HomeMy WebLinkAbout05-20-2020 Council agendaSaratoga City Council Agenda –May 20, 2020 – Page 1 of 7
SARATOGA CITY COUNCIL
REGULAR MEETING
MAY 20, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/81421355878 or App (Webinar ID 814
2135 5878) and using the tool to raise their hand in the Zoom platform when directed by
the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (814 2135 5878),
and pressing *9 to raise their hand to speak when directed by the Mayor.
Please note that the public comment period will end by 6:00 p.m. or after the last speaker is
heard, whichever occurs first. After the public comment period is closed, the Council will enter
a confidential closed session as authorized by the Ralph M Brown Act and public will be unable
to listen. Members of the public may hear a report out from Closed Session at 6:25 p.m. through
the above methods and again during the Regular Session, which begins at 7:00 p.m. Access
information for the Regular Session is below.
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/88583246597or App (Webinar ID 885
8324 6597) and using the tool to raise their hand in the Zoom platform when directed by
the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (885 8324 6597),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/84830313859 or App (Webinar ID 848
3031 3859) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (848 3031 3859),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
Saratoga City Council Agenda –May 20, 2020 – Page 2 of 7
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (848 3031 3859),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
5:00 P.M. CLOSED SESSION
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/81421355878 or App (Webinar ID 814
2135 5878) and using the tool to raise their hand in the Zoom platform when directed by
the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (814 2135 5878),
and pressing *9 to raise their hand to speak when directed by the Mayor.
Please note that the public comment period will end by 6:00 p.m. or after the last speaker is
heard, whichever occurs first. After the public comment period is closed, the Council will enter
a confidential closed session as authorized by the Ralph M Brown Act and public will be unable
to listen. Members of the public may hear a report out from Closed Session at 6:25 p.m. through
the above methods and again during the Regular Session, which begins at 7:00 p.m. Access
information for the Regular Session is below.
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation (Government Code Section 54956.9(d)(2)): 1 case
Saratoga City Council Agenda –May 20, 2020 – Page 3 of 7
6:30 P.M. COMMISSION INTERVIEWS
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/88583246597or App (Webinar ID 885
8324 6597) and using the tool to raise their hand in the Zoom platform when directed by
the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (885 8324 6597),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
INTERVIEWS:
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/84830313859 or App (Webinar ID 848
3031 3859) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (848 3031 3859),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (848 3031 3859),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on May 15, 2020.
REPORT FROM CLOSED SESSION
Time Name Commission Vacancies Incumbent
6:45
p.m.
Victoria Lihui
Zhang
Library 1 Full Term (October 1,
2019 – September 30,
2023)
No
Saratoga City Council Agenda –May 20, 2020 – Page 4 of 7
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Proclamation Declaring May 2020 as National Foster Care Month
Recommended Action:
Proclaim May 2020 as National Foster Care Month in the City of Saratoga.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on May 6, 2020
and the Special City Council Meeting on May 11, 2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
5/6/2020 Period 11; 5/13/2020 Period 11.
1.3. Second Amendment to Household Hazardous Waste Agreement with Santa Clara
County
Recommended Action:
Authorize the City Manager to execute the second amendment to the Santa Clara County
Household Hazardous Waste Collection Program Agreement with a $42,276 augmentation
for Fiscal Year 2020/21.
2. GENERAL BUSINESS
2.1. Consider Postponing Mountain Winery Annexation Public Hearing on May 20, 2020
Recommended Action:
Consider postponing the Mountain Winery Annexation public hearing scheduled for the
May 20, 2020 City Council meeting and provide direction to staff.
Saratoga City Council Agenda –May 20, 2020 – Page 5 of 7
3. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. The amount of time for public comment may be reduced by the Mayor or by action
of the City Council. Items requested for continuance are subject to the City Council's
approval at the Council Meeting.
3.1. Mountain Winery Annexation Project
Recommended Action:
Consider whether to accept the Planning Commission’s recommendation to terminate the
process to annex the Mountain Winery.
• If the City Council votes to terminate the annexation process, then staff will need direction
on how to respond to the Mountain Winery’s refund request.
• If the City Council votes to continue with the annexation process, then staff will need
direction on the maximum number of rooms to include in the Precise Plan and any other
changes the Council may request.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County- meetings
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Chamber of Commerce & Destination Saratoga
Council Member Manny Cappello
Cities Association of Santa Clara County Board of Directors
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Ministerial Association
Saratoga City Council Agenda –May 20, 2020 – Page 6 of 7
West Valley Sanitation District
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on May 15, 2020 at the City
of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 15th day of May 2020 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
05/20
06/02
5:00 p.m. Virtual Closed Session | 6:30 p.m. Commission Interviews |
7:00 p.m. Virtual Regular Session
Time Tentative: Youth Commission Interviews
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020
Saratoga City Council Agenda –May 20, 2020 – Page 7 of 7
06/03 5:00 p.m. Traffic Safety Commission Interviews | 5:30 p.m. Joint Meeting with Supervisor Simitian |
7:00 p.m. Regular Session
06/17 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session
07/01 5:00 p.m. Closed Session | 7:00 p.m. Regular Session
07/15
No Meeting - Recess
08/05 No Meeting - Recess
08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m.
Regular Session
09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts |
7:00 p.m. Regular Session
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation |7:00 p.m. Regular Session
12/10 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue