of 6 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Saratoga City Council Agenda – January 31, 2020 – Page 6 of 6 02/05 6:00 p.m. Joint Meeting with Santa Clara County Fire at Senior Center, S. Ku Hall | 7:00 p.m. Regular Session 02/19 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 02/28 Council Retreat | 8:30 a.m. - 4:30 p.m. | West Valley College, Baltic Room 03/04 5:00 p.m. Planning Commission interviews | 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Meeting 03/09 6:00 p.m. Commission Work Plan Study Session with Heritage Preservation, Planning, Library, Traffic Safety, and Parks & Recreation Commissions in Senior Center. S. Ku Hall 03/18 5:30 p.m. Library Commission Interviews | 6:00 p.m. CIP Prioritization Study session | 7:00 p.m. Regular Session 04/01 No Meeting -Recess 04/15 04/27 6:00 p.m. Joint Meeting with Chamber of Commerce | 7:00 p.m. Regular Session 6:00 p.m. Budget Study session 05/04 Youth Commission interviews (time tentative) 05/06 6:00 p.m. Joint Meeting with Mountain Winery | 7:00 p.m. Regular Session 05/20 6:00 p.m. Joint Meeting with Board of Supervisor Joe Simitian | 7:00 p.m. Regular Session 06/03 5:00 p.m. Traffic Safety Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga Neighborhood & Neighborhood Watch in Community Center, Multipurpose room 06/17 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session 07/01 5:00 p.m. Closed Session | 7:00 p.m. Regular Session 07/15 No Meeting - Recess 08/05 No Meeting - Recess 08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m. Regular Session 09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/07 5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00 p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular 10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session 11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session 12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical Foundation |7:00 p.m. Regular Session 12/10 7:00 p.m. Council Reorganization 12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2020