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HomeMy WebLinkAbout02-25-2020 Youth Commission Meeting Minutes DATE: Tuesday, February 25, 2020 TIME: 7:00 p.m. LOCATION: Linda Callon Conference Room 13777 Fruitvale Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission MINUTES Call to Order (7:05pm) Roll Call: Chittharanjan, Koneru, Liu, Madhan (Tardy), Peer, Pyun, Raamkumar (Tardy), Rammohan, Wang, Zhai. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on February 19, 2020. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of February 11th minutes Pyun motioned to approve the February 11 minutes; Koneru seconded the motion. AYES: Chittharanjan, Koneru, Liu, Peer, Pyun, Raamkumar, Rammohan Wang, Zhai. NOES: none. ABSTAIN: none. Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. I. Lunar New Year a. Recap -Find activity that everyone can participate in -More tattoos, brushes, -Have 2-3 youth commissioners in future -Include a cultural activity II. Meeting Schedule III. Budget Update – Madhan IV. Walk One Week a. Updates b. Video promo c. Marshall Lane shifts March 2-6 from 7:50-8:30 am Mon: Madhan, Wang, Peer (Meet at front office) Tues: Koneru, Madhan, (FILLER) Wed: Pyun, Zhai, (FILLER) Thurs: Pyun, Zhai, (FILLER) Fri: Raamkumar, Koneru, Chittharanjan V. Subcommittee Reports a. ArtExtravaganza – Chittharanjan, Koneru, Liu, Madhan, Zhai i. Saturday, April 25, 2020 Time: 2-5 pm Location possibilities: Joan Pisani Community Center, Wildwood Park. ii. Location 1. Prospect Center 1:00pm – 5:00pm 2. Wildwood Park 9:00am – 5:00pm 3. Others? b. Inclusive Playground Equipment i. Parks & Recreation Commission & Equipment – Madhan & Chittharanjan -Create thank you cards for people who donate ii. Grant – Pyun -Suggested car wash, silent auctions, partner with service-oriented community clubs, partnership with Rodeo Art Show iii. Boba Event – Peer, Pyun, Raamkumar, Rammohan, Wang 1. May 9, 2020 -Event start time and end time; 3-6 pm -Estimated number of attendees; ~150 people -Backup date; Wednesday 3:30-6:30, April 22, 2020. c. Saratoga Library Teen Advisory Board i. Marketing – Liu ii. Snacks iii. Logistics for day of the event – Koneru & Rammohan 5 min intro, speakers, 10 min refreshment, 30 min panel, closing. Refreshments: Lemonade, water, chips. VI. Color Dash a. Subcommittee Reports b. Marketing Plan -Spread word & start posting flyers. c. Trail Walk March 28 after SED, 4-6 pm. VII. Important Upcoming Dates • March 2-6th: Walk One Week – 7:50-8:20am – Marshall Lane Elementary School • March 7th: YAC Attack – 9:00-3:00pm – Sunnyvale Community Center • March 14th: St. Paddy’s Day – 2:00-4:00pm – The Village • March 16-20th: Walk One Week – TBD – Saratoga Elementary School • March 28th: SED Talk – 1:00-4:00pm – Saratoga Library, Community Room • April 3rd: W.O.W. Awards Assembly – TBD – Saratoga Elementary School • April 4th: Color Dash Prep – TBD – Joan Pisani Community Center, MPR • April 5th: Color Dash – TBD – Joe’s Trail at Congress Springs Park VIII. Adjournment (8:45pm) In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1294 or debbieb@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: I, Kayla Nakamoto , Community Engagement Coordinator fo r the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on February 19, 2020 at the office of the City of Saratoga , 13777 Fruitvale Ave., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .