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Home My WebLink AboutCouncil Retreat CIP PresentationFinance Review General Fund FY 2019/20 Budget & Year End Estimates FY 2019/20 FY 2019/20 AdditionalREVENUESBudget Estimated Revenue Property Tax 14,009,000 14,269,000 260,000 Sales Tax 1,100,000 1,150,000 50,000 Other Taxes 3,247,000 3,275,000 28,000 Fees, Licenses & Permits 1,841,850 1,966,501 124,651 Charges for Services 1,184,442 1,188,423 3,981 Other Revenues 1,669,227 1,739,355 70,128 Total Revenues 23,051,519 23,588,279 536,760 FY 2019/20 FY 2019/20 ExpenditureEXPENDITURES Budget Estimated Savings Salary & Benefits 9,870,625 9,508,442 362,183 Operational Expenditures 12,987,569 12,984,215 3,354 Transfers Out 2,620,000 2,620,000 - Total Expenditures 25,478,194 25,112,657 365,537 Budget - Transactional Net Operations (2,426,675) (1,524,378) Plus: Budgeted Use of Reserves Environmental Reserve 50,000 50,000 Capital Improvement & Efficiency Reserve 2,620,000 2,620,000 TOTAL NET OPERATIONS (Sources & Uses)243,325 1,145,622 YE Estimated - Transactional Net Operations General Fund Five Year Forecast -Operations FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2024/25 Actuals Actuals Actuals Est Actuals Forecast Forecast Forecast Forecast Forecast TOTAL SOURCES Property Tax 12,003,942 12,963,531 14,166,178 14,269,000 14,989,840 15,420,900 15,864,700 16,321,500 16,791,700 Sales Tax 1,185,035 1,124,647 1,207,471 1,150,000 1,161,500 1,173,100 1,184,800 1,196,600 1,208,600 Franchise Tax 2,356,539 2,338,794 2,482,074 2,385,000 2,420,800 2,457,600 2,495,100 2,533,400 2,572,600 Other Taxes 857,050 960,363 896,420 890,000 977,900 989,400 1,001,000 1,012,900 1,024,900 Total Tax Revenues 16,402,566 17,387,335 18,752,143 18,694,000 19,550,040 20,041,000 20,545,600 21,064,400 21,597,800 Fees & Services 3,167,008 3,989,318 3,352,297 3,154,924 3,205,500 3,279,300 3,329,200 3,404,100 3,440,100 Other Operating Revenues 1,542,840 1,593,454 2,011,509 1,739,355 1,764,177 1,839,200 1,864,450 1,890,200 1,916,350 Total Operational Revenues 4,709,847 5,582,772 5,363,806 4,894,279 4,969,677 5,118,500 5,193,650 5,294,300 5,356,450 Transfers In 55,384 442,198 158,391 - - - - - - TOTAL REVENUES 21,167,797 23,412,306 24,274,340 23,588,279 24,519,717 25,159,500 25,739,250 26,358,700 26,954,250 Plus Use of FB Reserves 1,420,655 1,720,155 1,477,739 2,670,000 2,799,134 743,269 369,609 258,817 359,345 TOTAL SOURCES 22,588,452 25,132,461 25,752,079 26,258,279 27,318,851 25,902,769 26,108,859 26,617,517 27,313,595 TOTAL USES Salary & Benefits 7,171,068 7,264,949 7,617,050 8,507,500 9,246,999 9,471,741 9,702,182 9,941,053 10,186,767 UAL Payments 500,000 750,000 1,052,631 1,000,942 1,025,000 1,025,000 1,025,000 1,025,000 1,025,000 Operating Expenditures 8,996,920 8,748,344 9,626,792 10,354,991 10,761,568 11,221,662 11,878,885 12,412,954 13,149,764 Cost Allocation Charges 2,535,472 2,626,497 2,591,332 2,629,225 2,679,723 2,732,280 2,787,020 2,849,270 2,913,600 Total Operational Costs 19,203,461 19,389,790 20,887,805 22,492,657 23,713,290 24,450,683 25,393,087 26,228,277 27,275,131 Transfers Out 1,620,648 1,872,909 1,840,866 2,620,000 2,749,134 693,269 356,427 258,817 359,345 TOTAL EXPENDITURES 20,824,109 21,262,699 22,728,671 25,112,657 26,462,424 25,143,952 25,749,514 26,487,094 27,634,476 NET OPERATIONS 1,764,343 3,869,761 3,023,407 1,145,622 856,427 758,817 359,345 130,423 (320,881) General Fund Five Year Forecast -Reserves FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2024/25 Actuals Actuals Actuals Est Actuals Forecast Forecast Forecast Forecast Forecast GENERAL FUND BALANCE RESERVES (at Year End) Other Unassigned 2,215,744 3,834,140 3,717,847 1,693,269 1,356,427 1,258,817 859,345 630,422 309,541 Operational Reserves 2,554,578 1,718,067 3,651,287 2,749,134 756,451 369,609 258,817 359,345 - Economic Reserves 2,923,988 3,431,708 3,160,449 7,712,802 4,949,620 5,449,620 5,949,620 5,949,620 5,949,620 Emergency Reserves 3,290,000 4,150,000 4,150,000 1,000,000 4,150,000 4,150,000 4,150,000 4,150,000 4,150,000 TOTAL FUND BALANCE 10,984,310 13,133,915 14,679,583 13,155,205 11,212,498 11,228,045 11,217,782 11,089,387 10,409,161 FY 2020/21 Capital Improvement Plan Budget Prioritization Process Preview Discretionary CIP Funding FY 2019/20 CIP Funding CIP - Reserve Park In-lieu Risk Management Total Remaining Discretionary CIP Funding 2,749,134 15,392 - Less: Annual CIP Priority Projects Annual Priority Transfers (700,000) - 50,000 Discretionary CIP Funding 2,049,134 15,392 50,000 Less: Discretionary Funding Requests Additional Funding Requests 1,335,000 - - Nominated Projects 6,090,500 - - Total Discretionary Funding Requests:(7,425,500) - - Project Categories Projects Recommended to be Changed or Closed Current Projects with Additional Funding Requests Nominated Projects Unfunded Projects Current Projects with No Recommended Changes Nominated Projects to Unfunded List *new* Projects Recommended to be Changed or Closed Project Title Request Citywide Signal Upgrade Project Phase II Estimated Completion June 2020 El Camino Grande Storm Drain Pump Estimated Completion June 2020 Saratoga-Sunnyvale Sidewalk Repair Designate use of funds for Saratoga-Sunnyvale Walkway Plan (Reid to Big Basin Way) Rule 20A Undergrounding Project Designate use of credits for Saratoga Avenue Undergrounding Option #1 discussed by the Finance Committee. Park & Trail Safety Improvements Estimated Completion June 2020 Quito/Pollard Road Open Space Improvements Completed December 2019 Community Development Lobby Remodel Estimated Completion May 2020 Garden Patio Bocce Ball Court Completed October 2019 Citywide Accessibility Assessment Estimated Completion May 2020 STREET IMPROVEMENT PROJECTS PARK & TRAIL IMPROVEMENT PROJECTS FACILITY IMPROVEMENT PROJECTS ADMINISTRATIVE PROJECTS Additional Funding Request Prospect Road Improvements $40,000 Request additional funding of $40,000 for local match of $1,075,000 grant and anticipated non- participating grant funding. Construction would begin late Spring 2020 and end early Spring 2021. Additional Funding Request Fruitvale/Allendale Ave. Intersection Improvements $250,000 The revised scope of work during design has included bio-retention basin for green infrastructure features, landscape and irrigation which was not part of the original scope. Scheduled construction would begin early Summer 2020 and end late Summer 2020. Additional Funding Request Saratoga Village Crosswalk & Sidewalk Rehabilitation $45,000 Request additional $45,000 for local match for NOBAG grant to re-design the North/West corner of Big Basin Way and 6th Street. The adjacent parking lot driveway entrance and sidewalk is not in compliance. Also, the existing current plans will be updated. Construction would begin late Spring 2021 and end Winter 2021. Additional Funding Request Quito Road Bridges –Project Engineering $50,000 Additional construction cost from 2013 Engineer estimates. Scheduled construction would begin late Spring 2021 and end Fall 2022. Additional Funding Request Annual Parks, Trails, Grounds & Medians Repair & Rehabilitation $150,000 (annually) Required for additional for park replacements through this decade (annual priority funding increase). Additional Funding Request Saratoga Village to Quarry Park Walkway $300,000 Local match for potential construction grant Additional Funding Request Guava Ct/Fredericksburg Entrance $500,000 Local match for potential construction grant Council Nominated Project Kevin Moran Park Accessible Parking $95,000 Nominated by Miller/Cappello This project would add two accessible parking spaces along the front of Kevin Moran park. Council Nominated Project Reconstruction of Hakone Koi Pond (Phase 1) $2,100,000 Nominated by Zhao/Miller The project would include site clearing and demolition, excavating and grading, shotcrete preparation work, shotcrete with fibers, sealing, boulder work, accent stone materials, ADA accessibility, plumbing, drainage, irrigation, planting, wood structures, survey staking, and geotechnical inspections. Council Nominated Project City Hall Courtyard Accessibility Improvements $280,000 Nominated by Miller/Bernald This project would consist of removing and replacing approximately 10,000 square feet of existing exposed aggregate with decorative concrete and removing and replacing approximately 3,500 square feet of existing pavers with new pavers. Accessible improvements would include adding or refinishing ramps as necessary. Council Nominated Project Senior Center/Community Center Generator and EV Charging Stations $500,000 Nominated by Cappello/Miller This project would add a backup generator that would automatically power both the Senior Center and Community Center during an outage. Additionally, the project would include two dual-head standard EV charging stations that would be powered by the generator during outages. Council Nominated Project Village Clock $15,500 (City Contribution) Nominated by Miller/Kumar This project would add a clock in the Village near its entry at Saratoga-Los Gatos Road and Big Basin Way. The clock would serve to further enhance the aesthetics of Saratoga’s Village. Committee Nominated Project Wildwood Park Master Plan $90,000 Nominated by the Parks and Recreation Committee This project would develop a Master Plan for Wildwood Park -including park redesign, equipment/play structure upgrades, and development of required environmental and construction documents. Staff Nominated Project Safe Routes to School Needs Assessment $60,000 This project will create a traffic engineering design plan which will include several elements aimed to promote and make bicycling and walking the preferred travel modes to school. Staff Nominated Project Quito Road Sidewalk Gap Closure Phase 1 (Allendale to Marshall Lane) $275,000 This project will upgrade existing walkways and fill in gaps on both sides of Quito Road, from Allendale Avenue to Marshall Lane, to facilitate pedestrians and students walking to Marshall Lane Elementary. Staff Nominated Project Mcfarland Avenue Curb & Gutter Replacement $350,000 This project will include approx. 3,600 square feet of driveway conforms to new gutters. Staff Nominated Project Saratoga-Sunnyvale Road Pathway Rehab (Cox to Railroad Xing) $225,000 This project will include approx. 3,600 square feet of driveway conforms to new gutters. Staff Nominated Project Traffic Signal Battery Backup – Citywide $150,000 This project will install Emergency Traffic Signal Power battery back up in case of power outage. The upgraded systems will be able to direct connect to backup generators. Staff Nominated Project Saratoga Heights Landslide Repair $1,950,000 This project will stabilize Saratoga Heights Dr. to prevent further damage to the road from active landslide, using a shear pin and tieback design. Saratoga Hillside Ground Movement Questions or Comments Prospect Road Landslide Continental Circle Mt. Eden Road Landslide Mt. Eden Erosion Palomino Way Landslide Saratoga Heights Landslide Pierce Road Landslide Bohlman Road Landslide