HomeMy WebLinkAbout04-15-2020 City Council agendaSaratoga City Council Agenda –April 15, 2020 – Page 1 of 7
SARATOGA CITY COUNCIL
REGULAR MEETING
APRIL 15, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us04web.zoom.us/j/649103203 or App Webinar ID: 649
103 203 and using the tool to raise their hand in the Zoom platform to speak on an agenda
item when directed by the Mayor; OR
2. Calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us04web.zoom.us/j/737759541 or App Webinar ID: 737
759 541 and raising their hand to speak on an agenda item when directed by the Mayor.
2. Calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
Saratoga City Council Agenda –April 15, 2020 – Page 2 of 7
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
6:00 P.M. JOINT MEETING
Joint Meeting with Chamber of Commerce
7:00 P.M. REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on April 10, 2020.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Proclamation Recognizing April 19-25, 2020 as National Library Week
Recommended Action:
Proclaim April 19-25, 2020 as National Library Week in the City of Saratoga.
SPECIAL PRESENTATIONS
Presentation by West Valley Community Services
Recommended Action:
Receive presentation from West Valley Community Services.
Saratoga City Council Agenda –April 15, 2020 – Page 3 of 7
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the City Council Retreat on February 28, 2020, the
Regular City Council Meeting on March 4, 2020 and the City Council Special Meetings on
March 9 and March 18, 2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
3/16/2020 Period 9; 3/23/2020 Period 9; 3/31/2020 Period 9; 4/8/2020 Period 10.
1.3. Treasurer’s Report for the Month Ended February 29, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended February 29, 2020.
1.4. Amendment to Contract with Kimley-Horn and Associates, Inc. for Environmental
Consulting Services for the Mountain Winery Annexation Project
Recommended Action:
Authorize the City Manager to amend the contract with Kimley-Horn and Associates, Inc.
for environmental consulting services for the Mountain Winery Annexation Project in the
amount of $12,000.00.
1.5. McFarland Avenue Curb and Gutter Replacement Project – Budget Resolution
Recommended Action:
Adopt Budget Resolution creating a new Capital Improvement Program (CIP) project for
McFarland Avenue Curb and Gutter Replacement and fund project with Capital Reserve
Funds in the amount of $350,000.
1.6. Fruitvale Avenue and Allendale Avenue Intersection Improvements – Budget
Resolution
Recommended Action:
Adopt Budget Resolution increasing the project budget for the Fruitvale Avenue and
Allendale Avenue Intersection Improvements project in the amount of $125,000.
1.7. Financial Audit Services Contract
Recommended Action:
Authorize the City Manager to execute a one-year contract with Chavan & Associates, LLP
under lead partner Jeff Ira, CPA for the FY 2019/20 financial audits.
Saratoga City Council Agenda –April 15, 2020 – Page 4 of 7
1.8. Traffic Signal Adaptive System Deployment – Award of Traffic Software and
Hardware Contract
Recommended Action:
Authorize the City Manager to execute a contract for traffic software and hardware with
Trafficware - Cubic for $199,357.40
1.9. Amendment to Contract with BKF Engineers for the Guava Court Pedestrian/Bicycle
Railroad Crossing Improvement Project
Recommended Action:
Authorize the second amendment to increase the scope and payment terms by $37,560 to the
contract with BKF Engineers for the Guava Court Pedestrian/Bicycle Railroad Crossing
Improvement Project.
1.10. Resolution to adopt a list of projects funded by SB 1 for FY 2020-21: The Road
Repair and Accountability Act
Recommended Action:
Adopt Resolution to adopt a list of projects funded by SB 1 for FY 2020-21: The Road
Repair and Accountability Act for funding the Annual Roadway Improvements Project.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a special
notice and/or a public hearing or those called by the City Council on its own volition. During
Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total
of ten (10) minutes maximum for opening statements. Members of the public may comment
on any item for up to three (3) minutes. The amount of time for public comment may be
reduced by the Mayor or by action of the City Council. After public comment, the
Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum
for closing statements. Items requested for continuance are subject to the City Council's
approval at the Council Meeting.
2.1. APCC20-0001 - Appeal of a Fence Exception denial to install a fence that exceeds the
maximum allowable height within an exterior side setback located at 12452 Miller Avenue.
Recommended Action:
1. Conduct a public hearing and de novo review of the appeal.
2. Adopt Resolution #20-XXX (Attachment C) upholding the Planning Commission’s
decision to deny the Fence Exception application.
3. GENERAL BUSINESS
3.1. Allocation of Community Event Grant Program Funds
Recommended Action:
Review the Community Event Grant Program applications for Fiscal Year 2020/21 and
determine allocations.
3.2. Saratoga Speed Survey Report
Recommended Action:
1. Adopt Resolution accepting the 2020 Speed Survey.
2. Direct staff to return to a future City Council meeting with legislation to increase the
posted speed limit at Segment 28 - Quito Road from 25 mph to 30 mph and to decrease the
posted speed limit at Segment 35 - Saratoga Avenue from 40 mph to 35 mph.
Saratoga City Council Agenda –April 15, 2020 – Page 5 of 7
3.3. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of
Engineer's Report; Adoption of Resolution of Intention for FY 20-21; and Adoption of
Resolution of Intention to Dissolve Zones 4, 5, 7, and 24.
Recommended Action:
1. Adopt the Resolution granting preliminary approval of the Engineer's Report included as
Attachment D for FY 20-21 for renewing the Landscaping and Lighting Assessment District
LLA-1 excluding Zones 4, 5, 7, and 24 (Attachment A);
2. Adopt the Resolution of Intention to order the levy and collection of assessments for the
Landscaping and Lighting Assessment District LLA-1 for FY 20-21 (Attachment B); and
3. Adopt the Resolution of Intention to dissolve Zones 4, 5, 7, and 24 (Attachment C).
3.4. Urgency Ordinance to Temporarily Suspend the Requirement to attend a Commission
Meeting before Applying for a Position
Recommended Action:
Approve an urgency ordinance to temporarily suspend the requirement that applicants for
City Commissions attend a Commission meeting before applying for the position.
3.5. COVID-19 Local Emergency Proclamation, Continuity of Operations, Designation of
Authorized Agents, and Authorization to Submit Disaster Relief Application(s)
Recommended Action:
Approve the resolutions: 1) affirming the continued existence of a local emergency due to
the spread of novel coronavirus (COVID-19); 2) accepting the COVID-19 Continuity of
Operations Plan (COOP); 3) approving the City of Saratoga Designation of Authorized
Agents; and 4) authorizing submittal of a disaster relief application(s).
3.6. Urgency Ordinance Temporarily Amending the Requirement to Periodically Review
the Need for the COVID-19 Local Emergency Proclamation
Recommended Action:
Approve the urgency ordinance temporarily amending City Code Section 6-05.050(b)(1) to
require review of the resolution proclaiming a local emergency due to the spread of novel
coronavirus (COVID-19) every 60 days instead of every 30 days until the termination of the
local emergency declared by Santa Clara County.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County- meetings
Council Finance Committee
Saratoga City Council Agenda –April 15, 2020 – Page 6 of 7
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Chamber of Commerce & Destination Saratoga
Council Member Manny Cappello
Cities Association of Santa Clara County Board of Directors
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Ministerial Association
West Valley Sanitation District
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on April 10, 2020 at the City
of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 10th day of April 2020 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
Saratoga City Council Agenda –April 15, 2020 – Page 7 of 7
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
05/06
05/11
6:00 p.m. Joint Meeting with Heritage Preservation Commission | 7:00 p.m. Regular Session
6:00 p.m. Budget Study Session, S. Ku Hall
05/20
06/02
6:00 p.m. Joint Meeting with Board of Supervisor Joe Simitian | 7:00 p.m. Regular Session
Time Tentative: Youth Commission Interviews
06/03 5:00 p.m. Traffic Safety Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga
Neighborhood & Neighborhood Watch in Community Center, Multipurpose room
06/17 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session
07/01 5:00 p.m. Closed Session | 7:00 p.m. Regular Session
07/15
No Meeting - Recess
08/05 No Meeting - Recess
08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m.
Regular Session
09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts |
7:00 p.m. Regular Session
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation |7:00 p.m. Regular Session
12/10 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020