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HomeMy WebLinkAbout03-04-2020 Council AgendaSaratoga City Council Agenda – March 4, 2020 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 4, 2020 5:15 P.M. COMMISSION INTERVIEWS Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 INTERVIEWS: 6:00 P.M. STUDY SESSION Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 FY 2020/21 Capital Improvement Plan (CIP) Budget Study Session Recommended Action: Complete the process to prioritize funding requests for the Fiscal Year 2020/21 Capital Improvement Plan 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on February 27, 2020. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Time Name Commission Vacancies Incumbent 5:20 p.m. Shivkumar Jayaraman Planning 1 Full Term (April 1, 2020 - March 31, 2024) No 5:30 p.m. Herman Zheng Planning 1 Full Term (April 1, 2020 - March 31, 2024) No 5:40 p.m. Jan-Yu Weng Planning 1 Full Term (April 1, 2020 - March 31, 2024) No Saratoga City Council Agenda – March 4, 2020 – Page 2 of 6 CEREMONIAL ITEMS Proclamation Recognizing March 2020 as American Red Cross Month Recommended Action: Present a proclamation to a representative of the American Red Cross, Silicon Valley Chapter. Proclamation Recognizing March 2020 as National Women’s History Month Recommended Action: Present a proclamation to a former member of the Saratoga City Council. SPECIAL PRESENTATIONS Saratoga Age Friendly Commission Presentation Recommended Action: Receive presentation by the Saratoga Age Friendly Commission on the Age Friendly Community Status. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on February 19, 2020. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 2/19/2020 Period 8; 2/26/2020 Period 8. 1.3. Treasurer’s Report for the Month Ended January 31, 2020 Recommended Action: Review and accept the Treasurer’s Report for the month ended January 31, 2020. 1.4. Hillside Emergency Repairs - Budget Amendment Recommended Action: Authorize the City Manager to use Hillside Reserve funds in the amount of $500,000 for hillside repairs. Saratoga City Council Agenda – March 4, 2020 – Page 3 of 6 1.5. Contract with Cotton, Shires and Associates, Inc. to Prepare a Roadway Stabilization Design for Continental Circle Recommended Action: 1. Approve design contract with Cotton, Shires and Associates, Inc. (CSA) for Continental Circle roadway stabilization, in the amount of $29,900, and authorize the City Manager to execute the same. 2. Authorize staff to execute change orders to the contract up to $3,000. 1.6. Out-of-State Travel Request Recommended Action: Approve travel for an out-of-state trip for Council Member Yan Zhao. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Acceptance of Paint the City Artwork Recommended Action: Accept artwork recommended by the Public Art Committee for the 5 utility box locations included in the 2020 cycle of Paint the City: Saratoga Utility Box Art project. 3.2. 2019 General Plan Housing Element Annual Progress Report Recommended Action: Adopt the attached Resolution accepting the 2019 General Plan Housing Element Annual Progress Report and direct staff to file the report with the Governor’s Office of Planning and Research and the Department of Housing and Community Development. 3.3. Minimum Wage Update Recommended Action: Direct staff to monitor the Santa Clara County Cities Association’s review of minimum wage regulations in Santa Clara County and report back to the City Council once the review is complete. COUNCIL ASSIGNMENTS Mayor Howard Miller Council Finance Committee Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County- meetings Saratoga City Council Agenda – March 4, 2020 – Page 4 of 6 Council Finance Committee Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Hakone Foundation Board KSAR Community Access TV Board Public Art Committee Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board Saratoga Chamber of Commerce & Destination Saratoga Council Member Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Ministerial Association West Valley Sanitation District Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on February 27, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 27th day of February 2020 at Saratoga, California. Debbie Bretschneider, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Saratoga City Council Agenda – March 4, 2020 – Page 5 of 6 Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 03/09 6:00 p.m. Commission Work Plan Study Session with Heritage Preservation, Planning, Library, Traffic Safety, and Parks & Recreation Commissions in Senior Center. S. Ku Hall 03/18 5:30 p.m. Library Commission Interviews | 6:00 p.m. Community Event Grant Allocations | 7:00 p.m. Regular Session 04/01 No Meeting -Recess 04/15 04/27 6:00 p.m. Joint Meeting with Chamber of Commerce | 7:00 p.m. Regular Session 6:00 p.m. Budget Study Session 05/04 Youth Commission interviews (time tentative) 05/06 6:00 p.m. Joint Meeting with Mountain Winery | 7:00 p.m. Regular Session 05/20 6:00 p.m. Joint Meeting with Board of Supervisor Joe Simitian | 7:00 p.m. Regular Session 06/03 5:00 p.m. Traffic Safety Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga Neighborhood & Neighborhood Watch in Community Center, Multipurpose room 06/17 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session 07/01 5:00 p.m. Closed Session | 7:00 p.m. Regular Session 07/15 No Meeting - Recess 08/05 No Meeting - Recess 08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m. Regular Session 09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/07 5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00 p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular 10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session 11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session 12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical Foundation |7:00 p.m. Regular Session 12/10 7:00 p.m. Council Reorganization CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2020 Saratoga City Council Agenda – March 4, 2020 – Page 6 of 6 12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue