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HomeMy WebLinkAbout03-03-2020 Youth Commission Meeting Minutes DATE: Tuesday, March 3, 2020 TIME: 7:00 p.m. LOCATION: Linda Callon Conference Room 13777 Fruitvale Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission MINUTES Call to Order (7:06pm) Roll Call: Chittharanjan, Koneru, Liu, Madhan, Peer, Pyun, Raamkumar, Rammohan, Wang, Zhai. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on February 27, 2020. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of February 25th minutes (Zhai motioned to approve the February 25th minutes, Liu seconded the motion; AYES: Chittharanjan, Koneru, Liu, Madhan, Peer, Pyun, Raamkumar, Rammohan, Wang, Zhai, NOES: none., ABSTAIN: none.) Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. I. Silicon Valley Youth Climate Action Team a. Presentation II. YAC Attack a. Mock Session b. Attire & Expectations Casual clothing: Youth Commission apparel. III. St. Paddy’s Day Party a. Schedule 1:45pm-4:15pm; Liu, Peer, Koneru, Zhai, Rammohan. IV. Budget Update – Madhan V. Walk One Week a. Updates b. Video promo c. Saratoga Elementary shifts March 16th-20th Mon: Koneru, Pyun, Chitthanranjan, Tues: Wang, Peer, Wed: Zhai, Peer, Thurs: Rammohan, Zhai Fri: Raamkumar, Peer, Liu VI. Subcommittee Reports a. ArtExtravaganza – Chittharanjan, Koneru, Liu, Madhan, Zhai i. Saturday, April 25, 2020 ii. Location 1. Joan Pisani Community Center – TBD 2. Wildwood Park 9:00am – 5:00pm 3. Others? Saratoga High School quad. b. Inclusive Playground Equipment i. Parks & Recreation Commission & Equipment – Madhan & Chittharanjan ii. Grant Update - Pyun iii. Boba Event – Peer, Pyun, Raamkumar, Rammohan, Wang 1. May 9, 2020 c. Saratoga Library Teen Advisory Board - Koneru & Rammohan Confirm speakers by Sunday. i. Marketing – Liu Roles for SED- Refreshments (2): Pyun, Peer Entry/Greeters (2): Wang, Raamkumar, Speaker prep/gifts (6): TAB? Emcee (3): Koneru, Rammohan, Shahmun, Visual note-taker-Michelle Decor (balloons?) VII. Color Dash a. Subcommittee Reports i. Registration and Volunteers – Chittharanjan, Rammohan, Zhai ii. Marketing – Koneru, Madhan, Madhan iii. Donations – Raamkumar, Peer, Pyun, Wang b. Registration Count Update - Kayla VIII. Important Upcoming Dates • March 2-6th: Walk One Week – 7:50-8:20am – Marshall Lane Elementary School • March 3rd: Meeting – 7:00-9:00pm – Linda Callon Conference Room • March 7th: YAC Attack – 9:00-3:00pm – Sunnyvale Community Center • March 14th: St. Paddy’s Day – 2:00-4:00pm – The Village • March 16-20th: Walk One Week – TBD – Saratoga Elementary School • March 17th: Meeting – 6:30-9:30pm – Linda Callon Conference Room • March 28th: SED Talk – 1:00-4:00pm – Saratoga Library, Community Room • March 28th: Trail Walk – 5:00-6:30pm – Joe’s Trail (from the Library) • April 3rd: W.O.W. Awards Assembly – TBD – Saratoga Elementary School • April 4th: Color Dash Prep – TBD – Joan Pisani Community Center, MPR • April 5th: Color Dash – TBD – Joe’s Trail at Congress Springs Park IX. Adjournment (9:04pm) In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1294 or debbieb@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: I, Kayla Nakamoto , Community Engagement Coordinator fo r the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on February 27, 2020 at the office of the City of Saratoga , 13777 Fruitvale Ave., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .