HomeMy WebLinkAbout05-06-2020 Council Agenda packetSaratoga City Council Agenda –May 1, 2020 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
MAY 6, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/85303328362 or App Webinar ID:
853 0332 8362 and using the tool to raise their hand in the Zoom platform to speak on an
agenda item when directed by the Mayor; OR
2. Calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us04web.zoom.us/j/73165099616 or App Webinar ID:
731 6509 9616 and raising their hand to speak on an agenda item when directed by the
Mayor.
2. Calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
Saratoga City Council Agenda –May 1, 2020 – Page 2 of 6
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
5:30 P.M. JOINT MEETING
Joint Meeting with Saratoga Heritage Preservation Commission
7:00 P.M. REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on May 1, 2020.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for Leonard Almalech
Recommended Action:
Commend Leonard Almalech for his service on the Saratoga Planning Commission.
Proclamation Declaring May 2020 as National Preservation Month
Recommended Action:
Proclaim May 2020 as National Preservation Month in the City of Saratoga
Saratoga City Council Agenda –May 1, 2020 – Page 3 of 6
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on April 15, 2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
4/15/2020 Period 10; 4/22/2020 Period 10; 4/29/2020 Period 10.
1.3. Treasurer’s Report for the Month Ended March 31, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended March 31, 2020.
1.4. Prospect Road Improvements Project – Notice of Completion
Recommended Action:
Move to accept the Prospect Road Improvements Project as complete and authorize staff to
record the Notice of Completion for the construction contract.
1.5. Contract with H.T. Harvey & Associates to Provide Biological Support Services for
the Mt. Eden Road Repair Project
Recommended Action:
1. Approve design contract with H.T. Harvey and Associates for the Mt. Eden Road Repair
Project, in the amount of $58,476, and authorize the City Manager to execute the same.
2. Authorize staff to execute change orders to the contract up to $5,800.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. Members of the public may comment on any item for up to three (3) minutes. The
amount of time for public comment may be reduced by the Mayor or by action of the City
Council. Items requested for continuance are subject to the City Council's approval at the
Council Meeting.
2.1. Proposed Fee Schedule Update for FY 2020/21
Recommended Action:
Open the public hearing, listen to public testimony and close public hearing. Adopt the
resolution approving the updated fee schedule for Fiscal Year 2020/21, effective July 6,
2020.
Saratoga City Council Agenda –May 1, 2020 – Page 4 of 6
3. GENERAL BUSINESS
3.1. Accept the Final Text and Location of Four Point of Interest Markers for the: 1)
Caledonia Pasteboard Mill, 2) Ohlone Indians, 3) Saloons, and 4) The Saratoga Paper Mill
Recommended Action:
Adopt the attached resolutions accepting the final text, marker design and location of four
Point of Interest Markers and authorizing and directing the Director of Community
Development and the Director of Public Works to proceed with contracting for the
manufacturing and installation of the markers.
3.2. Saratoga Village Town Clock
Recommended Action:
Approve purchase of the Saratoga Village Town Clock from the Verdin Company in the
amount of $23,062.60 using public donations for the same.
3.3. COVID-19 Community Service Grants
Recommended Action:
Accept the City Council Finance Committee’s recommendation to:
1) Authorize $60,000 from the City Council Discretionary account for one-time support
funding as follows:
•$20,000 to the Saratoga Area Senior Coordinating to cover costs associated with mailing
the Outlook publication to every Saratoga household.
•$20,000 to West Valley Community Services for providing housing assistance grants.
•$20,000 to Hakone Foundation for operational support and increasing revenue
opportunities at Gardens.
2) Authorize a $10,000 one-time support grant to the Chamber of Commerce in FY
20/2021 in place of the budgeted Community Event Grant if the Chamber is unable to hold
the 2020 Saratoga Classic and Cool Car Show.
3) Authorize the City Manager to consolidate the FY2020/21 quarterly support payments to
the Saratoga Area Senior Coordinating Council to one payment made at the beginning of the
fiscal year.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County- meetings
Council Finance Committee
Hakone Foundation Board & Executive Committee
Saratoga City Council Agenda –May 1, 2020 – Page 5 of 6
Public Art Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Chamber of Commerce & Destination Saratoga
Council Member Manny Cappello
Cities Association of Santa Clara County Board of Directors
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Ministerial Association
West Valley Sanitation District
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on May 1, 2020 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 1st day of May 2020 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
Saratoga City Council Agenda –May 1, 2020 – Page 6 of 6
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
05/06
05/11
5:30 p.m. Virtual Joint Meeting with Heritage Preservation Commission | 7:00 p.m. Virtual Regular
Session
6:00 p.m. Virtual Budget Study Session
05/20
06/02
4:30 p.m. Virtual Closed Session |5:00 p.m. Commission Interviews | 5:30 p.m. Virtual Joint Meeting
with Board of Supervisor Joe Simitian | 7:00 p.m. Virtual Regular Session
Time Tentative: Youth Commission Interviews
06/03 5:00 p.m. Traffic Safety Commission Interviews | 5:30 p.m. Joint Meeting TBD | 7:00 p.m. Regular
Session
06/17 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session
07/01 5:00 p.m. Closed Session | 7:00 p.m. Regular Session
07/15
No Meeting - Recess
08/05 No Meeting - Recess
08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m.
Regular Session
09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts |
7:00 p.m. Regular Session
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation |7:00 p.m. Regular Session
12/10 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020
City Council
Joint Meeting
The City Council Regular Session begins at 7:00 p.m. as a Virtual Meeting.
JOINT MEETING WITH
SARATOGA HERITAGE PRESERVATION COMMISSION
May 6, 2020
5:30 p.m. –6:45 p.m.
Virtual Meeting
General Public Zoom Access:
https://us02web.zoom.us/j/85303328362
Webinar ID: 853 0332 8362
Or Dial:1.408.638.0968 or 1.669.900.6833
(City Council, Heritage Preservation Commission, and staff will receive
separate access information)
Discussion Topics
Introductions
Heritage Preservation Commission Workplan
Other Remarks & Wrap Up
6
CITY OF SARATOGA
Memorandum
To: Mayor Miller & Members of the Saratoga City Council
From: Nicole Johnson, Planner II
Date: May 6, 2020
Subject: Heritage Preservation Commission Work Plan – FY 20/21
On February 11, 2020, the Heritage Preservation Commission (HPC) held their regularly scheduled
meeting and discussed their upcoming 2020/2021 work plan.
Heritage Orchard Master Plan. Continue to review and revise the 2001 Heritage Orchard Master
Plan to update accordingly and work on the long-term management of the orchard.
Heritage Resource Inventory . Continue their duty as commissioners to recommend and work with
property owners to add eligible properties to the Heritage Resource Inventory. This fiscal year, the
HPC has so far added seven (7) sites to the Heritage Resource Inventory. There are currently 21 sites
for consideration to be included on the Inventory.
Public Outreach. Continue to participate in City events such as the Blossom Festival, Arbor Day,
Historic Preservation Month, the State of the City, and provide information about the Commission
at these events. Collaborate with the City’s Public Information Officer in utilizing social media
platforms and add helpful links and documents to the HPC webpage. Such items would include, but
not limited to, advantages of putting structures and trees on the Inventory, the Mills Act program,
and pride in our historic community.
Plaques/Point of Interest Markers. To properly recognize heritage resources and properties of
special interest in our City, the HPC would like to continue recommending to Council special sites
that warrant Point of Interest Markers (POI). The HPC has reviewed and approved language for four
(4) POI markers and are preparing to present to Council. The HPC is requesting funding for four
markers for the 20/21 FY.
Continuing Education – The City of Saratoga is a Certified Local Government (CLG) recognized by the
State of California Office of Preservation (OHP). The CLG requires that all commissioners receive
annual training in Historic Preservation.
Village Inventory – Review, update, video and inventory the properties within the expanded Village
boundary (per Village Design Guidelines 2019) for their historical significance. Research videography
services available at KSAR, West Valley College or other local sources.
7
Saratoga Avenue (Heritage Lane) Inventory –- Review, update, video and inventory of all the homes,
fences and trees along the portion of Saratoga Avenue that is designated as Heritage Lane, for the
potential addition to the City’s Heritage Resource Inventory. This project may require a professional
videographer.
Notable Accomplishments in fiscal year 2019/2020
During fiscal year 2019/2020, in addition to placing seven properties on the Heritage Resource
inventory and one landmark property, the HPC reviewed three building applications for work to be
performed upon a heritage resource. The HPC also submitted a request to include Saratoga’s
Memorial Arch, located at the east corner of Saratoga-Los Gatos Road and Big Basin Way, to be
included to the World War I Memorial Inventory Project. In addition, several HPC members attended
an Eichler Homes Tour in San Jose. In honor of Preservation Month ( May of 2019), the HPC hosted
editor to CA Modern Magazine, Dave Weinstein’s presentation on “Eichler Homes: Birth, Death,
Rebirth”.
Budget Request
The Heritage Preservation Commission would like to request a budget allocation of $11,600 for the
FY 20/21.
Request Requested Allocation
Four new point of interest markers (plaque, redwood posts and
installation)
$8,600
Training & Membership (California Preservation Foundation) $2,500
Preservation Month activities in May: (poster, speaker, photo
display-note photo display can be used year-after-year, etc.)
$500
Total $11,600
Current Commission Membership:
Name Term Ending Eligible for
Reappointment
Alexandra Nugent (Chair) 12/31/2020 No
Annette Stransky 12/31/2021 No
Jo Rainie Rodgers 12/31/2020 Yes
Rina Shah (Vice Chair) 12/31/2022 No
Vacant - -
Heritage Preservation Commission Powers and Duties:
(CITY CODE SECTION 13-10.040)
The Heritage Commission shall be advisory only to the City Council, the Planning Commission and the
agencies and departments of the City and shall establish liaison and work in conjunction with such
authorities to implement the purposes of this Chapter. The Heritage Commission shall have the
following powers and duties: 8
a) Conduct, or cause to be conducted, a comprehensive survey of properties within the
boundaries of the City for the purpose of establishing the Heritage Resource Inventory. To
qualify for inclusion in the Heritage Resource Inventory, a property must satisfy any one or
more of the criteria listed in Section 13-15.010 of this Chapter. The Inventory shall be
publicized and periodically updated, and a copy thereof shall be kept on file in the Planning
Department.
b) Recommend to the City Council specific proposals for designation as a historic landmark,
heritage lane or historic district.
c) Recommend to the appropriate City agencies or departments projects and action programs
for the recognition, conservation, enhancement and use of the City's heritage resources,
including standards to be followed with respect to any applications for permits to construct,
change, alter, remodel, remove or otherwise affect such resources.
d) Review and comment upon existing or proposed ordinances, plans or policies of the City as
they relate to heritage resources.
e) Review and comment upon all applications for building, demolition, grading or tree removal
permits involving work to be performed upon or within a designated historic landmark,
heritage lane or historic district, and all applications for tentative map approval, rezoning,
building site approval, use permit, variance approval, design review or other approval
pertaining to or significantly affecting any heritage resource. The Commission’s comments
shall be forwarded to the City agency or department processing the application within thirty
days after receiving the request for such comments.
f) Investigate and report to the City Council on the availability of federal, state, county, local or
private funding sources or programs for the rehabilitation and preservation of heritage
resources.
g) Cooperate with county, state and federal governments and with private organizations in the
pursuit of the objectives of heritage conservation.
h) Upon the request of a property owner or occupant and at the discretion of the Heritage
Commission, render advice and guidance on the conservation, rehabilitation, alteration,
decoration, landscaping or maintenance of any heritage resource; such voluntary advice and
guidance shall not impose any regulation or control over any property.
i) Participate in, promote and conduct public information and educational programs pertaining
to heritage resources.
j) Perform such other functions as may be delegated to it by resolution or motion of the City
Council.
9
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, City Clerk
SUBJECT:Commendation for Leonard Almalech
RECOMMENDED ACTION:
Commend Leonard Almalech for his service on the Saratoga Planning Commission.
BACKGROUND:
Leonard Almalech served two terms on the Saratoga Planning Commission from April 2012-2020.
Leonard was Chair of the Planning Commission in 2016 and worked with the Planning
Commission on the Saratoga Village Design Guidelines, the Water Efficient Landscape
Ordinance, Accessory Dwelling Unit Ordinance, and the Village Parking Ordinance.
ATTACHMENTS:
Attachment A -Commendation for Leonard Almalech
10
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA HONORING
LEONARD ALMALECH
WHEREAS, Leonard Almalech was appointed to the City of Saratoga Planning Commission on
April 1, 2012 and April 1, 2016; and
WHEREAS,during Leonard’s term as a Planning Commissioner, he and the other Planning
Commissioners reviewed over 100 development applications, including design review, variances,
subdivisions, and use permits, including development projects that preserved the City’s historic resources
like the Grover House and the John Henry House; and
WHEREAS, Leonard contributed significantly to the development of the City’s General Plan as a
member of the Planning Commission, which hosted meetings for the community, studied various issues in
Study Sessions, and made recommendations to the City Council on the Land Use, Circulation, and
Conservation and Open Space Elements; and
WHEREAS,Leonard and the other Planning Commissioners worked with City staff on updating
the Saratoga Village Design Guidelines, which establishes land use policy and development standards for
the Village; and
WHEREAS, Leonard and the Planning Commission also worked on many ordinances to bring to
the City Council, including Water Efficient Landscape Ordinance (WELO), Accessory Dwelling Unit
(ADU), Temporary Signs, Wireless Telecommunications Facilities, and the Village Parking Ordinance;
and
WHEREAS, Leonard served as the Chair of the Planning Commission from April 2015 to March
2016; and
WHEREAS,it is apparent to all who have worked with Leonard that he is a dedicated and
hardworking member of the community and his service and contributions are greatly appreciated
by the City Council, Planning Commission, and City staff.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby
recognize Leonard Almalech for his many years of service and dedication to the City of Saratoga.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 6th day of May 2020.
Howard A. Miller, Mayor
City of Saratoga 11
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, City Clerk
SUBJECT:Proclamation Declaring May 2020 as National Preservation Month
RECOMMENDED ACTION:
Proclaim May 2020 as National Preservation Month in the City of Saratoga.
BACKGROUND:
Established in 1973 by the National Trust for Historic Preservation, National Preservation Month
is co-sponsored by local preservation groups, State historical societies, and business and civic
organizations across the country. During Preservation Month, many on-line events are planned to
promote historic places for the purpose of instilling national and community pride, promoting
heritage tourism, diversity of cultures, and showing the social and economic benefits of historic
preservation.
ATTACHMENTS:
Attachment A –Proclamation Declaring May 2020 as National Preservation Month
12
PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
DECLARING MAY 2020 AS
NATIONAL PRESERVATION MONTH
WHEREAS, historic preservation is an effective tool for managing growth,
revitalizing neighborhoods, fostering local pride and maintaining community character while
enhancing livability, and
WHEREAS, historic preservation provides the opportunity to celebrate the
community’s history and the individuals who have shaped Saratoga, including those who are
dedicated to preserving the physical reminders of the City’s past; and
WHEREAS, May 2020 is National Preservation Month, which is sponsored by the
National Trust for Historic Preservation, and is celebrated locally by the City of Saratoga
Heritage Preservation Commission and the Saratoga Historical Foundation; and
WHEREAS, in 2017, the Saratoga City Council approved two Point of Interest
Markers to detail interesting facts, events, and/or places within the City of Saratoga; the
Theater of the Glade Site and the Blossom Festival Site; and
WHEREAS, in 2020, the Saratoga Heritage Preservation Commission is
recommending four new Point of Interest Markers in the City of Saratoga; Caledonia
Pasteboard Mill, Ohlone Indians, Saloons, and the Saratoga Paper Mill; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga
does hereby recognize May 2020 as National Preservation Month and calls upon the
community of Saratoga to learn more about the historical resources in their community and
join their fellow citizens across the United States in recognizing and participating in this
special observance.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 6th day
of May 2020.
___________________________
Howard A. Miller, Mayor
City of Saratoga 13
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on April 15, 2020.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on April 15, 2020
14
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 1 of 12
MINUTES
WEDNESDAY, APRIL 15, 2020
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a virtual Joint Meeting with the Saratoga Chamber of
Commerce via teleconferencing through Zoom.
Mayor Miller called the virtual Regular Session to order at 7:06 p.m. via teleconferencing
through Zoom.
Prior to Roll Call, the Mayor and City Clerk explained that the City Council meeting was conducted
pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to
facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily
the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended
those rules. The Executive Order does require that public agencies continue to notice meetings in
advance and provide members of the public an opportunity to observe the meeting and offer public
comment. The City Council met all of the applicable notice requirements and the public is welcome to
participate in this meeting. Information on how the public can observe the meeting and provide public
comment was also shared. Additionally, the Mayor explained that votes would be taken through roll call.
ROLL CALL
PRESENT:Mayor Howard A. Miller, Vice Mayor Mary-Lynne Bernald,
Council Members Manny Cappello, Yan Zhao, Rishi Kumar
(All Council Members appearing via teleconference)
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Assistant City Manager
Debbie Bretschneider, City Clerk
Mary Fury, Administrative Services Director
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Victoria Banfield, Planner I
Dennis Jaw, Finance Manager
Kayla Nakamoto, Community Engagement Coordinator
Mainini Cabute, Environmental Program Administrator
Franziska Church, Traffic Engineer
(All staff members appearing via teleconference)
City Clerk Debbie Bretschneider confirmed all City Council members could hear the meeting
proceedings and no doubts were expressed regarding the identities of the individuals representing
themselves as City Council Members.
15
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 2 of 12
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on April 10, 2020.
REPORT FROM JOINT MEETING
The Mayor provided a summary of the Joint Meeting with the Saratoga Chamber of Commerce.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Sandra Reed asked about number of attendees in the meeting.
Glenda Aune spoke about the Mountain Winery annexation project.
Dave Aune spoke about the Mountain Winery annexation project.
Julianne Michaels spoke about the Mountain Winery annexation project.
Pierce Lynne spoke about the Mountain Winery annexation project.
Mike Seifert spoke about the Mountain Winery annexation project.
Coleen spoke about the Mountain Winery annexation project.
Lori Burns spoke about the Mountain Winery annexation project and notifications.
John Donovan spoke about the Mountain Winery annexation project and supporting local
businesses.
Alex Kaur spoke about the Mountain Winery annexation project.
Ken Czworniak spoke about the Mountain Winery annexation project.
Angela Ling spoke about the Mountain Winery annexation project.
Stacy Landgraf spoke about the Mountain Winery annexation project.
ANNOUNCEMENTS
Mayor Miller announced the County Public Health Department Coronavirus guidance
information.
CEREMONIAL ITEMS
Proclamation Recognizing April 19-25, 2020 as National Library Week
Recommended Action:
Proclaim April 19-25, 2020 as National Library Week in the City of Saratoga.
16
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 3 of 12
Mayor Miller and the City Council proclaimed April 19-25, 2020 as National Library Week
in the City of Saratoga and congratulated the new Saratoga Community Librarian
Annapurna Dando on her appointment.
SPECIAL PRESENTATIONS
Presentation by West Valley Community Services
Recommended Action:
Receive presentation from West Valley Community Services.
Mayor Miller and the City Council received a presentation by Josh Selo, West Valley
Community Services Executive Director.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Mike Seifert
Pierce Lynne
No one else requested to speak.
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the City Council Retreat on February 28, 2020, the
Regular City Council Meeting on March 4, 2020 and the City Council Special Meetings on
March 9 and March 18, 2020.
BERNALD/ZHAO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE CITY COUNCIL RETREAT ON FEBRUARY 28, 2020, THE REGULAR CITY
COUNCIL MEETING ON MARCH 4, 2020 AND THE CITY COUNCIL SPECIAL
MEETINGS ON MARCH 9 AND MARCH 18, 2020. MOTION PASSED BY VERBAL
ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
3/16/2020 Period 9; 3/23/2020 Period 9; 3/31/2020 Period 9; 4/8/2020 Period 10.
BERNALD/ZHAO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 3/16/2020 PERIOD 9;
3/23/2020 PERIOD 9; 3/31/2020 PERIOD 9; 4/8/2020 PERIOD 10. MOTION PASSED
BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
17
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 4 of 12
1.3. Treasurer’s Report for the Month Ended February 29, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended February 29, 2020.
BERNALD/ZHAO MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE
MONTH ENDED FEBRUARY 29, 2020. MOTION PASSED BY VERBAL ROLL
CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.4. Amendment to Contract with Kimley-Horn and Associates, Inc. for Environmental
Consulting Services for the Mountain Winery Annexation Project
Recommended Action:
Authorize the City Manager to amend the contract with Kimley-Horn and Associates, Inc.
for environmental consulting services for the Mountain Winery Annexation Project in the
amount of $12,000.00.
This item was removed from the Consent Calendar for public comment and discussion.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Alicia Seifert
Glenda Aune
Jack Cho
Angela Ling
Julianne Michaels
Pierce Lynne
Dave Aune
Balu
Carol and Bill Miller
Lori Burns
Mike Seifert
Chuck Page
No one else requested to speak.
CAPPELLO/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO
AMEND THE CONTRACT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR 18
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 5 of 12
ENVIRONMENTAL CONSULTING SERVICES FOR THE MOUNTAIN WINERY
ANNEXATION PROJECT IN THE AMOUNT OF $12,000.00. MOTION PASSED BY
VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO. NOES:
KUMAR. ABSTAIN: NONE. ABSENT: NONE.
1.5. McFarland Avenue Curb and Gutter Replacement Project – Budget Resolution
Recommended Action:
Adopt Budget Resolution creating a new Capital Improvement Program (CIP) project for
McFarland Avenue Curb and Gutter Replacement and fund project with Capital Reserve
Funds in the amount of $350,000.
RESOLUTION 20-011
BERNALD/ZHAO MOVED TO ADOPT BUDGET RESOLUTION CREATING A
NEW CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT FOR
MCFARLAND AVENUE CURB AND GUTTER REPLACEMENT AND FUND
PROJECT WITH CAPITAL RESERVE FUNDS IN THE AMOUNT OF $350,000.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.6. Fruitvale Avenue and Allendale Avenue Intersection Improvements – Budget
Resolution
Recommended Action:
Adopt Budget Resolution increasing the project budget for the Fruitvale Avenue and
Allendale Avenue Intersection Improvements project in the amount of $125,000.
RESOLUTION 20-012
BERNALD/ZHAO MOVED TO ADOPT BUDGET RESOLUTION INCREASING
THE PROJECT BUDGET FOR THE FRUITVALE AVENUE AND ALLENDALE
AVENUE INTERSECTION IMPROVEMENTS PROJECT IN THE AMOUNT OF
$125,000.MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD,
ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.7. Financial Audit Services Contract
Recommended Action:
Authorize the City Manager to execute a one-year contract with Chavan & Associates, LLP
under lead partner Jeff Ira, CPA for the FY 2019/20 financial audits.
BERNALD/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE
A ONE-YEAR CONTRACT WITH CHAVAN & ASSOCIATES, LLP UNDER LEAD
PARTNER JEFF IRA, CPA FOR THE FY 2019/20 FINANCIAL AUDITS. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Mike Seifert 19
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 6 of 12
No one else requested to speak.
1.8. Traffic Signal Adaptive System Deployment – Award of Traffic Software and
Hardware Contract
Recommended Action:
Authorize the City Manager to execute a contract for traffic software and hardware with
Trafficware - Cubic for $199,357.40
BERNALD/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE
A CONTRACT FOR TRAFFIC SOFTWARE AND HARDWARE WITH
TRAFFICWARE - CUBIC FOR $199,357.40.MOTION PASSED BY VERBAL ROLL
CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.9. Amendment to Contract with BKF Engineers for the Guava Court Pedestrian/Bicycle
Railroad Crossing Improvement Project
Recommended Action:
Authorize the second amendment to increase the scope and payment terms by $37,560 to the
contract with BKF Engineers for the Guava Court Pedestrian/Bicycle Railroad Crossing
Improvement Project.
BERNALD/ZHAO MOVED TO AUTHORIZE THE SECOND AMENDMENT TO
INCREASE THE SCOPE AND PAYMENT TERMS BY $37,560 TO THE
CONTRACT WITH BKF ENGINEERS FOR THE GUAVA COURT
PEDESTRIAN/BICYCLE RAILROAD CROSSING IMPROVEMENT PROJECT.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.10. Resolution to adopt a list of projects funded by SB 1 for FY 2020-21: The Road
Repair and Accountability Act
Recommended Action:
Adopt Resolution to adopt a list of projects funded by SB 1 for FY 2020-21: The Road
Repair and Accountability Act for funding the Annual Roadway Improvements Project.
RESOLUTION 20-013
BERNALD/ZHAO MOVED TO ADOPT RESOLUTION TO ADOPT A LIST OF
PROJECTS FUNDED BY SB 1 FOR FY 2020-21: THE ROAD REPAIR AND
ACCOUNTABILITY ACT FOR FUNDING THE ANNUAL ROADWAY
IMPROVEMENTS PROJECT. MOTION PASSED BY VERBAL ROLL CALL. AYES:
MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
Mayor Miller announced a five-minute break to reconvene at 9:35 p.m.
20
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 7 of 12
2.PUBLIC HEARING
2.1. APCC20-0001 - Appeal of a Fence Exception denial to install a fence that exceeds the
maximum allowable height within an exterior side setback located at 12452 Miller Avenue.
Recommended Action:
1. Conduct a public hearing and de novo review of the appeal.
2. Adopt Resolution #20-XXX (Attachment C) upholding the Planning Commission’s
decision to deny the Fence Exception application.
Victoria Banfield, Planner I, presented the staff report.
Mayor Miller opened the public hearing.
The applicant/appellant, Daphanie Lin, provided opening remarks.
Mayor Miller invited public comment on the item.
No one requested to speak.
The applicant/appellant, Daphanie Lin, provided closing remarks.
Mayor Miller closed the public hearing for this item and asked for Council discussion.
RESOLUTION 20-014
BERNALD/CAPPELLO MOVED TO ADOPT RESOLUTION THAT REVERSES
THE PLANNING COMMISSION DENIAL DECISION TO THE FENCE
EXCEPTION APPLICATION, CONDITIONS INCLUDE NEW LANDSCAPING
AND REMOVING THE LATTICE ON THE FENCE.MOTION PASSED BY
VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.GENERAL BUSINESS
3.1. Allocation of Community Event Grant Program Funds
Recommended Action:
Review the Community Event Grant Program applications for Fiscal Year 2020/21 and
determine allocations.
Kayla Nakamoto, Community Engagement Coordinator, presented the staff report.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Janice Thornburg spoke about the Sacred Heart Carnival.
Sheryl Lewis spoke about the Congregation Beth David event.
Anouk Yeh spoke about the Celebrating Differences carnival.21
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 8 of 12
Robert Sheets spoke about the Saratoga Symphony.
No one else requested to speak.
KUMAR/CAPPELLO MOVED TO APPROVE THE COMMUNITY EVENT GRANT
PROGRAM ALLOCATIONS FOR FISCAL YEAR 2020/21:
BOLLYWOOD IN THE PARK $2000
IOOF ANNUAL EASTER EGG HUNT $1500
SARATOGA SYMPHONY CONCERTS $1050
CELEBRATING DIFFERENCES CARNIVAL $1000
SACRED HEART SARATOGA COMMUNITY CARNIVAL $2000
A DAY OF SOCIAL ACTION $2000
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.2. Saratoga Speed Survey Report
Recommended Action:
1. Adopt Resolution accepting the 2020 Speed Survey.
2. Direct staff to return to a future City Council meeting with legislation to increase the
posted speed limit at Segment 28 - Quito Road from 25 mph to 30 mph and to decrease the
posted speed limit at Segment 35 - Saratoga Avenue from 40 mph to 35 mph.
Mainini Cabute, Environmental Program Administrator, and Franziska Church, Traffic
Engineer, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
RESOLUTION 20-015
CAPPELLO/BERNALD MOVED TO ADOPT RESOLUTION ACCEPTING THE
2020 SPEED SURVEY AND TO DIRECT STAFF TO RETURN TO A FUTURE
CITY COUNCIL MEETING WITH LEGISLATION TO INCREASE THE POSTED
SPEED LIMIT AT SEGMENT 28 - QUITO ROAD FROM 25 MPH TO 30 MPH
AND TO DECREASE THE POSTED SPEED LIMIT AT SEGMENT 35 -
SARATOGA AVENUE FROM 40 MPH TO 35 MPH. MOTION PASSED BY
VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.3. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of
Engineer's Report; Adoption of Resolution of Intention for FY 20-21; and Adoption of
Resolution of Intention to Dissolve Zones 4, 5, 7, and 24.
Recommended Action:
1. Adopt the Resolution granting preliminary approval of the Engineer's Report included as
Attachment D for FY 20-21 for renewing the Landscaping and Lighting Assessment District
LLA-1 excluding Zones 4, 5, 7, and 24 (Attachment A);
2. Adopt the Resolution of Intention to order the levy and collection of assessments for the
Landscaping and Lighting Assessment District LLA-1 for FY 20-21 (Attachment B); and 22
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 9 of 12
3. Adopt the Resolution of Intention to dissolve Zones 4, 5, 7, and 24 (Attachment C).
John Cherbone, Public Works Director, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
RESOLUTION 20-016
RESOLUTION 20-017
RESOLUTION 20-018
CAPPELLO/BERNALD MOVED TO ADOPT THE RESOLUTION GRANTING
PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT FOR FY 20-21 FOR
RENEWING THE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
LLA-1 EXCLUDING ZONES 4, 5, 7, AND 24; TO ADOPT THE RESOLUTION OF
INTENTION TO ORDER THE LEVY AND COLLECTION OF ASSESSMENTS
FOR THE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1
FOR FY 20-21; AND TO ADOPT THE RESOLUTION OF INTENTION TO
DISSOLVE ZONES 4, 5, 7, AND 24.MOTION PASSED BY VERBAL ROLL CALL.
AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
3.4. Urgency Ordinance to Temporarily Suspend the Requirement to attend a Commission
Meeting before Applying for a Position
Recommended Action:
Approve an urgency ordinance to temporarily suspend the requirement that applicants for
City Commissions attend a Commission meeting before applying for the position.
Debbie Bretschneider, City Clerk, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
ORDINANCE 367
BERNALD/ZHAO MOVED TO APPROVE AN URGENCY ORDINANCE TO
TEMPORARILY SUSPEND THE REQUIREMENT THAT APPLICANTS FOR
CITY COMMISSIONS ATTEND A COMMISSION MEETING BEFORE
APPLYING FOR THE POSITION. MOTION PASSED BY VERBAL ROLL CALL.
AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
3.5. COVID-19 Local Emergency Proclamation, Continuity of Operations, Designation of
Authorized Agents, and Authorization to Submit Disaster Relief Application(s)
Recommended Action:
Approve the resolutions: 1) affirming the continued existence of a local emergency due to
the spread of novel coronavirus (COVID-19); 2) accepting the COVID-19 Continuity of
23
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 10 of 12
Operations Plan (COOP); 3) approving the City of Saratoga Designation of Authorized
Agents; and 4) authorizing submittal of a disaster relief application(s).
James Lindsay, City Manager, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
RESOLUTION 20-019
RESOLUTION 20-020
RESOLUTION 20-021
RESOLUTION 20-022
CAPPELLO/BERNALD MOVED TO APPROVE THE RESOLUTIONS: 1)
AFFIRMING THE CONTINUED EXISTENCE OF A LOCAL EMERGENCY DUE
TO THE SPREAD OF NOVEL CORONAVIRUS (COVID-19); 2) ACCEPTING THE
COVID-19 CONTINUITY OF OPERATIONS PLAN (COOP); 3) APPROVING THE
CITY OF SARATOGA DESIGNATION OF AUTHORIZED AGENTS; AND 4)
AUTHORIZING SUBMITTAL OF A DISASTER RELIEF APPLICATION(S).
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.6. Urgency Ordinance Temporarily Amending the Requirement to Periodically Review
the Need for the COVID-19 Local Emergency Proclamation
Recommended Action:
Approve the urgency ordinance temporarily amending City Code Section 6-05.050(b)(1) to
require review of the resolution proclaiming a local emergency due to the spread of novel
coronavirus (COVID-19) every 60 days instead of every 30 days until the termination of the
local emergency declared by Santa Clara County.
James Lindsay, City Manager, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
ORDINANCE 368
BERNALD/ZHAO MOVED TO APPROVE THE URGENCY ORDINANCE
TEMPORARILY AMENDING CITY CODE SECTION 6-05.050(B)(1) TO
REQUIRE REVIEW OF THE RESOLUTION PROCLAIMING A LOCAL
EMERGENCY DUE TO THE SPREAD OF NOVEL CORONAVIRUS (COVID-19)
EVERY 60 DAYS INSTEAD OF EVERY 30 DAYS UNTIL THE TERMINATION
OF THE LOCAL EMERGENCY DECLARED BY SANTA CLARA COUNTY.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
24
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 11 of 12
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Silicon Valley Clean Energy Authority Board of Directors – the Directors discussed the impacts
of COVID-19 and Energy dynamics that will affect costs.
West Valley Mayors & Managers – there was an emergency meeting about West Valley
Community Services and COVID-19.
Valley Transportation Authority VTA Board alternate – the Board received reports that VTA
light rail shut down temporarily, all ridership is drastically reduced, and cleaning and safety
procedures has increased due to COVID-19.
Vice Mayor Mary-Lynne Bernald
Cities Association of Santa Clara County- meetings – the Association voted to support Assembly
Bill (AB) 3005, which is to take care of seismic issues at Anderson Dam and received an update
on Census 2020.
Hakone Foundation Board & Executive Committee – the Board received a report that the
Director applied for Non-profit organization grants.
Santa Clara/Santa Cruz Airport/Community Roundtable – the Legislative subcommittee will be
meeting to discuss proposed noise certification regulations for supersonic aircraft.
Council Member Yan Zhao
Hakone Foundation Board – the Board discussed furloughs for employees.
Saratoga Chamber of Commerce & Destination Saratoga – the Chamber had two meetings to
discuss financial needs.
Council Member Manny Cappello
Cities Association of Santa Clara County Board of Directors – during the meeting, there was a
discussion about RHNA methodology changes and the group was asked to evaluate the on-line
model.
Council Member Rishi Kumar
No report
CITY COUNCIL ITEMS
Mayor Miller, with support from Council Member Cappello, asked staff for communication with
residents about the Santa Clara County Public Health Order as it relates to gardeners, tree
services, and construction.
COUNCIL COMMUNICATIONS
Council Member Kumar spoke about information and resources related to COVID-19 on his
website.
CITY MANAGER'S REPORT
None
ADJOURNMENT 25
Saratoga City Council Minutes ~ March 18, 2020 ~ Page 12 of 12
BERNALD/CAPPELLO MOVED TO ADJOURN THE MEETING AT 11:44 P.M.MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Debbie Bretschneider, City Clerk
City of Saratoga
26
Evangeline Bundang, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
BACKGROUND:
The information listed below provides detail for City check runs. Checks issued for $20,000 or greater are listed separately as well as
any checks that were voided during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
4/15/2020 140872 140923 52 816,920.47 4/15/2020 4/8/2020 140871
4/22/2020 140924 140946 23 69,867.25 4/22/2020 4/15/2020 140923
4/29/2020 140947 140972 26 111,361.12 4/29/2020 4/22/2020 140946
Accounts Payable checks issued for $20,000 or greater:
Date Check # Dept. Amount
4/15/2020 140879
Fin/Admin 38,861.00
4/15/2020 140903 SCC Office of the Sheriff
General PS Law Enforcement Apr 2020 504,780.92
4/15/2020 140907 Plan JPA Liability/Risk Mgmt
Fin/Admin Mar Gen Liab Claims 26,548.75
4/15/2020 140911 Shute Mihaly & Weinberger LLC
General Various Attorney Services 62,400.21
4/15/2020 140919
PW 23,025.00
4/15/2020 140921 Vista Landscape & Maintenance PW Landscape Services 25,442.75
4/29/2020 140966 Mountain Bikers of Santa Cruz CIP Streets/Parks Projects
PW Saratoga-Sanborn Trail 35,629.75
Accounts Payable checks voided during this time period:
AP Date Check # Amount
N/A
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
Villalobos & Associates CIP Streets Project Bainter Ave Project
Various
Fund Purpose
StatusReason Issued to
Comp Shared Risk Pool Worker's Comp Fund Worker's Comp Premium
Issued to
Prior Check Register
Checks ReleasedTotal Checks Amount
4/15/2020 Period 10; 4/22/2020 Period 10; 4/29/2020 Period 10.
PREPARED BY:
Ending
Check #
Starting
Check #
Accounts Payable
Type of Checks Date
Accounts Payable
Accounts Payable
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:Finance & Administrative Services
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29
30
31
32
33
34
35
36
37
38
39
40
SARATOGA CITY COUNCIL
MEETING DATE: May 6, 2020
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Ann Xu, Accountant
SUBJECT: Treasurer’s Report for the Month Ended March 31, 2020
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended March 31, 2020.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk and the
legislative body a written report and accounting of all receipts, disbursements, and fund balances. The
Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the
City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from
the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of March 31, 2020, the City had $694,434 in cash deposit at Comerica bank, and $24,207,274 on deposit
with LAIF. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective
July 1, 2019: for cash flow purposes and to avoid occurrence of dry period financing, pooled cash from all
funds should not be allowed to fall below $1,000,000. The total pooled cash balance as of March 31, 2020
is $24,901,708 and exceeds the minimum limit required.
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well positioned
and able to meet its expenditure requirements for the next six months. As of March 31, 2020, the City’s
financial position (Assets $25.6M, Liabilities $4.0M and Fund Equity $21.6M) remains very strong and
there are no issues in meeting financial obligations now or in the foreseeable future.
Unrestricted Cash
Comerica Bank 694,434$
Deposit with LAIF 24,207,274$
Total Unrestricted Cash 24,901,708$
Cash Summary
41
The following Fund Balance schedule represents actual funding available for all funds at the end of the
monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are
components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted
by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –
which represents the actual amount of funds available.
Fund Balance Designations
In accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions, the components of fund balance are categorized as
follows: “non-spendable fund balance”, resources that are inherently non-spendable from the vantage point
of the current period; “restricted fund balance”, resources that are subject to enforceable legal restrictions;
“committed fund balance”, resources whose use is constrained by limitations the government imposes upon
itself through formal action at its highest level of decision making and remains binding unless removed in
the same manner; “assigned fund balance”, resources that reflects a government’s intended use of
resources, such intent would have to be established at either the highest level of decision making, by a body,
or an official designated for that purpose; and “unassigned fund balance”, net resources in excess of what
can properly be classified in one of the other four categories. Currently, the City’s fund balance reserves
fall into one of the four spendable categories; restricted, committed, assigned, or unassigned fund balance.
ATTACHMENTS
A – Change in Total Fund Balances by Fund under GASB 54
B – Change in Total Fund Balances by CIP Project
C – Change in Cash Balance by Month
D – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
Total Unrestricted Cash 24,901,708$
Plus: Assets 743,124
Less: Liabilities (4,070,739)
Ending Fund Balance 21,574,093$
Adjusting Cash to Ending Fund Balance
42
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE UNDER GASB 54
include budgeted transfers. These figures will be updated for future reports once the FY 2017/18 independent audit is
Fund Description
Prior Year
Carryforward
7/1/2019
Increase/
(Decrease)
Jul-Feb
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
3/31/2020
General Fund
Restricted Fund Balances:
Environmental Services Reserve 163,182 - - - - - 163,182
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - 500,000 500,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 2,651,287 - - - - 2,620,000 31,287
Carryforwards Reserve 47,647 - - - - - 47,647
Facility Reserve 2,700,000 - - - - - 2,700,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 249,620 - - - - - 249,620
Other Unassigned Fund Balance Reserve (Pre YE distribution) 3,717,849 (665,237) 1,567,001 1,465,949 - - 3,153,664
General Fund Total 14,679,585 (665,237) 1,567,001 1,465,949 - 3,120,000 10,995,401
Special Revenue
Landscape/Lighting Districts 1,621,946 71,941 35,317 26,501 - - 1,702,702
Debt Service
Library Bond 932,880 (442,531) 1,103 - - - 491,451
Arrowhead Bond 280,735 (153,114) 3,341 625 - - 130,338
Debt Service 1,213,615 (595,645) 4,444 625 - - 621,789
Internal Service Fund
Liability/Risk Management 579,283 (72,446) - 11,781 - - 495,055
Workers Compensation 274,917 (15,605) - 3,476 - - 255,836
Office Support Fund 120,378 16,871 761 4,551 - - 133,459
Information Technology Services 391,824 24,061 1,359 34,522 - - 382,722
Vehicle & Equipment Maintenance 266,099 43,627 - 19,439 - - 290,287
Building Maintenance 562,504 126,964 - 63,947 - - 625,521
Vehicle & Equipment Replacement 476,586 104,106 - 1,597 - - 579,096
Technology Replacement 489,683 91,786 - 72 - - 581,397
Facility FFE Replacement 379,556 113,022 - 3,291 - - 489,287
Internal Service Fund Total 3,540,830 432,387 2,119 142,677 - - 3,832,660
Trust/Agency
WVCWP Agency Fund 500,552 49,970 - 39,959 - - 510,563
Arrowhead Project Fund 408,605 - - - - - 408,605
Trust/Agency Fund Total 909,157 49,970 - 39,959 - - 919,168
Capital Project
Street Projects 1,837,863 (1,725,228) 32,275 350,733 1,175,000 - 969,176
Park and Trail Projects 441,144 (178,579) - 138,028 1,495,000 - 1,619,536
Facility Projects 694,065 (337,937) 7,170 87,475 375,000 - 650,823
Administrative Projects 510,728 (190,474) 2,217 13,120 75,000 - 384,351
Tree Fund Projects 74,569 (1,257) 300 3,175 - - 70,437
Park In-Lieu Projects 229,701 (17,681) - 6,430 - - 205,590
CIP Grant Street Projects (908,976) 868,135 1,151 9,504 - - (49,195)
CIP Grant Park & Trail Projects 65,341 (115,588) - 94,508 - - (144,755)
CIP Grant Administrative Projects - (88,398) - - - - (88,398)
Gas Tax Fund Projects 307,618 (239,638) 91,696 274,872 - - (115,196)
CIP Fund Total 3,252,052 (2,026,647) 134,809 977,845 3,120,000 - 3,502,369
Total City 25,217,186 (2,683,262) 1,743,690 2,693,515 3,120,000 3,120,000 21,574,093
43
completed.
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
include
*Fund balance overdrawn due to authorized spending of anticipated revenues.
CIP Funds/Projects
Prior Year
Carryforward
7/1/2019
Increase/
(Decrease)
Jul-Feb
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
3/31/2020
Street Projects
Annual Road Improvements (153,490) (864,511) 29,275 51,149 - - (1,039,875) *
Roadway Safety & Traffic Calming 35 (34,609) - 248 75,000 - 40,178
Prospect/Saratoga Median Improvement 684,926 (539,033) - 13,745 - - 132,149
Citywide Signal Upgrade Project Phase II - - - - 100,000 - 100,000
Fruitvale/Allendale Improvement 250,000 (30,156) - - - - 219,844
Village Clock - - 3,000 - - - 3,000
Annual Infrastructure Maintenance& Repair 37,978 (258,112) - - 250,000 - 29,866
Village Sidewalk, Curb & Gutter - Phase II Construction 15,530 8,000 - - 50,000 - 73,530
EL Camino Grande Storm Drain Pump 372,734 (1,710) - 285,592 - - 85,432
Saratoga Village Crosswalk & Sidewalk Rehabilitation 44,000 - - - - - 44,000
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk - 92,158 - - - - 92,158
Fourth Street Bridge Widening 99,837 - - - - - 99,837
Quito Road Bridge Replacement 119,063 (56) - - - - 119,007
Quito Road Bridge - ROW Acquisition 32,237 (378) - - - - 31,858
Annual Retaining Wall Maintenance & Repairs 192,899 (96,821) - - 200,000 - 296,078
Mt. Eden Erosion Repair - - - - 175,000 - 175,000
Continental Circle Landslide Stabilization - - - - 325,000 - 325,000
Underground Project 98,744 - - - - - 98,744
Total Street Projects 1,837,863 (1,725,228) 32,275 350,733 1,175,000 - 969,176
Parks & Trails Projects
Park/Trail Repairs 60,571 (57,383) - 19,019 100,000 - 84,170
Park & Trail Safety Improvement - - - - 40,000 - 40,000
Hakone Gardens Infrastructure Improvements 38,848 (1,300) - 19,500 - - 18,048
Guava/Fredericksburg Entrance 45,521 (2,024) - 2,785 50,000 - 90,713
Saratoga Village to Quarry Park Walkway - Design 31,584 - - - 175,000 - 206,584
Saratoga to Sea Trail - Construction 264,619 (117,872) - 96,725 1,130,000 - 1,180,022
Total Parks & Trails Projects 441,144 (178,579) - 138,028 1,495,000 - 1,619,536
Facility Projects
CDD/PW Lobby Remodel 137,363 (35,696) - 87,121 165,000 - 179,547
Civic Theater Improvements 95,667 6,338 7,170 - - - 109,175
Bocce Ball Court 258,450 (258,450) - - - - -
Preschool Turf Conversion - - - - 25,000 - 25,000
Senior Center Entrance Remodel 197,585 (1,713) - 77 - - 195,796
Community Center Improvement - (53,417) - 278 185,000 - 131,305
Library Building Exterior Maintenance 5,000 5,000 - - - - 10,000
Total Facility Projects 694,065 (337,937) 7,170 87,475 375,000 - 650,823
Administrative and Technology Projects
City Website/Intranet 16,948 - - - - - 16,948
Development Technology 88,556 5,914 2,217 - - - 96,687
Trak-It Upgrade - 360 - - - - 360
LLD Initiation Match Program 25,000 - - - - - 25,000
Horseshoe Beautification 21,950 (1,575) - 225 - - 20,150
Citywide Accessibility Assessment 100,364 (34,583) - 3,904 - 61,877
City Art Program - (18,831) - - 25,000 - 6,169
General Plan Update 219,019 (141,758) - 8,991 - - 68,269
Risk Management Project Funding 38,891 - - - 50,000 - 88,891
Total Administrative and Technology Projects 510,728 (190,474) 2,217 13,120 75,000 - 384,351
44
budgeted transfers. These figures will be updated for future reports once
ATTACHMENT B (Cont.)
FUND BALANCES BY CIP PROJECT
*Fund balance overdrawn due to authorized spending of anticipated revenues.
CIP Funds/Projects
Prior Year
Carryforward
7/1/2019
Increase/
(Decrease)
Jul-Feb
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
3/31/2020
Tree Fund Projects
Citywide Tree Planting Program 50,444 (1,257) 300 3,175 - - 46,312
Tree Dedication Program 24,125 - - - - - 24,125
Total Tree Fund Projects 74,569 (1,257) 300 3,175 - - 70,437
CIP Grant Street Projects
Prospect/Saratoga Median Improvement (908,392) 867,392 - - - - (41,000) *
Citywide Signal Upgrade II (76,435) (1,536) - 8,670 - - (86,641) *
Saratoga Ave Sidewalk 50,261 - - - - - 50,261
Village Sidewalk, Curb & Gutter - Phase II Construction 1,834 - - - - - 1,834
Saratoga Village Crosswalk & Sidewalk Rehabilitation 3,141 1,062 - 834 - - 3,368
4th Street Bridge 1,704 - 1,151 - - - 2,855
Quito Bridge Replacement 19,029 (434) - - - - 18,595
Quito Road Bridges - ROW Acquisition (118) 1,651 - - - - 1,533
Total CIP Grant Street Projects (908,976) 868,135 1,151 9,504 - - (49,195)
CIP Grant Park & Trail Projects
Saratoga to the Sea Trail - Design 65,341 (115,588) - 94,508 - - (144,755) *
Total CIP Grant Park & Trail Projects 65,341 (115,588) - 94,508 - - (144,755)
CIP Grant Administrative Projects
CDD SOFTWARE/ADA - (88,398) - - - - (88,398) *
Total CIP Grant Administrative Projects - (88,398) - - - - (88,398)
Park In-Lieu Projects
Park & Trail Safety Improvement 44 - - - - - 44
Quito/Pollard Open Space 20,454 (17,681) - 935 - - 1,838
Hakone Gardens Infrastructure 120,000 - - 5,495 - - 114,505
Saratoga Village to Quarry Park Walkway - Design 73,811 - - - - - 73,811
Unallocated Park In-Lieu Funds 15,392 - - - - - 15,392
Total Park In-Lieu Projects 229,701 (17,681) - 6,430 - - 205,590
Gas Tax Fund Projects
Annual Roadway Improvements 34,229 (144,547) 91,696 274,754 - - (293,376) *
Prospect/Saratoga Median Improvements 145,555 (95,091) - 118 - - 50,347
Citywide Signal Upgrade II 99,759 - - - - - 99,759
Big Basin Way Sidewalk Repairs 20,990 - - - - - 20,990
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 307,618 (239,638) 91,696 274,872 - - (115,196)
Total CIP Funds 3,252,052 (2,026,647) 134,809 977,845 3,120,000 - 3,502,369
45
ATTACHMENT C
CHANGE IN CASH BALANCE BY MONTH
46
ATTACHMENT D
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03
Quarterly Apportionment Rates
Local Agency Investment Fund
47
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:Public Works Department
PREPARED BY:Macedonio Nunez, Senior Engineer
SUBJECT:Prospect Road Improvements Project –Notice of Completion
RECOMMENDED ACTIONS:
Move to accept the Prospect Road Improvements Project as complete and authorize staff to record
the Notice of Completion for the construction contract.
BACKGROUND:
All work for the Prospect Road Improvements Project CML-5332(022) has been completed by
the City’s contractor, Wattis Construction and has been inspected by Public Work’s staff. The
scope of the work includes furnishing all materials, equipment and labor to improve Prospect
Road between Saratoga-Sunnyvale Rd and Lawrence Expressway with the following elements;
medians, sidewalks, curbs & gutters, traffic light modifications,improved bus stop locations and
other pedestrian improvements. Additional improvements along Prospect Road included new
medians with drought tolerance landscaping, installation of sidewalks where gaps have been
identified, installation of American with Disabilities Act (ADA) compliant ramps, repairs to
existing ADA ramps, installation of bicycle detector loops at signalized intersections.The roadway
pavement was microsurfaced and the final stage included re-striping of the entire limits of the
project that included “green”bike lanes for the first time in Saratoga.
On July 5, 2017, Council awarded a construction contract to Wattis Construction in the amount of
$5,263,240 plus $300,000 contingency funds for a total of $5,563,240. The contract was
completed at a final cost of $5,367,030. The OBAG Grant that the City received funded
$4,205,000 of the construction costs. The City of San Jose will reimburse the City of Saratoga
the amount of $229,504 at project close out.
In order to close out the construction contract and begin the one-year maintenance/warranty
period, it is recommended that the Council accept the project as complete. Further, it is
recommended that the Council authorize staff to record the attached Notice of Completion for
the construction contract so that the requisite 30-day Stop Notice for the filing of claims by
subcontractors or material providers may commence.
48
ATTACHMENTS:
Attachment A – Notice of Completion for the Prospect Road Improvements Project
CML-5332(022)
49
RECORDING REQUESTED BY:
CITY OF SARATOGA
AFTER RECORDATION RETURN TO:
CITY OF SARATOGA
Attn: City Clerk
13777 Fruitvale Avenue
Saratoga, CA 95070
EXEMPT FROM FEES FOR
RECORDATION
(Gov. Code § 27383)THIS SPACE FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the work agreed and performed under the contract mentioned
below between the City of Saratoga, a municipal corporation, whose address is 13777 Fruitvale
Ave., Saratoga, CA 95070, as Owner of property or property rights, and the Contractor
mentioned below, on property of the Owner, was accepted as complete by the Owner on the 6th
day of May, 2020.
Contract Number: N/A
Contract Date: July 5th, 2017
Contractor’s Name: Wattis Construction Co., Inc.
Contractor’s Address: 964 Stockton Ave, San Jose CA 95110-1514
Description of Work: Prospect Road Improvements Project CML-5332(022) (Prospect Road
between Saratoga-Sunnyvale Road and Lawrence Expressway)
Notice is given in accordance with the provisions of the Civil Code of the State of California.
The undersigned certifies that he is an officer of the City of Saratoga, that he has read the
foregoing Notice of Completion and knows the contents thereof; and that the same is true of his
own knowledge.
I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of
Saratoga, County of Santa Clara, State of California on___________________, 2020.
CITY OF SARATOGA
BY:____________________________ATTEST:____________________________
James Lindsay Debbie Bretschneider, City Clerk
50
City Manager Gov. Code 4081
51
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:Public Works Department
PREPARED BY:Emma Burkhalter, Assistant Engineer
SUBJECT:Contract with H.T. Harvey &Associates to Provide Biological Support
Services for the Mt. Eden Road Repair Project
RECOMMENDED ACTION:
1.Approve design contract with H.T. Harvey and Associates for the Mt. Eden Road Repair
Project, in the amount of $58,476, and authorize the City Manager to execute the same.
2.Authorize staff to execute change orders to the contract up to $5,800.
BACKGROUND:
In 2019, Cotton Shires and Associates (CSA) investigated a portion of Mt. Eden Road where it
had developed a slip out into Calabasas Creek, requiring bank stabilization and repair to ensure
the road is not damaged further. In order to construct the stabilization and repair solution
designed by CSA, City Staff have requested assistance from H.T. Harvey and Associates in
preparing applications for permits under Sections 404 and 401 of the Clean Water Act, as well as
Section 1600 of the California Fish and Game Code. In addition, H.T. Harvey and Associates
will provide as-needed biological assessments for federally listed species that may be affected by
the project.
City Staff received a proposal in the amount of $58,476 from H.T. Harvey and Associates to
provide permitting and biological support services for the project.
It is therefore recommended that City Council approve the Biological Support Services Contract
with H.T. Harvey & Associates and authorize staff to execute change orders to the contract up to
$5,800.
ATTACHMENTS:
Attachment A –Biological Support Services Contract
52
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54
Contractor: H.T. Harvey and Associates Project Name: Mt. Eden Road Stabili zati on - Bio logi cal Support Ser\'ices
7. Supplemental Provisions. If one or both boxes are checked below this agreement
includes supplemental provisions described in connection with the checked box(es): D This agreement is funded in whole or in part by an entity other than City . Contractor shall
comply with all rules and regulations required by such funding entity. Applicable funding
entity requirements are set forth in Exhibit D. Nothing in this paragraph or in the funding
entity requirements shall be construed to relieve Contractor of its duty to ensure that it is
in compl iance with all applicable laws and regulations.
) X J Exhibit E sets forth provisions regarding:
Cla ims Made Policies in Exhi b it B -Insurance, Item #6
8. Exhibits. All exhibits referred to in this agreement are attached hereto and are by this
reference incorporated herein and made a part of this agreement.
9. Entire agreement. This agreement supersedes any and all agreements , either oral or
written, between the parties with respect to Contractor's completion of the Scope of Work on
behalf of City and contains all of the covenants and agreements between the parties with respect
to the rendering of such services in any manner whatsoever. No amendment, alteration, or
variation of the terms of this agreement shall be valid unless made in writing and signed by the
parties hereto.
10. Authority to Execute agreement. Each individual executing this agreement represents
that he or she is duly authorized to sign and deliver the agreement on behalf of the party
indicated and that this agreement is binding on such party in accordance with its terms. This
agreement may be executed in counterparts, each of which shall be deemed an original , but all of
which taken together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed this agreement.
Signer me -...
(),_in ct' ()4,/ f> I ttt-t -I-flP/ f?Slsr
Signer TitlJ
Date: J/[f -/~o !x.O
Contract Description:
Mt. Eden Road Stabilization -Biological Support
Services
City of Saratoga
James Lindsay, City Manager
Date: --------------
ATTEST:
Debbie Bretschneider, City Clerk
Date:
APPROVED AS TO FORM:
Richard Taylor, City Attorney
Date: --------------
Rev . 8/2015 City of Saratoga Services Contract Page 3 of3
55
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56
March 17, 2020
Emma Burkhalter
Assistant Engineer, Public Works Department
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Subject: Mt. Eden Road Repair Project – Proposal to Provide Biological Support Services (HTH #9884)
Dear Ms. Burkhalter:
Per your request, H. T. Harvey & Associates is pleased to submit a proposal to assist the City of Saratoga with
biological resources related issues for the Mt. Eden Road Repair Project. Mt. Eden Road has developed a slip
out into an unnamed tributary to Calabasas Creek requiring bank stabilization and repair to ensure the road is
not damaged further. It is our understanding that you are requesting our assistance in preparing applications
for permits under Sections 404 and 401 of the Clean Water Act, as well as Section 1600 of the California Fish
and Game Code. In addition, we have provided optional scope for a biological assessment for federally listed
species that may be affected by the project, such as California red-legged frog (Rana draytonii). We anticipate
that CEQA will be covered using a Categorical Exemption and understand that no biotic resources technical
report will be required, although we are happy to prepare such scope should this change.
As described in the detailed scope of proposed services attached, we have evaluated the 3 project alternatives
to determine which regulatory permits will be necessary; it is now our understanding that the riprap alternative
has been selected. This will require permitting with both state agencies, and we propose to prepare a Regional
Water Quality Control Board (RWQCB) 401 Certification/Waste Discharge Requirement Application Package,
and a California Department of Fish and Wildlife (CDFW) 1600 Notification Application Package. Based
on the location of the rip rap key in the channel bed, the project also requires a U.S. Army Corps of
Engineers (USACE) Section 404 Nationwide Permit Application Package, and we anticipate that the
USACE will determine that at least informal consultation is necessary for California red-legged frogs.
However, National Marine Fisheries Service consultation would not be needed, as Calabasas Creek does not
support rare or listed fish. Should informal consultation on frogs be required, we will prepare a single
Biological Assessment, which will ultimately be used by USACE to initiate informal consultation and obtain
a Letter of Concurrence from the U.S. Fish and Wildlife Service. In addition, we will conduct the field
work necessary to prepare a Jurisdictional Delineation to include in the materials for the permits, but
for efficiency we will include this
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57
mapping in the application materials rather than as a stand-alone report. Finally, time is included to prepare an
on-site restoration and monitoring plan, which we expect the agencies to require as a consequence of permitting,
to monitor recovery of temporarily impacted work areas and prescribe restoration plantings, as necessary and
appropriate.
We propose to bill these services on an hourly basis, not to exceed $ per the attached budget spreadsheet
and fee schedule. Please feel free to contact me at (408) 458-3236 or khardwicke@harveyecology.com with any
questions you may have regarding our proposal. We look forward to working with you on this project.
Sincerely,
Kelly Hardwicke, Ph.D.
Principal Plant Ecologist
Attachments: Scope of work, budget spreadsheet, and fee schedule
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58
MT. EDEN ROAD REPAIR PROJECT
BIOLOGICAL SUPPORT SERVICES
PROPOSED SCOPE OF WORK
March 17, 2020
Proposal #9884
H. T. Harvey & Associates is pleased to submit a proposal to assist the City of Saratoga with biological resources
related issues for the Mt. Eden Road Repair Project. Mt. Eden Road has developed a slip out into an unnamed
tributary of Calabasas Creek requiring bank stabilization and repair to ensure the road is not damaged further.
It is our understanding that you are requesting our assistance in preparing applications for permits under
Sections 404 and 401 of the Clean Water Act, as well as Section 1600 of the California Fish and Game Code.
In addition, we have provided optional scope for a biological assessment for federally listed species that may
be affected by the project, such as California red-legged frog (Rana draytonii). These services are described in
detail in the following scope of work, and the cost of providing these services is listed in the attached budget
spreadsheet.
Task 1. Prepare USACE Section 404 Nationwide Permit Application Package
Based upon review of the project description, this task assumes that the proposed project qualifies for a USACE
Nationwide Permit Number 13, Bank Stabilization, or 14, Linear Transportation Projects. If the project
alternative selected will require that fill be placed below the ordinary high water mark or other impacts to
USACE jurisdiction will be required, we will assemble a Nationwide Permit application package that includes
Eng. Form 4345, a project description, summary of previous environmental studies, and an assessment of
impacts and discussion of suitable mitigation measures.
We will submit a first-review administrative draft USACE permit package to the project team for review and
comment. After incorporation of any changes, the package will be submitted to the USACE. We will maintain
regular contact with the USACE to monitor processing of the permit application. This task includes time for
one site visit with a USACE representative, if necessary. Time has been included to respond to comments
received on the draft application and to generate a final report and process this permit application. If the
USACE determines that project improvements cannot be permitted under a Nationwide Permit and an
Individual Permit is needed, then a budget amendment will be necessary.
Task 2. Prepare RWQCB 401 Certification/Waste Discharge Requirement
Application Package
H. T. Harvey & Associates will prepare a water quality certification/waste discharge requirement application to
submit to the Regional Water Quality Control Board (RWQCB). The complete permit package includes much
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of the same information that is submitted to the USACE as described below, but will also include Form
R2C502-E and several additional materials. We will delineate regulated habitats under the jurisdiction of various
agencies as part of our permit application preparation studies. The submittal will include all copies of the
California Environmental Quality Act (CEQA) documents, all correspondence with USACE and RWQCB
staff, impact assessment, and project drawings. In addition, the RWQCB requires a processing fee for handling
the application, to be paid by the project applicant.
H. T. Harvey & Associates will submit a first-review administrative draft RWQCB permit package to the project
team for review and comment. After incorporation of any changes, the package will be submitted to the
RWQCB. We will maintain regular contact with the RWQCB to monitor processing of the permit application.
This task includes time for one site visit with a RWQCB representative, if necessary. Time has been included
to respond to comments received on the draft application and to generate a final report and process the permit
application. In Task 1, 2, and Optional Task 4, time has been included to provide the City team with information
on permitting related to each of the 3 alternatives during selection and final design of the project.
Task 3. Prepare CDFW 1600 Notification Application Package
H. T. Harvey & Associates will prepare permit materials in support of a 1600 Streambed Alteration Agreement
for submittal to the California Department of Fish and Wildlife (CDFW). This includes completion of Form
FG 2023, Lake and Streambed Alteration Program Project Questionnaire, all copies of environmental
documentation, all correspondence with USACE, RWQCB, and USFWS staff, impact assessment, and project
drawings. In addition, the CDFW requires a processing fee for handling applications, to be paid by the project
applicant. This task includes time for a vegetation survey required by CDFW to assess impacts to riparian
vegetation.
H. T. Harvey & Associates will submit first-review, administrative draft CDFW permit packages to the project
team. After incorporation of any changes, the packages will be submitted to the CDFW. We will maintain
regular contact with the CDFW to monitor processing of the permit application. This task includes time for
one site visit with a CDFW representative, if necessary. Time has been included to respond to comments
received on the draft application and to generate a final report.
Task 4. Prepare Temporary Impacts Restoration Plan/Mitigation and Monitoring
Plan
H. T. Harvey & Associates will prepare a Draft Temporary Impacts Restoration/Mitigation and Monitoring
Plan (RMMP) that will provide a plan for restoring temporary impacts and provide compensatory mitigation,
if required, for permanent impacts. The goal of the restoration design and interface with the agencies is to
provide all mitigation at or adjacent to the site. Project impacts are expected to be minimal compared to the
damage expected from road and bank failure, but the placement of rip rap in the bed and likely removal of
riparian vegetation may require mitigation from one or more agencies. This task also includes preparation of a
Final RMMP for submittal to the regulatory agencies based on incorporating one consolidated set of comments
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from the City of Saratoga project team. It is also assumed that there will be one revision of the Final RMMP
based on comments received from the regulatory agencies.
The RMMP will be prepared by a qualified restoration ecologist and will provide the following:
x Brief summary of the proposed project
x Summary of habitat impacts and proposed mitigation
x Description of the primary goal(s) of the mitigation
x Location of mitigation site and description of existing site conditions (both physical and biotic),
including photo-documentation
x Mitigation design:
soil amendments and other site preparation elements as appropriate
conceptual planting plan
conceptual irrigation (if needed) and maintenance plans
x Monitoring plan (including performance and final success criteria, monitoring methods, data
analysis, reporting requirements, monitoring schedule)
x Remedial measures for mitigation elements that do not meet performance or final success criteria
x Appendix with photo-documentation of project site (pre-impact) and mitigation site(s) (pre-
impact)
Task 5. Biological Assessment
As USACE permitting is required, H. T. Harvey & Associates will prepare a single BA to facilitate Section 7
consultation with the U.S. Fish and Wildlife Service (USFWS) regarding potential impacts on federally listed
species such as California red-legged frog that the agencies consider to be present in the project area and that
could be impacted by the project. The BA will assess the potential effects of the proposed project on these
species and propose measures to avoid, minimize, and mitigate these effects. The BA will be prepared in
accordance with the applicable agency guidelines.
This task includes some time for H. T. Harvey & Associates senior staff to coordinate with the USFWS
following submittal of the BA, including a site visit with USFWS staff, if necessary. This task also includes time
for coordination with Cal Water regarding potential mitigation requirements, if the USFWS requires
compensatory mitigation for impacts on federally listed species.
Limitations/Assumptions:
For the sake of estimating the costs of such services, we have assumed the following:
x Construction monitoring or other construction support is not included in the current scope.
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x Because the amount of coordination necessary to identify suitable mitigation and obtain permits from all
agencies may exceed the reasonable assumptions within this scope, additional budget may be necessary if
the required effort exceeds the hours listed in this task in the attached budget spreadsheet.
x No protocol-level surveys are included with this scope of work.
If any of these additional services are desired, we would be happy to provide a proposal for these services or
bill them at an hourly basis.
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Project Name: Mt. Eden Road Repair ProjectProposal Number: 9884Date:0DUFK, 2020Staff Time EstimatesPersonnel Hours by TaskKelly HardwickePrincipal, Plant EcologySteve RottenbornPrincipal, Wildlife EcologyMark BibboSenior Plant EcologistMatt QuinnSenior Associate Restoration EcologistJill PastickPlant BiologistStephen PetersonSenior Wildlife EcologistEmily MalkauskasWildlife EcologistSenior GIS AnalystGIS AnalystTechnical EditorTechnical Support145$ 124$ 118$94$Task 1. Prepare USACE Section 404 Nationwide Permit Application Package1 8 2 2 10,331$99$ 10,430$Task 2. Prepare RWQCB 401 Certification/Waste Discharge Requirement Application Package1 8 2 2 10,331$99$ 10,430$Task 3. Prepare CDFW 1600 Notification Application Package1 6 2 2 10,499$77$ 10,576$Task 4. Prepare Temporary Impacts Restoration Plan1 6 2 1 16,915$77$ 16,992$Optional Task 5. Biological Assessment1 6 2 1 9,971$ 77$ 10,048$Total Labor Hours534108Total Costs$429 $0Total CostTOTAL COST725$ 4,216$ 1,180$ 752$$58,047 $429 $0$58,476Billing rates are subject to annual increases and will be adjusted at the beginning of each calendar year.10 40248816238106HTH Cost by TaskTotal Project CostSubcontractorHTH Direct Expenses(incl. 10% mark-up)1,780$ 7,344$10 5413,924$20 11815,366$784,680$7,540$229540$86482040810260$ 270$ 197$ 234$Task118$ 178$ 136$&RQWUDFWRU +7+DUYH\DQG$VVRFLDWHV 3URMHFW1DPH 0W(GHQ5RDG6WDELOL]DWLRQ%LRORJLFDO6XSSRUW6HUYLFHV([KLELW$ RI
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Professional Fees
Fees Effective January 1, 2020
Personnel Classification Hourly Billing Rate
Principal $ 260–297
Senior Associate Ecologist $ 234
Associate Ecologist $ 217
Senior Ecologist 2 $ 197
Senior Ecologist 1 $ 178
Ecologist 2 $ 154
Ecologist 1 $ 136
Field Biologist 2 $ 118
Field Biologist 1 $ 98
Senior GIS Analyst $ 145
GIS Analyst $ 124
Technical Editor $ 118
Technical Support $ 94
Clerical Support $ 78
Deposition and Testimony Two times standard rate
Subcontractual Consultants Cost plus 10%
Direct Expenses Cost plus 10%
Transportation Current IRS Federal
Standard Mileage Rate
(57.5¢ / mile as of January 2020)
Travel (Cost plus 10%) ~ $282/day (based on
federal per diem rate)
Field Equipment Operation Variable
Billing rates are subject to annual increases and will be adjusted at the beginning
of each calendar year.
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$1'256HH([KLELW V (LQFRUSRUDWHGE\WKLVUHIHUHQFH
-End of Exhibit E-
City of Saratoga Services Contract
Exhibit E – Special Requirements
H.T. Harvey and Associates
Mt. Eden Road Stabilization - Biological Supprot Services
Item #6 of 'Exhibit B - Insurance' to this contract is hereby replaced in it's entirety with the text as follows;
6. Claims made Policies. If any of the required policies provide claims made coverage, the coverage shall be
maintained for a period of three years after completion of the contract. Consultant may satisfy this requirement
by renewal of existing coverage or purchase of either prior acts or tail coverage applicable to said three year
period.
79
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:Finance & Administrative Services
PREPARED BY:Dennis Jaw, Finance Manager
SUBJECT:Proposed Fee Schedule Update for FY 2020/21
RECOMMENDED ACTION:
Open the public hearing, listen to public testimony and close public hearing. Adopt the resolution approving
the updated fee schedule for Fiscal Year 2020/21, effective July 6, 2020.
BACKGROUND:
Each year, the City Council holds a public hearing to review recommendations and provide the community
with an opportunity for input on proposed changes to the City’s Fee Schedule per California Government
Code Section 66018:
Prior to adopting an ordinance, resolution, or other legislative enactment adopting a new
fee or approving an increase in an existing fee to which this section applies, a local agency
shall hold a public hearing, at which oral or written presentations can be made, as part of
a regularly scheduled meeting.
After holding the public hearing the Council will consider adopting a resolution to approve the proposed
FY 2020/21 Fee Schedule subject to any amendments that the Council may wish to make based on its
consideration of the item. Upon Council adoption of the “Resolution of the City Council of the City of
Saratoga Establishing a Schedule of Fees,” staff will publish the updated Fee Schedule to be effective July
6, 2020.
In preparation for the public hearing, staff reviewed current fees and identified new or amended services
for which proposals will be brought forth to the Council for consideration. Proposed fee updates are based
on the actual cost to provide a service or use, with consideration given to lowering some fees to align them
with market rates and comparable services and rentals in other cities.
With the passage of Proposition 26 in November 2010, new fees must fall under one of seven exemptions
to ensure the new charges are within the definition of a legitimate fee rather than a tax. These exceptions
include:
1.The Special Benefit or Privilege Exception –fees which provides a special benefit or directly grants
the person paying the fee some privilege. Examples include noise permits.
2.The Government Service or Product Exception –fees imposed for a specific service or product
provided to the person paying the fee. Examples include development review and building plan
check services, and recreation camps and classes.80
3.The Licenses and Permits Exceptions – fees imposed for issuing licenses and permits, and the costs
of administering enforcement of licenses and permits. Examples include health and safety permits,
background checks, and regulated businesses.
4.The Local Government Property Exception - fees charged for the use of/entry to local government
property. Examples include facility rentals, equipment rental fees, and park fees.
5.The Fines and Penalties Exception – fines and penalties imposed for violation of the law are not
taxes. Examples include parking fines, code enforcement fines, and late penalties.
6.The Property Development Exception – fees imposed as a condition of property development is not
a tax. Examples are development impact fees, grading permit fees, and development mitigation
fees.
7.The Proposition 218 Exception – property assessment and property-related fees that are already
subject to the approval requirements of Proposition 218. Examples include water and sewer rates
and special district assessments.
This year’s fee schedule update was reviewed to ensure new fees comply with Proposition 26 and fall under
one of the above exceptions.
REPORT SUMMARY:
Staff reviewed current fees and associated expenditures and concluded that the proposed revisions to the
Fee Schedule meet the exemption criteria and allow the City to maintain its approach toward a full-cost
recovery position. In addition to the noted revisions in the fees listed below, the Staff Billing Rate Schedule
is updated each year in conjunction with personnel, overhead and service costs.
The recommended fee increases are directly related to costs that support related functions; reflect an
assessment of the time spent providing the service; or reflect comparable rental rates. Staff maintains
documentation to support and justify the proposed new fees.
Revisions to Existing Fees:
Staff Billing Rate – Page 5. Staff billing rates are adjustedannuallyto reflect changes in CPI, PERS
and medical contributions, service costs and administrative overhead. The rate calculation is
presented in Attachment D of this report.
Building Permit Residential Valuations – Page 18. Valuations are adjusted annually to reflect the
changes in building costs and regional modifier. The calculation methodology for the modifier is
presented in Attachment E of this report.
Bingo License – Page 8. This fee is in conjunction with the City’s updated bingo policy which is
scheduled to go into effect on July 1, 2020. This fee and maximum fee amount are already stated
in the Municipal Code, but was not previously included in the Fee Schedule.
Various Development Fees – Pages 12-14. For Community Development activities conducted
completely by external contractors, the applicant is charged for the actual consultant cost. Staff is
recommending including in the fee schedule a 25% surcharge to cover administrative costs. This
structure is already in the fee schedule in the Engineering section for fees for tasks not completed
by City Staff.
Planning Technology Fee. Staff is proposing a fee to allow the City to recover the costs of
purchasing, implementing and maintaining the technology used for Planning functions. This is
calculated as 7.25% of the flat fee charged for most Planning permits. This fee would replace the
current Document Technology Fees for Administrative and Public Hearing Process previously
listed on page 2.
Building Permit Technology Fee. Staff is proposing a fee to allow the City to recover the costs of
purchasing, implementing and maintainingthe technology used for approving and issuing Building
Permit. This fee is calculated as a flat $60 charge per building permit issued.81
Electric Vehicle Charging Station Fees – Page 21. Staff is proposing changes in the structure of
how the City charges for use of its electric vehicle charging stations from an hourly rate to one
based on kwh charged. This is to conform to newly enacted pricing laws by the State of California
which will be effective in 2021.
ATTACHMENTS
A. FY 2020/21 Fee Schedule Resolution
B. Proposed FY 2020/21 Fee Schedule
C. Summary of Proposed Fee Schedule Revisions
D. Calculation of Staff Billing Rate
E. Calculation of Regional Modifier
1236148.1
82
RESOLUTION NO.__________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
ESTABLISHING A SCHEDULE OF FEES FOR FISCAL YEAR 2020/21
WHEREAS, the City Council annually adopts a resolution that establishes the fee schedule for
the ensuing fiscal year,
NOW, THEREFORE, BE IT RESOLVED as follows:
Section 1: The fees set forth in the Annual Fee Schedule attached hereto are hereby established
pursuant to the City of Saratoga Municipal Code and shall be paid to, or collected by, the City
for each of the applications, permits, extensions, renewals, services, or other matters enumerated
therein. No application shall be deemed filed or complete until all required fees have been paid
in full to the City.
Section 2: Resolution Number 19-024 and all amendments thereto are hereby repealed in their
entirety, it being the intent of the City Council that the fee schedule adopted by this resolution
shall supersede all prior schedules pertaining to the same subject matter.
Section 3: This resolution shall become effective on July 6, 2020 and shall be applicable to all
fees and deposits which are payable to the City from and after the effective date hereof.
BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at
a regular meeting of the Saratoga City Council held on 6
th day of May 2020 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________
Howard Miller
Mayor, City of Saratoga
Attest:
_______________________
Debbie Bretschneider,
City Clerk, City of Saratoga
83
CITY OF SARATOGA
FEE SCHEDULE
FISCAL YEAR
2020/21
84
CITY OF SARATOGA
FEE SCHEDULE
i
Administrative Fees
Address Processing Fee.............................................................................................................1
Animal Control Services ...........................................................................................................1
Appeals – Public Hearings.........................................................................................................1
Council Candidate
Fees 1.................................................................................................................Copy/Duplication
Fees 1
County Recording Service Fee..................................................................................................1
Document Technology Fees ......................................................................................................2
False Alarm Fees........................................................................................................................2
Late Payment Fees.....................................................................................................................2
Notary Fee..................................................................................................................................2
Notification Services .................................................................................................................2
Postage & Mailing ....................................................................................................................3
Publication Fees.........................................................................................................................3
Recreation Activity Guide Advertising .....................................................................................3
Replacement Check/Reissue Fee...............................................................................................4
Replacement Facility Key/Access Card Fee..............................................................................4
Research
Fees 4....................................................................................................................Returned Check
Fees 4
Subpoena Summons Response Fee............................................................................................4
Tobacco Retailer........................................................................................................................4
Weed Abatement........................................................................................................................4
Staff Billing Rates......................................................................................................................5
Business License Tax & Fees
Processing Fees .........................................................................................................................6
Penalty for Delinquent Payment................................................................................................6
Business License Tax
Contractor/Subcontractor.....................................................................................................6
Jukebox................................................................................................................................6
Theatrical Performance........................................................................................................6
Delivery Services ................................................................................................................6
Vending Machines...............................................................................................................6
Home
Occupations......................................................................................................................................6
Amusement
Device6..............................................................................................................................................
Commercial Photography..........................................................................................................7
Property Leasing..................................................................................................................7
Personal Escort Services or Bureaus....................................................................................7 85
CITY OF SARATOGA
FEE SCHEDULE
ii
Non-Profit............................................................................................................................7
All other Businesses.............................................................................................................7
State Fee...............................................................................................................................7
Business and Code Regulation Permits
Bingo Games..............................................................................................................................8
Card Games................................................................................................................................8
Circuses & Carnivals (Fairs)......................................................................................................8
Firearms.....................................................................................................................................8
Massage Establishments............................................................................................................8
Motion Picture Filming..............................................................................................................8
Noise Exception Permit.............................................................................................................8
Peddlers & Solicitors Application Fee.......................................................................................9
Private Patrols............................................................................................................................9
Recyclers....................................................................................................................................9
Restricted Street Usage Permit..................................................................................................9
Secondhand Dealers...................................................................................................................9
Special Event Permit..................................................................................................................9
Valet Parking .............................................................................................................................9
Code Compliance
Abandoned Vehicle Fee...........................................................................................................10
Administrative Citation Fee.....................................................................................................10
Code Compliance Permits........................................................................................................10
Notice of Code Violation Fees.................................................................................................10
Sign Fees..................................................................................................................................10
Development Fees
Development Permits
Construction Trailer Permit...............................................................................................11
Satellite Dish Antenna Permit............................................................................................11
Storage Permit....................................................................................................................11
Tree Removal Permits........................................................................................................11
Fallen or Dead Tree Removal Permits...............................................................................11
Development Fees Appeals......................................................................................................11
Approved Application Extension ......................................................................................11
General Plan Update Fee ...................................................................................................12
Landscape Bond Acceptance Fee......................................................................................12
Off Site Improvement Review...........................................................................................12 86
CITY OF SARATOGA
FEE SCHEDULE
iii
Request for Continuance....................................................................................................12
Development Fees Continued
Development Services
Annexation……………………………………………….………………………………12
City Attorney Services.......................................................................................................12
Development Staff Services...............................................................................................12
General Plan Amendment Services ..................................................................................12
Noticing Services...............................................................................................................12
Occupancy Inspections......................................................................................................12
Technical Review and Notification Sign...........................................................................12
Special Reports & Studies .................................................................................................12
Traffic & Economic Studies/Other Special Report ...........................................................13
Williamson Act Contract Cancellation..............................................................................13
Zoning Ordinance Amendment..........................................................................................13
Complex Project Fee..........................................................................................................13
Pre-Development Application Services
Planning Process Orientation Class...................................................................................13
Plan Submittal Orientation.................................................................................................13
Property Profile..................................................................................................................13
Development Application Reviews
Refund Policy.....................................................................................................................14
Conditional Use Permit......................................................................................................14
Design Review...................................................................................................................14
Environmental Review.......................................................................................................14
Fence Enclosure.................................................................................................................15
Exception – Application & Permit.....................................................................................15
Heritage Preservation.........................................................................................................15
Lot Adjustments.................................................................................................................15
Modification of Approved Applications............................................................................15
Sign Application................................................................................................................15
Sound Wall Application ....................................................................................................15
Temporary Use Application...............................................................................................15
Tentative Map Subdivision Application............................................................................16
Variance Fee Application ..................................................................................................16
Water Efficiency Landscape Review Application.............................................................16
Arborist Services 87
CITY OF SARATOGA
FEE SCHEDULE
iv
Arborist Consultant / Field Inspections.............................................................................16
Arborist Review Fee..........................................................................................................16
Tree Appeals......................................................................................................................16
Tree Fines ..........................................................................................................................16
Development: Building Permit & Inspection Fees
Building & Inspection Permits
Refund Policy.....................................................................................................................17
Building Permit Fees..........................................................................................................17
Valuation Modifier – Residential.......................................................................................18
Valuation Modifier – Commercial.....................................................................................18
Valuation Modifier - Other................................................................................................19
Electrical Permits...............................................................................................................19
Grading Permit...................................................................................................................20
Landslide Repair Permit ....................................................................................................20
Heating & Air Conditioning Permits.................................................................................20
Plumbing Permits...............................................................................................................20
Building & Inspection Services
Energy Calculation Review...............................................................................................21
Other Inspection Fees ........................................................................................................21
Building & Inspection Taxes
State Building Standards Fee.............................................................................................22
State Strong-Motion Instrumentation Program…………….…………………………….22
Construction Tax................................................................................................................22
Additional Fees........................................................................................................................22
Development: Engineering Fees & Permits
Engineering Fees
Certificate of Compliance..................................................................................................23
Engineering Design & Administrative Review.................................................................23
Geotechnical Review.........................................................................................................23
Improvement Plan Check Fee............................................................................................23
Inspection Fee for Subdivision &Building Site Improvements.........................................23
Lot Line Adjustment Engineering Fees.............................................................................23
Map Checking Fees............................................................................................................24
Park Development Fee.......................................................................................................24
Tentative Subdivision Maps ..............................................................................................24
Traffic Review Fees ..........................................................................................................24 88
CITY OF SARATOGA
FEE SCHEDULE
v
Stormwater Design Review Fee.........................................................................................24
Engineering Permits
Encroachment Permits.......................................................................................................25
Additional Engineering Services Fees.....................................................................................25
Equipment Rentals
Public Works Equipment...................................................................................................26
Facility & Park Rental Fees
Facility Rentals
Facility Rental Discounts and Refund Policy....................................................................27
Civic Theater......................................................................................................................27
Joan Pisani Community Center..........................................................................................27
Saratoga Prospect Center...................................................................................................28
Recreation Portable............................................................................................................28
Warner Hutton House .......................................................................................................28
Park Rentals
Park Rental Discounts........................................................................................................29
Azule Park..........................................................................................................................29
Belgrove Park.....................................................................................................................29
Brookglen Park..................................................................................................................29
Congress Springs Park.......................................................................................................29
El Quito Park......................................................................................................................29
Foothill Park.......................................................................................................................29
Gardiner Park.....................................................................................................................30
Heritage Orchard Park.......................................................................................................30
Historical Park ...................................................................................................................30
Kevin Moran Park..............................................................................................................30
Ravenswood Park...............................................................................................................30
Wildwood Park..................................................................................................................30
Wildwood Park..................................................................................................................30
Other Rental Fees
Banner Fees........................................................................................................................31
Community Garden Plot Rentals.......................................................................................31
Park Attendant Fee.............................................................................................................31
Miscellaneous Fees 89
CITY OF SARATOGA
FEE SCHEDULE
ii
Electric Vehicle Station Usage Fees..................................................................................31
90
CITY OF SARATOGA
FEE SCHEDULE
~ADMINISTRATIVE FEES ~
FY2020/21
1
Address Processing Fee $ 160
Animal Control Services
All fees related to animal control services are set and administered by the City of
San Jose’s Animal Control Services Dept. under contract between the City of
Saratoga and the City of San Jose. Refer to http://www.sanjoseanimals.com for
more details.
Appeals – Public Hearing
This fee applies to all appeals except where an appeals procedure and fee is
otherwise set forth in the fee schedule. See Municipal Code Section 2-05.030 for
more information.
Code Compliance Appeal $ 400
Planning Commission Appeals $ 400
City Council Appeals $ 600
Council Candidate Fees
Candidate Filing Fees $ 25
Candidate Election/Statement Fee
Deposit amount to be determined by SCC Clerk
Actual Cost as determined by
SCC
Copy/Duplication Fees
B/W copy - letter/legal size $ .20 per page
Color copy – letter/legal size $ .35 per page
Electronic documents – letter/legal size $ .10 per page
Audio/Video Tape/DVD/CD $ 20
Data Duplication – digital file Actual Cost
Data Duplication – using Plotter Actual Cost
Data Duplication – e-file copy on CD Actual Cost
Duplicate Plan Sets Actual Cost
All other duplication requests Actual Cost
County Recording Service Fee $ 150
Staff and attorney time required for review and processing of documents required to
be recorded at County
91
CITY OF SARATOGA
FEE SCHEDULE
~ADMINISTRATIVE FEES ~
FY2020/21
2
Document Technology Fees
8 ½” x 11” or 14” documents $ .75 per page
18” x 24” or larger plans $ 2 per page
Software Technology Fees
Development - Planning Permits 7.25% of Flat Permit Fees
Development - Building Permits for New Homes,
Additions, and remodels over $50,000 in
valuation
$60
False Alarm Call Response Fee (Per Calendar
Year)
1st False Alarm Response No Charge
2nd False Alarm Response No Charge
3rd False Alarm Response $ 50
4th False Alarm Response $ 100
5th False Alarm Response $ 200
6th False Alarm Response $ 300
Each subsequent false alarm response $ 400
Late Fees
General billings/accounts receivable 1% interest accrued per
month
Garbage Collection Service Late Fee Charges
Lien Administrative Charge $ 100
Special Assessment $ 50
Notary Fee $ 15/per signature
(AB2217, effective January 1, 2017)
Notification Services
Requests for electronic notification services of meeting agendas, public notices,
and/or documents that are regularly posted on the City’s website for public
notification and review will be provided at no charge upon request to the City Clerk
at ctclerk@saratoga.ca.us.
92
CITY OF SARATOGA
FEE SCHEDULE
~ADMINISTRATIVE FEES ~
FY2020/21
3
Agendas/documents include:
City Council Agendas
Planning Commission Agendas
Other City Commission / Committee Agendas
Public notices related to adoption or amendment of the General Plan or a
Specific Plan
Adoption or amendments of the Zoning Ordinance
Use Permits or Variances before the Planning Commission or City Council
Documents pursuant to the California Environmental Quality Act
Postage & Mailing Actual Cost
Publication Fees (documents may be available on City Website)
City Code Actual Cost
City Budget $ 50
Comprehensive Annual Financial Report (CAFR) $ 25
General Plan $ 45
General Plan Map $ 15
Saratoga’s Heritage Book $ 20
Zoning Map $ 20
Zoning Ordinance $ 15
Village Plan $ 7
Village Designs Guidelines $ 5
Parks & Trails Master Plan $ 5
Standard Details $ 5
Subdivision Ordinance $ 5
Recreation Activity Guide Advertising Fees
Non-Glossy Black & White
Inside 1/8 page (business card size)$ 250
Inside ¼ page, vertical 4 ½ x 3 5/8”$ 350
Inside ½ page, horizontal 7 ½ x 4 ½”$ 550
Inside ½ page, vertical 9 ½ x 3 5/8”$ 550
Inside full page, 9 ½ x 7 ½”$ 850
93
CITY OF SARATOGA
FEE SCHEDULE
~ADMINISTRATIVE FEES ~
FY2020/21
4
Glossy Full Color Advertising
Inside back cover 1/3 page 7 ½ x 3”$ 550
Inside back cover 2/3 page 7 ½ x 6 ¼“$ 1,000
Inside back cover, full page 9 ½ x 7 ½“$ 1,300
Replacement Check / Reissue Fee
First Check replacement No charge
Subsequent requests $ 25
Replacement Facility Key/Access Card Fee
Lost by Non-employee $ 50
Research Fee Billed at Staff Hourly Billing
Rate
Returned Check Charge
(CA Civil Code Section 1719)
1st insufficient funds check occurrence $ 25
Subsequent occurrences $ 35
Subpoena Summons Response $ 275 per day*
(AB 2727 effective, January 1, 2015)
Should the actual cost of salary compensation plus travel expenses exceed the
$275 per day threshold, the difference shall be due to the City by the requesting
party. If the actual cost is less than the $275 threshold then the City shall refund
the difference.
Tobacco Retailer
New Application $ 100
Renewal $ 50
Weed Abatement
All fees associated with weed abatement services are set and administered by the
Santa Clara County Department of Agriculture under contract between the City
of Saratoga and Santa Clara County. For more information about the program,
refer to https://www.sccgov.org/sites/wap/Pages/process.aspx.
94
CITY OF SARATOGA
FEE SCHEDULE
~ADMINISTRATIVE FEES ~
FY2020/21
5
STAFF BILLING RATES
Cost recovery hourly billing rates are established for each position based on current year
salary, benefits, administrative overhead and a flat service rate for insurance, support
services, and costs associated with the use of facilities, equipment, vehicles and materials.
For Fiscal Year 2020/21, the administrative overhead rate is 12.93% and the flat service rate
is $24. Billing rates are used to charge private parties and organizations for staff time spent
on requests such as regulatory and administrative services, for maintenance and repair
services, and to charge back staff time for insurance claim cost recovery billings. Current
hourly billing rates are available from the Finance Department upon request.
95
CITY OF SARATOGA
FEE SCHEDULE
~BUSINESS LICENSE TAX AND FEES ~
FY2020/21
6
BUSINESS LICENSE TAX –PROCESSING FEES
(Non-Refundable)
New Application $ 30
Renewal of Application $ 15
Address Change/Correction $ 10
Duplicate Certificate $ 10
Business License Listing $ 30
BUSINESS LICENSE TAX –PENALTIES FOR DELINQUENT PAYMENTS
Within 30 days after due date 10% of the tax amount due
Exceeding 30 days after due date Additional 10% of tax due for each
month thereafter, with penalty not to
exceed 100% of business license tax
amount due
ANNUAL BUSINESS LICENSE TAX
Contractor / Subcontractor $ 45 plus 15% Building Fee Permit
Jukebox $ 50 per jukebox
Theatrical Performance $ 100 per year or $10 / performance
Delivery Services $ 100 per business
Vending Machines
Cost of .25¢ or less $ 25 per machine
Cost of .26¢ to $1.00 $ 45 per machine
Cost of .26¢ to $2.00 $ 55 per machine
Cost of .26¢ to $3.00 $ 65 per machine
Cost of .26¢ to over $3.00 $ 75 per machine
Home Occupation $ 100 per occupation
Amusement Device $ 50 per device
96
CITY OF SARATOGA
FEE SCHEDULE
~BUSINESS LICENSE TAX AND FEES ~
FY2020/21
7
Commercial Photography
Movies/Videos on City Property $ 500 per day
Movies/Videos not on City Property $ 250 per day
Still Photography on City Property $ 50 per day
Still Photography not on City Property $ 25 per day
Property Leasing
Commercial $ 100 plus $3 per 1,000 square feet
gross leasable space in excess of
5,000 square feet to a maximum of
72,000 square feet
Residential $100 plus $5 per unit over 4 units, to
a maximum of 40 units
Circuses & Carnivals (Fairs)$ 250 per day
Personal Escort Services or Bureaus $ 500 plus $100 per employee
Non-Profit Business
Non-Profit businesses are not assessed a tax, however
organizations must still register with the City and
renew license each year. Annual application
processing fees shall be assessed.
Application processing fees
All Other Businesses $ 100 / business plus $10 per
employee to maximum of $200
State Fee
Certified Access Specialist (CASp Fee)
(per AB1379, effective 1/1/2018- 12/31/2023)
$ 4 per business license
Detailed Business License Tax and Fee information is found in Chapter 4 of the City of Saratoga
Municipal Code
97
CITY OF SARATOGA
FEE SCHEDULE
~BUSINESS REGULATION PERMITS ~
FY2020/21
8
BUSINESS REGULATION PERMITS
Bingo Games
Permit Application Fee $ 50
Card Games
Permit Application Fee $ 1,250
Circuses & Carnivals (Fairs)
Permit Application Fees $ 100
Clean-up Deposit $ 500
Firearms
Sellers Permit Application Fee $ 300
Sellers Permit Renewal Fee $ 150
Massage Establishments
Permit Application Fee $ 750
Permit for Managing Employee $ 350
Permit for Massage Practitioner $ 350
Examination Fee As set by the Examiner
Background Investigation/Fingerprinting As set by the Sheriff
Notary Fee $ 10 per signature
Appeal Hearing – Denials $ 500
Appeal Hearing – Suspension/Revocations $ 1,500
Motion Picture Filming
Permit Application Fee $ 500
Clean-up Deposit*At the discretion of the Community
Events Official
Noise Exception Permit
Permit Application Fee $ 50
98
CITY OF SARATOGA
FEE SCHEDULE
~BUSINESS REGULATION PERMITS ~
FY2020/21
9
Peddlers & Solicitors Application Fee New Renewal
1 Solicitor $ 100 $ 50
2 to 5 Solicitors $ 150 $ 75
6 to 10 Solicitors $ 250 $ 125
11 to 20 Solicitors $ 300 $ 150
21 or more Solicitors $ 350 $ 175
Photo ID Fee $ 25 per badge $ 25 per badge
Private Patrol
Permit Application Fee $ 200
Permit Renewal Fee $ 100
Employee Application Fee $ 50
Recyclers
Permit Application Fee $ 300
Permit Renewal Fee $ 150
Restricted Street Usage Permit (Trucks > 5 tons)
Single Permit $ 25
Annual Permit $ 100
Secondhand Dealers
Permit Application Fee $ 300
Permit Renewal Fee $ 150
Special Event
Permit Application Fee $ 300
Clean-Up Deposit $ 250
Valet Parking
Permit Application Fee $ 300
Detailed Business Regulation and permit application fee information is found in Chapter 4 of the
City of Saratoga Municipal Code
99
CITY OF SARATOGA
FEE SCHEDULE
~CODE COMPLIANCE FEES ~
FY2020/21
10
Abandoned Vehicle Fee
Administrative Fee for Removal $ 250
Administrative Citation Fee
First Violation $ 100 per day
Second Violation $ 200 per day for violation of the
same ordinance or permit within one
year from the date of first violation.
Subsequent Violations $ 500 per day for each additional
violation of the same ordinance or
permit within one year from the date
of first violation.
Administrative Citation Late Payment Penalty
Within 30 days after due date 10% of the citation fee amount due
Exceeding 30 days after due date Additional 10% of citation fee due for
each month thereafter, with penalty
not to exceed 100% of citation feedue.
Code Compliance Permits
Animal – Kennel Permit $ 125
Animal – Horse Permit $ 125
Noise Exception Permit $ 50
Off-Street Vehicle Permit $ 125
Special Event Permit $ 300
Notice of Code Violation
Removal of Notice of Code Violation $ 500
Sign Retrieval Fees (Per Calendar Year)
First Occurrence $ 0
Second Occurrence $ 20 per sign
Subsequent Occurrences $ 40 per sign
Sign Abandonment Full cost of recovery and disposal of
each sign
See Municipal Code Section 15-30.190 (d) for more information.
100
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT FEES ~
FY2020/21
11
California Government Code §66014 states "(a) Notwithstanding any other provision of law, when
a local agency charges fees for zoning variances; zoning changes; use permits; building inspections;
building permits...those fees may not exceed the estimated reasonable cost of providing the service
for which the fee is charged." For more details, go to http://leginfo.legislature.ca.gov
All City Development Fees, including Planning and Building permits, are waived for projects
funded by the Santa Clara County Office of Supportive Housing.
DEVELOPMENT PERMITS
Construction Trailer Permit $ 100
Satellite Dish Antenna Permit $ 100
Storage Permit $ 200
Tree Removal Permit
Tree Removal Permit $ 125
After-the-Fact Tree Removal Permit
(Tree Removal Permit + 2 hours staff time)
$ 406
Fallen or Dead Tree Removal Permit
No fee shall be required for a permit to remove a fallen tree
Tree Removal permit fee shall be waived upon verification the tree is dead.
DEVELOPMENT FEES
Appeals
This fee applies to all appeals except where an appeals procedure and fee is otherwise set forth in
the fee schedule. See Municipal Code Section 2-05.030 for more information.
From Administrative Decision to Planning
Commission per City Code Section 15-90.010
$ 400
From Planning Commission to City Council per City
Code Section 15-90.020
$ 600
Application Extension Fee $ 2,500
101
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT FEES ~
FY2020/21
12
General Plan Update Fee .285% of project valuation at the time
of permit issuance.
Landscape Bond Acceptance Fee $ 500
Request for Continuance
First Request No Charge
Second and subsequent requests $ 250
DEVELOPMENT SERVICES
Annexation
Annexation Request
$5,000 deposit – staff time billed at Staff Billing
Rate plus LAFCO expenses
Actual Cost
Waiver Request $ 500
City Attorney Services
Billed at the hourly rate set per the City Attorney’s
annual contract
Actual Cost
General Plan Amendment Services
General Plan Amendment
$3,500 initial deposit – staff time billed at Staff
Billing Rate
Actual Cost
Noticing Services Actual Cost charged by consultant
Occupancy Inspections $ 165
Technical Review
Technical Review Application $ 500
Project Notification Sign $ 20
Special Reports and Studies Actual Cost charged by consultant,
plus 25% surcharge
102
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT FEES ~
FY2020/21
13
Traffic and Economic Studies/Other Special Reviews Actual Cost charged by consultant,
plus 25% surcharge
Williamson Act Contract Application or Contract
Cancellation
$ 5,000 initial deposit – staff time billed at Staff
Billing Rate
Actual Cost
Zoning Ordinance Amendment
$ 3,500 initial deposit – staff time billed at Staff
Billing Rate
Actual Cost
Complex Project Fee Actual Cost charged by consultant,
plus 25% surcharge
PRE-DEVELOPMENT APPLICATION SERVICES
Planning Process Orientation Class $ 500 per 1 hour class
Plan Submittal Orientation
Staff time billed at Staff Billing Rate
Actual Cost
Property Profile $ 100
DEVELOPMENT APPLICATION REVIEWS
103
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT FEES ~
FY2020/21
14
Refund Policy
Development Application Review Fees are charged at either a flat rate fee, or a deposit is
required which is then charged at an hourly Staff Billing Rate or consultant rates plus costs
and/or surcharges, as described in fees below. If an applicant decides to cancel a project within
the first 30 days, the flat fee will be reimbursed at 50% of the fee - only if a minimal amount of
work was completed prior to the request for cancellation of application. If an applicant cancels
a deposit-funded application, any remaining uncharged deposit amount will be refunded. All
deposits are non-interest bearing.
Conditional Use Permit
Administrative Review $ 3,400
Planning Commission Review $ 4,400
Design Application Review
Administrative Review $ 3,400
Planning Commission Review $ 5,200
Environmental Application Review
Department of Fish & Game
EIR Fee per AB 3158
Actual cost by the Dept. of Fish &
Game
Department of Fish & Game
Negative Declaration Fee
Actual cost by the Dept. of Fish &
Game
Environmental Assessment Fee
$1,500 initial deposit – staff time billed at Staff
Billing Rate
Actual Cost
Mitigated Negative Declaration Fee Actual cost charged by consultant
Environmental Impact Report Administrative Fee
Initial deposit required – as determined by CDD
Director
Actual cost charged by consultant
Monitoring of Mitigation Measures Actual Cost charged by consultant
Fence Enclosure – Application & Permit
104
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT FEES ~
FY2020/21
15
Planning Commission Review $ 1,800
Exception – Application & Permit
Planning Commission Review $ 1,800
Heritage Preservation Application & Reviews
Mills Act Application
$ 1,500 initial deposit – staff time billing rates
Actual Cost
Historic Compliance Review $ 240
Application for Designation No Charge
Permit Application Fee No Charge
Appeal Fee No Charge
Lot Adjustment – Application Review
Application for Lot Line Adjustment $ 1,500
Application for Merger of Parcel $ 1,500
*waive application costs associated with lot mergers, in an amount not to exceed $5,000,
for projects that provide a minimum of 20% deed restricted units affordable to low and very-
low income households
Application for Reversion to Acreage $ 1,500
*Additional Engineering Fees are charged for City Engineer and Surveyor work in
conjunction with Development Application Reviews
Modification of Approved Application Review $ 2,500
Sign – Application Review
Administrative Review $ 300
Planning Commission Review $ 1,800
Sound Wall Application Review $ 1,000
Temporary Use Application Review
Administrative Review $ 425
Planning Commission Review $ 2,600
Tentative Map Subdivision – Application Review
105
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT FEES ~
FY2020/21
16
Staff time charged at Staff Billing Rate, plus costs if applicable
Less Than 10 lots ($ 5,000 initial deposit)Actual Cost
10 or more lots ($ 5,000 initial deposit plus
$ 150 for each lot over 10)
Actual Cost
Subdivision Final Map ($ 1,000 initial deposit)Actual Cost
Variance – Application Review $ 2,700
Water Efficiency Landscape – Application Review
Staff time charged at Staff Billing Rate, plus costs if applicable
Administrative Review ($ 2,500 initial deposit)$ 2,500
ARBORIST SERVICES
Arborist Consultant Services/Field Inspections
Staff time charged at Staff Billing Rate plus costs if applicable
Actual Cost
Arborist Review Fee
Staff time charged at Staff Billing Rate
(Initial deposit of $ 1,000)Actual Cost
Arborist Review - Tree Appeal $ 250
Tree Fines – Illegal pruning encroachment, damage, or
removal
Per code section 15-50.170 – Fine
amount to be determined by Arborist
ALL DEPOSITS ARE NON-INTEREST BEARING
106
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT: BUILDING PERMIT &INSPECTION FEES ~
FY2020/21
17
BUILDING PERMITS &INSPECTION FEES
Refund Policy
Building Permits and Inspection Fees are charged as described in fees below. Any fee erroneously
paid or collected will be refunded. If an applicant decides to cancel a project within 180 days of
the Building Permit Fee payment, a refund of not more than 80% of the fee may be authorized
provided that no work has been done under the issued permit. A refund of not more than 80% of
the Plan Check Fee may be authorized provided that no plan check review has been completed.
No refund of any fee shall be authorized without submittal of a written application by the original
applicant within 180 days of fee payment.
Building Permit Fees (Based on Total Valuation)
A building valuation regional modifier of 2.9 shall be used in conjunction with the Building
Valuation Data provided in the publication, Building Valuation Data, published by the
International Code Council – February 2020. The Building Valuation Data will be increased by
the February Engineering News Record (ENR) Annual Building Cost Index (BCI), indexed for
San Francisco, every year thereafter.
*It should be noted that, when using this data, these are “average” costs based on typical
construction methods for each occupancy group and type of construction. The average costs
include foundation work, structural and nonstructural building components, electrical, plumbing,
mechanical and interior finish material. The data is a national average and does not take into
account any regional cost differences. As such, the use of Regional Cost modifiers is subject to
the authority having jurisdiction.
Valuation Fee Amount
$ 1 to $ 2,000 $ 78 minimum
$ 2,001 to $ 25,000 $ 78 for the first $ 2,000 plus $ 17.50
each additional $ 1,000 or fraction
thereof to and including $ 25,000
$ 25,001 to $ 50,000 $ 490 for the first $ 25,000 plus
$12.60 each additional $ 1,000 or
fraction thereof to and including
$50,000
$ 50,001 to $ 100,000 $ 805 for the first $ 50,000 plus $9.80
each additional $ 1,000 or fraction
thereof to and including $ 100,000
$ 100,001 to $ 500,000 $ 1,242 for the first $ 100,000 plus $7
each additional $ 1,000 or fraction
thereof to and including $ 500,000
107
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT: BUILDING PERMIT &INSPECTION FEES ~
FY2020/21
18
$ 500,001 to $ 1,000,000 $ 4,042 for the first $ 500,000 plus
$5.90 each additional $ 1,000 or
fraction thereof to and including
$1,00,000
$ 1,000,001 and up $ 7,010 for the first $ 1,000,000 plus
$4.56 each additional $ 1,000 or
fraction thereof
Plan Check Fee 65% of the building permit fee
Residential Valuations
New Homes $ 361 / square foot
New Garage/Addition to Garage $ 144 / square foot
New Carports $ 144 / square foot
Habitable Space Additions $ 361 / square foot
Sports Courts $ 10 / square foot
Swimming Pools and Spas $ 77 / square foot
Cabanas (Enclosed)$ 361 / square foot
Decks $ 144 / square foot
Shade Structures/Arbors/Patio Covers $ 144 / square foot
Non-Habitable Enclosures
Barns, Greenhouses, Storage Buildings,
Gazebos, etc.
$ 144 / square foot
Remodels/Rebuilds
Santa Clara County Ordinance NS1100.113 may be used to determine rebuild status
More than 25% of interior walls removed,
relocated, added in the area of remodel $ 217 / square foot (60%)
Less than 25% of interior walls removed,
relocated, added in the area of remodel $ 144 / square foot (40%)
Complete rebuild on existing foundation $ 270 / square foot (75%)
Structural $ 90 / square foot (25%)
Commercial Valuations
Valuation shall be based on the latest Building Valuation Table with a 2.9 regional modifier.
Shell Buildings 80%
Remodels 40%
Reroof $ 8 / square foot
108
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT: BUILDING PERMIT &INSPECTION FEES ~
FY2020/21
19
Other Valuations
Photovoltaic
Residential (roof mount)At current Permit Technician (1/2hr
min) and Building Inspector (1hr
min) billing rate not to exceed $ 500
plus $ 15 for each KW above 15KW
(see page 5)
Residential (ground mount)At current Permit Technician (1/2hr
min), Planner II(1/2hr min) and
Building Inspector (2hr min) billing
rate (see page 5)
Commercial
0-8KW $ 675
9-48KW $ 903
49KW and above $ 2,214
Demolition At current Permit Technician (1/2hr
min) and Building Inspector (1hr
min) billing rate. (see page 5)
Reroofs
Residential At current Permit Technician (1/2hr
min) and Building Inspector (2hr
min) billing rate (see page 5)
Retaining Walls
Masonry/Concrete $ 157/lineal foot
Wood $ 83/lineal foot
Electrical Permits
Minor Remodels, Residential/Commercial
Without associated building permit $ .10/square foot (min $90)
Major Remodels, Residential/Commercial
Without associated building permit At current permit technician (1/2hr
min) and current building inspector
(1hr min) rate (see Page 5)
Miscellaneous permits
Without associated building permit At Major Remodel rate
Plan Check Fee 25% of the building permit fee 109
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT: BUILDING PERMIT &INSPECTION FEES ~
FY2020/21
20
Grading Permits
Less than 100 Cubic Yards $ 500
Over 100 Cubic Yards $ 500 for the first 100 cubic yards
plus $ 125 for each additional 100
cubic yards or fractions thereof
Plan Check Fee $ 530
Landslide Repair Permit At discretion of the Building Official
Heating and Air Conditioning Permits
Minor Remodels, Residential/Commercial
Without associated building permit $ .10/square foot (min $ 90)
Major Remodels, Residential/Commercial
Without associated building permit At current Permit Technician (1/2hr
min) and Building Inspector (1hr
min) rate (see Page 5)
Miscellaneous permits
Without associated building permit At Major Remodel rate
Plan Check Fee 25% of the building permit fee
Plumbing Permits
Water Heater Replacement $ 78
Minor Remodels, Residential/Commercial
Without associated building permit $ .10/square foot (min $ 90)
Major Remodels, Residential/Commercial
Without associated building permit At current Permit Technician (1/2hr
min) and Building Inspector (1hr
min) rates (see Page 5)
Miscellaneous permits w/o associated building permit
Without associated building permit At Major Remodel rate
Plan Check Fee 25% of the building permit fee
110
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT: BUILDING PERMIT &INSPECTION FEES ~
FY2020/21
21
BUILDING &INSPECTION SERVICES
Energy Calculation Review
New Non-Residential Structure $ 475
New Residential Structure $ 300 per unit
* Fee waived for all new deed restricted affordable units that meet CALGreen requirements
Addition to Non-Residential Building $ 300
Addition to Residential Building $ 200
Application for Moving Permits $ 100
Other Inspection Fees
Inspection Outside of Normal Business Hours At 1.5 times current Building
Inspector (2hr min) billing rate (see
page 5)
Re-Inspection Fees Assessed Under Section 305(h)
of the Uniform Administrative Code
At current Building Inspector billing
rate (see page 5)
Inspections or plan review for which no fee is
specifically indicated
At current Building Inspector or Plan
Examiner (1hr min) billing rate (see
page 5)
Permit Extension – prior to expiration At current Permit Technician (1/2hr
min) billing rate (see page 5)
Permit to Final (only if all inspections except final
have been completed)
At current Permit Technician (1/2hr
min) and Building Inspector (2hr
min) billing rate (see page 5)
Alternative Materials or Methods of Construction
Request
At current Senior Inspector (2hr min)
billing rate (see page 5)
Duplicate Permit Card At current Permit Technician (1/2hr
min) billing rate (see page 5)
Stockpiling Permit $ 300
111
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT: BUILDING PERMIT &INSPECTION FEES ~
FY2020/21
22
BUILDING &INSPECTION FEES &TAX
State Fees
State Building Standards Fee (CSBC Fee)
(per SB 1473, effective 1/1/2009)
Building Valuation x .00004
(Minimum of $1)
Strong-Motion Instrumentation Program (SMIP Fee)
(per SB 861, effective 1/1/2015)
Commercial Structures Building Valuation x .00028
Residential Structures (1-3 stories)Building Valuation x .00013
(Minimum of .50¢)
Construction Tax $ 1.00 per square foot of floor area of
any building or structure
$ .40 per square foot of the area of
any mobile home lot
Additional Fees
In the event additional application processing services by the City are required by reasons of
changes, modifications, additions, errors, omissions, or discrepancies occasioned by the applicant
or his/her agents or representatives, the applicant shall pay an additional fee equal to the actual
cost to the City of performing the additional services, as determined by the Community
Development Director.
All Deposits are Non-Interest Bearing
112
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT: ENGINEERING FEES ~
FY2020/21
23
ENGINEERING FEES
Certificate of Compliance
Administrative Fee $ 500 for engineering staff work, plus
actual cost charged by the City’s
Surveyor, plus a 25% surcharge
Deposit $ 2,500
Engineering Design & Administrative Review $ 1,000 per application for
Engineering staff work
Geotechnical Review
Administrative Fee $ 850 for engineering staff work, plus
actual cost charged by the City’s
Geotechnical Consultant, plus a 25%
surcharge
Deposit $ 5,000 ($ 2,500 for S zoned areas)
for the first lot plus $ 500 each
additional lot up to a maximum of
$10,000 or a greater amount as
determined by the Public Works
Director
Improvement Plan Check Service Fee
First $ 50,000 Estimated Construction Cost $ 5,000 minimum charge
Over $ 50,000 Estimated Construction Cost $ 5,000 plus 5% of Estimated
Construction Cost over $ 50,000
The Estimated Construction Cost shall be determined by the Public Works Director and shall
be exclusive of the cost to construct public utility facilities where another public utility agency
is collecting similar fees for such facilities
Inspection Fees
For Subdivisions & Building Site Improvements
Two times the Improvement Plan
Check Fee
Lot Line Adjustment Engineering Fees
Administrative Fee $ 500 for first lot plus $ 100 for each
additional lot for engineering staff
work, plus actual cost charged by the
City’s Surveyor, plus 25% surcharge
113
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT: ENGINEERING FEES ~
FY2020/21
24
Deposit $ 2500 for first lot plus $ 500 for each
additional lot
Map Checking Fees
For Parcel Maps, Reversion to Acreage, Amended Maps
Administrative Fee $ 1,000 for first lot plus $ 500 for
each additional lot for engineering
staff work, plus actual cost charged
by the City’s Surveyor, plus 25%
surcharge
Deposit $ 2,500 for the first lot plus $ 500 for
each additional lot
Park Development Fee
Single Family Residential Unit
$32,343 (Formula = 2010 Census 2.7
per household * 5 acres/1,000
residents * $2,395,800 per acre)
Multi-Family Residential Unit $21,562 (Formula = 2010 Census 1.8
per household * 5 acres/1,000
residents * $2,395,800 per acre)
Tentative Subdivision Map $ 2,500 for the first lot and $ 500 for
each additional lot
Traffic Review Fee
Administrative Fee $ 500 review fee plus actual cost
charged by the City Traffic Engineer
plus 25% surcharge
Deposit $ 2,500 for standard projects, or
greater amount for complex projects
as determined by the Public Works
Director
Stormwater Design Review Fee
Administrative Fee $ 500 City review fee, plus actual
cost charged by an accredited Storm
Water Reviewer plus 25% surcharge
Deposit $ 2,500 for standard projects, or
greater amount for complex projects
as determined by the Public Works
Director 114
CITY OF SARATOGA
FEE SCHEDULE
~DEVELOPMENT: ENGINEERING FEES ~
FY2020/21
25
ENGINEERING PERMITS
Encroachment Permits
Permit Application Fee $ 500 - for pipes, drains, conduits,
utility service connections, routine
O&M work by utility agencies, and
permanent encroachments
Major repairs or Capital Improvements by Utility
Agencies/Companies
Up to $ 250,000 14% of engineer’s estimate*
Up to $ 500,000 $ 35,000 plus 8% of engineer’s
estimate* over $ 250,000
Over $ 500,000 $ 55,000 plus 7% of engineer’s
estimate* over $ 500,000
*Engineer’s cost estimate shall be approved by the City Engineer and shall include all items of
work. The construction cost shall be cumulative for each utility permit work related to a single
project as determined by the city regardless of the number of permits.
ADDITIONAL ENGINEERING SERVICE FEES
In the event map check, plan checking or inspection services by the City are required for reasons
of changes, modifications, additions, errors, omissions, or discrepancies occasioned by the
applicant or his/her agents or representatives, the applicant shall pay an additional fee equal to the
actual cost to the City of performing the additional services, as determined by the Public Works
Director.
ALL DEPOSITS ARE NON-INTEREST BEARING
115
CITY OF SARATOGA
FEE SCHEDULE
~EQUIPMENT RENTAL FEES ~
FY2020/21
26
PUBLIC WORKS EQUIPMENT RENTALS
Heavy Equipment, Vehicles, and
Construction Tools & Equipment Rentals
Billed at the current State of California’s
CalTrans rate schedule (schedule located at):
www.dot.ca.gov/hq/construc/equipmnt.html
Security Deposit To be determined by Fleet Manager
ALL DEPOSITS ARE NON-INTEREST BEARING
116
CITY OF SARATOGA
FEE SCHEDULE
~FACILITY &PARK RENTAL FEES ~
FY2020/21
27
FACILITY RENTALS
Facility Rental Discounts (one discount allowed per rental)
Non-Profit Groups receive 50% discount
Residents receive a 10% discount
Facility Rental Refund Policy
Rental Facility –includes room assigned tables and chairs
Security Deposits – paid at time of reservation and are refunded within one month after event.
»If additional charges are incurred due to damage to the building or contents, overtime or
maintenance costs, deductions will be made from the deposit and the balance refunded.
»If deposit does not cover the charges, applicant will be responsible for additional fees.
»If clean-up is not completed, the entire deposit shall be forfeited.
Rental Fees –must be paid in full at least 30 days prior to event.
Cancellations –If event is cancelled between:
»6 to 12 months – one-third of the deposit is forfeited, rental fee is refunded
»3 to 6 months – two -third of the deposit is forfeited, rental fee is refunded
»1 to 3 months – 100% of the deposit is forfeited, rental fee is refunded
»Less than 30 days – 100% of the deposit is forfeited, rental fee is forfeited
Civic Theater
Security Deposit $ 500
Surcharge $ 2.50 per ticket
Move In/Move Out/Rehearsal $ 20 per hour Four (4) Hour
minimum
Performances $ 75 per hour Four (4) Hour
minimum
Joan Pisani Community Center
Security Deposit – Multi-Purpose Room $ 500
Security Deposit – All other rooms $ 300
Multi-Purpose Room w/Kitchen $ 200 per hour
S. Ku Foundation Room $ 175 per hour
Patio Room $ 75 per hour
Arts & Crafts Room $ 75 per hour
Dance Studio $ 75 per hour
Garden Patio $ 75 per hour
117
CITY OF SARATOGA
FEE SCHEDULE
~FACILITY &PARK RENTAL FEES ~
FY2020/21
28
Conference Room $ 75 per hour
Sr. Center Fireside Room $ 75 per hour
Sr. Center Portable $ 75 per hour
Saratoga Prospect Center
Grace Building
Security Deposit $ 300
Large Room w/Kitchenette $ 150 per hour
Conference Room $ 75 per hour
Friendship Hall
Security Deposit $ 500
Large Room w/Kitchen $ 200 per hour
Recreation Portable
Security Deposit $ 300
Meeting Room $ 75 per hour
Warner Hutton House
Security Deposit $ 300
House & Garden $ 200 per hour
ALL DEPOSITS ARE NON-INTEREST BEARING
118
CITY OF SARATOGA
FEE SCHEDULE
~FACILITY &PARK RENTAL FEES ~
FY2020/21
29
PARK RENTALS
Facility Rental Discounts (one discount allowed per rental)
Non-Profit Groups receive 50% discount
Residents receive a 10% discount
Public Agencies and Non-profit Groups that hold lease agreements with the City are exempt
Azule Park
Picnic Area with Barbeque $ 15 per hour
Horseshoe Pit $ 15 per hour
Petanque Court $ 15 per hour
Tennis Court $ 15 per hour
Entire Park Rental $ 100 per hour Three (3) Hour Min.
Security Deposit $ 250
Bellgrove Park n/a
Beauchamps Park
Tennis Court $ 15 per hour
Brookglen Park n/a
Congress Springs Park
Security Deposit $ 250
Picnic Area with Barbeque $ 15 per hour
El Quito Park
Picnic Area with Barbeque $ 15 per hour
Softball Diamond $ 30 per hour
Horseshoe Pit $ 15 per hour
Sand Volleyball Pit $ 15 per hour
Entire Park Rental $ 100 per hour Three (3) Hour Min.
Security Deposit $ 250
Foothill Park n/a
119
CITY OF SARATOGA
FEE SCHEDULE
~FACILITY &PARK RENTAL FEES ~
FY2020/21
30
Gardiner Park
Picnic Area with Barbeque $ 15 per hour
Heritage Orchard n/a
Historical Park n/a
Kevin Moran Park
Picnic Area with Barbeque $ 15 per hour
Tennis Court $ 15 per hour
Bocce Court $ 15 per hour
Entire Park Rental $ 100 per hour Three (3) Hour Min
Security Deposit $ 250
Ravenswood Park n/a
Wildwood Park
Picnic Area with Barbeque $ 15 per hour
Stage $ 30 per hour
Horseshoe Pit $ 15 per hour
Sand Volleyball Court $ 15 per hour
Entire Park Rental $ 100 per hour Three (3) Hour Min
Security Deposit $ 250
Sports Fields Resident Non-Resident Non-profit
Soccer $ 38 per hour $ 59 per hour $ 25 per hour
Baseball $ 33 per hour $ 52 per hour $ 15 per hour
120
CITY OF SARATOGA
FEE SCHEDULE
~FACILITY &PARK RENTAL FEES ~
FY2020/21
31
OTHER RENTAL FEES
Banner Fees Non Profit Rentals Security Deposit
Village Vertical Banners $ 200 for 2 weeks $ 500
Saratoga – Prospect Center $ 300 per week $ -
Traffic Medians $ 30 for 2 weeks $ -
Banners restricted to non-profit groups advertising events, with priority to local Saratoga
organizations
Community Garden Plot Rental Seniors 55 and over
Annual Plot Rental $ 85 per year $ 60 per year
Annual Water Fees $ 175 per year $ 175 per year
Park Attendant Fee $ 200 flat fee
ELECTRIC VEHICLE CHARGING STATION FEES
EV Charging Fee
Regular Station $0.27 per kwH with $1.00 minimum fee, , after
15 minutes occupancy fee of $1.25 per hour
DC Fast Charge Station $0.35 per kwH, $1.00 minimum fee, after 15
minutes occupancy fee of $5.00 per hour
121
CITY OF SARATOGA
FEE SCHEDULE
~CODE REFERENCE ~
32
CODE SECTION SUBJECT
§9-55.060 Abandoned Vehicles
§3-30.070 Administrative Citation Civil Fines, Late Charges
§15-05.070 Annexation
§15-90.030 Appeals - Planning
§2-05.030 Appeals to City Council
§15-05.070 Application for Approval of Accessory Structure
§15-05.070 Application for Approval Satellite Dish Antenna
§15-05.070 Application for Construction Trailer Permit
§15-05.070 Application for Design Review and Administrative Review
§15-05.070 Application for Election to Amend the General Plan
§15-05.070 Application for Fencing Enclosure Exception Approval Permit
§14-05.050 Application for Lot Line Adjustment
§14-05.050 Application for Merger of Parcels
§14-05.050 Application for Reversion To Acreage
§15-05.070 Application for Sign Permit
§15-05.070 Application for Sound Wall Permit
§15-05.070 Application for Storage Permit
§14-05.050 Application for Tentative Map Subdivision Approval
§15-05.070 Application for Tree Removal
§15-05.070 Application for Use Permit
§15-05.070 Application for Variance
§14-05.0550(b); §15-05.070 Arborist Review
§16-05.030 Building Permits
§4-05.130; §4-06.020-140 Business Licenses
§00000000 Card Games Permit
§14-05.050 Certificate of Compliance
§4-10.010(c) Circuses, Carnivals Permit
§00000000 City Attorney Hourly Billing Rate
§4-06.080 Commercial Photography
§00000000 Community Development Additional Fees
§00000000 Community Development Staff Hourly Billing Rate
§4-06.030 Contractors/Subcontractors
§00000000 Document Technology Fee
§16-05.030 Electrical Permits
§10-20.080(a)Encroachments Permit
§16-05.030 Energy Calculation Review Fees
§14-05.050(a)(3); §15-05.070 Environmental Review
§4-06.050 Escort Services or Bureaus
§15-05.070 Extension of Approved Application
§16-10 False Alarm
§4.30.030(b); §4.30.060 Firearms Permit
122
CITY OF SARATOGA
FEE SCHEDULE
~CODE REFERENCE ~
33
CODE SECTION SUBJECT
§§7-05.200; §7-05.210 Garbage Disposal Charge
§15-05.070 General Plan Amendment
§15-05.070 General Plan Amendment Requiring Election
§00000000 General Plan Maintenance
§14-05.050(a)(5); §15-05.070 Geotechnical Review
§16-05.030 Grading Permit
§16-05.030 Grading Plan Check Fee
§000000000 Handbill Distribution
§16-05.030 Heating and Air Conditioning Permits
§13-25.010 Heritage Preservation
§4-06.070 Home Occupation
§14-05.050(a)(6)Improvement Plan Check Fee
§14-05.050(a)(7)Inspection Fee for Subdivision and Building Site Improvements
§00000000 Landscape Bond Acceptance Fee
§14-50.060 (c)(5)Lot Line Adjustment Engineering Fee
§10-15.020(a)Major Repairs or Capital Improvements by Utility Agencies
§14-05.050(a)(8)Map Checking Fee
§4-55.050(c); §4-55.080(f)(1); §4-55.090(e)Massage Establishments Permit
§15-05.070 Modification of Approved Application
§4-60.050(b)Motion Picture Filming Permit
§00000000 Noise Exception Permit
§00000000 Notary Fee
§00000000 Noticing Fee
§16-05.030 Occupancy Inspections
§15-05.070 Off-Site Improvement Review
§9-45.040 Off-Street Vehicles
§16-05.030 Other Inspection Fees
§15-05.070 Other Special Reports or Studies
§11-10.020(c)Park and Facility Rental
§14-05.050(a)(10)Park Development Fee
§4-50.030(b; §4-50.060 Peddlers and Solicitors Permit
§10-15.020(a)Pipes, Drains and Conduits Permit
§00000000 Plan Submittal orientation
§00000000 Planning Process orientation Class
§16-05.030 Plumbing Permits
§4-20.040(b); §4-20.050; §4-20.090 Private Patrols Permit
§4-06.130 Property Leasing, Residential
§00000000 Provide Property Profile
§00000000 Public Dances Permit
§00000000 Public Works Additional Fees
§4-65.060; §4-65.030(5)(b)Recyclers Permit
123
CITY OF SARATOGA
FEE SCHEDULE
~CODE REFERENCE ~
34
CODE SECTION SUBJECT
§15-05.070 Request for Continuance
§00000000 Research Fee
§00000000 Return Check Fee
§10-15.020(a)Routine O and M Work by Utility Agencies
§4-35.040(b); §4-35.070 Secondhand Dealers Permit
§15-30.190(d)Sign Retrieval Fee
§10-10.030(c)Special Events Permit
§00000000 Staff Review Codes Questions/ Project Review
§00000000 Taxicabs Permit
§14-05.050(b)Traffic and Economic Studies
§00000000 Tree Appeal Arborist Review
§9-40.080(b)Trucks Permit
§10-15.020(a)Utility Service Connections Permit
§4-80.050(b)Valet Parking Permit
§4-06.120 Vending Machines
§15-14.010 Water Efficient Landscaping Review
§00000000 Williamson Act Contract Cancellation
§15-05.070 Zoning ordinance Amendment
For detailed information, log on to www.municode.com/library/ca/saratoga/codes/code_of_ordinances
124
125
City of Saratoga
FY 2020/21 Fee Schedule
Proposed Fee Revisions
Comments
Page
No.Current Revised*
Administrative Fees
Staff Billing Rate Schedule Admin Overhead 5 12.93%13.44%
Updated billing rates based on FY 2020/21
organizational structure
5-6 By Classification By Classification
Administrative Processing Techology Fee To be replaced by revised technology fees 2 $150 Removed
Public Hearing Processing Technology Fee To be replaced by revised technology fees 2 $300 Removed
Business License Tax & Fees
Bingo License
In conjunction with Bingo Policy which is
scheduled to go into effect 7/1/2020. Amount
stated in municipal code.
9 New $50
Development Fees
Special Reports and Studies Add additional 25% surcharge for administrative
costs
13 Actual Cost charged by Consultant Actual cost + 25%
Traffic and Economic Studies/Other Special Reviews Add additional 25% surcharge for administrative
costs
13 Actual Cost charged by Consultant Actual cost + 25%
Complex Project Fee Add additional 25% surcharge for administrative
costs
14 Actual Cost charged by Consultant Actual cost + 25%
Software Technology Fee - Planning To be charged with most planning permits for
related technology costs New 7.25% of Flat Permit Fee
Development: Building Permit and Inspection Fees
Software Technology Fee - Building
To be charged for major building permits for New
Homes, Additions, and remodels over $50,000 in
valuation to offset the cost of software used to
process building permits.
New $60
Facility & Park Rental Fees
EV Charging Fee - Regular Station $1.25 per hour
$0.27 per kwH with $1.00
minimum fee, , after 15 minutes
occupancy fee of $1.25 per hour
EV Charging Fee - DC Fast Charge Station $9.95 per hour
$0.35 per kwH, $1.00 minimum
fee, after 15 minutes occupancy
fee of $5.00 per hour
To conform with State of California's move
toward billing by kwH 32
126
City of Saratoga
Proposed FY 2020/21 Fee Schedule
Staff Billing Rate Calculation
ATTACHMENT-D
Overhead Rate Calculation
FY 2018/19 Supportive Department General Fund Expenditures 2,807,087
Total FY 2018/19 General Fund Expenditures (less transfers)20,887,805
FY 2020/21 Overhead Rate Percentage (Supp. Dept / Total GF Expenditures)13.44%
Internal Service Charges Rate Calculation
Total FY 2018/19 Internal Service Fund (ISF) Charges 2,591,333
Full-Time Equivalents (FTE)61.5
FTE Hours (FTE X 1,760)108,240
FY 2020/21 ISF Rate (Total ISF Charges / FTE Hours)24$
The Staff Billing Rates for FY 2020/21 are calculated by applying the Overhead Rate and adding
the flat Internal Service Charge to FY 2020/21 staff salary and benefit projections. (Projected
Salary/Benefit hourly rate * 1.1344 + $24)
The Internal Service Charges Rate is the ratio of total General Fund Internal Service Fund
charges to budgeted Full-Time Equivalent (FTE) working hours.
The Overhead Rate is the ratio of Supportive Departmental Expenditures in the General Fund
(i.e. City Manager's Office, Administrative Services, Legal Services) to total General Fund
expenditures (net of transfers), using figures from the most recently available audited fiscal year
(FY 2018/19).
127
FY 2019/20 Fee Schedule
Calculation of Regional Modifier
ATTACHMENT-E
To Calculate Regional Modifier
2020/21 2019/20 2018/19 2017/18 2016/17 2015/16
1 1.1 1.1 1.1 1.1 1.1 1.1
2 2003 BCI 4,113.11$ 4,113.11$ 4,113.11$ 4,113.11$ 4,113.11$ 4,113.11$ 4,113.11$
3 2019 BCI 7,513.83$ 7,513.83$ 7,038.07$ 6,921.42$ 6,680.37$ 6,408.87$ 6,414.10$
4 (3/2)1.8 1.7 1.7 1.6 1.6 1.6
5 Proposed Regional Modifier (1+4)2.9 2.8 2.8 2.7 2.7 2.7
*last published ICC modifier
To Calculate Building Permit Fee (Page 19)
2020/21 2019/20 2018/19 2017/18 2016/17 2015/16
Type of Construction VB VB VB VB VB VB
R3 Residential cost/square foot 122.46$ 122.46$ 118.45$ 113.85$ 112.65$ 112.65$
Regional Modifier 2.9 2.8 2.8 2.7 2.7 2.7
Cost/square foot (rounded)361$ 347$ 332$ 307$ 304$ 304$
Proposed Permit Fee per square foot 361$ 347$ 332$ 307$ 304$ 304$
2003 ICC Regional Modifier - California*
128
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:Community Development Department
PREPARED BY:Nicole Johnson, Planner II
SUBJECT:Accept the Final Text and Location of Four Point of Interest Markers for the
1)Caledonia Pasteboard Mill 2)Ohlone Indians 3)Saloons 4)The Saratoga
Paper Mill
RECOMMENDED ACTION:
Adopt the attached resolutions (Attachments A-D)accepting the final text, marker design and
location of four Point of Interest (POI)Markers and authorizing and directing the Director of
Community Development and the Director of Public Works to proceed with contracting for the
manufacturing and installation of the markers.
BACKGROUND:
On February 1, 2017 City Council adopted Resolution No. 17-007 (Attachment E) which
authorized a process for establishing Point of Interest Markers on public property or within a
street right of way. Points of Interest Markers are intended to commemorate events and places
that are identified with the City but that are no longer in existence. To ensure that the City
markers do not have any unintended consequences related to additional permitting reviews or
constraints that could be triggered by the California Environmental Quality Act (CEQA) due to
historic/cultural resources designation, the process was written to clarify that each marker: 1) is
not identifying a heritage site, 2) does not signify a cultural or historic resource, and 3) is not
associated with a local historic or heritage resources inventory such as the City's Heritage
Resources Inventory. The proposed marker is solely a point of interest and only details facts
about the City, events, or places.
DISCUSSION:
The Heritage Preservation Commission (HPC) is recommending that the point of interest
markers be placed at the following locations:
Caledonia Pasteboard Mill-Wildwood Park
Ohlone Indians-Wildwood Park
Saloons-Northwest corner of Big Basin Way and 4th Street (within the road right of way
adjacent to 14535 Big Basin Way)
129
2 | P a g e
The Saratoga Paper Mill-Southwest corner of Big Basin Way and 6
th Street (within the
road right of way adjacent to 14650 Big Basin Way)
The text for each proposed marker was drafted, reviewed and edited by the HPC and the Director
of Community Development. The Director of Public Works reviewed and recommended the
marker locations.
The markers will be uniform in design, color, font and materials. The proposed markers will be
constructed of bronze and brown in color with a leathered texture. The markers will contain the
City seal and are dimensioned at 30" wide by 20" high. Each will be 1.5" thick. The two markers
along in Wildwood Park will be supported by two redwood posts at the sides which will have a
height of approximately three feet.The other two makers along Big Basin Way will be placed on
boulders.
FISCAL IMPACT:
The estimated cost of each marker, including the redwood posts and installation, is $2,150 for a
total cost estimate of $8,600. The FY19-20 budget has a current balance of $8,377.50 for HPC
expenditures. There is an anonymous donor who will donate the remainder of $222.50 if the four
POI markers are approved.
ATTACHMENTS:
Attachment A – Resolution for Caledonia Pasteboard Mill POI Marker (Wildwood Park)
Attachment B – Resolution for Ohlone Indians POI Marker (Wildwood Park)
Attachment C – Resolution for Saloons POI Marker (adjacent to 14535 Big Basin Way)
Attachment D – Resolution for The Saratoga Paper Mill POI Marker (adjacent to 14650 Big
Basin Way)
Attachment E – Resolution No. 17-007
Attachment F – Proposed text for the POI Markers
Attachment G – Proposed Locations
Attachment H– Significance Statements and Research Information
130
2
RESOLUTION NO: 20-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AUTHORIZING THE INSTALLATION OF A POINT OF
INTEREST MARKER FOR THE CALEDONIA PASTEBOARD MILL
WHEREAS, on February 1, 2017 City Council of Saratoga adopted Resolution No. 17-
007 which authorized a process for establishing Point of Interest Markers on public property or
within a street right of way to increase knowledge, understanding and appreciation of the City's
past by commemorating events and places that are identified with the region that are no longer in
existence, and
WHEREAS, the City Council determined on February 1, 2017 that a site marked as a Point
of Interest does not signify the site as a cultural or historical resource, is not identifying a heritage
site nor is it to be associated with the Saratoga's Heritage Resources Inventory, and
WHEREAS, During the mid-1880’s paper and pasteboard were in demand because it had
to be brought to California by ship from the East Coast, and
WHEREAS, Peter Somerville and his son opened a pasteboard mill on February 20, 1870
located in what is now Wildwood Park bordered by Brookwood Lane, and
WHEREAS, the Heritage Preservation Commission has recommended that a Point of
Interest Marker be installed at Wildwood Park to identify the site of the Caledonia Pasteboard Mill,
and
WHEREAS, the text for the proposed marker was drafted, reviewed and edited by the
Heritage Preservation Commission and the Director of Community Development, and
WHEREAS, the Director of Public Works reviewed and recommended the marker location
within Wildwood Park, in consultation with the Heritage Preservation Commission and the Director
of Community Development, and
WHEREAS, this action is not subject to the California Environmental Quality Act because
there is no possibility that the activity in question may have a significant effect on the environment
(CEQA Guidelines Section 15061(b)(3)).
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga
hereby: 1) Authorizes the final text shown in Exhibit F to the staff report for this resolution and
marker design described in the staff report for this resolution; 2) Authorizes the location to install
the Point of Interest Marker shown in Attachment G to the staff report for this resolution; and
3)Authorizes the Director of Community Development and the Director of Public Works to proceed
with contracting for the manufacturing and installation of the marker.
Attachment A
131
3
PASSED AND ADOPTED by the City Council of the City of Saratoga on this 6th day of May
2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard Miller, Mayor
Attest:
Debbie Bretschneider, City Clerk
1235572.1
132
RESOLUTION NO: 20-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AUTHORIZING THE INSTALLATION OF A POINT OF
INTEREST MARKER FOR THE OHLONE INDIANS
WHEREAS, on February 1, 2017 City Council of Saratoga adopted Resolution No. 17-
007 which authorized a process for establishing Point of Interest Markers on public property or
within a street right of way to increase knowledge, understanding and appreciation of the City's
past by commemorating events and places that are identified with the region that are no longer in
existence, and
WHEREAS, the City Council determined on February 1, 2017 that a site marked as a Point
of Interest does not signify the site as a cultural or historical resource, is not identifying a heritage
site nor is it to be associated with the Saratoga's Heritage Resources Inventory, and
WHEREAS, the first inhabitants of Santa Clara Valley were members of the Ohlone or
Costanoan’s. the Ohlone territory spanned San Francisco, Alameda, Contra Costa, San Mateo,
Santa Clara, Santa Cruz, San Benito and Monterey County, and
WHEREAS, artifacts have been found along Saratoga Creek where the Ohlone people
camped while on their way through the pass to the ocean, and
WHEREAS, the Heritage Preservation Commission has recommended that a Point of
Interest Marker be installed within Wildwood Park to identify the Ohlone Indians, and
WHEREAS, the text for the proposed marker was drafted, reviewed and edited by the
Heritage Preservation Commission and the Director of Community Development, and
WHEREAS, the Director of Public Works reviewed and recommended the marker location
within Wildwood park, in consultation with the Heritage Preservation Commission and the Director
of Community Development, and
WHEREAS, this action is not subject to the California Environmental Quality Act because
there is no possibility that the activity in question may have a significant effect on the environment
(CEQA Guidelines Section 15061(b)(3)).
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga
hereby: 1) Authorizes the final text shown in Exhibit F to the staff report for this resolution and
marker design described in the staff report for this resolution; 2) Authorizes the location to install
the Point of Interest Marker shown in Attachment G to the staff report for this resolution; and
3)Authorizes the Director of Community Development and the Director of Public Works to proceed
with contracting for the manufacturing and installation of the marker.
Attachment B
133
3
PASSED AND ADOPTED by the City Council of the City of Saratoga on this 6th day of May
2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard Miller, Mayor
Attest:
Debbie Bretschneider, City Clerk
134
1
RESOLUTION NO: 20-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AUTHORIZING THE INSTALLATION OF A POINT OF
INTEREST MARKER FOR SALOONS
WHEREAS, on February 1, 2017 City Council of Saratoga adopted Resolution No. 17- 007
which authorized a process for establishing Point of Interest Markers on public property or within a
street right of way to increase knowledge, understanding and appreciation of the City's past by
commemorating events and places that are identified with the region that are no longer in existence,
and
WHEREAS, the City Council determined on February 1, 2017 that a site marked as a Point
of Interest does not signify the site as a cultural or historical resource, is not identifying a heritage
site nor is it to be associated with the Saratoga's Heritage Resources Inventory, and
WHEREAS, Saratoga went through many changes in industry over the years. From the time
William Campbell established a sawmill in 1847 until the turn of the century, Saratoga was a colorful
frontier town, and
WHEREAS, Saratoga was the first place to stop for lumbermen on their way to town after
being in the Santa Cruz mountains. Saloons dotted both sides of the town. The saloons were the place
to gossip, blow off a little steam, and chew tobacco, and
WHEREAS, the Heritage Preservation Commission has recommended that a Point of
Interest Marker be installed on Big Basin Way to identify the site of the Saloons, and
WHEREAS, the text for the proposed marker was drafted, reviewed and edited by the
Heritage Preservation Commission and the Director of Community Development, and
WHEREAS, the Director of Public Works reviewed and recommended the marker location
adjacent to adjacent to 14535 Big Basin Way in consultation with the Heritage Preservation
Commission and the Director of Community Development, and
WHEREAS, this action is not subject to the California Environmental Quality Act because
there is no possibility that the activity in question may have a significant effect on the environment
(CEQA Guidelines Section 15061(b)(3)).
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga
hereby: 1) Authorizes the final text shown in Exhibit F to the staff report for this resolution and
marker design described in the staff report for this resolution; 2) Authorizes the location to install
the Point of Interest Marker shown in Attachment G to the staff report for this resolution; and
3)Authorizes the Director of Community Development and the Director of Public Works to proceed
with contracting for the manufacturing and installation of the marker.
Attachment C
135
2
PASSED AND ADOPTED by the City Council of the City of Saratoga on this 6th day of May
2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard Miller, Mayor
Attest:
Debbie Bretschneider, City Clerk
136
1
RESOLUTION NO: 20-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AUTHORIZING THE INSTALLATION OF A POINT OF
INTEREST MARKER FOR THE SARATOGA PAPER MILL
WHEREAS, on February 1, 2017 City Council of Saratoga adopted Resolution No. 17- 007
which authorized a process for establishing Point of Interest Markers on public property or within a
street right of way to increase knowledge, understanding and appreciation of the City's past by
commemorating events and places that are identified with the region that are no longer in existence,
and
WHEREAS, the City Council determined on February 1, 2017 that a site marked as a Point
of Interest does not signify the site as a cultural or historical resource, is not identifying a heritage
site nor is it to be associated with the Saratoga's Heritage Resources Inventory, and
WHEREAS, industry continued to grow in Saratoga during the 1880’s with sawmills, grist
mills, tannery, and a chair manufacturing factory. Saratoga had a big supply of lumber, tan bark and
wood to fuel industry, and
WHEREAS, the Saratoga Paper Mill officially opened on September 3, 1868. It was the first
steam-powered mill in California. And the first industry in Saratoga using steam power. The mill
manufactured rough brown paper used for many things including wrapping meat, and
WHEREAS, the Heritage Preservation Commission has recommended that a Point of
Interest Marker be installed on Big Basin Way to identify the Saratoga Paper Mill, and
WHEREAS, the text for the proposed marker was drafted, reviewed and edited by the
Heritage Preservation Commission and the Director of Community Development, and
WHEREAS, the Director of Public Works reviewed and recommended the marker location
adjacent to adjacent to 14650 Big Basin Way in consultation with the Heritage Preservation
Commission and the Director of Community Development, and
WHEREAS, this action is not subject to the California Environmental Quality Act because
there is no possibility that the activity in question may have a significant effect on the environment
(CEQA Guidelines Section 15061(b)(3)).
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga
hereby: 1) Authorizes the final text shown in Exhibit F to the staff report for this resolution and
marker design described in the staff report for this resolution; 2) Authorizes the location to install
the Point of Interest Marker shown in Attachment G to the staff report for this resolution; and
3)Authorizes the Director of Community Development and the Director of Public Works to proceed
with contracting for the manufacturing and installation of the marker.
Attachment D
137
2
PASSED AND ADOPTED by the City Council of the City of Saratoga on this 6th day of May
2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard Miller, Mayor
Attest:
Debbie Bretschneider, City Clerk
138
Attachment E
RESOLUTION No.t 7-007
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AUTHORIZING A PROCESS FOR EST ABLISHING
POINTS OF INTEREST MARKERS ON PUBLIC PROPERTY OR WITHIN
A STREET RIGHT OF WAY
WHEREAS, the City of Saratoga Hentage Preservation Corruruss10n was established by
the City Council m 1982 to assist and encourage the preservation of Saratoga hentage resources,
and
WHEREAS, the Hentage Preservation Commission presented to the City Council of
Saratoga at the February 17, 2016 Council Retreat a work plan item to consider a marker
program to increase the pubhc knowledge, understandmg and appreciation of the City's past by
commemoratmg events and places that are identified with the region that are no longer m
existence
WHEREAS, the City Council of Saratoga, at the February 17, 2016 Council Retreat,
directed the Heritage Preservation Commission to develop a process for the types of recognitions
proposed, and
WHEREAS, the City Council of Saratoga determined that a site marked as a Point of Interest does
not sigmfy the site as a cultural or htstoncal resource, is not 1dentlfymg a hentage site nor 1s 1t to be
associated with the Saratoga's Hentage Resources Inventory.
WHEREAS, the Hentage Preservation Corruruss10n recommends to the City Council
that the process for creatmg Pomt of Interest Markers as outlmed m Exhibit A attached hereto be
adopted; and
WHEREAS, thts action is not subJect to the Cahforma Environmental Quality Act
because there 1s no poss1b1hty that the act1v1ty m question may have a s1gmficant effect on the
envrron ment (CEQA Gmdelmes Section 15061(b)(3))
NOW THEREFORE, the City Council of the City of Saratoga hereby adopts the process
for creatmg Pomt of Interest Markers as outhned m Exhibit A
46 139
140
141
142
CALEDONIA PASTEBOARD MILL
1870-1880
Paper mills were the only industry in Saratoga at that time using steam power. Abundant water
and wood fuel were inexpensive. Steam was used for cooking the pulp and heating the rollers.
Locally grown wheat and rye straw was used to make the pasteboard and it was dried in open air.
Peter Somerville and his son had worked for the Saratoga paper mill and decided to open a
pasteboard mill. both were experienced fourth and fifth generation paper makers. Pasteboard
(cardboard) was in high demand and could be used for making boxes. The Somerville pasteboard
mill went into operation in 1870. It was the first mill of its kind on the west coast.
In 1879 James and Peter Brown purchased the mill from the Somerville’s. they renamed the mill
Caledonia pasteboard mills and hired Robert Orgam and Ah Que, both experienced in
papermaking. The mill was flourishing with ten to twelve full-time workers. The cardboard was
hauled in wagons to San Jose for shipment by rail to San Francisco.
In 1880 they expanded operations and moved the mill to Corralitos, near Watsonville, to the site
of a former flour mill. Running out of straw, they decided to move to Antioch in 1902 they changed
the name to the California paper and Board mill. In 1912 the browns sold their interest. the
company went on to become a division of Fiberboard Products, Inc.
OHLONE INDIANS
BEGINNING - TODAY
Saratoga had one the oldest native American villages discovered in the bay area. This Ohlone
village was an important settlement on their route over the Santa Cruz mountains and to the ocean.
for many years, artifacts have been discovered along Saratoga Creek.
The Muwekma Ohlone people inhabited the land from the San Francisco bay to the lower Salinas
valley. They were nomadic, moving annually between temporary and permanent village sites
while they hunted, fished, or gathered food. They would periodically burn the land to promote the
growth of native grasses for seed gathering.
Today many of the Ohlone people work to keep their culture alive. They continue to preserve and
restore their cultural history through education, preservation of their native languages, and the
practice of cultural storytelling and dance.
Attachment F
143
SALOONS IN EARLY DAY SARATOGA
1850-1890
In 1847, the Town of Saratoga had a true frontier flavor. The streets were dirt, the sidewalks made
of wood, and teams of oxen or horses with collars of bells would trudge through the town pulling
wagons filled with lumber. The period of 1850 through the 1880s brought people who worked in
the sawmills. Men would work for six months at a time in the mountains and then come to
Saratoga to relax and spend money. The town became known for gambling and drunkenness. The
saloon was typically the social center where ideas were expressed freely and sometimes
accompanied by fists for emphasis. During the 1860s the civil war and land grant disputes were
popular topics.
As a result, Saratoga obtained a reputation that to be a drunk in Saratoga was the last word in
drunkenness. It was a belief held by surrounding towns. At one time the town had between seven
to seventeen saloons to fit all thirst requirements. Tiring of the drunken displays, the women's
Christian Temperance union in 1885 launched a campaign to remove or shut down the saloons. In
1905 they won victory and temperance became permanent. For over 40 years Saratoga had no
public drinking places. Saratoga was the first town in the state to adopt prohibition.
THE SARATOGA PAPER MILL
1868-1883
Erwin King and his brother William came to Saratoga in the 1860s and decided to build a paper
mill. Paper was in demand since most had to be shipped from the east coast. Santa Clara valley
was booming with growth.
Building material and wood for fuel was readily available. Water provided the power. Farmers
were eager to sell straw for making paper. The Saratoga Paper Mill, established on September 3,
1868, was the first steam-powered mill. The mill manufactured rough, brown wrapping paper used
for many things.
The mill prospered with twenty employees working 12-hour days. The mill produced 200 reams
of paper per day. In a short time they began looking to expand operation.
The King brothers took on a partner, Adolph Pfister, who acquired controlling interest. In 1883
the mill burned down with the exact cause never determined. Pfister decided not to rebuild due to
complaints about the pollution the mill caused. The land where the straw was stored was called
paper hill for many years.
144
Proposed Locations of POI Markers
Attachment G
145
Caledonia Paper Mill Significance
During the mid-1880’s paper and pasteboard were in demand because it had to be brought to
California by ship from the East Coast.
The Saratoga Paper Mill opened in 1868 and hired Peter Somerville and his son. After a year or
so, Peter and his son quit working at the Saratoga Paper Mill and decided to open their own mill.
He and his son opened a pasteboard mill on February 20, 1870 located in what is now Wildwood
Park bordered by Brookwood Lane. The flume used to marshal the water was built on the land of
Mary Springer. This was the first pasteboard mill on the West Coast.
Pasteboard is a stiff, firm board made of sheets of paper pasted together or layers of paper pulp
pressed together. Pasteboard was very important for packaging, storage and shipping items.
The Somerville’s, fourth and fifth generation papermakers, ran into problems and were unable to
maintain a high level of production and stopped operation.
Robert Oram heard of the mill's trouble and convinced James and Peter C. Brown to purchase the
mill. In January of 1879, they took possession of the Sommerville Pasteboard Mill and renamed
it the Caledonia Pasteboard Mill. They hired Roger Oram and Ah Que both who had papermaking
experience.
Peter Brown's slogan, "Turn out a good product. It will bring the returns, resulted in an increasing
demand for their high-quality Straw, Binder's and Trunk Boards."
The mill had several obstacles to overcome including wood for fuel and straw for the bleach tub.
The fan pump broke. And the poor reputation of the product by the previous owners. The Browns
overcome the obstacles and the business prospered. Over ten to twelve men were employed daily.
The paperboard was hauled in wagons to San Jose for shipment by rail to San Francisco.
The next problem was local ranchers complaining of pollution. The Browns moved the mill to
Corralitos into a new building using the foundation of a former flour mill in 1880. Employees
were moved along with the equipment.
In 1883 they bought all the usable mill machinery salvaged from the Saratoga Paper Mill fire. The
mill in Corralitos continued to prosper but soon had the same problems, i.e. decreasing supply of
water, straw and fuel. Wheat fields were being replaced by orchards.
In 1901 they moved to Antioch which had more straw, water and railroad and river steamers for
transportation.
The company attracted additional investors and the company was renamed California Paper and
Board Mill. In 1912 the Browns sold their interest. Today it is part of the Antioch division of the
Fiberboard Products Inc.
Attachment H
146
Resources
Florence Cunningham, First Hundred Years
RV Garrod, Saratoga Story
Saratoga News, March 1986
San Jose Mercury News, January 28, 1951
Oakland Tribune, February 4, 1968
Florence Donnelly, Saratoga Paper Mill
147
Ohlone Indian Site Significance
The first inhabitants of Santa Clara Valley were members of the Ohlone or Costanoans. the Ohlone
territory spanned San Francisco, Alameda, Contra Costa, San Mateo, Santa Clara, Santa Cruz, San
Benito and Monterey County.
The Valley floor was rich in willow thickets, tules, redwood trees and oak trees. The land
flourished with animals, plants and more. Herds of elk, deer, bears, mountain lions, quail, foxes
were in abundance. There was no need for agriculture.
The Ohlone’s invented clever snares, decoys, and weapons for hunting and advanced methods of
preparing all types of acorns from which they made flour, bread, soups, and mush.
They moved frequently to different locations throughout the year following the seasons. As a
result, they wove watertight baskets to store and carry food. They built huts made of tules. They
did not accumulate many personal possessions.
They also used the practice of periodic burning of the landscape to promote the growth of native
grasses for seed gathering and to create forage areas for deer and elk.
Sharing was a fundamental part of the Ohlone philosophy so there was rarely a broad division
between the wealthy and poor. They did not place value on physical wealth but rather friendship
brought about by generosity. Sharing with others guaranteed a family would have a strong position
in the tribal culture.
Foreign explorers and the religious zeal of the padres led to the eventual destruction of the Ohlones.
The introduction of non-native plants, disease and actions that were against the Ohlone way of life
led to their almost extinction.
Today there is an effort to preserve the language and culture of the Ohlone’s.
Artifacts have also been found along Saratoga Creek where the Ohlone people camped while on
their way through the pass to the ocean. Saratoga residents have reported finding mortars and
pestles along the Saratoga Creek in past years.
Resources
Los Gatos Times Observer, May 31, 2973
The Ohlone Way by Malcolm Margolin
Saratoga's First Hundred Years by Florence R. Cunningham
148
Saloons Significance
Saratoga went through many changes in industry over the years. From the time William Campbell
established a sawmill in 1847 until the turn of the century, Saratoga was a colorful frontier town.
Saratoga was the first place to stop for lumbermen on their way to town after being in the Santa
Cruz mountains. Saloons dotted both sides of the town. The saloons were the place to gossip,
blow off a little steam, and chew tobacco. With new industries bringing different segments of the
population, the number of saloons increased, and Saratoga gained a reputation for gambling and
drunkenness.
According to Florence Cunningham's "First Hundred Years," "There were seven saloons in the
village and to be a drunk from Saratoga was the last word in drunkenness." Some of the lumber
jacks would work in the timber for six months and then come down to Saratoga and spend all the
wages on a "toot." Another source said there were as many as seventeen saloons.
In the nineties, Saratoga gained the prohibition spotlight as the first town in the state to have the
option law which provided arbitrary control of the saloons. Temperance vs Saloons was a battle
with each side fighting with equal passion.
In 1905, after over forty years, Saratoga had no drinking places! Saratoga was the first town in
the state to adopt prohibition. Temperance and the churches had won. Prohibition throughout the
US was adopted from 1920-1933 due to the belief that alcohol caused alcoholism, family violence,
and political corruption.
Resources
Florence Cunningham, First Hundred Years
149
The Saratoga Paper Mill Significance
Industry continued to grow in Saratoga during the 1880’s with sawmills, grist mills, tannery, and
a chair manufacturing factory! Saratoga had a big supply of lumber, tan bark and wood to fuel
industry.
In the 1860s the King brothers, Erwin Thomas and William Freeman came from New York to the
west coast looking for a site to build a paper mill. The region was perfect with inexpensive wood
for fuel, water, and local farmers were eager to sell straw for making paper. San Jose and Santa
Clara was nearby and growing-- and provided a market for paper. Paper at this time was shipped
from the Atlantic Coast. and expensive to buy.
The Saratoga Paper Mill officially opened on September 3, 1868. It was the first steam-powered
mill in California. And the first industry in Saratoga using steam power. The mill manufactured
rough brown paper used for many things including wrapping meat.
The mill prospered with 20 men employed 12 hours per day. The mill cranked out 200 reams of
paper per day using three tons of straw.
The straw used to make paper was stored on Sixth Street on about six acres. The storage area was
called "Paper Hill." The actual mill was located in a hollow in the town's southwest corner.
Adolph Pfister, an agent for paper sales, became a partner with the King brothers. Pfister decided
to purchase the James Lick Mill in Alviso and convert the flour mill to a paper mill. In 1874 a
merger took place and operation would continue under the name Saratoga and Lick Mills Paper
Manufacturing Company.
Four years later Alfred Remington purchased the Lick property. Pfister and the King brothers
continued the Saratoga Paper Mill operation with Pfister acquiring controlling interest and the
Kings managing the daily operation. In 1883 the mill burned down with the exact cause never
determined. Pfister decided not to rebuild due to complaints about polluting the creek.
Resources
Florence Cunningham, First Hundred Years
RV Garrod, Saratoga Story
Saratoga News clipping, March 1986
San Jose Mercury News, January 28, 1951, news article on Paper Mills
Oakland Tribune, Feb. 4, 1968 Mills Once Dotted Dreamy Saratoga
Florence Donnelly, "Saratoga Paper Mill"
150
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:Public Works Department
PREPARED BY:John Cherbone, Public Works Director
SUBJECT:Saratoga Village Town Clock
RECOMMENDED ACTION:
Approve purchase of the Saratoga Village Town Clock from the Verdin Company in the amount
of $23,062.60 using public donations for the same.
BACKGROUND:
In February, City Council approved a fundraising plan to purchase and install a town clock in the
Village. The endeavor was spearheaded by SVDC and interested residents.
The fundraising plan has been very successful to date bringing in over $28,000 in cash donations.
Donors who contribute a minimum of $2,500 will be recognized by name on the base of the clock.
Currently, nine donors have given $2,500 or more.
The Saratoga Village Town Clock is planned to be located near the north westerly corner of Big
Basin Way and Saratoga-Sunnyvale Road.It will be two faced so it can be viewed both coming
in and going out of the Village.
The clock is valued at $19,563.35 plus tax, installation, and shipping (free) for a total cost of
$23,062.60. The terms of the proposal require 50% down payment. City support for site
preparation and power for the clock is planned to be funded through the City’s Capital
Improvement Program.
If approved the clock will be ordered and installation will be planned for August.
ATTACHMENTS:
Attachment A -Verdin Company Proposal
Attachment B -Town Clock Design
151
DATE:
SOLD TO:Saratoga Village INSTALL AT:
CONTACT:Jill Hunter CONTACT:
ADDRESS:ADDRESS:
CITY:CITY:
STATE:ZIP:STATE:CA ZIP:95070
TELEPHONE:FAX TELEPHONE:FAX
QTY.
MODEL
TWO-FACE 4K 1
FOUR-FACE
COURTYARD
DIAL FACE Arabic
CLOCK COLOR Black
ACCENT PAINTING Gold
CUSTOM HEADER
CUSTOM LIGHTING
CUSTOM CLOCK
VERDIN MASTER CLOCK CONTROLLER X 1
Optional GPS Interface
TOWN CRIER CARILLON w/SPEAKERS.
OTHER OPTIONS
INSTALLATION
FREIGHT SHIPPING PRICE INCLUDED - FOB Verdin Factory
APPROXIMATE DELIVERY DATE
All delivery dates subject to final acceptance by The Verdin Co.
Option #1 $1,595.00 SUBTOTAL (excluding tax )*$20,593.00
Option #2
Option #3
Deposit (50% w.Order)*$10,296.50
Option #4 INTERIM PAYMENT DUE
BALANCE DUE UPON SHIPMENT*$10,296.50
Purchaser Sales Representative
Authorized Signature Authorized Signature
Title Date Title Western Regional Manager Date 1/22/2020
Customer Installation
"X" Below To
Accept Option
Verdin Installation
Option Cost
TO BE DETERMINED
Estimated Taxes. (Actual Taxes to
be Calculated at Invoicing)
www.VERDIN.COM
January 22, 2020
Howard Replica
STREET CLOCK ORDER FORM
THE VERDIN COMPANY
444 READING ROAD - CINCINNATI, OHIO - 45202
PHONE: (513) 241-4010 FAX: (513) 241-1855 TOLL FREE: 1-800-543-0488
By signing, Purchaser acknowledges that it has read and
accepted the attached Additional Terms & Conditions which
are incorporated into this Order.
Order not binding until signed by authorized Verdin representative.
Specify Other Payment Terms Below
*Add cost of accepted options to total purchase price and deposit.
PURCHASER RESPONSIBLE FOR PAYING ALL TAXES.
Andy Rebber
Saratoga Village
13777 Fruitvale Avenue
NOTES
Jill Hunter
Saratoga
(408)455-4468
152
153
SARATOGA CITY COUNCIL
MEETING DATE:May 6, 2020
DEPARTMENT:City Manager’s Department
PREPARED BY:James Lindsay,City Manager
SUBJECT:COVID-19 Community Service Grants
RECOMMENDED ACTION:
Accept the City Council Finance Committee’s recommendation to:
1)Authorize $60,000 from the City Council Discretionary account for one-time support funding
as follows:
$20,000 to the Saratoga Area Senior Coordinating to cover costs associated with mailing
the Outlook publication to every Saratoga household.
$20,000 to West Valley Community Services for providing housing assistance grants.
$20,000 to Hakone Foundation for operational support and increasing revenue
opportunities at Gardens.
2)Authorize a $10,000 one-time support grant to the Chamber of Commerce in FY 20/2021 in
place of the budgeted Community Event Grant if the Chamber is unable to hold the 2020
Saratoga Classic and Cool Car Show.
3)Authorize the City Manager to consolidate the FY2020/21 quarterly support payments to the
Saratoga Area Senior Coordinating Council to one payment made at the beginning of the fiscal
year.
BACKGROUND:
State and County Shelter-at-Home measures to reduce coronavirus disease 2019 (COVID-19)
cases have successfully slowed the spread of the virus but have resulted in an unprecedented
number of people losing their jobs,with workers in the service and hospitality sectors experiencing
the greatest impact. The measures have also resulted in the closure of the Saratoga Senior Center,
Adult Care Center, and impacted local service organization’s ability to fundraise through events.
On April 30, the City Council Finance Committee considered funding requests from four
organizations that provide services to the Saratoga community to address their increased service
needs due to the impacts of COVID-19 and loss of critical revenue to serve the community. The
Committee’s recommendation is identified as the Recommended Action above. There are
sufficient funds in the Council Discretionary account to fulfill the new grant requests in
Recommendation 1 in this fiscal year, and the FY 2020/21 budget will include funding for
Recommendations 2 and 3.154