HomeMy WebLinkAbout08-19-2020 Council AgendaSaratoga City Council Agenda – August 19, 2020 – Page 1 of 8
SARATOGA CITY COUNCIL
REGULAR MEETING
AUGUST 19, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/84620812436 or App (Webinar ID
846 2081 2436) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (846 2081 2436),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/89670077759 or App (Webinar ID
896 7007 7759) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (896 7007 7759),
and pressing *9 to raise their hand to speak when directed by the Mayor.
Please note that the public comment period will end by 5:10 p.m. or after the last speaker is
heard, whichever occurs first. After the public comment period is closed, the Council will enter
a confidential closed session as authorized by the Ralph M Brown Act and public will be unable
to listen. Members of the public may hear a report out from Closed Session at 5:50 p.m. through
the above methods and again during the Regular Session, which begins at 7:00 p.m. Access
information for the Regular Session is below.
If Closed Session is continued and resumes after the Regular Session is adjourned, the
public can hear a report out from Closed Session once Closed Session has concluded using the
following access information for the Regular Session. There will be no opportunity for public
comment during the continued Closed Session. A report out will also be shared at the
beginning of the next Regular City Council Meeting.
Saratoga City Council Agenda – August 19, 2020 – Page 2 of 8
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83183882603 or App (Webinar ID 831
8388 2603) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (831 8388 2603),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/81767853912 or App (Webinar ID 817
6785 3912) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (817 6785 3912),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (817 6785 3912),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
Saratoga City Council Agenda – August 19, 2020 – Page 3 of 8
3:30 P.M. COMMISSION INTERVIEWS
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/84620812436 or App (Webinar ID
846 2081 2436) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (846 2081 2436),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
INTERVIEWS:
5:00 P.M. CLOSED SESSION
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/89670077759 or App (Webinar ID
896 7007 7759) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (896 7007 7759),
and pressing *9 to raise their hand to speak when directed by the Mayor.
Please note that the public comment period will end by 5:10 p.m. or after the last speaker is
heard, whichever occurs first. After the public comment period is closed, the Council will enter
a confidential closed session as authorized by the Ralph M Brown Act and public will be unable
to listen. Members of the public may hear a report out from Closed Session at 5:50 p.m. through
the above methods and again during the Regular Session, which begins at 7:00 p.m. Access
information for the Regular Session is below.
If Closed Session is continued and resumes after the Regular Session is adjourned, the
public can hear a report out from Closed Session once Closed Session has concluded using the
Time Name Commission Vacancies Incumbent
3:40
p.m.
Lan Kan Planning 1 partial Term (ending
March 31, 2022)
No
3:50
p.m.
Clinton Brownley Planning 1 partial Term (ending
March 31, 2022)
No
4:00
p.m.
Michael Bustamante Planning 1 partial Term (ending
March 31, 2022)
No
4:10
p.m.
Martin Yu Planning 1 partial Term (ending
March 31, 2022)
No
4:20
p.m.
John Feemster Planning 1 partial Term (ending
March 31, 2022)
No
4:30
p.m.
Joelle Hurlston Planning 1 partial Term (ending
March 31, 2022)
No
Saratoga City Council Agenda – August 19, 2020 – Page 4 of 8
following access information from the Regular Session. There will be no opportunity for public
comment during the continued Closed Session. A report out will also be shared at the
beginning of the next Regular City Council Meeting.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code Section 54957)
Title: City Manager
6:00 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83183882603 or App (Webinar ID 831
8388 2603) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (831 8388 2603),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Joint Meeting with Hakone Foundation Board
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/81767853912 or App (Webinar ID 817
6785 3912) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (817 6785 3912),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (817 6785 3912),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on August 14, 2020.
REPORT FROM CLOSED SESSION
REPORT FROM JOINT MEETING
Saratoga City Council Agenda – August 19, 2020 – Page 5 of 8
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
SPECIAL PRESENTATIONS
Youth in Government 2020 Final Report and Presentation
Recommended Action:
Receive presentation from the Youth in Government Students and present certificates to
Abhinav Patkar, Justin Guo, Safia Peer, Suraj Mehrotra, Tina Zhong, Angad Singh,
Angelina Hong, Emily Choi, Esther Luan, Karishma Goswami, Meghana Simhadri,
Alexandre Paquier, Anika Ramanathan, Chloe Lee, Keon Nikfar, and Natalie Lager for their
completion of the Youth in Government 2020 program.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meetings on July 1, 2020
and Special City Council Meetings for July 16, 2020 and July 23, 2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
6/30/2020 Period 12; 7/8/2020 Period 13; 7/8/2020 Period 1; 7/15/2020 Period 13;
7/15/2020 Period 1; 7/22/2020 Period 13; 7/22/2020 Period 1; 7/29/2020 Period 13;
7/29/2020 Period 1; 8/5/2020 Period 13; 8/5/2020 Period 2; 8/12/2020 Period 13; 8/12/2020
Period 2.
1.3. Treasurer’s Report for the Month Ended June 30, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended June 30, 2020.
1.4. Landmark Designation for 15320 Peach Hill Road – Application No. LNDMRK20-
0001
Recommended Action:
Waive the second reading and adopt the attached ordinance designating the property at
15320 Peach Hill Road as a historic landmark
Saratoga City Council Agenda – August 19, 2020 – Page 6 of 8
1.5. Saratoga to Sanborn Trail – Amendment to Extend the Early Completion Deadline for
the Construction Contract
Recommended Action:
Move to amend the construction contract for the Saratoga to Sanborn Trail to extend the
early completion deadline by 32 days due to COVID-19 delays.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Resolution Defining Authorities and Responsibilities of the Saratoga Library &
Community Engagement Commission
Recommended Action:
Approve the resolution renaming the Saratoga Library Commission as the Saratoga Library
and Community Engagement Commission and redefining the Commission’s authorities and
responsibilities; and authorize the proposed work plan changes recommended by the
Commission.
3.2. Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding
Recommended Action:
Receive report and provide direction.
3.3. Proposed Wildfire Prevention and Preparedness Legislation
Recommended Action:
Consider the Wildfire Public Safety Task Force recommendation to approve the resolutions
in support of Assembly Bill 2167 and Senate Bill 292, Assembly Bill 2178, Assembly Bill
3256, and Senate Bill 431.
3.4. Designation of League of California Cities Annual Conference Voting Delegate and
Alternates
Recommended Action:
Designate the City of Saratoga voting delegate and alternate voting delegate(s) for the 2020
League of California Cities Annual Conference.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Saratoga City Council Agenda – August 19, 2020 – Page 7 of 8
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County- meetings
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce & Destination Saratoga
West Valley Sanitation District
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, CMC, City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on August 14,
2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's
website at www.saratoga.ca.us.
Signed this 14th day of August 2020 at Saratoga, California.
Debbie Bretschneider, CMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
Saratoga City Council Agenda – August 19, 2020 – Page 8 of 8
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
08/19 3:30 p.m. Commission Interviews | 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone
Board | 7:00 p.m. Regular Session
09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts |
7:00 p.m. Regular Session
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation |7:00 p.m. Regular Session
12/15 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020