HomeMy WebLinkAbout03-04-2020 Council AgendaSaratoga City Council Agenda – March 4, 2020 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
MARCH 4, 2020
5:15 P.M. COMMISSION INTERVIEWS
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
INTERVIEWS:
6:00 P.M. STUDY SESSION
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
FY 2020/21 Capital Improvement Plan (CIP) Budget Study Session
Recommended Action:
Complete the process to prioritize funding requests for the Fiscal Year 2020/21 Capital
Improvement Plan
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on February 27, 2020.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
Time Name Commission Vacancies Incumbent
5:20 p.m. Shivkumar Jayaraman Planning 1 Full Term (April 1,
2020 - March 31, 2024)
No
5:30 p.m. Herman Zheng Planning 1 Full Term (April 1,
2020 - March 31, 2024)
No
5:40 p.m. Jan-Yu Weng Planning 1 Full Term (April 1,
2020 - March 31, 2024)
No
Saratoga City Council Agenda – March 4, 2020 – Page 2 of 6
CEREMONIAL ITEMS
Proclamation Recognizing March 2020 as American Red Cross Month
Recommended Action:
Present a proclamation to a representative of the American Red Cross, Silicon Valley
Chapter.
Proclamation Recognizing March 2020 as National Women’s History Month
Recommended Action:
Present a proclamation to a former member of the Saratoga City Council.
SPECIAL PRESENTATIONS
Saratoga Age Friendly Commission Presentation
Recommended Action:
Receive presentation by the Saratoga Age Friendly Commission on the Age Friendly
Community Status.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on February 19,
2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
2/19/2020 Period 8; 2/26/2020 Period 8.
1.3. Treasurer’s Report for the Month Ended January 31, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended January 31, 2020.
1.4. Hillside Emergency Repairs - Budget Amendment
Recommended Action:
Authorize the City Manager to use Hillside Reserve funds in the amount of $500,000 for
hillside repairs.
Saratoga City Council Agenda – March 4, 2020 – Page 3 of 6
1.5. Contract with Cotton, Shires and Associates, Inc. to Prepare a Roadway Stabilization
Design for Continental Circle
Recommended Action:
1. Approve design contract with Cotton, Shires and Associates, Inc. (CSA) for Continental
Circle roadway stabilization, in the amount of $29,900, and authorize the City Manager to
execute the same.
2. Authorize staff to execute change orders to the contract up to $3,000.
1.6. Out-of-State Travel Request
Recommended Action:
Approve travel for an out-of-state trip for Council Member Yan Zhao.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Acceptance of Paint the City Artwork
Recommended Action:
Accept artwork recommended by the Public Art Committee for the 5 utility box locations
included in the 2020 cycle of Paint the City: Saratoga Utility Box Art project.
3.2. 2019 General Plan Housing Element Annual Progress Report
Recommended Action:
Adopt the attached Resolution accepting the 2019 General Plan Housing Element Annual
Progress Report and direct staff to file the report with the Governor’s Office of Planning and
Research and the Department of Housing and Community Development.
3.3. Minimum Wage Update
Recommended Action:
Direct staff to monitor the Santa Clara County Cities Association’s review of minimum
wage regulations in Santa Clara County and report back to the City Council once the review
is complete.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County- meetings
Saratoga City Council Agenda – March 4, 2020 – Page 4 of 6
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Chamber of Commerce & Destination Saratoga
Council Member Manny Cappello
Cities Association of Santa Clara County Board of Directors
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Ministerial Association
West Valley Sanitation District
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council was posted and available for review on February 27, 2020 at
the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 27th day of February 2020 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Saratoga City Council Agenda – March 4, 2020 – Page 5 of 6
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
03/09 6:00 p.m. Commission Work Plan Study Session with Heritage Preservation, Planning, Library,
Traffic Safety, and Parks & Recreation Commissions in Senior Center. S. Ku Hall
03/18
5:30 p.m. Library Commission Interviews | 6:00 p.m. Community Event Grant Allocations | 7:00
p.m. Regular Session
04/01 No Meeting -Recess
04/15
04/27
6:00 p.m. Joint Meeting with Chamber of Commerce | 7:00 p.m. Regular Session
6:00 p.m. Budget Study Session
05/04 Youth Commission interviews (time tentative)
05/06 6:00 p.m. Joint Meeting with Mountain Winery | 7:00 p.m. Regular Session
05/20 6:00 p.m. Joint Meeting with Board of Supervisor Joe Simitian | 7:00 p.m. Regular Session
06/03 5:00 p.m. Traffic Safety Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga
Neighborhood & Neighborhood Watch in Community Center, Multipurpose room
06/17 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m.
Regular Session
07/01 5:00 p.m. Closed Session | 7:00 p.m. Regular Session
07/15
No Meeting - Recess
08/05 No Meeting - Recess
08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m.
Regular Session
09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts |
7:00 p.m. Regular Session
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation |7:00 p.m. Regular Session
12/10 7:00 p.m. Council Reorganization
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020
Saratoga City Council Agenda – March 4, 2020 – Page 6 of 6
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue