HomeMy WebLinkAbout05-12-2020 Youth Commission Meeting MinutesSaratoga Youth Commission Agenda – Page 1 of 3
SARATOGA YOUTH COMMISSION
REGULAR MEETING
MAY 12, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Commission members, staff, and public will
only participate via the GotoWebinar platform using the process described below. The meeting is
being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to
provide the safest environment for the public, elected officials, and staff while allowing for
continued operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can observe and participate in the meeting by using the GotoWebinar
website at https://attendee.gotowebinar.com/register/8586120793008912907 App (Webinar ID
787-462-227) and using the tool to raise their hand in the platform when prompted to speak on
an agenda item.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Commission prior to the
meeting by commenting online at www.saratoga.ca.us/yc prior to the start of the meeting. These
emails will be provided to the members of the Commission and will become part of the official
record of the meeting.
During the meeting the Chair will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City
Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting.
The City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
7:00 PM YOUTH COMMISSION SPECIAL MEETING
ROLL CALL
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the Youth Commission for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the Youth Commission from discussing or taking
action on such items. However, the Youth Commission can schedule the item for discussion at a
future meeting.
Saratoga Youth Commission Agenda – Page 2 of 3
AGENDA ITEMS:
1. Youth Commission Minutes
Recommended Action:
Review and approve the draft minutes from the April 14, 2020 meeting. Zhai motioned to
approve the April 14, 2020 minutes and Madhan made the second. Motion passed 10-
0.
2. Budget Update
Recommended Action:
Receive the budget update from the treasurer.
3. Health Subcommittee
Recommended Action:
Provide participation update and recap. Discuss any new ideas or modifications to the virtual
health activities.
4. Art and Quarantine Subcommittee
Recommended Action:
Provide participation update and recap. Discuss any new ideas or modifications to the virtual
health activities. Sunday would be picking the raffle and Tuesday they post/announce.
Koneru made the motion to increase to a $15 Amazon gift card and extend the challenge
for a month and Liu made the second. Motion passed 10-0.
5. Food Subcommittee
Recommended Action:
Provide participation update and recap. Discuss any new ideas or modifications to the virtual
health activities.
6. Schedule Subcommittee Implementation
Recommended Action:
Consider and determine a rotation schedule for subcommittee work through June 9, 2020.
7. End of the Year Updates
Recommended Action:
Receive report from staff on updates to remaining events and discuss the end of the year
recap presentation to City Council. Schedule and discuss the Commission’s end of the year
celebration. Peer motioned to have a secondary meeting on May 26th and Rammohan
seconded the motion. Motion passed 10-0.
8. Future Agenda Items
Recommended Action:
Consider agenda items for upcoming meetings. The next regular Youth Commission meeting
is scheduled for June 9, 2020. Add end of the year presentation recap.
ADJOURNMENT 8:35pm
Saratoga Youth Commission Agenda – Page 3 of 3
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Kayla Nakamoto, Community Engagement Coordinator for the City of Saratoga, declare that the foregoing
agenda for the meeting of the Youth Commission was posted and available for review on May 8, 2020 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 8th day of May 2020 at Saratoga, California.
Kayla Nakamoto, Community Engagement Coordinator
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth
Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission
concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the
posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and
local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]