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Home My WebLink About3-18-2020 City Council -CANCELED MEETINGSaratoga City Council Agenda – March 18, 2020 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 18, 2020 Meeting Cancelled On March 16, the Health Officer of the County of Santa Clara issued an order directing all individuals living in the County to shelter at their place of residence except for essential activities, essential business, and essential government services to slow the spread of COVID-19. As a result, the City Council Meeting on March 18, 2020 has been canceled. City Hall will be closed March 16 through at least April 7. Additional information is available on the City website at www.saratoga.ca.us/COVID19 The original agenda is shown below. Three of these agenda items will be heard at a Special meeting on March 18: Items 1.5 Arrowhead Bond Closure, 3.1 Resolution Proclaiming a Local Emergency, and Appointment of Commissioner. All other agenda items will be rescheduled to a future meeting. Saratoga City Council Agenda – March 18, 2020 – Page 2 of 5 5:30 P.M. CLOSED SESSION Patio Room, Joan Pisani Community Center | 19655 Allendale Avenue, Saratoga, CA 95070 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation (Government Code Section 54956.9(d)(2)): 1 case 6:00 P.M. STUDY SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 Allocation of Community Event Grant Program Funds Recommended Action: Review the Community Event Grant Program applications for Fiscal Year 2020/21 and determine allocations. 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on March 13, 2020. REPORT FROM CLOSED SESSION REPORT FROM STUDY SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Commissioner Recommended Action: Approve the resolution appointing 1 member to the Planning Commission and direct the City Clerk to administer the Oath of Office at a later date. Saratoga City Council Agenda – March 18, 2020 – Page 3 of 5 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to up to three (3) minutes at the Mayor’s discretion. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on March 4, 2020. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 3/3/2020 Period 9; 3/10/2020 Period 9. 1.3. Fruitvale Avenue and Allendale Avenue Intersection Improvements – Budget Resolution Recommended Action: Adopt Budget Resolution increasing the project budget for the Fruitvale Avenue and Allendale Avenue Intersection Improvements project in the amount of $125,000. 1.4. McFarland Avenue Curb and Gutter Replacement Project – Budget Resolution Recommended Action: Adopt Budget Resolution creating a new Capital Improvement Program (CIP) project for McFarland Avenue Curb and Gutter Replacement and fund project with Capital Reserve Funds in the amount of $350,000. 1.5. Closeout of Arrowhead Community Facility District Bond Funds Recommended Action: Move to accept the Arrowhead Community Facility District (CFD) Improvement Project as complete, and adopt the attached resolution ordering the disposition of surplus amounts. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. Items requested for continuance are subject to the City Council's approval at the Council Meeting. Public Speakers are limited to up to three (3) minutes at the Mayor’s discretion. 2.1. Mountain Winery Annexation Project Recommended Action: Continue the Public Hearing to the April 15, 2020 City Council meeting. 3. GENERAL BUSINESS 3.1. Resolution Proclaiming a Local Emergency Recommended Action: Consider acceptance of a resolution that would proclaim a local emergency as a result of the novel coronavirus (COVID-19). Saratoga City Council Agenda – March 18, 2020 – Page 4 of 5 COUNCIL ASSIGNMENTS Mayor Howard Miller Council Finance Committee Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County- meetings Council Finance Committee Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Hakone Foundation Board KSAR Community Access TV Board Public Art Committee Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board Saratoga Chamber of Commerce & Destination Saratoga Council Member Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Ministerial Association West Valley Sanitation District Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT Saratoga City Council Agenda – March 18, 2020 – Page 5 of 5 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 13, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 13th day of March 2020 at Saratoga, California. Debbie Bretschneider, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]