HomeMy WebLinkAbout06-19-2020 Youth Commission Meeting AgendaSaratoga Youth Commission Agenda – Page 1 of 3
SARATOGA YOUTH COMMISSION
REGULAR MEETING
JUNE 19, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Commission members, staff, and public will
only participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public view and participate in the meeting by using the Zoom website
https://us02web.zoom.us/j/84692992103 or App (Webinar ID 846 9299 2103) and using the tool
to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Commission prior to the
meeting by commenting online at www.saratoga.ca.us/yc prior to the start of the meeting. These
emails will be provided to the members of the Commission and will become part of the official
record of the meeting.
During the meeting the Chair will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
5:30 PM YOUTH COMMISSION SPECIAL MEETING
ROLL CALL
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the Youth Commission for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the Youth Commission from discussing or taking
action on such items. However, the Youth Commission can schedule the item for discussion at a
future meeting.
Saratoga Youth Commission Agenda – Page 2 of 3
AGENDA ITEMS:
1. Youth Commission Minutes
Recommended Action:
Review and approve the minutes from the June 9, 2020 meeting.
2. Overview of the Year
Recommended Action:
Discuss what worked and areas of improvement. Share feedback and any tips for what would
make the Youth Commission more successful in the future.
3. Work Plan 2020-2021
Recommended Action:
Discuss ideas to include in the 2020-21 Youth Commission work plan that will be further
discussed in September 2020.
4. Pizza & Politics 2020
Recommended Action:
Receive potential formats for the Pizza & Politics 2020 event from the staff liaison.
5. Youth Commission Training
Recommended Action:
The Youth Commission Training is scheduled for September 1, 2020.
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Kayla Nakamoto, Community Engagement Coordinator for the City of Saratoga, declare that the foregoing
agenda for the meeting of the Youth Commission was posted and available for review on June 16, 2020 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 16th day of June 2020 at Saratoga, California.
Kayla Nakamoto, Community Engagement Coordinator
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth
Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission
concurrently with the posting of the agenda, and materials distribut ed to the Youth Commission by staff after the
posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and
local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
Saratoga Youth Commission Agenda – Page 3 of 3
[28 CFR 35.102-35.104 ADA title II]
SARATOGA YOUTH COMMISSION
REGULAR MEETING
JUNE 9, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID-19
This meeting will be entirely by teleconference.All Commission members,staff,and public will
only participate via the Zoom platform using the process described below.The meeting is being
conducted in compliance with the Governor’s Executive Order N-29-20 suspending certain
teleconference rules required by the Ralph M.Brown Act.The purpose of this order was to
provide the safest environment for the public,elected officials,and staff while allowing for
continued operation of the government and public participation during the COVID-19 pandemic.
Members of the public view and participate in the meeting by using the Zoom
website https://us02web.zoom.us/j/81421309552 or App (Webinar ID 814 2130 9552)
and using the tool to raise their hand in the Zoom platform when directed by the
Chair to speak on an agenda item.
The public will not be able to participate in the meeting in person.
As always,members of the public can send written comments to the Commission prior to the
meeting by commenting online at www.saratoga.ca.us/yc prior to the start of the meeting.These
emails will be provided to the members of the Commission and will become part of the official
record of the meeting.
During the meeting the Chair will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order,if
you need assistance to participate in this meeting due to a disability,please contact the City
Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting.
The City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
7:00 PM YOUTH COMMISSION SPECIAL MEETING
MEETING CALLED TO ORDER AT 7:03 PM
ROLL CALL Chittharanjan, Koneru, Liu, Madhan, Peer, Pyun, Raamkumar,
Rammohan, Wang, Zhai.
Saratoga Youth Commission Agenda – Page 1 of 3
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the Youth Commission for up to three (3)minutes on
matters not on the Agenda.The law generally prohibits the Youth Commission from discussing or
taking action on such items.However,the Youth Commission can schedule the item for
discussion at a future meeting.
AGENDA ITEMS:
1.Youth Commission Minutes
Recommended Action:
Review and approve the minutes from the May 26, 2020 meeting.
Koneru motioned to approve the May 26,2020 minutes.Zhai seconded the motion.
AYES: Chittharanjan, Koneru, Liu, Madhan, Peer, Pyun, Raamkumar, Rammohan,
Wang, Zhai. NOES: none. ABSTAIN: none. PASSED: 10-0.
2.Health Subcommittee
Recommended Action:
Review any updates and discuss implementation platforms.
-originally planned to make a graphic related to Covid 19
-non-essential communications temporarily stopped
3.Art and Quarantine Subcommittee
Recommended Action:
Review any updates and discuss implementation platforms.
-art challenge ended, consistent participation
4.Food Subcommittee
Recommended Action:
Review any updates and discuss implementation platforms.
-community cookbook pushed back for next year’s commissioners
5.Special Presentation
Recommended Action:
Review and practice the special presentation for the City Council Meeting on June 17,
2020.
Zhai motioned to include a gratitude slide in the presentation.Pyun seconded the
motion.AYES:Chittharanjan,Koneru,Liu,Madhan,Peer,Pyun,Raamkumar,
Rammohan, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 10-0.
6.End of the Year Celebration and Joint Meeting
Recommended Action:
End of the year celebration and special meeting are scheduled for June 19, 2020.
-prepare words of wisdom before joint meeting
-meet at Kayla’s office as soon as joint meeting is finished
-possibly bring blankets or have chairs
Saratoga Youth Commission Agenda – Page 2 of 3
ADJOURNMENT (8:45 pm)
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I,Kayla Nakamoto,Community Engagement Coordinator for the City of Saratoga,
declare that the foregoing agenda for the meeting of the Youth Commission was
posted and available for review on June 4,2020 at the City of Saratoga,13777
Fruitvale Avenue,Saratoga,California and on the City's website at
www.saratoga.ca.us.
Signed this 4th day of June 2020 at Saratoga, California.
Kayla Nakamoto, Community Engagement Coordinator
In accordance with the Ralph M.Brown Act,copies of the staff reports and other
materials provided to the Youth Commission by City staff in connection with this
agenda,copies of materials distributed to the Youth Commission concurrently with
the posting of the agenda,and materials distributed to the Youth Commission by
staff after the posting of the agenda are available on the City Website at
www.saratoga.ca.us.Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act,if you need assistance to participate in
this meeting,please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216
as soon as possible before the meeting.The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public
safety.
[28 CFR 35.102-35.104 ADA title II]
Saratoga Youth Commission Agenda – Page 3 of 3