HomeMy WebLinkAbout07-01-2020 City Council agendaSaratoga City Council Agenda –July 1, 2020 – Page 1 of 8
SARATOGA CITY COUNCIL
REGULAR MEETING
JULY 1, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/85378667460 or App (Webinar ID
853 7866 7460) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
1. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (853 7866 7460),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/83440547193 or App (Webinar ID 834
4054 7193) and using the tool to raise their hand in the Zoom platform when directed by
the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (834 4054 7193),
and pressing *9 to raise their hand to speak when directed by the Mayor.
Please note that the public comment period will end by 5:40 p.m. or after the last speaker is
heard, whichever occurs first. After the public comment period is closed, the Council will enter
a confidential closed session as authorized by the Ralph M Brown Act and public will be unable
to listen. Members of the public may hear a report out from Closed Session at 6:50 p.m. through
the above methods and again during the Regular Session, which begins at 7:00 p.m. Access
information for the Regular Session is below.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/85011458855 or App (Webinar ID 850
1145 8855) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (850 1145 8855),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
Saratoga City Council Agenda –July 1, 2020 – Page 2 of 8
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (850 1145 8855),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
5:00 P.M. COMMISSION INTERVIEWS
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/85378667460 or App (Webinar ID
853 7866 7460) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (853 7866 7460),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
INTERVIEWS:
Time Name Commission Vacancies Incumbent
5:15p.m. Patty Peters
Constantine
Heritage
Preservation
1 Full Term (ending
December 31, 2023)
No
Saratoga City Council Agenda –July 1, 2020 – Page 3 of 8
5:30 P.M. CLOSED SESSION
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code Section 54957)
Title: City Attorney
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/83440547193 or App (Webinar ID 834
4054 7193) and using the tool to raise their hand in the Zoom platform when directed by
the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (834 4054 7193),
and pressing *9 to raise their hand to speak when directed by the Mayor.
Please note that the public comment period will end by 5:40 p.m. or after the last speaker is heard,
whichever occurs first. After the public comment period is closed, the Council will enter a
confidential closed session as authorized by the Ralph M Brown Act and public will be unable to
listen. Members of the public may hear a report out from Closed Session at 6:45 p.m. through the
above methods and again during the Regular Session, which begins at 7:00 p.m. Access
information for the Regular Session is below.
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/85011458855 or App (Webinar ID 850
1145 8855) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (850 1145 8855),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (850 1145 8855),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on June 26, 2020.
REPORT FROM CLOSED SESSION
Saratoga City Council Agenda –July 1, 2020 – Page 4 of 8
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meetings on June 17, 2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
6/17/2020 Period 12; 6/24/2020 Period 12.
1.3. Treasurer’s Report for the Month Ended May 31, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended May 31, 2020.
1.4. Ordinance removing the Planned Combined (P-C) District overlay from 14434 and
14488 Oak Street
Recommended Action:
Waive the second reading and adopt the attached ordinance removing the Planned
Combined (P-C) District overlay from the properties located at 14434 and 14488 Oak
Street.
1.5. Resolution Authorizing Final Disposition of Certain City Records
Recommended Action:
Adopt resolution authorizing final disposition of certain city records.
1.6. Second Reading for Ordinance Amending the Tree Regulations
Recommended Action:
Waive the second reading and adopt the attached ordinance amending Chapter 15 (Zoning
Regulations) of the Saratoga Municipal Code amending Section 15-50.080 of the Tree
Regulations to allow the removal of trees that would contribute to the increased risk and
spread of wildfire.
1.7. Contract Renewal for City Surveyor Consultant Services
Recommended Action:
Approve a three (3) year contract renewal with Giuliani & Kull, Inc. for city surveyor
consulting services and authorize the City Manager to execute the same.
Saratoga City Council Agenda –July 1, 2020 – Page 5 of 8
1.8. Ordinance Amendment to Decrease Speed Limit on Saratoga Avenue
Recommended Action:
Waive the second reading and adopt the attached ordinance amending Saratoga Municipal
Code Sections 9-30-0609 (c)(d) (Establishment of prima facie speed limits) to reduce the
speed limit on Saratoga Avenue between Fruitvale Avenue and Dagmar Drive from 40 mph
to 35 mph.
1.9. Motor Vehicle (MV) Resolution Rolling Hills Road
Recommended Action:
Adopt Motor Vehicle (MV) Resolution adopting No Parking restrictions on Rolling Hills
Road at the Prospect Road intersection.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a special
notice and/or a public hearing or those called by the City Council on its own volition. Members
of the public may comment on any item for up to three (3) minutes. The amount of time for public
comment may be reduced by the Mayor or by action of the City Council. Items requested for
continuance are subject to the City Council's approval at the Council Meeting.
2.1. Landmark Designation & Mills Act Agreement for 15320 Peach Hill Road
Application No. MIL20-001 & LNDMRK20-0001
Recommended Action:
The Heritage Preservation Commission (HPC) recommends that the City Council:
1. Conduct a public hearing on the proposal to designate the subject property as a historic
landmark and enter into a Mills Act Agreement.
2. Introduce and waive first reading of the attached ordinance designating the property as a
historic landmark.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
4. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act
Agreement for the property located at 15320 Peach Hill Road upon the effective date of the
landmark ordinance.
3. GENERAL BUSINESS
3.1. Community Event Grant Program Policy Amendment
Recommended Action:
Adopt the resolution amending the City of Saratoga’s Community Event Grant Program
Policy.
3.2. 2019 Citywide Accessibility Assessment
Recommended Action:
1. Receive report on the 2019 Facility Survey (citywide accessibility assessment).
2. Move to accept an amendment to extend the contract with BKF Engineers for the
citywide accessibility assessment project from June 30, 2020 to December 31, 2021.
Saratoga City Council Agenda –July 1, 2020 – Page 6 of 8
3.3. Award of Contract to O’Grady Paving Inc. for the 2020 Pavement Management
Program
Recommended Action:
1. Move to declare O’Grady Paving Inc. to be the lowest responsible bidder on the project.
2. Move to award a Construction Contract to O’Grady Paving Inc. in the amount of
$1,558,615.50, and authorize the City Manager to execute the same.
3. Move to authorize staff to execute change orders to the contract up to $327,309.26 (21%).
3.4. Urgency Ordinance Authorizing Special Event Permits for Restaurants to Provide
Temporary Outdoor Dining on City-Owned Parking Lots
Recommended Action:
Adopt the attached Urgency Ordinance to allow Special Event Permits for temporary
outdoor dining in the Village Parking District parking lots and to waive the Special Event
Permit fees.
3.5. City Council Positions on Proposed Legislation
Recommended Action:
Consider approving the resolutions in support of Senate Bill 795, in opposition to Senate
Bill 902, and in opposition to Senate Bill 1120.
3.6. COVID-19 Local Emergency Proclamation Termination
Recommended Action:
Approve the resolution proclaiming the termination of the local emergency due to the spread
of novel coronavirus (COVID-19).
3.7. Ballot Measure to Adopt Term Limits for Saratoga City Council Members and
Resolution Regarding Voluntary Compliance with the Term Limits Described in the 1992
City of Saratoga Term Limits Advisory Measure
Recommended Action:
Based on direction provided at the June 17, 2020 Council meeting staff recommends that the
City Council:
1. Adopt the attached resolution placing a measure on the November 2020 ballot providing
for term limits for Council Members including:
a. The specific terms of that measure;
b. The ballot question;
c. Directing that the full text of the measure appear in the voter pamphlet
together with an impartial analysis by the City Attorney;
d. Authorizing specified Council members to file arguments for and against the
proposed measure; and
e. Declaring that rebuttal arguments are not authorized.
2. Adopt the attached resolution regarding voluntary compliance with the term limits
described in the 1992 City of Saratoga term limits advisory measure.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
Saratoga City Council Agenda –July 1, 2020 – Page 7 of 8
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County- meetings
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Chamber of Commerce & Destination Saratoga
Council Member Manny Cappello
Cities Association of Santa Clara County Board of Directors
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Ministerial Association
West Valley Sanitation District
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, CMC, City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on June 26, 2020
at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website
at www.saratoga.ca.us.
Signed this 26th day of June 2020 at Saratoga, California.
Saratoga City Council Agenda –July 1, 2020 – Page 8 of 8
Debbie Bretschneider, CMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
07/01 5:00 Commission Interviews | 5:30 p.m. Closed Session | 7:00 p.m. Regular Session
07/15
No Meeting - Recess
08/05 No Meeting - Recess
08/19 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board and Sister City | 7:00 p.m.
Regular Session
09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts |
7:00 p.m. Regular Session
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation |7:00 p.m. Regular Session
12/10 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020