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Home My WebLink About02-05-2020 City Council MinutesMINUTES WEDNESDAY, FEBRUARY 5, 2020 SARATOGA CITY COUNCIL REGULAR MEETING At 5:00 p.m., the City Council held a Closed Session in the Fireside Room, Senior Center at 19655 Allendale Avenue in Saratoga. At 6:00 p.m., the City Council held a Joint Meeting in S. Ku Hall, Senior Center at 19655 Allendale Avenue in Saratoga. Mayor Miller called the Regular Session to order in the Civic Theater, Council Chambers at 13777 Fruitvale Avenue in Saratoga at 7:05 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Howard A. Miller, Vice Mayor Mary -Lynne Bernald, Council Members Manny Cappello, Yan Zhao, Rishi Kumar. ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Assistant City Manager Debbie Bretschneider, City Clerk Mary Fury, Administrative Services Director Debra Pedro, Community Development Director Lauren Pettipiece, Public Information Officer Kate Bear, Senior Arborist David Dorcich, Associate Civil Engineer REPORT ON POSTING OF THE AGENDA City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted on January 31, 2020. REPORT FROM CLOSED SESSION Mayor Miller announced that there no report from Closed Session. REPORT FROM JOINT MEETING The Santa Clara County Fire Department, Fire Safe Council, and the Saratoga Fire District met with the Council for a Joint Meeting. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Carl Guardino, Executive Director of Silicon Valley Leadership Group Foundation, thanked the Council for their support of the Turkey Trot. Saratoga City Council Minutes — February 5, 2020 — Page 1 of 7 Frank Sanchez spoke about the Quito Village project. Michael Balleshuo spoke about the Quito Village project. Michael Bustamante spoke about the Quito Village project and retail. Nancy Jamello spoke about the Quito Village project. Joe Jamello spoke about the Quito Village project. Jim Beebe spoke about the Quito Village project. Lisa Warren spoke about SB35 and Cupertino. Johnny Khamis spoke about SB35 and San Jose. Cheriel Jensen spoke about the Quito Village project. Paul Roland spoke about the Quito Village project. Chris Kurzke spoke about Quito Village and El Paseo projects. Teresa McLean spoke about the Quito Village project. Jim Stallman spoke about public transportation and public safety in Saratoga. ANNOUNCEMENTS Mayor Miller announced Commission recruitments for the Library, Planning, and Youth Commissions, the Community Meeting on Mountain Winery Annexation, and Love Notes in the Saratoga Village. CEREMONIAL. ITEMS Commendation for Assistant Fire Chief John Justice Recommended Action: Present commendation to Santa Clara County Fire Department's Assistant Fire Chief John Justice. Mayor Miller and the City Council presented the commendation to Assistant Fire Chief John Justice. Saratoga City Council Minutes — February 5, 2020 — Page 2 of 7 Commendations for Science Fair Winners Recommended Action: Present commendations to the 2019 Synopsys Silicon Valley Science and Technology Championship Science Fair participants who live in Saratoga. Mayor Miller and the City Council presented the commendations to the 2019 Synopsys Silicon Valley Science and Technology Championship Science Fair participants who live in Saratoga. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on January 15, 2020. BERNALD/CAPPELLO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING JANUARY 15, 2020. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 1/14/2020 Period 7; 1/22/2020 Period 7; 1/27/2020 Period 7. BERNALD/CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 1/14/2020 PERIOD 7; 1/22/2020 PERIOD 7; 1/27/2020 PERIOD 7. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Treasurer's Report for the Month Ended December 31, 2019 Recommended Action: Review and accept the Treasurer's Report for the month ended December 31, 2019. BERNALD/CAPPELLO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED DECEMBER 31, 2019. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.4. Final map approval for two lots located at 20625 Brookwood Lane (APN 503-23-025) Recommended Action: Move to adopt resolution granting final map approval of tentative map application No. SUB 15-0001 for two lots located at 20625 Brookwood Lane (APN 503-23-025). RESOLUTION 20-003 Saratoga City Council Minutes — February 5, 2020 — Page 3 of 7 BERNALD/CAPPELLO MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP APPROVAL OF TENTATIVE MAP APPLICATION NO. SUB 15-0001 FOR TWO LOTS LOCATED AT 20625 BROOKWOOD LANE (APN 503-23-025). MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Contract for Heritage Orchard Maintenance Services Recommended Action: 1. Authorize the City Manager to enter into a 12 month Service Contract with Orchard Keepers, Inc. in an amount not to exceed $124,500 for the maintenance of the Heritage Orchard. 2. Authorize the City Manager to approve unanticipated additional costs of up to 10% of the contract amount ($12,450) as a project contingency. Kate Bear, Arborist, provided the staff report. Mayor Miller invited public comment on this item. The following people requested to speak: Neal Casteel Norman Koepernik Alexandra Nugent Joe Jamello Nancy Jamello Matt Novakovich No one else requested to speak. CAPPELLO/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A 12 MONTH SERVICE CONTRACT WITH ORCHARD KEEPERS, INC. IN AN AMOUNT NOT TO EXCEED-$124,500 FOR THE MAINTENANCE OF THE HERITAGE ORCHARD AND TO AUTHORIZE THE CITY MANAGER TO APPROVE UNANTICIPATED ADDITIONAL COSTS OF UP TO 10% OF THE Saratoga City Council Minutes — February 5, 2020 — Page 4 of 7 CONTRACT AMOUNT ($12,450) AS A PROJECT CONTINGENCY. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO. NOES: KUMAR. ABSTAIN: NONE. ABSENT: NONE. 3.2. Senate Bill 35 Review Process Recommended Action: Adopt resolution establishing a process for ministerial project review and approval under Senate Bill 35. Debbie Pedro, Community Development Director, provided the staff report. Mayor Miller invited public comment on this item. The following people requested to speak: Chris Kurzke Cheriel Jensen Lisa Warren Paul Roland Michael Bustamante Jim Beebe Joe Jamello No one else requested to speak. RESOLUTION 20-004 BERNALD/CAPPELLO MOVED TO ADOPT RESOLUTION ESTABLISHING A PROCESS FOR MINISTERIAL PROJECT REVIEW AND APPROVAL UNDER SENATE BILL 35. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO. NOES: KUMAR. ABSTAIN: NONE. ABSENT: NONE. 3.3. Temporary Noncommercial Signs Recommended Action: Accept report on temporary noncommercial signage regulations. Richard Taylor, City attorney, presented the staff report. Mayor Miller invited public comment on this item. Saratoga City Council Minutes — February 5, 2020 — Page 5 of 7 No one requested to speak. CAPPELLO/BERNALD MOVED TO ACCEPT REPORT ON TEMPORARY NONCOMMERCIAL SIGNAGE REGULATIONS. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Howard Miller Saratoga Sister City Organization — the Organization held a meeting. Silicon Valley Clean Energy Authority Board of Directors — the Director's had an interview with Moody's to apply for a credit rating. The Authority also sponsored a Hack-a-thon. Several Council Members attended the Santa Clara County State of the County. Vice Mayor Mary -Lynne Bernald Hakone Foundation Board & Executive Committee — the Board discussed the upcoming Lunar New Year event on February 23, 2020 and the free shuttle from the Chamber of Commerce in the Village to Hakone. Santa Clara/Santa Cruz Airport/Community Roundtable — the Roundtable has an upcoming meeting and will receive a presentation from the Federal Aviation Administration (FAA). Council Member Yan Zhao Public Art Committee — during the meeting, the Committee discussed the budget, had a review of last year's projects, and discussed future art projects. The Committee also decided on the 15 applications to be voted on by the public out of the 67 applications for the five utility boxes that will be painted. Also, the Youth Commission joined them to discuss a combined project, Art Extravaganza. Council Member Manny Cappello Saratoga Ministerial Association — the Association received a presentation by the Census about outreach and discussed possible new events for the year. Council Member Rishi Kumar Santa Clara Valley Water District Commission — the Commission received presentations on the Safe Water program and on Ground Water production charge increases. CITY COUNCIL ITEMS Vice Mayor Bernald, with support from Mayor Miller, requested an agenda item on the new sign for the Saratoga Historical Museum. City Manager Lindsay responded that the item is already scheduled for a future Council meeting. Saratoga City Council Minutes — February 5, 2020 — Page 6 of 7 COUNCIL COMMUNICATIONS Council Member Zhao shared she will be hosting office hours to meet with residents from 8:00 a.m. to 10:00 a.m. on the first Friday of the month starting in February at the Starbucks in Quito Village. Council Member Cappello announced that West Valley College is going to be honored by the Santa Clara County Seniors organization for helping Saratoga Seniors and for being the first Community College to receive the World Health Associations Age -Friendly certificate. CITY MANAGER'S REPORT None ADJOURNMENT BERNALD/CAPPELLO MOVED TO ADJOURN THE MEETING AT 10:27 P.M. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes res ctfully submitted: i r tschne' er, City Clerk City of Saratoga Saratoga City Council Minutes — February 5, 2020 — Page 7 of 7