HomeMy WebLinkAbout06-17-2020 City Council agendaSaratoga City Council Agenda – June 17, 2020 -- Page 1 of 9
SARATOGA CITY COUNCIL
REGULAR MEETING
JUNE 17, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to
provide the safest environment for the public, elected officials, and staff while allowing for
continued operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/87820828320 or App (Webinar ID
878 2082 8320) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (878 2082 8320),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/82282727313 or App (Webinar ID
822 8272 7313) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (822 8272 7313),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968, ,
entering the Webinar ID (822 8272 7313), and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (822 8272 7313),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
Saratoga City Council Agenda – June 17, 2020 -- Page 2 of 9
During the meeting the Mayor will explain the process for members of the public to be
recognized to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City
Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting.
The City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
5:30 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/87820828320 or App (Webinar ID
878 2082 8320) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (878 2082 8320),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Joint Meeting with Saratoga Ministerial Association
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/82282727313 or App (Webinar ID
822 8272 7313) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (822 8272 7313),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968, ,
entering the Webinar ID (822 8272 7313), and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (822 8272 7313),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on June 12, 2020.
REPORT FROM JOINT MEETING
Saratoga City Council Agenda – June 17, 2020 -- Page 3 of 9
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Traffic Safety Commissioner
Recommended Action:
Approve the resolution appointing 1 member to the Traffic Safety Commission and direct
the City Clerk to administer the Oath of Office.
Commendations Recognizing Outgoing Youth Commissioners
Recommended Action:
Receive presentation on efforts of the Youth Commission during the 2019/20 school year
and commend outgoing Commissioners Safia Peer, Nithya Koneru, Carolyn Pyun, Varsha
Rammohan, and Pranav Chittharanjan recognizing their service on the Saratoga Youth
Commission.
Appointment of Youth Commissioners
Recommended Action:
Approve the resolution appointing 6 members to the Youth Commission and direct the City
Clerk to administer the Oath of Office.
Proclamation Declaring June 20, 2020 as Juneteenth National Freedom Day
Recommended Action:
Proclaim June 20, 2020 as Juneteenth National Freedom Day in the City of Saratoga.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meetings on May 20, 2020
and June 3, 2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
5/6/2020 Period 11; 5/13/2020 Period 11; 5/20/2020 Period 11; 5/27/2020 Period 11;
6/3/2020 Period 12; 6/10/2020 Period 12.
Saratoga City Council Agenda – June 17, 2020 -- Page 4 of 9
1.3. Annual Approval of the City's Investment Policy - for Fiscal Year 2020/21
Recommended Action:
Review and approve the Investment Policy for Fiscal Year 2020/21.
1.4. Fiscal Year 2020/21 Gann Appropriation Limit
Recommended Action:
Review report and adopt resolution approving the Gann Appropriation Limit for FY
2020/21.
1.5. Fiscal Year 2020/21 Operating & Capital Budget Adoption
Recommended Action:
Adopt resolution approving the Proposed FY 2020/21 Operating and Capital Budget,
directing staff to incorporate within the final adopted budget any modifications related to
late-breaking changes, minor corrections, carryforward appropriations, refined estimates,
grant approvals, claim reimbursements, pass-through appropriations, or additional direction
from Council upon adoption of the budget.
1.6. Resolution to Establish Property Tax Levy for Debt Service Payments on the
Arrowhead Community Facility District 2018 Bond
Recommended Action:
Adopt the attached resolution that sets the property tax levy rate for the Arrowhead
Community Facility District’s 2018 Bond's debt service payment at $6,000 per parcel for
the remaining twenty-two (22) participating property owners.
1.7. Resolution to Establish Property Tax Levy for Debt Service Payments on the Library
General Obligation Bonds
Recommended Action:
Adopt the attached resolution to establish the property tax levy rate to provide for the
Library General Obligation Bond's debt service payment at $.0046 per $100 of Assessed
Valuation.
1.8. Award of contract to SYL Construction, Inc. for the McFarland Ave Curb and Gutter
Rehabilitation Project
Recommended Action:
1. Move to declare SYL Construction, Inc. the lowest responsible bidder on the project.
2. Move to award a construction contract to SYL Construction, Inc. in the amount of
$238,224
3. Move to authorize staff to execute change orders to the contract up to $50,000.
1.9. Renewal of 2 year contract with BMI Imaging Systems for document imaging services
Recommended Action:
Authorize the City Manager to approve the renewal of a two year contract with BMI
Imaging Systems (BMI) for document imaging services.
1.10. Senior Center Entrance Remodel – Budget Adjustment
Recommended Action:
Adopt Budget Resolution increasing the project budget for the Senior Center Entrance
Remodel in the amount of $35,000.
Saratoga City Council Agenda – June 17, 2020 -- Page 5 of 9
1.11. Local Early Action Planning (LEAP) Grant
Recommended Action:
Adopt the attached resolution authorizing staff to submit an application to, and receive
funds for the Local Early Action Planning Grant from the State Housing and Community
Development Department.
1.12. Saratoga to Sanborn Trail – Amendment to the Trail Signage and Amenities Contract
with Placeworks
Recommended Action:
1. Move to accept an amendment to the contract for Trail Signage and Amenities with
Placeworks for the Saratoga to Sanborn Trail, in the amount of $9,914.
2. Authorize staff to execute change orders to the contract up to $1,000.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. s. Members of the public may comment on any item for up to three (3) minutes. The
amount of time for public comment may be reduced by the Mayor or by action of the City
Council. Items requested for continuance are subject to the City Council's approval at the
Council Meeting.
2.1. Removal of a Planned Combined (P-C) District, approval of a Conditional Use
Permit, and a lot line adjustment/lot merger located at 14434 and 14488 Oak Street
Recommended Action:
1. Conduct a public hearing.
2. Adopt a Resolution approving a Conditional Use Permit, and Lot Merger/Lot Line
Adjustment subject to conditions of approval.
3. Introduce and waive the first reading of the attached ordinance to remove the Planned-
Combined (P-C) District designation from the merged parcel created from a parcel located
at 14434 Oak Street and a portion of a parcel located at 14488 Oak Street that is subject to
the Conditional Use Permit.
4. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
2.2. Weed and Brush Abatement Program Public Nuisance Declaration & Abatement
Order
Recommended Action:
Conduct public hearing, receive public testimony, and consider requests to remove
properties from the nuisance declaration and abatement order. Adopt the attached resolution
declaring properties listed in the attached resolution to be a public nuisance; ordering
abatement of properties to correct the public nuisance; and, authorizing the Santa Clara
County Weed Abatement program to remove hazardous vegetation from these properties.
2.3. Amendment to Tree Regulations
Recommended Action:
1. Conduct a public hearing
2. Introduce and waive the first reading of the attached ordinance adopting and modifying
Section 15-50.080, Tree Regulations of the Saratoga City Code to allow the removal of trees
that would contribute to the increased risk and spread of wildfire
3. Direct staff to place the ordinance on the consent calendar for adoption on July 1, 2020
Saratoga City Council Agenda – June 17, 2020 -- Page 6 of 9
2.4. City Code Amendment to Decrease the Speed Limit on a Portion of Saratoga Avenue
Recommended Action:
1. Conduct the public hearing,
2. Introduce and waive the first reading of the attached ordinance reducing the speed limit
on Saratoga Avenue between Fruitvale Ave. and Dagmar Drive from 40 mph to 35 mph,
3. Direct staff to place the matter on the consent calendar for the next regular meeting of the
City Council.
2.5. Landscaping and Lighting Assessment District LLA-1; Resolution Dissolving Zones
4, 5, 7, and 24.
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the
Resolution dissolving Zones 4, 5, 7, and 24.
2.6. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of
Engineer’s Report, and Confirmation of Assessments for FY 20-21
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the
Resolution Ordering the Improvements and Confirming the Diagram and Assessments for
FY 20-21.
3. GENERAL BUSINESS
3.1. Resolution Affirming the City of Saratoga’s Commitment to Stand in Solidarity with
the Black Community
Recommended Action:
Approve the resolution affirming the City of Saratoga’s commitment to stand in solidarity
with the black community.
3.2. 2040 General Plan Update & Climate Action Plan Status Report
Recommended Action:
1. Receive the status report on the Saratoga 2040 General Plan Update and Climate Action
Plan projects and provide direction.
2.Direct staff to return with a process to ensure citywide notifications are mailed when
changes are proposed to a property’s General Plan land use designation.
3.3. City Infrastructure Projects - Update
Recommended Action:
Receive Report
3.4. Proposed Ballot Measure to Adopt Term Limits for Saratoga City Council Members,
Providing that No Council Member Serve More than Two Consecutive Full Terms Without
an Intervening Period of Three Years
Recommended Action:
Staff recommends that the City Council:
1. Provide direction to staff regarding whether the City Council wishes to place a measure
on the November 2020 ballot providing for term limits for Council Members.
Saratoga City Council Agenda – June 17, 2020 -- Page 7 of 9
2. If the City Council wishes to place a measure on the ballot, provide direction to staff on
the following so that a formal resolution placing the measure on the ballot can be included
on the Consent Calendar at the next regular Council meeting:
a. The specific terms of that measure;
b. The ballot question;
c. Whether the full text of the measure should appear in the voter pamphlet; and
d. Whether the City Council wishes to authorize one or more members to file
arguments for or against the proposed measure.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County- meetings
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Chamber of Commerce & Destination Saratoga
Council Member Manny Cappello
Cities Association of Santa Clara County Board of Directors
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Ministerial Association
West Valley Sanitation District
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Saratoga City Council Agenda – June 17, 2020 -- Page 8 of 9
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council was posted and available for review on June 12 2020 at the
City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 12th day of June 2020 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216
as soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public
safety.
[28 CFR 35.102-35.104 ADA title II]
06/17 5:30 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session
07/01 5:00 p.m. Commission Interviews | 5:30 p.m. Closed Session | 7:00 p.m. Regular Session
07/15
No Meeting - Recess
08/05 No Meeting - Recess
08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m.
Regular Session
09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts |
7:00 p.m. Regular Session
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020
Saratoga City Council Agenda – June 17, 2020 -- Page 9 of 9
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00 p.m.
Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical Foundation
|7:00 p.m. Regular Session
12/10 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue