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Home My WebLink About07-23-2020 Special Meeting Agenda PacketSaratoga City Council Agenda – July 23, 2020 - Page 1 of 2 SARATOGA CITY COUNCIL SPECIAL MEETING JULY 23, 2020 6:00 P.M. SPECIAL MEETING Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Council members and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public may view and participate in the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/86715585110 or App (Webinar ID 867 1558 5110) and raising their hand when directed to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833 and pressing *9 to raise their hand to speak on an agenda item when directed; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (867 1558 5110), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These emails will be provided to the members of the Council and will become part of the official record of the meeting. During the meeting the Mayor will explain the process for members of the public to be recognized to offer public comment. Saratoga City Council Agenda – July 23, 2020 - Page 2 of 2 In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. REPORT ON POSTING OF AGENDA The agenda for this meeting was properly posted on July 22, 2020. ROLL CALL AGENDA ITEMS Saratoga Village Parklets Recommended Action: Authorize City Manager to purchase the material and labor for the installation of parklets in Saratoga Village in the amount of $95,000. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, CMC, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on July 22, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 22nd day of July 2020 at Saratoga, California. Debbie Bretschneider, CMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] To view current or previous City Council Meeting videos, visit www.saratoga.ca.us/council Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE:July 23, 2020 DEPARTMENT:Public Works PREPARED BY:Macedonio Nunez, Senior Engineer ______ SUBJECT: Saratoga Village Parklets ______ RECOMMENDED ACTION: Authorize City Manager to purchase the material and labor for the installation of parklets in Saratoga Village in the amount of $95,000. BACKGRAOUND: In May, Public Works staff contacted Caltrans about obtaining an encroachment permit on Big Basin Way/Highway 9 in the Saratoga Village to create parklets that could be used for outdoor dining space. At that time Caltrans’ policy did not allow parklets on the roadway in the state right of way. Recently, the state has relaxed some of these restrictions to accommodate outdoor public seating during the COVID-19 pandemic. Cities and counties may now request the temporary use of sidewalks and curbside parking areas within the state highway right-of-way for COVID-19 related non-transportation uses. Public Works staff has applied and has received the required Caltrans Encroachment Permit for the proposed parklets. Staff has determined that purchasing plastic k-rails filled with water is less than renting the same or renting the concrete k-rails from local vendors. The purchase of the plastic k-rails and installation will cost $69,363. The parklet locations will require 14 temporary handicap ramps that will cost $19,312. The Remaining $6,325 will be used for contingencies and unanticipated needs. The businesses will be responsible for supplying their own furniture in the proposed parklets. FISCAL IMPACTS: The funding sources for the $95,000 expenditure are: City Council Discretionary - $25,000 Street Closures - $35,000 3 Page 2 of 2 CARES Act Funding - $35,000 ATTACHMENTS Attachment A – Map of Parklet Locations Attachment B – Sample of Plastic K-Rails at the City of San Luis Obispo Attachment C – Sample Gray Color Plastic K-Rails 4 1 3 12 11 4 10 8 7 2 13 5 6 9 4TH ST OAK STBIG BASIN WAY3RD ST 5TH STWILDWOOD WAYSPRINGER AVEBROOKWOOD LN Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User CommunityBIG BASIN WAY (HWY 9)SARATOGA VILLAGE PARKLETS MAP Legend 1 2 6 4 7 5 3 Restau rants 8 Burger Barn (14413 Big Basin Way) to The Bank (14421 Big Basin Way) - 4 Spaces Solo Mio (14441 Big Basin Way) to Gilbert DuPont Salon (14451 Big Basin Way) - 3 Spaces La Mere Michelle (14467 Big Basin Way) to Big Basin Cafe (14471 Big Basin Way) - 6 Spaces Royal Thai Spa (14501 Big Basin Way) to Bai Tong (14515 Big Basin Way) - 4 Spaces Stilettos Wine Bar (14527 Big Basin Way) - 3 Spaces The Plumed Horse(14555 Big Basin Way) - 3 Spaces 14573 Big Basin Way to The Hero Ranch (14583 Big Basin Way) - 9 Spaces Cinnabar (14612 Big Basin Way) - 2 Spaces Wine, Beer, Bars 11 10 9 Big Basin Vineyard (14598 Big Basin Way) - 3 Spaces Hong's Gourmet (14510 Big basin Way) to Uncorked (14500 Big Basin Way) - 5 Spaces The Basin (14572 Big Basin Way) to Mint & Basil (14554 Big Basin Way) - 5 Spaces Sipan Peruvian (14486 Big Basin Way) to H achi Ju Hachi (14480 Big Basin Way) - 3 Spaces The Mint Cuisine (14420 Big Basin Way) to Chase Bank (14410 Big Basin Way) - 2 Spaces 12 13 5 Attachment B – Plastic K-Rail at the City of San Luis Obispo 6 Attachment C – Sample Gray Color Plastic K-Rail 7