HomeMy WebLinkAbout08-19-2020 Council Agenda packetSaratoga City Council Agenda – August 19, 2020 – Page 1 of 8
SARATOGA CITY COUNCIL
REGULAR MEETING
AUGUST 19, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/84620812436 or App (Webinar ID
846 2081 2436) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (846 2081 2436),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/89670077759 or App (Webinar ID
896 7007 7759) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (896 7007 7759),
and pressing *9 to raise their hand to speak when directed by the Mayor.
Please note that the public comment period will end by 5:10 p.m. or after the last speaker is
heard, whichever occurs first. After the public comment period is closed, the Council will enter
a confidential closed session as authorized by the Ralph M Brown Act and public will be unable
to listen. Members of the public may hear a report out from Closed Session at 5:50 p.m. through
the above methods and again during the Regular Session, which begins at 7:00 p.m. Access
information for the Regular Session is below.
If Closed Session is continued and resumes after the Regular Session is adjourned, the
public can hear a report out from Closed Session once Closed Session has concluded using the
following access information for the Regular Session. There will be no opportunity for public
comment during the continued Closed Session. A report out will also be shared at the
beginning of the next Regular City Council Meeting.
Saratoga City Council Agenda – August 19, 2020 – Page 2 of 8
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83183882603 or App (Webinar ID 831
8388 2603) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (831 8388 2603),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/81767853912 or App (Webinar ID 817
6785 3912) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (817 6785 3912),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (817 6785 3912),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
Saratoga City Council Agenda – August 19, 2020 – Page 3 of 8
3:30 P.M. COMMISSION INTERVIEWS
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/84620812436 or App (Webinar ID
846 2081 2436) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (846 2081 2436),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
INTERVIEWS:
5:00 P.M. CLOSED SESSION
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/89670077759 or App (Webinar ID
896 7007 7759) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (896 7007 7759),
and pressing *9 to raise their hand to speak when directed by the Mayor.
Please note that the public comment period will end by 5:10 p.m. or after the last speaker is
heard, whichever occurs first. After the public comment period is closed, the Council will enter
a confidential closed session as authorized by the Ralph M Brown Act and public will be unable
to listen. Members of the public may hear a report out from Closed Session at 5:50 p.m. through
the above methods and again during the Regular Session, which begins at 7:00 p.m. Access
information for the Regular Session is below.
If Closed Session is continued and resumes after the Regular Session is adjourned, the
public can hear a report out from Closed Session once Closed Session has concluded using the
Time Name Commission Vacancies Incumbent
3:40
p.m.
Lan Kan Planning 1 partial Term (ending
March 31, 2022)
No
3:50
p.m.
Clinton Brownley Planning 1 partial Term (ending
March 31, 2022)
No
4:00
p.m.
Michael Bustamante Planning 1 partial Term (ending
March 31, 2022)
No
4:10
p.m.
Martin Yu Planning 1 partial Term (ending
March 31, 2022)
No
4:20
p.m.
John Feemster Planning 1 partial Term (ending
March 31, 2022)
No
4:30
p.m.
Joelle Hurlston Planning 1 partial Term (ending
March 31, 2022)
No
Saratoga City Council Agenda – August 19, 2020 – Page 4 of 8
following access information from the Regular Session. There will be no opportunity for public
comment during the continued Closed Session. A report out will also be shared at the
beginning of the next Regular City Council Meeting.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code Section 54957)
Title: City Manager
6:00 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83183882603 or App (Webinar ID 831
8388 2603) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (831 8388 2603),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Joint Meeting with Hakone Foundation Board
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/81767853912 or App (Webinar ID 817
6785 3912) and raising their hand when directed by the Mayor to speak on an agenda item;
OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (817 6785 3912),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (817 6785 3912),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on August 14, 2020.
REPORT FROM CLOSED SESSION
REPORT FROM JOINT MEETING
Saratoga City Council Agenda – August 19, 2020 – Page 5 of 8
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
SPECIAL PRESENTATIONS
Youth in Government 2020 Final Report and Presentation
Recommended Action:
Receive presentation from the Youth in Government Students and present certificates to
Abhinav Patkar, Justin Guo, Safia Peer, Suraj Mehrotra, Tina Zhong, Angad Singh,
Angelina Hong, Emily Choi, Esther Luan, Karishma Goswami, Meghana Simhadri,
Alexandre Paquier, Anika Ramanathan, Chloe Lee, Keon Nikfar, and Natalie Lager for their
completion of the Youth in Government 2020 program.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meetings on July 1, 2020
and Special City Council Meetings for July 16, 2020 and July 23, 2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
6/30/2020 Period 12; 7/8/2020 Period 13; 7/8/2020 Period 1; 7/15/2020 Period 13;
7/15/2020 Period 1; 7/22/2020 Period 13; 7/22/2020 Period 1; 7/29/2020 Period 13;
7/29/2020 Period 1; 8/5/2020 Period 13; 8/5/2020 Period 2; 8/12/2020 Period 13; 8/12/2020
Period 2.
1.3. Treasurer’s Report for the Month Ended June 30, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended June 30, 2020.
1.4. Landmark Designation for 15320 Peach Hill Road – Application No. LNDMRK20-
0001
Recommended Action:
Waive the second reading and adopt the attached ordinance designating the property at
15320 Peach Hill Road as a historic landmark
Saratoga City Council Agenda – August 19, 2020 – Page 6 of 8
1.5. Saratoga to Sanborn Trail – Amendment to Extend the Early Completion Deadline for
the Construction Contract
Recommended Action:
Move to amend the construction contract for the Saratoga to Sanborn Trail to extend the
early completion deadline by 32 days due to COVID-19 delays.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Resolution Defining Authorities and Responsibilities of the Saratoga Library &
Community Engagement Commission
Recommended Action:
Approve the resolution renaming the Saratoga Library Commission as the Saratoga Library
and Community Engagement Commission and redefining the Commission’s authorities and
responsibilities; and authorize the proposed work plan changes recommended by the
Commission.
3.2. Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding
Recommended Action:
Receive report and provide direction.
3.3. Proposed Wildfire Prevention and Preparedness Legislation
Recommended Action:
Consider the Wildfire Public Safety Task Force recommendation to approve the resolutions
in support of Assembly Bill 2167 and Senate Bill 292, Assembly Bill 2178, Assembly Bill
3256, and Senate Bill 431.
3.4. Designation of League of California Cities Annual Conference Voting Delegate and
Alternates
Recommended Action:
Designate the City of Saratoga voting delegate and alternate voting delegate(s) for the 2020
League of California Cities Annual Conference.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Saratoga City Council Agenda – August 19, 2020 – Page 7 of 8
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County- meetings
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce & Destination Saratoga
West Valley Sanitation District
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, CMC, City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on August 14,
2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's
website at www.saratoga.ca.us.
Signed this 14th day of August 2020 at Saratoga, California.
Debbie Bretschneider, CMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
Saratoga City Council Agenda – August 19, 2020 – Page 8 of 8
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
08/19 3:30 p.m. Commission Interviews | 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone
Board | 7:00 p.m. Regular Session
09/02 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts |
7:00 p.m. Regular Session
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation |7:00 p.m. Regular Session
12/15 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020
City Council
Joint Meeting
The City Council Regular Session begins at 7:00 p.m. as a Virtual Meeting.
View access information on the agenda at www.saratoga.ca.us/agendacenter
JOINT MEETING WITH
HAKONE FOUNDATION BOARD
August 19, 2020
6:00 p.m. –6:45 p.m.
Virtual Meeting
General Public Zoom Access:
https://us02web.zoom.us/j/83183882603
Webinar ID: 831 8388 2603
Or Dial:1.408.638.0968 or 1.669.900.6833 and enter Webinar ID
(City Council, Hakone Foundation Board, and staff will receive separate access information)
Discussion Topics
Introductions
Hakone Lease
Koi Pond
Updates
Other Remarks & Wrap Up
6
SARATOGA CITY COUNCIL
MEETING DATE:August 19, 2020
DEPARTMENT:Youth in Government
PREPARED BY:Abhinav Patkar, Alexandre Paquier, Angad, Singh, Angelina Hong,
Anika Ramanathan, Chloe Lee, Emily Choi, Esther Luan,Justin Guo,
Karishma Goswami, Keon Nikfar, Meghana Simhadri, Natalie Lager,
Safia Peer, Suraj Mehrotra and Tina Zhong.
SUBJECT:Youth in Government 2020 Final Report and Presentation
RECOMMENDED ACTION:
Receive presentation from the Youth in Government Students and present certificates to Abhinav
Patkar, Alexandre Paquier, Angad, Singh, Angelina Hong, Anika Ramanathan, Chloe Lee, Emily
Choi, Esther Luan, Justin Guo, Karishma Goswami, Keon Nikfar, Meghana Simhadri, Natalie
Lager, Safia Peer, Suraj Mehrotra and Tina Zhong for their completion of the Youth in
Government 2020 program.
BACKGROUND:
This report contains feedback from each Youth in Government Student and what they’ve learned
through the Youth in Government 2020 program.
Abhinav Patkar:Being new to the district, I had no idea who our leaders were or how our local
government worked, so I took this program hoping to learn more. I was just expecting a basic
rundown of our government, but I was in for so much more. Never would I have guessed that I
would get to meet city council members, or even the mayor. Throughout the program, I gained a
tremendous amount of information not only about how our government works, but also how I can
make change in my community. With the new knowledge I have gained, I will be able to make
better political decisions in the future and help my community in ways I never thought of.
Alex Paquier: Before coming to this class, I was skeptical of taking it. But those feelings changed
on the first day. This program affects my daily life because it shows the process that many people
have to take to become a council member. On a closer note, it relates directly to the process of my
mom, which is helpful to understanding what she is doing. I knew nothing about the local
government though being slightly involved in it. I learned how to analyze data in a way that I had
never done before as well.
7
Angad Singh: This program has given me an insight into local government, and is basically my
stepping stone for going deeper into my education and involving myself in the workings of the
world as a student. Meeting important members of the city has certainly helped me not only get to
know who runs the city, but also make connections, which can also be helpful later. Specifically,
learning about passing policies, city council meetings, city departments and commissions, as well
as individuals and their roles is just a fraction of what I learnt here. Being my first introduction to
government and a serious undertaking in my education is what will keep Youth In Government
memorable for me.
Angelina Hong: Coming into this I had little to no comprehension as to what goes on in our local
government, but after the first few meetings I had learned so much about how elections work, the
different departments, and what it takes to be a person in a role of government. I enjoyed being
staff and presenting our topic. Our group was very prepared and well researched and I liked hearing
what the mock city council and public had to say about our topic. Though I personally don’t plan
to go into government, the knowledge I gained will definitely help me when I want to speak out
about topics I’m passionate about. This course also improved my public speaking skills which will
help me out a ton in the future.
Anika Ramanathan: This Youth in Government program really helped me understand how the
Saratoga city government works. Before I joined this class, I had no experience in the local
government, and I knew very little about the processes of creating new policies, who our
community partners are, and what the different departments do. Now, I have a much deeper
understanding of how everything works, from our community partners to city council meetings.
The YIG program has certainly helped me learn a lot about our local government. This class gave
me a much clearer picture of our city and what we as students and residents of Saratoga can do to
help our community.
Chloe Lee: Prior to participating in the Youth in Government program, I did not have much
experience or knowledge about local governments. However, through this opportunity, I learned
about how our local government runs, and the demanding work that is done behind the scenes for
the best community. The program took me to step by step to give me a better understanding of our
city, with detailed experiences from panelists who took time from their busy schedules, which
were all very inspiring and something to look up to, considering how much work they do and what
they still learn from their careers. This program was unforgettable, and I am sure that the skills,
such as public speaking and analysis methods, would be extremely useful in the future. Through
these processes of the program, I was able to find my interest in politics and to consider working
as a part of the government in the future.
Emily Choi: In the 2020-21 Youth in Government Program, I learned about how the city of
Saratoga runs, especially all of our facilities. I was surprised to find out how many of our services
we outsource because we are a minimal-service city. In the future, I will definitely be making use
of my civic capacity to impact local government and have my voice be heard to contribute to my
community.
Esther Luan: This program gave me the opportunity to look into community issues from a new
8
perspective, which is particularly helpful for me because of my interest in policy advocacy, which
up until now I have always been conducting from only a personal viewpoint. Using the insight I’ve
gained from Youth In Government, I believe that I’ll be able to be more comprehensive and
consider more perspectives when advocating for policy in the future, as well as being able to
support more effective and feasible policies. This program has also led me to seriously consider a
possible career in government.
Justin Guo: This program has allowed for me to better understand what happens in not only
Saratoga’s government but many other cities that function similarly. Throughout this class, I have
been able to learn the different sections and levels of government, while also experiencing first
hand what a typical city council meeting would look like. I have developed deeper understandings
of the laws and actions that are discussed in council meetings. I was also able to understand the
pros and cons, as well as analyze major problems in today’s world such as climate change and
wage gap. Government is something that I find interesting and might consider pursuing in the
future, and this course has done a lot to help that.
Karishma Goswami: Going into this program I had a lot of interest in climate legislation and policy
work in general. This program taught me how to analyze policy and what goes into passing and
implementing those policies. I also learned about all of our commissions and city partners in
Saratoga, which was very interesting because I hadn’t realized how many people were involved in
local government, and how many different roles there are. This program influenced my future
actions as it piqued my interest in local government and I may now consider taking on a role in
local government in the future.
Keon Nikfar: I learned a lot from this program. Many of the topics we covered during our sessions,
I had no idea about prior. I learned how a city council operates and how policies are made. I learned
that the city council meetings are not just composed of council members but also staff who give
reports on recommended actions, and public speakers who voice their opinions on the actions. I
also got an idea of what some of the jobs are and what they do. After the end of this program, I
will definitely give working for the government a thought, as I enjoyed this program and found it
very interesting.
Meghana Simhadri: During this program, I learned about the inner workings of local government
and how everyone is reliant on each other to pass laws and ordinances. No single person holds
enough power to do so on their own, and I was surprised that that mayor’s role was not too different
from the council members’. I learned that the government depends on teamwork and collaboration,
and that lengthy planning is required and many details are necessary to even bring an item to the
city council meetings. Furthermore, I learned about how involved the city is in engaging its
residents and I found out about new activities I could participate in, such as trivia at the library and
the 5k run. Most of all, I gained a better understanding of how I can be involved in local
government and create change in my community. In the future, I hope to engage more with
decision making in Saratoga and continue learning about the ways I can impact others.
Natalie Lager: Going into this program, I did not expect to learn as much as I did about local
government in just two weeks. Every day of the program was packed with new information that I
did not always expect to learn about, but found very interesting. For example, I did not think we
would hear from our community partners or people who work at the state and county level. I will
definitely be looking into volunteering or helping these initiatives in the future because I now know
more about what they do and who they support. This program has helped me to not only learn
9
about how local government works, but also how to become an engaged citizen in our government
and community.
Safia Peer: The Youth in Government program was an extremely rewarding experience for me.
Through this program, I learned more about the crucial role of the city government. It takes so
many people to keep the city running smoothly, and everyone must work in conjunction with one
another. It was amazing to me how many initiatives the city has done to improve the city for all of
its residents. Since I am a former Youth Commissioner, I already had basic knowledge about the
city. An issue I had after finishing my term was that I did not know how I could continue to give
back to Saratoga. Through this program, I learned about many new and exciting opportunities. The
most important thing I took away is that everyone has a voice, and we should use it. Because of
this program’s guidance, I now know that I would like to be a part of the government in the future.
Suraj Mehrotra: In this online Youth In Government Program, I definitely learned a lot about how
the city of Saratoga works and I learned a lot I didn’t know before. As a member of this I loved
how we still got a lot of important concepts and did activities without everything being in person,
I think online we did the best we very could and still learned a lot. As a student I believe that
learning about local government is pretty underrated and we only learn national level
government/history or world government/history. But the local government is the beginning of the
chain, and I definitely learned a lot. All the people that devoted their time to explaining their jobs
and how we can help and answering our questions are great and I look forward to meeting them
again. I definitely learned a multitude more about this city than I could have learned in a different
program. I learned lots of exciting volunteer opportunities and how council meetings are run. If I
do decide to run as a politician later in the future, this is a great step towards that.
Tina Zhong: Through this program, I learned about the structure and procedures of the city council.
I am also now more familiar with the different departments and programs in Saratoga. I also got a
better understanding of the jobs in law enforcement, library, and more. I enjoyed working on the
different assignments and learned how to better analyze situations with either the PEST or pro/con
tables. I also learned how to directly impact and help the community. Overall, the program is very
comprehensive and I would recommend other teenagers to participate in the future.
ATTACHMENTS:
Attachment A – Youth in Government Certificates of Completion
Attachment B – Youth in Government Presentation
10
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
ABHINAV PATKAR
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
11
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
ALEXANDRE PAQUIER
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
12
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
ANGAD SINGH
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
13
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
ANGELINA HONG
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
14
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
ANIKA RAMANATHAN
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
15
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
CHLOE LEE
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
16
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
EMILY CHOI
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
17
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
ESTHER LUAN
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
18
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
JUSTIN GUO
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
19
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
KARISHMA GOSWAMI
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
20
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
KEON NIKFAR
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
21
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
MEGHANA SIMHADRI
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
22
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
NATALIE LAGER
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
23
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
SAFIA PEER
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
24
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
SURAJ MEHROTRA
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
25
Certificate of Completion
THIS CERTIFICATE IS AWARDED ON AUGUST 19, 2020 TO
TINA ZHONG
YOUTH IN GOVERNMENT INTERNSHIP PROGRAM
The City Council of the City of Saratoga hereby congratulates you on the
successful completion of the Saratoga Youth in Government Internship and
thanks you for your 25 hours of service as an intern to the City of Saratoga.
The City appreciates your contributions and encourages you to remain actively
engaged in your community.
Internship Progr am
City of Saratoga
Youth in Government Howard A. Miller, Mayor
26
Youth in Government 2020
Final City Council Presentation
Students:Abhinav Patkar,Alexandre Paquier,Angad,
Singh,Angelina Hong,Anika Ramanathan,Chloe Lee,
Emily Choi,Esther Luan,Justin Guo,Karishma
Goswami,Keon Nikfar,Meghana Simhadri,Natalie
Lager,Safia Peer,Suraj Mehrotra,and Tina Zhong.
27
Esther Luan ●New perspective of
community issues, which can
be applied to my advocacy
work
●See more sides when looking
at policy in the future
●Be able to weigh the different
factors that go into
implementing a policy and
supporting feasible ones
●Considering a career in
government
28
Meghana
Simhadri
During this program, I learned
about:
-the inner-workings of local
government
-how essential teamwork is in
government
-new activities to participate in
-how I can better be involved in the
government and the community
In the future, I hope to engage more
with decision making in Saratoga and
continue learning about the ways I can
impact others.29
Justin Guo -This program has opened up the
world of government to someone who
had little knowledge of city
government. Not only did I learn the
different branches and parts of city
government like Saratoga, I was also
exposed to possible solutions to
modern world problems like climate
change and wage gap.
I will be able to use these solutions in
the future to try to create positive
change and help the world.
30
Emily Choi ●How the city of Saratoga runs,
including all of our facilities and
partners
●Minimal-service city: many of our
services are outsourced
●Making more informed decisions on
utilizing my civic capacity to impact
local government
●Motivated to have my voice be heard
in local government
●How long and involved the process
of getting an idea discussed on the
board and passed
●Feedback: elongate the program 31
Angelina Hong During this course I learned
-how elections work
-the different departments
-what it takes to be a person in a role
of government.
Though I personally don’t plan to go into
government, the knowledge I gained will
definitely help me when I want to speak
out about topics I’m passionate about.
This course also improved my public
speaking skills which will help a ton in
the future.
32
Keon Nikfar I learned a lot from this
program. Many of the topics we
covered during our sessions, I had
no idea about prior.
-I learned how a city council
operates and how policies are
made.
-I learned of all the different
roles of the city council
-I was exposed to some of the
jobs are and what they do.
-I will consider a government
job in the future
33
Chloe Lee Prior to participating in the Youth in
Government program, I did not have much
experience or knowledge about local
governments. However, through this
opportunity, I learned about how our local
government runs, and the demanding work that
is done behind the scenes for the best
community. The program took me to step by
step to give me a better understanding of our
city, with detailed experiences from panelists
who took time from their busy schedules, which
were all very inspiring and something to look up
to, considering how much work they do and
what they still learn from their careers. I was
able to find my interest in politics and to
consider working as a part of the government in
the future.34
Tina Zhong
Through this program, I learned about
the structure and procedures of the city
council. I am also now more familiar with
the different departments and programs
in Saratoga. I also got a better
understanding of the jobs in law
enforcement, library, and more.
I enjoyed working on the different
assignments and learned how to better
analyze situations with either the PEST
or pro/con tables. I also learned how to
directly impact and help the community.
Overall, the program is very
comprehensive and I would recommend
other teenagers to participate in the
future. 35
Anika Ramanathan The Youth in Government program really
helped me understand how the Saratoga
city government works. Before I joined
this class, I had no experience in the
local government, and I knew very little
about the processes of creating new
policies, who our community partners
are, what the different departments do.
The YIG program has certainly helped
me learn a lot about our local
government.
This class gave me a much clearer
picture of our city and what we as
students and residents of Saratoga can
do to help our community.36
Suraj Mehrotra I learned a lot in this program, but
some very special things I learned and
that I will probably need going forward
is how council meetings are run, how
everyone in the local government
force works together to achieve things
(mayor relies on staff, etc).
I learned about lots of different
volunteer opportunities and careers of
people who work for government. I
learned a lot about the city and how
the complex systems run. This course
is definitely a great resource that I
would love to be a part of again.
37
Angad Singh This program was one of the most
interactive programs I have been a
part of. I really valued getting to meet
important city members, such as
councilmembers, and even the mayor!
I’m sure if the program was in person,
we could have experienced a lot more,
though.
We were able to specifically take
looks at different aspects of Saratoga
and what keeps it running. Being so
in-depth is also what gave this
program value. Having an introduction
to local government will also help me
as I get more and more serious about
my education. 38
Karishma Goswami
This program was a great experience for
me, and I am so glad I got the chance to
participate! I loved all of the group projects
we had during the program because they
gave us the chance to put the lessons we
learned into practice, and they gave us a
chance to meet and work with new people
despite the fact that the program had to be
done remotely. I also found the panels very
interesting, and I liked how we got to meet
different people and learn about their
individual experiences working in local
government.
I learned a lot from the commission's how I
can be more active in the city, and would
love to start volunteering with some of
them. 39
Safia Peer The Youth in Government program was an
extremely rewarding experience for me
-I learned so much about the crucial role of
the government
-I learned about previous government projects
and all they have done to help our community
-I found out about amazing new volunteering
opportunities
-Most importantly, I learned about different
ways I can voice my opinions
-I would definitely like to be a part of the
government in the future!
40
Alex Paquier This program has taught me a lot about our history and
government which I find to be crucial to a Saratogan’s life.
I also learned the process of becoming a council member
and how much they have to sacrifice for their city. This
program embedded fun and learning together which makes
for a very fun experience. Since my mom is an active
member of the community, it’s nice to know what she does
and to appreciate what she’s going through. I find it mind
blowing that everyone on the council is basically a
volunteer. Another awesome thing was meeting the mayor,
which I thought was beneficial to our learning experience.
41
Abhinav Patkar I had an amazing time during this program
and got to see and learn about many things
such as:
-Meet our local leaders, even our
mayor!
-How city council makes decisions and
the process they go through
-How I can make change in my
community
-A better understanding of our local
government and national
42
Natalie Lager ●Mock city council meeting
○As mayor, I learned that I had
to mostly listen to others
○Importance of public
participation in government
○As staff, I learned about how
Saratoga combats climate
change
●Learned how to become engaged
with community partners
●Considering going into
government in the future
43
This concludes our presentation.
Thank you!
44
SARATOGA CITY COUNCIL
MEETING DATE:August 19, 2020
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, CMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on July 1, 2020 and
Special City Council Meetings for July 16, 2020 and July 23, 2020.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on July 1, 2020
Attachment B –Minutes for the Special City Council Meeting on July 16, 2020
Attachment C –Minutes for the Special City Council Meeting for July 23, 2020
45
Saratoga City Council Minutes ~ June 3, 2020 ~ Page 1 of 10
MINUTES
WEDNESDAY, JULY 1, 2020
SARATOGA CITY COUNCIL REGULAR MEETING
The 5:00 p.m. Commission interviews were cancelled after the applicant withdrew their
application.
At 5:30 p.m., the City Council held a virtual Closed Session via teleconferencing through Zoom.
At 6:45 p.m., Mayor Miller reported on Closed Session, announcing that there was nothing to
report.
Mayor Miller called the virtual Regular Session to order at 7:03 p.m. via teleconferencing
through Zoom.
Prior to Roll Call, the Mayor and City Clerk explained that the City Council meeting was conducted
pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to
facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily
the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended
those rules. The Executive Order does require that public agencies continue to notice meetings in
advance and provide members of the public an opportunity to observe the meeting and offer public
comment. The City Council met all of the applicable notice requirements and the public is welcome to
participate in this meeting. Information on how the public can observe the meeting and provide public
comment was also shared. Additionally, the Mayor explained that votes would be taken through roll call.
ROLL CALL
PRESENT:Mayor Howard A. Miller, Vice Mayor Mary-Lynne Bernald,
Council Members Manny Cappello, Yan Zhao, Rishi Kumar
(All Council Members appearing via teleconference)
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Assistant City Manager
Debbie Bretschneider, City Clerk
Mary Fury, Administrative Services Director
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Kayla Nakamoto, Administrative Analyst
Nicole Johnson, Senior Planner
Kate Bear, Senior Arborist
Victoria Banfield, Associate Planner
Mainini Cabute, Environmental Program Manager
(All staff members appearing via teleconference)
46
Saratoga City Council Minutes ~ June 3, 2020 ~ Page 2 of 10
City Clerk Debbie Bretschneider confirmed all City Council members could hear the meeting
proceedings and no doubts were expressed regarding the identities of the individuals representing
themselves as City Council Members.
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on June 26, 2020.
REPORT ON CLOSED SESSION
Mayor Miller reported on Closed Session, announcing that there was nothing to report.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Ana Jones spoke about racism in America.
Angela Ling spoke about community outreach for the General Plan update.
Lakhinda Walia requested reordering the agenda.
Jeffrey Schwartz questioned the legality of refunding the Mountain Winery for costs related to
the annexation process and he requested reordering the agenda.
Ken Czworniak requested reordering the agenda and requested that all meetings be recorded.
ANNOUNCEMENTS
Mayor Miller shared information about the Governor’s updates on COVID-19, the reopening of
Saratoga High School outdoor amenities , Heritage Orchard fruit harvests that have been donated
to area food banks, virtual July 4th event, Nuts About Saratoga event, Chalk Full of HeArt event,
Commission vacancies, Youth in Government program, and Living Room Conversations.
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on June 17, 2020.
BERNALD/ZHAO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING ON JUNE 17, 2020. MOTION PASSED
BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
6/17/2020 Period 12; 6/24/2020 Period 12.
47
Saratoga City Council Minutes ~ June 3, 2020 ~ Page 3 of 10
BERNALD/ZHAO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 6/17/2020 PERIOD
12; 6/24/2020 PERIOD 12.MOTION PASSED BY VERBAL ROLL CALL. AYES:
MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
1.3. Treasurer’s Report for the Month Ended May 31, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended May 31, 2020.
BERNALD/ZHAO MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE
MONTH ENDED MAY 31, 2020. MOTION PASSED BY VERBAL ROLL CALL.
AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
1.4. Ordinance removing the Planned Combined (P-C) District overlay from 14434 and
14488 Oak Street
Recommended Action:
Waive the second reading and adopt the attached ordinance removing the Planned
Combined (P-C) District overlay from the properties located at 14434 and 14488 Oak
Street.
ORDINANCE 369
BERNALD/ZHAO MOVED TO WAIVE THE SECOND READING AND ADOPT
THE ORDINANCE REMOVING THE PLANNED COMBINED (P-C) DISTRICT
OVERLAY FROM THE PROPERTIES LOCATED AT 14434 AND 14488 OAK
STREET. MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER,
BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
1.5. Resolution Authorizing Final Disposition of Certain City Records
Recommended Action:
Adopt resolution authorizing final disposition of certain city records.
RESOLUTION 20-045
BERNALD/ZHAO MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL
DISPOSITION OF CERTAIN CITY RECORDS.MOTION PASSED BY VERBAL
ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
1.6. Second Reading for Ordinance Amending the Tree Regulations
Recommended Action:
Waive the second reading and adopt the attached ordinance amending Chapter 15 (Zoning
Regulations) of the Saratoga Municipal Code amending Section 15-50.080 of the Tree
Regulations to allow the removal of trees that would contribute to the increased risk and
spread of wildfire.
ORDINANCE 370
48
Saratoga City Council Minutes ~ June 3, 2020 ~ Page 4 of 10
BERNALD/ZHAO MOVED TO WAIVE THE SECOND READING AND ADOPT
THE ORDINANCE AMENDING CHAPTER 15 (ZONING REGULATIONS) OF
THE SARATOGA MUNICIPAL CODE AMENDING SECTION 15-50.080 OF THE
TREE REGULATIONS TO ALLOW THE REMOVAL OF TREES THAT WOULD
CONTRIBUTE TO THE INCREASED RISK AND SPREAD OF WILDFIRE.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
The Mayor made remarks about the retirement of Kate Bear, Senior Arborist.
1.7. Contract Renewal for City Surveyor Consultant Services
Recommended Action:
Approve a three (3) year contract renewal with Giuliani & Kull, Inc. for city surveyor
consulting services and authorize the City Manager to execute the same.
BERNALD/ZHAO MOVED TO APPROVE A THREE (3) YEAR CONTRACT
RENEWAL WITH GIULIANI & KULL, INC. FOR CITY SURVEYOR
CONSULTING SERVICES AND AUTHORIZE THE CITY MANAGER TO
EXECUTE THE SAME. MOTION PASSED BY VERBAL ROLL CALL. AYES:
MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
1.8. Ordinance Amendment to Decrease Speed Limit on Saratoga Avenue
Recommended Action:
Waive the second reading and adopt the attached ordinance amending Saratoga Municipal
Code Sections 9-30-0609 (c)(d) (Establishment of prima facie speed limits) to reduce the
speed limit on Saratoga Avenue between Fruitvale Avenue and Dagmar Drive from 40 mph
to 35 mph.
ORDINANCE 371
BERNALD/ZHAO MOVED TO WAIVE THE SECOND READING AND ADOPT
THE ORDINANCE AMENDING SARATOGA MUNICIPAL CODE SECTIONS 9-
30-0609 (C)(D) (ESTABLISHMENT OF PRIMA FACIE SPEED LIMITS) TO
REDUCE THE SPEED LIMIT ON SARATOGA AVENUE BETWEEN FRUITVALE
AVENUE AND DAGMAR DRIVE FROM 40 MPH TO 35 MPH.MOTION PASSED
BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.9. Motor Vehicle (MV) Resolution Rolling Hills Road
Recommended Action:
Adopt Motor Vehicle (MV) Resolution adopting No Parking restrictions on Rolling Hills
Road at the Prospect Road intersection.
MV-RESOLUTION 325
BERNALD/ZHAO MOVED TO ADOPT MOTOR VEHICLE (MV) RESOLUTION
ADOPTING NO PARKING RESTRICTIONS ON ROLLING HILLS ROAD AT
THE PROSPECT ROAD INTERSECTION.MOTION PASSED BY VERBAL ROLL
49
Saratoga City Council Minutes ~ June 3, 2020 ~ Page 5 of 10
CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
2.PUBLIC HEARING
2.1. Landmark Designation & Mills Act Agreement for 15320 Peach Hill Road
Application No. MIL20-001 & LNDMRK20-0001
Recommended Action:
The Heritage Preservation Commission (HPC) recommends that the City Council:
1. Conduct a public hearing on the proposal to designate the subject property as a historic
landmark and enter into a Mills Act Agreement.
2. Introduce and waive first reading of the attached ordinance designating the property as a
historic landmark.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
4. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act
Agreement for the property located at 15320 Peach Hill Road upon the effective date of the
landmark ordinance.
Nicole Johnson, Senior Planner, presented the staff report.
Mayor Miller opened the public hearing.
Mayor Miller invited public comment on the item.
No one requested to speak.
Mayor Miller closed the public hearing for this item.
RESOLUTION 20-046
BERNALD/CAPPELLO MOVED TO WAIVE FIRST READING OF THE
ORDINANCE DESIGNATING THE PROPERTY AS A HISTORIC LANDMARK,
TO DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT
CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE
CITY COUNCIL, AND ADOPT THE RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO A MILLS ACT AGREEMENT FOR THE
PROPERTY LOCATED AT 15320 PEACH HILL ROAD UPON THE EFFECTIVE
DATE OF THE LANDMARK ORDINANCE. MOTION PASSED BY VERBAL ROLL
CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
3.GENERAL BUSINESS
ZHAO/KUMAR MOVED TO REORDER AGENDA ITEMS 3.7 AND 3.5 TO
BEGINNING OF GENERAL BUSINESS ITEMS. MOTION PASSED BY VERBAL
ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
50
Saratoga City Council Minutes ~ June 3, 2020 ~ Page 6 of 10
3.1. Community Event Grant Program Policy Amendment
Recommended Action:
Adopt the resolution amending the City of Saratoga’s Community Event Grant Program
Policy.
Kayla Nakamoto, Administrative Analyst, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
RESOLUTION 20-047
BERNALD/CAPPELLO MOVED TO ADOPT THE RESOLUTION AMENDING THE
CITY OF SARATOGA’S COMMUNITY EVENT GRANT PROGRAM POLICY
WITH THE ADDITION OF CLARIFYING LANGUAGE IN THE PROGRAM
REQUIREMENTS.MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER,
BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
3.2. 2019 Citywide Accessibility Assessment
Recommended Action:
1. Receive report on the 2019 Facility Survey (citywide accessibility assessment).
2. Move to accept an amendment to extend the contract with BKF Engineers for the
citywide accessibility assessment project from June 30, 2020 to December 31, 2021.
John Cherbone, Public Works Director, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
MILLER/CAPPELLO MOVED TO ACCEPT AN AMENDMENT TO EXTEND THE
CONTRACT WITH BKF ENGINEERS FOR THE CITYWIDE ACCESSIBILITY
ASSESSMENT PROJECT FROM JUNE 30, 2020 TO DECEMBER 31, 2021.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.3. Award of Contract to O’Grady Paving Inc. for the 2020 Pavement Management
Program
Recommended Action:
1. Move to declare O’Grady Paving Inc. to be the lowest responsible bidder on the project.
2. Move to award a Construction Contract to O’Grady Paving Inc. in the amount of
$1,558,615.50, and authorize the City Manager to execute the same.
3. Move to authorize staff to execute change orders to the contract up to $327,309.26 (21%).
John Cherbone, Public Works Director, presented the staff report.
Mayor Miller invited public comment on the item.
51
Saratoga City Council Minutes ~ June 3, 2020 ~ Page 7 of 10
No one requested to speak.
BERNALD/ZHAO MOVED TO DECLARE O’GRADY PAVING INC. TO BE THE
LOWEST RESPONSIBLE BIDDER ON THE PROJECT, TO AWARD A
CONSTRUCTION CONTRACT TO O’GRADY PAVING INC. IN THE AMOUNT
OF $1,558,615.50, AUTHORIZE THE CITY MANAGER TO EXECUTE THE
SAME, AND TO AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE
CONTRACT UP TO $327,309.26 (21%). MOTION PASSED BY VERBAL ROLL
CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
3.4. Urgency Ordinance Authorizing Special Event Permits for Restaurants to Provide
Temporary Outdoor Dining on City-Owned Parking Lots
Recommended Action:
Adopt the attached Urgency Ordinance to allow Special Event Permits for temporary
outdoor dining in the Village Parking District parking lots and to waive the Special Event
Permit fees.
Debbie Pedro, Community Development Director, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
ORDINANCE 372
CAPPELLO/BERNALD MOVED TO ADOPT THE URGENCY ORDINANCE TO
ALLOW SPECIAL EVENT PERMITS FOR TEMPORARY OUTDOOR DINING IN
THE VILLAGE PARKING DISTRICT PARKING LOTS AND TO WAIVE THE
SPECIAL EVENT PERMIT FEES. MOTION PASSED BY VERBAL ROLL CALL.
AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
3.5. City Council Positions on Proposed Legislation
Recommended Action:
Consider approving the resolutions in support of Senate Bill 795, in opposition to Senate
Bill 902, and in opposition to Senate Bill 1120.
Crystal Bothelio, Assistant City Manager, presented the staff report.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Ken Czworniak spoke
Julianne Michaels spoke
No one else requested to speak.
52
Saratoga City Council Minutes ~ June 3, 2020 ~ Page 8 of 10
RESOLUTION 20-048
RESOLUTION 20-049
RESOLUTION 20-050
CAPPELLO/BERNALD MOVED TO APPROVE THE RESOLUTIONS IN SUPPORT
OF SENATE BILL 795, IN OPPOSITION TO SENATE BILL 902, AND IN
OPPOSITION TO SENATE BILL 1120 AND TO ASK STAFF FOR A CITY
WEBSITE PAGE WITH INFORMATION ABOUT STATE LEGISLATORS.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.6. COVID-19 Local Emergency Proclamation Termination
Recommended Action:
Approve the resolution proclaiming the termination of the local emergency due to the spread
of novel coronavirus (COVID-19).
Crystal Bothelio, Assistant City Manager, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
RESOLUTION 20-051
BERNALD/ZHAO MOVED TO APPROVE THE RESOLUTION PROCLAIMING
THE TERMINATION OF THE LOCAL EMERGENCY DUE TO THE SPREAD OF
NOVEL CORONAVIRUS (COVID-19). MOTION PASSED BY VERBAL ROLL
CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
3.7. Ballot Measure to Adopt Term Limits for Saratoga City Council Members and
Resolution Regarding Voluntary Compliance with the Term Limits Described in the 1992
City of Saratoga Term Limits Advisory Measure
Recommended Action:
Based on direction provided at the June 17, 2020 Council meeting staff recommends that the
City Council:
1. Adopt the attached resolution placing a measure on the November 2020 ballot providing
for term limits for Council Members including:
a. The specific terms of that measure;
b. The ballot question;
c. Directing that the full text of the measure appear in the voter pamphlet
together with an impartial analysis by the City Attorney;
d. Authorizing specified Council members to file arguments for and against the
proposed measure; and
e. Declaring that rebuttal arguments are not authorized.
2. Adopt the attached resolution regarding voluntary compliance with the term limits
described in the 1992 City of Saratoga term limits advisory measure.
Richard Taylor, City Attorney, presented the staff report.
53
Saratoga City Council Minutes ~ June 3, 2020 ~ Page 9 of 10
Mayor Miller invited public comment on the item.
The following people requested to speak:
Jeffrey Schwartz spoke
Lakhinder Walia spoke
Angela Ling spoke
Ken Czworniak spoke
Julianne Michaels spoke
No one else requested to speak.
RESOLUTION 20-052
BERNALD/CAPPELLO MOVED TO ADOPT THE RESOLUTION REGARDING
VOLUNTARY COMPLIANCE WITH THE TERM LIMITS DESCRIBED IN THE
1992 CITY OF SARATOGA TERM LIMITS ADVISORY MEASURE. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO.
NOES: KUMAR. ABSTAIN: NONE. ABSENT: NONE.
BERNALD MOVED TO PLACE NO MEASURE ON TERM LIMITS ON THE
BALLOT.
Motion failed due to lack of a second.
KUMAR/ZHAO MOVED TO PLACE A PROPOSED MEASURE ON THE BALLOT
WITH A 2-TERM LIMIT AND LIFETIME TERM LIMIT OF EIGHT YEARS.
MOTION FAILED BY VERBAL ROLL CALL. AYES: ZHAO, KUMAR. NOES:
MILLER, BERNALD, CAPPELLO. ABSTAIN: NONE. ABSENT: NONE.
CAPPELLO/MILLER MOVED TO PLACE A PROPOSED MEASURE ON THE
NOVEMBER 2020 BALLOT PROVIDING FOR TERM LIMITS FOR COUNCIL
MEMBERS AS DESCRIBED IN THE 1992 CITY OF SARATOGA TERM LIMITS
ADVISORY MEASURE.MOTION FAILED BY VERBAL ROLL CALL. AYES:
MILLER, CAPPELLO. NOES: BERNALD, ZHAO, KUMAR. ABSTAIN: NONE.
ABSENT: NONE.
Mayor Miller called for a break at 9:38 p.m. and reconvened the meeting at 9:45 pm.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Silicon Valley Clean Energy Authority Board of Directors – SMART has named SVCE as a
finalist as one of top clean energy programs in the nation. The Directors also approved contracts
for a new geothermal project and approved sending out a request for information for long-term
storage of power.
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Saratoga City Council Minutes ~ June 3, 2020 ~ Page 10 of 10
VTA – BART in San Jose is open.
Vice Mayor Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee – a meeting was held, but there is no report.
Public Art Committee – the theme for July’s “Chalk Full of HeArt” is red, white and blue.
Council Member Yan Zhao
Hakone Foundation Board – the Board approved the Fiscal Year 2020/2021 budget, voted to
send a supporting letter on Black Lives Matter, and received an update on online gift shop.
Public Art Committee – the Committee will have a discussion with Villa Montalvo on a gateway
sculpture project, also approved the budget, and received updates on existing projects.
Council Member Manny Cappello
Cities Association of Santa Clara County Board of Directors – the Board had a meeting and
discussed the Santa Clara/Santa Cruz Airport/Community Roundtable.
Saratoga Ministerial Association – the meeting included discussion on social issues and bringing
back Living Room conversations.
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority – at the JPA meeting, the Fiscal Year
2020/2021 budget was approved and received audit reports.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
Council Member Cappello announced his resignation from the Saratoga City Council effective
today.
Mayor Miller gave direction to staff to fill Manny Cappello’s Council Assignments with the
Alternates and to bring back to Council a report on filling Council vacancies.
CITY MANAGER'S REPORT
None
ADJOURNMENT
CAPPRLLO/ZHAO MOVED TO ADJOURN THE MEETING AT 11:08 P.M.MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, CAPPELLO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Debbie Bretschneider, City Clerk
City of Saratoga
55
Saratoga City Council Minutes ~ July 16, 2020 ~ Page 1 of 2
MINUTES
WEDNESDAY, JULY 16, 2020
SARATOGA CITY COUNCIL SPECIAL MEETING
Mayor Miller called the virtual Special Meeting to order at 6:02 p.m. via teleconferencing
through Zoom.
Prior to Roll Call, the Mayor and City Clerk explained that the City Council meeting was conducted
pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to
facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily
the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended
those rules. The Executive Order does require that public agencies continue to notice meetings in
advance and provide members of the public an opportunity to observe the meeting and offer public
comment. The City Council met all of the applicable notice requirements and the public is welcome to
participate in this meeting. Information on how the public can observe the meeting and provide public
comment was also shared. Additionally, the Mayor explained that votes would be taken through roll call.
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on July 9, 2020.
ROLL CALL
PRESENT:Mayor Howard A. Miller, Vice Mayor Mary-Lynne Bernald,
Council Members Yan Zhao, Rishi Kumar.
(All Council members appearing via teleconference.)
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Assistant City Manager
Debbie Bretschneider, City Clerk
Mary Furey, Finance & Administrative Services Director
(All staff members appearing via teleconference)
City Clerk Debbie Bretschneider confirmed all City Council members could hear the meeting
proceedings and no doubts were expressed regarding the identities of the individuals representing
themselves as City Council Members.
AGENDA ITEMS
City Council Vacancy
Recommended Action:
In response to the vacancy on the City Council, staff recommends that the City Council
adopt the attached resolution providing that the seat be filled at the November 3, 2020
election. Alternatively, the City Council could appoint a registered Saratoga voter to fill the
56
Saratoga City Council Minutes ~ July 16, 2020 ~ Page 2 of 2
vacant seat for the remainder of the term or provide direction to staff on the process for
appointment.
Richard Taylor, City Attorney, presented the staff report.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Mohini Balakrishnan spoke
Lakhinder Walia spoke
JoAnne Birmingham spoke
Nancy Lietzke spoke
No one else requested to speak.
RESOLUTION 20-054
KUMAR/MILLER MOVED TO ADOPT THE RESOLUTION PROVIDING THE
VACANT COUNCIL SEAT TO BE FILLED AT THE NOVEMBER 3, 2020
GENERAL ELECTION. MOTION PASSED BY VERBAL ROLL CALL. AYES:
MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
ADJOURNMENT
BERNALD/ZHAO MOVED TO ADJOURN THE SPECIAL MEETING AT 6:21 P.M.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
57
Saratoga City Council Minutes ~ July 23, 2020 ~ Page 1 of 2
MINUTES
WEDNESDAY, JULY 23, 2020
SARATOGA CITY COUNCIL SPECIAL MEETING
Mayor Miller called the virtual Special Meeting to order at 6:02 p.m. via teleconferencing
through Zoom.
Prior to Roll Call, the Mayor and City Clerk explained that the City Council meeting was conducted
pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to
facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily
the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended
those rules. The Executive Order does require that public agencies continue to notice meetings in
advance and provide members of the public an opportunity to observe the meeting and offer public
comment. The City Council met all of the applicable notice requirements and the public is welcome to
participate in this meeting. Information on how the public can observe the meeting and provide public
comment was also shared. Additionally, the Mayor explained that votes would be taken through roll call.
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on July 22, 2020.
ROLL CALL
PRESENT:Mayor Howard A. Miller, Vice Mayor Mary-Lynne Bernald,
Council Members Yan Zhao, Rishi Kumar.
(All Council members appearing via teleconference.)
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Assistant City Manager
Debbie Bretschneider, City Clerk
Mary Furey, Finance & Administrative Services Director
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Macedonio Nunez, Senior Civil Engineer
(All staff members appearing via teleconference)
City Clerk Debbie Bretschneider confirmed all City Council members could hear the meeting
proceedings and no doubts were expressed regarding the identities of the individuals representing
themselves as City Council Members.
AGENDA ITEMS
Saratoga Village Parklets
Recommended Action:
Authorize City Manager to purchase the material and labor for the installation of parklets in
Saratoga Village in the amount of $95,000.
58
Saratoga City Council Minutes ~ July 23, 2020 ~ Page 2 of 2
John Cherbone, Public Works Director, and Macedonio Nunez, Senior Civil Engineer,
presented the staff report.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Erin Delacroix spoke
Chuck Page spoke
Angelo Heropoulos spoke
Gary Smith spoke
Patrick Rupert spoke
Edwin Arevalo spoke
Ketan Jashapara spoke
Petra Jakobskrueger spoke
No one else requested to speak.
ZHAO/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO
PURCHASE THE MATERIAL AND LABOR FOR THE INSTALLATION OF
PARKLETS IN SARATOGA VILLAGE IN THE AMOUNT OF $95,000 FROM THE
FOLLOWING FUNDING SOURCES: COUNCIL DISCRETIONARY $25,000,
STREET CLOSURE GRANT $35,000, CARES ACT FUNDING $35,000; AND TO
DIRECT STAFF TO MONITOR DISTANCING OF TABLES IN PARKLETS AND
NOTIFY VILLAGE RESTAURANTS OF THE PARKLET PROGRAM. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
ADJOURNMENT
BERNALD/ZHAO MOVED TO ADJOURN THE SPECIAL MEETING AT 7:01 P.M.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
59
Evangeline Bundang, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
7/29/2020 Period 13; 7/29/2020 Period 1; 8/5/2020 Period 13; 8/5/2020 Period 2; 8/12/2020 Period 13; 8/12/2020 Period 2.
BACKGROUND:
The information listed below provides detail for City check runs. Checks issued for $20,000 or greater are listed separately as well as
any checks that were voided during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
6/30/2020 141261 141297 37 402,822.24 6/30/2020 6/24/2020 141260
7/8/2020 141298 141337 40 457,801.69 7/8/2020 6/30/2020 141297
7/8/2020 141338 141352 15 12,386.54 7/8/2020 7/8/2020 141337
7/15/2020 141353 141394 42 305,704.72 7/15/2020 7/8/2020 141352
7/15/2020 141395 141414 20 50,635.42 7/15/2020 7/15/2020 141394
7/22/2020 141415 141451 37 156,491.55 7/22/2020 7/15/2020 141414
7/22/2020 141452 141489 38 578,593.95 7/22/2020 7/22/2020 141451
7/29/2020 141490 141505 16 115,196.00 7/29/2020 7/22/2020 141489
7/29/2020 141506 141526 21 571,796.79 7/29/2020 7/29/2020 141505
8/5/2020 141527 141536 10 92,238.59 8/5/2020 7/29/2020 141526
8/5/2020 141537 141568 32 139,605.13 8/5/2020 8/5/2020 141536
8/12/2020 141569 141581 13 150,434.23 8/12/2020 8/5/2020 141568
8/12/2020 141582 141606 25 909,667.95 8/12/2020 8/12/2020 141581
Accounts Payable checks issued for $20,000 or greater:
Date Check # Dept. Amount
6/30/2020 141271 Fine Steel Products, Inc. CIP Facility Projects PW Senior Center Entryway Project 52,100.00
6/30/2020 141287 Shute Mihaly & Weingberger LLC General Various Attorney Services 64,635.34
6/30/2020 141291 Specified Play Equipment CIP Parks Projects PW Wildwood Playground Equip. 24,883.40
6/30/2020 141296 Wattis Construction, Co. CIP Grant - Street Repair PW Village Sidewalk Rehab 140,638.36
7/8/2020 141312 Mountain Bikers of Santa Cruz CIP Parks/Grant Project PW Saratoga-Sanborn Trail 199,756.50
7/8/2020 141321 Portschy's Metal Design CIP Parks/Grant Project PW Saratoga-Sanborn Trail 42,746.73
7/8/2020 141323 San Jose Water Company Various PW Water Services 30,137.47
7/8/2020 141331 Villalobos & Associates CIP Facility/Streets Projects PW Senior Center Entryway Project 84,999.00
7/8/2020 141333 Vista Landscape & Maintenance Various PW Landscape Services 28,249.00
7/15/2020 141364 Ekim Painting - North, Inc Building Maintenance CDD Courtyard Cedar Wall 22,500.00
7/15/2020 141368 H.T. Harvey & Associates CIP Streets/Parks Projects PW Saratoga-Sanborn Trail 21,300.46
7/15/2020 141383 Shute Mihaly & Weingberger LLC General Various Attorney Services 37,773.46
7/15/2020 141388 Trafficware Group, Inc. CIP Streets/Gas Tax PW Traffic Adaptive System 125,000.00
7/22/2020 141421 Dudek General CDD Palm Villas 34,592.50
7/22/2020 141457 Comp Shared Risk Pool Workers Comp ASD Workers Comp Premium 43,971.25
7/22/2020 141469 Jerome Ito General CDD Bond Refund 24,893.64
7/22/2020 141473 Joseph Yeh General CDD Bond Refund 23,036.11
7/22/2020 141480 Plan JPA Liability/Risk Mgmt ASD Liability Insurance 360,859.00
7/22/2020 141489 Xi-Hua Luo General CDD Deposit Refund 25,515.00
7/29/2020 141495 City of Campbell WVCWP WVCWP Property Assessment Surplus 40,461.62
7/29/2020 141504 Town of Los Gatos WVCWP WVCWP Property Assessment Surplus 29,527.57
Accounts Payable
Fund Purpose Issued to
Accounts Payable
Prior Check Register
Checks ReleasedTotal Checks Amount
SARATOGA CITY COUNCIL
MEETING DATE:August 19, 2020
DEPARTMENT:Finance & Administrative Services
6/30/2020 Period 12; 7/8/2020 Period 13; 7/8/2020 Period 1; 7/15/2020 Period 13; 7/15/2020 Period 1; 7/22/2020 Period 13; 7/22/2020 Period 1;
PREPARED BY:
Ending Check
#
Accounts Payable
Starting
Check #
Accounts Payable
Type of Checks Date
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
60
7/29/2020 141505 Vista Landscape & Maintenance CIP Parks Projects PW Trail Landscape Work 29,630.00
7/29/2020 141519 SCO Office of the Sheriff General PS Law Enforcement July 2020 534,079.83
8/5/2020 141527 Bear Electrical Solutions CIP Streets Projects PW Streetlight Repairs 25,526.00
8/5/2020 141566 Villalobos & Associates CIP Streets Projects PW Big Basin Way Repairs 35,667.00
8/12/2020 141577 Shute Mihaly & Weingberger LLC General Various Attorney Services 55,845.82
8/12/2020 141578 Trafficware Group, Inc. Gas Tax PW Traffic Adaptive System 27,592.27
8/12/2020 141587 ClearGov General ASD Budget Software Subscription 24,850.00
8/12/2020 141590 James Bailey General CDD Deposit Refunt 48,831.25
8/12/2020 141595 Mountain Bikers of Santa Cruz CIP Parks/Grant Project PW Saratoga-Sanborn Trail 232,380.40
8/12/2020 141597 SCO Office of the Sheriff General PS Law Enforcement August 2020 534,079.83
Accounts Payable checks voided during this time period:
AP Date Check # Amount
N/A
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
StatusReason Issued to
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
SARATOGA CITY COUNCIL
MEETING DATE: August 19, 2020
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Ann Xu, Accountant
SUBJECT: Treasurer’s Report for the Month Ended June 30, 2020
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended June 30, 2020.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk and the
legislative body a written report and accounting of all receipts, disbursements, and fund balances. The
Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the
City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from
the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of June 30, 2020, the City had $345,010 in cash deposit at Comerica bank, and $28,651,893 on deposit
with LAIF. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective
July 1, 2019: for cash flow purposes and to avoid occurrence of dry period financing, pooled cash from all
funds should not be allowed to fall below $1,000,000. The total pooled cash balance as of June 30, 2020
is $28,996,906 and exceeds the minimum limit required.
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well positioned
and able to meet its expenditure requirements for the next six months. As of June 30, 2020, the City’s
financial position (Assets $30.6M, Liabilities $5.1M and Fund Equity $25.5M) remains very strong and
there are no issues in meeting financial obligations now or in the foreseeable future.
Unrestricted Cash
Comerica Bank 345,010$
Deposit with LAIF 28,651,893$
Total Unrestricted Cash 28,996,903$
Cash Summary
109
The following Fund Balance schedule represents actual funding available for all funds at the end of the
monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are
components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted
by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –
which represents the actual amount of funds available.
Fund Balance Designations
In accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions, the components of fund balance are categorized as
follows: “non-spendable fund balance”, resources that are inherently non-spendable from the vantage point
of the current period; “restricted fund balance”, resources that are subject to enforceable legal restrictions;
“committed fund balance”, resources whose use is constrained by limitations the government imposes upon
itself through formal action at its highest level of decision making and remains binding unless removed in
the same manner; “assigned fund balance”, resources that reflects a government’s intended use of
resources, such intent would have to be established at either the highest level of decision making, by a body,
or an official designated for that purpose; and “unassigned fund balance”, net resources in excess of what
can properly be classified in one of the other four categories. Currently, the City’s fund balance reserves
fall into one of the four spendable categories; restricted, committed, assigned, or unassigned fund balance.
ATTACHMENTS
A – Change in Total Fund Balances by Fund under GASB 54
B – Change in Total Fund Balances by CIP Project
C – Change in Cash Balance by Month
D – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
Total Unrestricted Cash 28,996,903$
Plus: Assets 1,559,810
Less: Liabilities (5,052,953)
Ending Fund Balance 25,503,760$
Adjusting Cash to Ending Fund Balance
110
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE UNDER GASB 54
include budgeted transfers. These figures will be updated for future reports once the FY 2017/18 independent audit is
Fund Description
Prior Year
Carryforward
7/1/2019
Increase/
(Decrease)
Jul-May
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
6/30/2020
General Fund
Restricted Fund Balances:
Environmental Services Reserve 163,182 - - - - - 163,182
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - 500,000 500,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 2,651,287 - - - - 2,620,000 31,287
Carryforwards Reserve 47,647 - - - - - 47,647
Facility Reserve 2,700,000 - - - - - 2,700,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 249,620 - - - - - 249,620
Other Unassigned Fund Balance Reserve (Pre YE distribution)3,717,849 1,470,420 2,703,269 2,121,303 - 385,000 5,385,235
General Fund Total 14,679,585 1,470,420 2,703,269 2,121,303 - 3,505,000 13,226,972
Special Revenue
Landscape/Lighting Districts 1,621,946 67,718 246,017 85,836 - - 1,849,845
Debt Service
Library Bond 932,880 (435,822) 291,187 - - - 788,245
Arrowhead Bond 280,735 (52,630) 70,504 1,000 - - 297,610
Debt Service 1,213,615 (488,452) 361,691 1,000 - - 1,085,855
Internal Service Fund
Liability/Risk Management 579,283 (22,694) 2,323 16,913 - - 541,999
W orkers Compensation 274,917 (18,966) 2,079 5,766 - - 252,263
Office Support Fund 120,378 15,844 834 1,263 - - 135,794
Information Technology Services 391,824 36,795 735 44,758 - - 384,597
Vehicle & Equipment Maintenance 266,099 57,809 - 22,753 - - 301,155
Building Maintenance 562,504 182,403 1,633 124,635 - - 621,905
Vehicle & Equipment Replacement 476,586 141,606 - 81,884 - - 536,308
Technology Replacement 489,683 117,148 - 3,789 - - 603,042
Facility FFE Replacement 379,556 149,561 - 485 - - 528,632
Internal Service Fund Total 3,540,830 659,507 7,603 302,246 - - 3,905,695
Trust/Agency
WVCWP Agency Fund 500,552 (79,185) 253,664 101,533 - - 573,498
Arrowhead Project Fund 408,605 - - - - - 408,605
Trust/Agency Fund Total 909,157 (79,185) 253,664 101,533 - - 982,103
Capital Project
Street Projects 1,837,863 (1,005,326) 63,962 184,104 1,650,000 125,000 2,237,394
Park and Trail Projects 441,144 (473,814) - 326,056 1,495,000 - 1,136,273
Facility Projects 694,065 (555,386) - 132,474 410,000 - 416,204
Administrative Projects 510,728 (252,485) 103,392 (45,327) 75,000 - 481,962
Tree Fund Projects 74,569 (4,399) 125 547 - - 69,747
Park In-Lieu Projects 229,701 (24,111) - - - - 205,590
CIP Grant Street Projects (908,976) 844,112 177,708 262,510 - - (149,667)
CIP Grant Park & Trail Projects 65,341 (139,498) 276,244 223,320 - - (21,234)
CIP Grant Administrative Projects - (92,998) - 234 - - (93,232)
Gas Tax Fund Projects 307,618 (231,752) 152,980 58,599 - - 170,247
CIP Fund Total 3,252,052 (1,935,658) 774,411 1,142,518 3,630,000 125,000 4,453,285
Total City 25,217,186 (384,835) 4,600,319 3,855,969 3,630,000 3,630,000 25,503,760
111
completed.
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
include
budgeted transfers. These figures will be updated for future reports once
CIP Funds/Projects
Prior Year
Carryforward
7/1/2019
Increase/
(Decrease)
Jul-May
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
6/30/2020
Street Projects
Annual Road Improvements (153,490) 390,968 63,962 50,376 - - 251,063
Roadway Safety & Traffic Calming 35 (44,154) - - 75,000 - 30,882
Prospect/Saratoga Median Improvement 684,926 (588,542) - 9,981 - 35,000 51,402
Citywide Signal Upgrade Project Phase II - - - - 100,000 90,000 10,000
Fruitvale/Allendale Improvement 250,000 (30,156) - 27,455 125,000 - 317,389
Annual Infrastructure Maintenance& Repair 37,978 (287,978) - - 250,000 - -
McFarland Avenue Curb and Gutter Replacement - - - 824 350,000 - 349,176
Village Sidewalk, Curb & Gutter - Phase II Construction 15,530 8,000 - 14,300 50,000 - 59,230
EL Camino Grande Storm Drain Pump 372,734 (327,597) - 26,039 - - 19,098
Saratoga Village Crosswalk & Sidewalk Rehabilitation 44,000 - - - - - 44,000
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk - 92,158 - - - - 92,158
Fourth Street Bridge Widening 99,837 - - - - - 99,837
Quito Road Bridge Replacement 119,063 (56) - - - - 119,007
Quito Road Bridge - ROW Acquisition 32,237 (378) - 933 - - 30,925
Annual Retaining Wall Maintenance & Repairs 192,899 (217,591) - 54,195 200,000 - 121,113
Mt. Eden Erosion Repair - - - - 175,000 - 175,000
Continental Circle Landslide Stabilization - - - - 325,000 - 325,000
Underground Project 98,744 - - - - - 98,744
Total Street Projects 1,837,863 (1,005,326) 63,962 184,104 1,650,000 125,000 2,237,394
Parks & Trails Projects
Park/Trail Repairs 60,571 (76,401) - 68,383 100,000 - 15,787
Park & Trail Safety Improvement - (9,950) - 29,630 40,000 - 420
Hakone Gardens Infrastructure Improvements 38,848 (23,289) - - - - 15,560
Guava/Fredericksburg Entrance 45,521 (9,824) - 5,436 50,000 - 80,262
Saratoga Village to Quarry Park Walkway - Design 31,584 (2,595) - - 175,000 - 203,989
Saratoga to Sea Trail - Construction 264,619 (351,756) - 222,607 1,130,000 - 820,256
Total Parks & Trails Projects 441,144 (473,814) - 326,056 1,495,000 - 1,136,273
Facility Projects
CDD/PW Lobby Remodel 137,363 (172,332) - 12,013 165,000 - 118,018
Civic Theater Improvements 95,667 13,508 - - - - 109,175
Bocce Ball Court 258,450 (258,450) - - - - -
Preschool Turf Conversion - (19,250) - - 25,000 - 5,750
Senior Center Entrance Remodel 197,585 (69,244) - 120,461 35,000 - 42,881
Community Center Improvement - (54,620) - - 185,000 - 130,380
Library Building Exterior Maintenance 5,000 5,000 - - - - 10,000
Total Facility Projects 694,065 (555,386) - 132,474 410,000 - 416,204
Administrative and Technology Projects
City Website/Intranet 16,948 - - - - - 16,948
Development Technology 88,556 6,406 3,392 - - - 98,354
Trak-It Upgrade - 360 - - - - 360
LLD Initiation Match Program 25,000 - - - - - 25,000
Horseshoe Beautification 21,950 (2,250) - 450 - - 19,250
Citywide Accessibility Assessment 100,364 (40,996) - 3,403 - 55,965
City Art Program - (18,831) - - 25,000 - 6,169
General Plan Update 219,019 (197,174) 100,000 (49,180) - - 171,024
Risk Management Project Funding 38,891 - - - 50,000 - 88,891
Total Administrative and Technology Projects 510,728 (252,485) 103,392 (45,327) 75,000 - 481,962
112
ATTACHMENT B (Cont.)
FUND BALANCES BY CIP PROJECT
*Fund balance overdrawn due to authorized spending of anticipated revenues.
CIP Funds/Projects
Prior Year
Carryforward
7/1/2019
Increase/
(Decrease)
Jul-May
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
6/30/2020
Tree Fund Projects
Citywide Tree Planting Program 50,444 (4,399) - 547 - - 45,497
Tree Dedication Program 24,125 - 125 - - - 24,250
Total Tree Fund Projects 74,569 (4,399) 125 547 - - 69,747
CIP Grant Street Projects
Prospect/Saratoga Median Improvement (908,392) 867,392 - - - - (41,000) *
Citywide Signal Upgrade II (76,435) (10,206) - 123,997 - - (210,638) *
Saratoga Ave Sidewalk 50,261 (15,670) 139,633 - - - 174,224
Village Sidewalk, Curb & Gutter - Phase II Construction 1,834 - 38,075 - - - 39,909
Big Basin Way Sidewalk Repairs - - - 131,311 - - (131,311) *
Saratoga Village Crosswalk & Sidewalk Rehabilitation 3,141 228 - - - - 3,368
4th Street Bridge 1,704 1,151 - - - - 2,855
Quito Bridge Replacement 19,029 (434) - - - - 18,595
Quito Road Bridges - ROW Acquisition (118) 1,651 - 7,203 - - (5,670) *
Total CIP Grant Street Projects (908,976) 844,112 177,708 262,510 - - (149,667)
CIP Grant Park & Trail Projects
Saratoga to the Sea Trail - Design 65,341 (139,498) 276,244 223,320 - - (21,234) *
Total CIP Grant Park & Trail Projects 65,341 (139,498) 276,244 223,320 - - (21,234)
CIP Grant Administrative Projects
CDD SOFTWARE/ADA - (92,998) - 234 - - (93,232) *
Total CIP Grant Administrative Projects - (92,998) - 234 - - (93,232)
Park In-Lieu Projects
Park & Trail Safety Improvement 44 - - - - - 44
Quito/Pollard Open Space 20,454 (18,616) - - - - 1,838
Hakone Gardens Infrastructure 120,000 (5,495) - - - - 114,505
Saratoga Village to Quarry Park Walkway - Design 73,811 - - - - - 73,811
Unallocated Park In-Lieu Funds 15,392 - - - - - 15,392
Total Park In-Lieu Projects 229,701 (24,111) - - - - 205,590
Gas Tax Fund Projects
Annual Roadway Improvements 34,229 (136,268) 152,980 4,762 - - 46,179
Prospect/Saratoga Median Improvements 145,555 (95,484) - 1,794 - - 48,278
Citywide Signal Upgrade II 99,759 - - 35,030 - - 64,728
Big Basin Way Sidewalk Repairs 20,990 - - 17,013 - - 3,977
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 307,618 (231,752) 152,980 58,599 - - 170,247
Total CIP Funds 3,252,052 (1,935,658) 774,411 1,142,518 3,630,000 125,000 4,453,285
113
ATTACHMENT C
CHANGE IN CASH BALANCE BY MONTH
114
ATTACHMENT D
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.47
Quarterly Apportionment Rates
Local Agency Investment Fund
115
SARATOGA CITY COUNCIL
MEETING DATE:August 19, 2020
DEPARTMENT:Community Development Department
PREPARED BY:Nicole Johnson, Senior Planner
SUBJECT:Landmark Designation for 15320 Peach Hill Road – Application No.
LNDMRK20-0001
RECOMMENDED ACTION:
Waive the second reading and adopt the attached ordinance designating the property at 15320
Peach Hill Road as a historic landmark.
BACKGROUND:
On July 1, 2020 the City Council introduced an ordinance designating the property as a historic
landmark and directed staff to place the ordinance on the Consent Calendar for adoption at the
next regular meeting of the City Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
ATTACHMENT:
Attachment A- Ordinance
116
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF SARATOGA
DESIGNATING THE PROPERTY AT 15320 PEACH HILL ROAD
(APN 517-22-112) AS A HISTORIC LANDMARK
The City Council of the City of Saratoga hereby ordains as follows:
Section 1-Findings:After careful review and consideration of the report and
recommendations of the Heritage Preservation Commission concerning the residence at
15320 Peach Hill Road (the “Residence”) together with the application and supporting
materials, and following a public hearing at which all interested parties had an
opportunity to be heard, the City Council hereby finds that the Residence has special
historical, cultural, architectural and aesthetic interest or value as part of the heritage and
history of the City, and satisfies one or more of the criteria set forth in Section 13-15.010
of the Saratoga City Code. Specifically:
The Residence exemplifies or reflects special elements of the cultural, social,
economic, political, aesthetic, engineering or architectural history of the City, the
County, the State or the nation in that it represents a Monterey Colonial style
residence that was constructed in the early 1900’s. The structure exhibits many of
the character defining features of such a home and has retained these features
through history.
The Residence embodies distinctive characteristics of a style, type, period or
method of construction, or is a valuable example of the use of indigenous
materials in that it is an excellent example of Monterey Colonial style residential
architecture. The house features a red-tile roof, a prominent wood balcony, and a
partially cantilevered second story, characterizing the Monterey Colonial style.
The Residence embodies or contributes to unique physical characteristics
representing an established and familiar visual feature of a neighborhood or
district within the City in that the home designed by architect Birge Clark and
built in 1929.
Section 2 – Designation: The Residence is hereby designated as a Historic Landmark
pursuant to section 13-15.060 of the Saratoga City Code.
Section 3- Publication: This ordinance or a comprehensive summary thereof shall be
published once in a newspaper of general circulation of the City of Saratoga within thirty
(30) days after its adoption.
Following a duly notice public hearing the foregoing ordinance was introduced and the
first reading was waived at the regular meeting of the City Council of the City of
Saratoga held on the 1st day of July 2020, and was adopted by the following vote
following a second reading on the 19
th day of August 2020:
Attachment A
117
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
Howard Miller
MAYOR, CITY OF SARATOGA, CALIFORNIA
ATTEST:
DATE:
Debbie Bretschneider
CITY CLERK
APPROVED AS TO FORM:
DATE:
Richard Taylor
CITY ATTORNEY
118
SARATOGA CITY COUNCIL
MEETING DATE:August 19, 2020
DEPARTMENT:Public Works
PREPARED BY:Emma Burkhalter, Assistant Engineer
SUBJECT:Saratoga to Sanborn Trail –Amendment to Extend the Early Completion
Deadline for the Construction Contract
RECOMMENDED ACTION:
1.Move to amend the construction contract for the Saratoga to Sanborn Trail to extend the
early completion deadline by 32 days due to COVID-19 delays.
BACKGROUND:
In October 2019, City Council approved a contract with the Mountain Bikers of Santa Cruz
(MBOSC) for the construction of approximately 2.5 miles of new trail and bridges that would
connect Saratoga Quarry Park to Sanborn County Park. Since then, MBOSC has been working
on the trail and bridges, while also following County and State COVID-19 guidelines for
contractors since March.
In April, when the State order required all contractors to stop working, City Staff instructed
MBOSC to stay home in accordance with the order. MBOSC was only able to resume
construction once the restriction was lifted to allow for contractors to go back to work, provided
they implement COVID safety protocols, on May 5th. At that point the project had been shut
down and MBOSC prohibited from working for a total of 32 calendar days.
The Saratoga to Sanborn Trail includes four bridges, to be installed by MBOSC in the final
phase of trail construction. The installation of these bridges required permits from both the State
Department of Fish & Wildlife and the Regional Water Quality Control Board. These permits
only allow for construction activity within the creek channel between April 15th and October 15th
in each year during which the permits are valid. In order to avoid having to effectively extend the
construction project into 2021 the contract included an incentive payment for completing the
bridges and other elements of the project necessary for public use by August 31. Prior to being
shut down, MBOSC was putting extra effort into the project to meet that deadline and projected
they could complete the project by the early August 31 completion deadline. By July 1st it had
become apparent that, due to the shutdown, they would be unable to make the deadline.
In order to provide an ongoing incentive to complete the project before October 15, staff
119
recommends extending the early completion deadline by the 32 days that the project was delayed
due to the COVID-19 restrictions. That extension would be until October 2. This would
encourage MBOSC to put in extra hours at this time and reduce the likelihood that the project
would need to be suspended on October 15 per the terms of the permit.
It is therefore recommended that City Council approve the amendment to the contract with
MBOSC.
ATTACHMENTS:
Attachment A – Contract Amendment
Attachment B – Original Contract
1275561.2
120
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121
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Mountain Bikers of Santa Cruz Saratoga to Sanborn
✔
✔Original Agreement
Saratoga To Sanborn Trail
The 'Incentive for Early Completion' paragraph on page 3 of the Notice Inviting Bids in the Original Contract
Document is hereby replaced with the following:
A bonus of $150,000.00 will be paid to the contractor if the project is completed to the point that the
trail can be open to the public by October 2, 2020.
122
y of SAR.1To
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gUFORN P
CITY OF SARATOGA TRANSMITTAL MEMORANDUM FOR
CONTRACT EXECUTION
City Clerk will need 2 signed original paper copies of the contract.
1. Submitting Department:
Public Works
2. Staff Contact:
Shaheen
3. Contractor Name:
Mountain Bikers of Santa Cruz
Date of Start of Contract:
12/1 /2019
Date of Expiration:
12/30/2023
Brief description of services to be provided:
Saratoga -to -Sanborn Trail Construction
Fiscal Year Contract Amount
1505815.00
Total Contract Amount
1505815.00
Contingency Amount
225000.00
Budget Account #s
412.9278-001.81161
432.9278-001.81161
Upload Contract with contractor signature
MBOSC_Signed Contract.pdf
4. Business License Number:
BUS-012781
15.96MB
5. Type of Contract
Construction Contract above $200,000 - (City Council's approval required)
Do you have a Minute Order or Council Resolution?
r Yes r No
Date of Council approval:
10/16/2019
123
Upload Minute Order or Resolution
MBOSC_Minute Order.pdf 492.93KB
6. Designated Contract Administrator
Emma Burkhalter Assistant Engineer
Narre Title
7. Is this a standard City Contract?
r Yes fNo
8. Is this an amendment to an existing contract?
r Yes r No
9. Insurance Certificate:
r Yes
Upload Insurance
MBOSC_COI. pdf
Commercial/General Liability Expiration Date:
12/21 /2021
Auto Liability Expiration Date:
4/23/2020
Is a Professional/Errors and Omissions Liability required?
r Yes r No
Professional/Errors and Omissions Expiration Date:
Worker's Compensation or Sole Proprietor?
r Worker's Compensation r Sole Proprietor
Worker's Compensation Expiration Date:
9/17/2020
10. Bonds Needed?
r Contract under $25,000 - No Bonds Required
r Contract over $25,000 - Bonds Required:
r% Surety licensed for CA - confirmed from:
624.99KB
http://interactive.vveb.insurance.ca.gov/companyprofile/
enter company name, check if "surety" is listed under "lines of business", print page, and attach to bond documents)
Upload Bonds
MBOSC_Bonds and Surety check.pdf 1.28MB
11. Prevailing Wage
Verify Contractor is registered with Department of Industrial Relations.
DIR Number
1000461941
Department Manager
124
Department Manager Review:
rJ Term of Contract
rJ Scope of Work complete and accurate
rJ Complete Contract
r Outside Funding supplement (Exhibit D) if necessary
r Special Provisions (Exhibit E) if necessary
City Attorney
City Attorney Decision:
r Approved as to Form
r Approved, subject to confirmation of changes stated below
r Not Approved
City Attorney Initials: Date
RST 11 /26/2019
Risk Management
Risk Management: Insurance Requirements:
rJ Commercial/General Liability
rJ Auto Liability
r- Professional/Errors and Omissions
rJ Worker's Compensation
rJ Additional Insured Endorsement
rJ Public Works Contract - all insurance specified
Risk Management Decision:
r Approved
fDenied
r Partially Approved
Risk Management Reviewer Initials: Date
mf 12/2/2019
Finance
Finance Check -Off:
rJ Funding
rJ Business License
rJ Account number
r Other, see comments
Finance Decision:
r Approved
r Denied
fPartially Approved
Finance Reviewer Initials: Date
mf 12/2/2019
City Clerk
City Clerk Decision:*
125
Action History (UTC-08:00) Pacific Time (US & Canada)
Submit by SSARWARI 11/25/2019 12:49:35 PM (Contract Submission: Start Event)
Approve by JCHERBONE 11/25/2019 12:50:46 PM (PW Department Manager Review)
The task was assigned to JCHERBONE 11/25/2019 12:49 PM
Submit by Richard 11/26/2019 10:36: 27 AM (City Attorney Review)
The task was assigned to Richard 11/25/2019 12:50 PM
Submit by mfurey 12/2/2019 9:00:29 AM (Risk Manager Review)
The task was assigned to mfurey 11/29/2019 12:50 PM
Submit by mfurey 12/2/2019 9:00:05 AM (Finance Review)
The task was assigned to mfurey 11/29/2019 12:51 PM
Submit by SSARWARI 12/2/2019 9:09:56 AM (Back to submitter for add'I info (2))
The task was assigned to SSARWARI 12/2/2019 9:00 AM
Submit by mfurey 12/3/2019 9:56: 00 AM (Risk Manager Review (Hold))
The task was assigned to mfurey 12/2/2019 9:10 AM
Submit by DEBBIEB 12/3/2019 10:49:47 AM (City Clerk Review)
The task was assigned to DEBBIEB 12/3/2019 9:56 AM
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r Approved
fDenied
r Partially Approved
r Partially Approved, Additional Action Needed
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This Agreement is executed by CITY upon approval by the Council at its regular
scheduled meeting of October 16th, 2019, and the Contractor has caused this
Agreement to be duly executed.
CITY I _ 'AT A: CONTRACTOR:
Contractor Signatures must be Notarized)
BY -
J
J.s Lind :y BY: d-t-tutik &
ity 14..n..er PRINT NAME
ieDate:
tt 1
TITLE:
AT) Contractor's License No:
1h e_ d re -s t a-L
License L87Date:
Date:
l 2f Y /1,0 Date:
l 1/7 ZM
l
APPROVED AS TO FORM:
vL-1•
Richard Taylor
City Attorney
Contract for Construction 86
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11/25/2019 Company Profile
https://interactive.web.insurance.ca.gov/companyprofile/companyprofile?event=companyProfile&doFunction=getCompanyProfile&eid=12973 1/1
COMPANY PROFILE
Company Information
PHILADELPHIA INDEMNITY INSURANCE COMPANY
ONE BALA PLAZA SUITE 100
BALA CYNWYD, PA 19004
877-438-7459
Old Company Names Effective Date
Agent For Service
Vivian Imperial
818 WEST SEVENTH STREET
SUITE 930
LOS ANGELES CA 90017
Reference Information
NAIC #:18058
California Company ID #:3576-6
Date Authorized in California:01/27/1993
License Status:UNLIMITED-NORMAL
Company Type:Property & Casualty
State of Domicile:PENNSYLVANIA
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NAIC Group List
NAIC Group #:3098 Tokio Marine Holdings Inc GRP
Lines Of Business
The company is authorized to transact business within these lines of insurance.
For an explanation of any of these terms, please refer to the glossary.
AUTOMOBILE
BOILER AND MACHINERY
BURGLARY
COMMON CARRIER LIABILITY
DISABILITY
FIRE
LIABILITY
MARINE
MISCELLANEOUS
PLATE GLASS
SPRINKLER
SURETY
TEAM AND VEHICLE
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Find A Company
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View Financial
Disclaimer
2008 California Department of Insurance
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Bond No. CE12211400004
FAITHFUL PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Saratoga, California (hereinafter referred to as
Owner") and Mountain Bikers of Santa Cruz hereinafter referred to as
Contractor"), have entered into a written contract for furnishing of all labor,
materials, equipment, transportation and services for the construction of the
SARATOGA TO SANBORN TRAIL (hereinafter referred to as the "Construction
Contract"); and
WHEREAS, Contractor is required by the terms of the Construction
Contract to furnish a bond for the faithful performance of all terms and conditions
of the Construction Contract;
NOW,THEREFORE,Contractor,as principal,and
Philadelphia Indemnity Insurance company(hereinafter referred to as "Surety"), as surety,
are held and firmly bound unto Owner in the penal sum of
Four Hundred Eight One Thousand Three Hundred Twenty Seven Dollars ($ 481,327.00 ), lawful
money of the United States, for the payment of which sum well and truly to be
made as provided in this Performance Bond.
1. Contractor and Surety, jointly and severally, bind themselves, their heirs,
executors, administrators, successors and assigns to Owner for the performance
of the Construction Contract, which is incorporated herein by reference.
2. If Contractor timely performs each and every obligation under the
Construction Contract, Surety and Contractor shall have no obligation under this
Bond, except to participate in conferences as provided in Subparagraph 3.1.
3. Surety's obligation under this Performance Bond shall arise after:
3.1 Owner has declared a Contractor Default and has notified Contractor and
Surety at its address described in Paragraph 10 below that Owner has declared
a Contractor Default and has requested and attempted to arrange a conference
with Contractor and Surety to be held not later than seven days after receipt of
such notice to discuss methods of performing the Construction Contract; and
3.2 Owner has agreed to pay the Balance of the Agreement Price, as
calculated under the terms of the Construction Contract, to Surety in accordance
with the terms of the Construction Contract or to a contractor selected to perform
the Construction Contract in accordance with the terms of the Construction
Contract with Owner.
Bonds 73
275
4. When Owner has satisfied the conditions of Paragraph 3, Surety shall
promptly and at Surety's expense take one of the following actions:
4.1 Arrange for Contractor, with consent of Owner, to perform and complete
the Construction Contract; or
4.2 Undertake to perform and complete the Construction Contract itself,
through its agents or through independent contractors; or
4.3 Obtain bids or negotiated bids from qualified contractors acceptable to
Owner for a contract for performance and completion of the Construction
Contract, arrange for a contract to be prepared for execution by Owner and the
contractor selected with Owner's concurrence, to be secured with performance
and payment bonds executed by a qualified surety equivalent to the bonds
issued on the Construction Contract, and pay to Owner the amount of damages
as described in Paragraph 6 in excess of the Balance of the Agreement Price, as
calculated under the terms of the Construction Contract, incurred by Owner
resulting from Contractor's Default; or
4.4 Waive its right to perform and complete, arrange for completion, or obtain
a new Contractor and with reasonable promptness under the circumstances:
1. After investigation, determine the amount for which it may be liable to
Owner and, as soon as practicable after the amount is determined, tender
payment thereof to Owner; or
2. Deny liability in whole or in part and notify Owner citing specific reasons
therefor.
5. If Surety does not proceed as provided in Paragraph 4 within twenty days
from receipt of the notice described in paragraph 3.1 (whether or not a
conference has been held pursuant to paragraph 3.1), or such longer period
upon which Owner and Surety may agree in writing, Surety shall be deemed to
be in default on this Bond. If the Surety proceeds as provided in Subparagraph
4.4, and Owner refuses the payment tendered or the Surety has denied liability,
in whole or in part, without further notice Owner shall be entitled to enforce any
remedy available to Owner.
6. After Owner has declared a Contractor Default, and if Surety elects to act
under Subparagraph 4.1, 4.2, or 4.3 above, then the responsibilities of Surety to
Owner shall not be greater than those of Contractor under the Construction
Contract, and the responsibilities of Owner to Surety shall not be greater than
those of the Owner under the Construction Contract. To the limit of the amount
of this Performance Bond, but subject to commitment by Owner of the Balance of
Bonds 74
276
the Agreement Price to mitigation of costs and damages on the Construction
Contract, Surety is obligated without duplication for:
6.1 The responsibilities of Contractor for correction of defective work,
materials and equipment and completion of the Construction Contract;
6.2 Additional legal, design professional, construction management and delay
costs resulting from the Contractor's Default, and resulting from the actions or
failure to act of the Surety under Paragraph 4; and
6.3 Liquidated damages, or if no liquidated damages are specified in the
Construction Contract, actual damages caused by delayed performance or non-
performance of Contractor.
7. Surety shall not be liable to Owner or others for obligations of Contractor
that are unrelated to the Construction Contract, and the Balance of the
Agreement Price shall not be reduced or set off on account of any such unrelated
obligations. No right of action shall accrue on this Bond to any person or entity
other than Owner or its heirs, executors, administrators or successors.
8. Surety hereby waives notice of any change, including changes of time, to
the Construction Contract or to related subcontracts, purchase orders and other
obligations.
9. Any proceeding, legal or equitable, under this Bond may be instituted in
any court of competent jurisdiction. The prevailing party in any such action shall
be entitled to recover its attorneys' fees, to be taxed as an item of costs.
10. Notice to Surety, Owner or Contractor shall be mailed or delivered to the
address, or sent via facsimile to the facsimile number, shown on the signature
page.
11. DEFINITIONS
11.1 Balance of the Agreement Price: The total amount payable by Owner to
Contractor under the Construction Contract after all proper adjustments have
been made, including allowance to Contractor of any amounts received or to be
received by Owner in settlement of insurance or other claims for damages to
which Contractor is entitled, reduced by all valid and proper payments made to or
on behalf of Contractor under the Construction Contract.
11.2 Construction Contract: The agreement between the Owner and the
Contractor identified on the first page of this bond, including all Contract
Documents and changes thereto.
Bonds 75
277
11.3 Contractor Default: Failure of the Contractor, which has neither been
remedied nor waived, to perform or otherwise to comply with the terms of the
Construction Contract.
Signed and Sealed this 25th day of March 2020.
CONTRACTOR, as Principal SURETY
By: By: (7 L
h l„ ems, 1 >'o u, rnii R.Brutko
4S:X<<--.1-,v Dt r L 4'0 its: Attorney-in-Fact
At4Slt ikit 00VAAddress: P 1,OX 3 S I Address: 2601 Market Street,Suite 300
ja-Fc, Lit-2 LA- 9fOG( Harrisburg,PA 17110
FAX: FAX: N/A
Note: Signatures of those executing for Surety must be properly acknowledged.
The bond must be accompanied by a power of attorney from the Surety
authorizing its agent to bind it to this bond.
Bonds 76
278
Bond No.CE12211400004
LABOR AND MATERIALS PAYMENT BOND
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Saratoga, California (hereinafter referred to as
Owner") and Mountain Bikers of Santa Cruz hereinafter
referred to as "Contractor"), have entered into a written contract for furnishing of
all labor, materials, equipment, transportation and services for the construction of
the SARATOGA TO SANBORN TRAIL (hereinafter referred to as the
Construction Contract"); and
WHEREAS, Contractor is required by the terms of the Construction
Contract to furnish a bond to secure payment for all work, labor, materials,
equipment or services furnished in connection with the Construction Contract;
NOW, THEREFORE, Contractor, as principal, and Philadelphia Indemnity Insurance
com an hereinafter referred to as "Surety"), as surety, are held and firmly bound
unto Claimants, as defined herein, in the penal sum of Four Hundred Eight One Thousand
Three Hundred Twenty Seven Dollars ($481,327.00 ), lawful money of the United States, for
the payment of which sum well and truly to be made as provided in this Payment
Bond.
1. Contractor and Surety, jointly and severally, bind themselves, their heirs,
executors, administrators, successors and assigns to Owner to pay for work,
labor, materials, equipment, services, or other items furnished for use and
actually used in the performance of the Construction Contract, which is
incorporated herein by reference.
2. With respect to Owner, this obligation shall be null and void if Contractor:
2.1 Promptly makes payment, directly or indirectly, for all sums due
Claimants, and
2.2 Defends, indemnifies and holds Owner harmless from claims, demands,
liens or suits by any person or entity whose claim, demand, lien or suit is for the
payment for work, labor, materials, equipment, services or other items furnished
for use in the performance of the Construction Contract, provided Owner has
promptly notified Contractor and Surety (at the address described in Paragraph
12) of any claims, demands, liens or suits and tendered defense of such claims,
demands, liens or suits to Contractor and Surety.
Bonds 77
279
3. With respect to Claimants, this obligation shall be null and void if
Contractor promptly makes payment, directly or indirectly, for all sums due.
4. Surety shall have no obligation to Claimants under this Bond until:
4.1 Claimants who are employed by or have a direct contract with Contractor
have given notice to Surety (at the address described below) and sent a copy, or
notice thereof, to Owner, stating that a claim is being made under this Payment
Bond and, with substantial accuracy, the amount of the claim.
4.2 Claimants who do not have a direct contract with the Contractor:
1. Have furnished written notice to Contractor and sent a copy, or notice
thereof, to Owner, as required by and conforming with Civil Code Sections 3252
and 3091; and
2 Not having been paid within thirty (30) days of sending the required notice,
have sent a written notice to Surety (at the address described below) and sent a
copy to the Owner, stating that a claim is being made under this Payment Bond
and enclosing a copy of the previous written notice furnished to Contractor.
5. When the Claimant has satisfied the conditions of Paragraph 4, Surety
shall promptly and at Surety's expense take the following actions:
5.1 Send an answer to the Claimant, with a copy to Owner, within 20 days
after receipt of the claim, stating the amounts that are undisputed and the basis
for challenging any amounts that are disputed.
5.2 Pay or arrange for payment of any undisputed amounts.
6. Surety's total obligation shall not exceed the amount of this Payment
Bond, and the amount of this Payment Bond shall be credited for any payments
made in good faith by Surety.
7. Amounts owed by Owner to Contractor under the Construction Contract
shall be used for the performance of the Construction Contract and to satisfy
claims, if any, under the Performance Bond. By Contractor furnishing and Owner
accepting this Payment Bond, they agree that all funds earned by Contractor in
the performance of the Construction Contract are dedicated to satisfy obligations
Bonds 78
280
of Contractor and Surety under this Bond, subject to the Owner's priority to use
the funds for the completion of the work or the satisfaction of Owner's claims,
including liquidated damages, under the Construction Contract.
8. Surety shall not be liable to Owner, Claimants or others for obligations of
the Contractor that are unrelated to the Construction Contract. Owner shall not
be liable for payment of any costs or expenses of any Claimants under this
Payment Bond, and shall have under this Payment Bond no obligation to make
payments to, give notices on behalf of, or otherwise have any obligation to
Claimants under this Payment Bond.
9. Surety hereby waives notice of any change, including changes of time, to
the Construction Contract or to related subcontracts, purchase orders and other
obligations.
10. No suit or action shall be commenced by a Claimant under this Bond other
than in a court of competent jurisdiction. The prevailing party in any such action
shall be entitled to recover its attorneys' fees, to be taxed as costs.
11. Notice to Surety, Owner or Contractor shall be mailed or delivered to the
address shown on the signature page.
12. This Payment Bond has been furnished to comply with Civil Code
Sections 3247 through 3252. Any provision in this Payment Bond conflicting with
those statutory requirements shall be deemed deleted and provisions conforming
to such statutory or other legal requirement shall be deemed incorporated herein.
The intent is that this Payment Bond shall be construed as a statutory bond and
not as a common law bond.
13. Upon request by any person or entity appearing to be a potential
beneficiary of this Payment Bond, the Contractor shall promptly furnish a copy of
this Payment Bond or shall permit a copy to be made.
14. DEFINITIONS
14.1 Claimant: An individual or entity identified in California Civil Code Sections
3181 or 3248.
Bonds 79
281
14.2 Construction Contract: The agreement between Owner and Contractor
identified above, including all Contract Documents and changes thereto.
Signed and Sealed this 25th day of March 2020.
CONTRACTOR, as Principal SURETY
A1527 By: Ate'R ch
Dt yo*W6 Heidi It Brutko
i:K¢L,wv i mac Isi Its: Attorney-in-Fact
MOFOUNTAIN
a BIKERS
Address: (?0 t o?r S 3/ Address: 2601 Market Place,Susite 300
C"4- / L/t 2J 61 Harrisburg,PA 17110
FAX: FAX: N/A
Note:. Signatures of those executing for Surety must be properly acknowledged.
The bond must be accompanied by a power of attorney from the Surety
authorizing its agent to bind it to this bond.
Bonds 80
282
PHILADELPHIA INDEMNITY INSURANCE COMPANY
One Bala Plaza,Suite 100
Bala Cynwyd,PA 19004-0950
Power of Attorney
KNOW ALL PERSONS BY THESE PRESENTS:That PHILADELPHIA INDEMNITY INSURANCE COMPANY(the Company),a corporation organized and
existing under the laws of the Commonwealth of Pennsylvania,does hereby constitute and appoint Nathan Miller,Sandra Hartzell,Michelle Bennett,Brandy Prinz,
Heidi R.Brutko,Tabbatha Kepner or Chris Papke of Philadelphia Indemnity Insurance Company its true and lawful Attorney-in-fact with full authority to execute
on its behalf bonds,undertakings,recognizances and other contracts of indemnity and writings obligatory in the nature thereof,issued in the course of its business and to
bind the Company thereby,in an amount not to exceed$50,000,000.
This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of
PHILADELPHIA INDEMNITY INSURANCE COMPANY on the 14th of November,2016.
RESOLVED: That the Board of Directors hereby authorizes the President or any Vice President of the
Company:(1)Appoint Attomey(s)in Fact and authorize the Attorney(s)in Fact to execute
on behalf of the Company bonds and undertakings, contracts of indemnity and other
writings obligatory in the nature thereof and to attach the seal of the Company thereto;and
2)to remove,at any time,any such Attorney-in-Fact and revoke the authority given. And,
be it
FURTHER
RESOLVED: That the signatures of such officers and the seal of the Company may be affixed to any
such Power of Attorney or certificate relating thereto by facsimile,and any such Power of
Attorney so executed and certified by facsimile signatures and facsimile seal shall be valid
and binding upon the Company in the future with respect to any bond or undertaking to
which it is attached.
IN TESTIMONY WHEREOF, PHILADELPHIA INDEMNITY INSURANCE COMPANY HAS CAUSED THIS INSTRUMENT TO BE SIGNED AND ITS
CORPORATE SEALTO BE AFFIXED BY ITS AUTHORIZED OFFICE THIS 27'DAY OF OCTOBER,2017.
V Set-_—' wah.0—Q.
Seal)
Robert D.O'Leary Jr.,President&CEO
Philadelphia Indemnity Insurance Company
On this 27'"day of October,2017,before me came the individual who executed the preceding instrument,to me personally known,and being by me duly sworn said that
he is the therein described and authorized officer of the PHILADELPHIA INDEMNITY INSURANCE COMPANY;that the seal affixed to said instrument is the
Corporate seal of said Company;that the said Corporate Seal and his signature were duly affixed.
COMMONWEALTH Of PENIroriVANIA
NOTARIAL SEAL
Morgan Knapp'Salary cu NotaryPublic:Keno Meson Knapp 'Salar NACpurM/
Ery C...maws Eapees Sep*25.202K
YeeF4 Kt'dnvenN50CN1K6N01
residing at: Bala Cynwyd,PA
Notary Seal)
My commission expires:September 25,2021
I,Edward Sayago,Corporate Secretary of PHILADELPHIA INDEMNITY INSURANCE COMPANY,do hereby certify that the foregoing resolution of the Board of
Directors and this Power of Attorney issued pursuant thereto on this 2r day of October,2017 are true and correct and are still in full force and effect.I do further certify
that Robert D.O'Leary Jr.,who executed the Power of Attorney as President,was on the date of execution of the attached Power of Attorney the duly elected President
of PHILADELPHIA INDEMNITY INSURANCE COMPANY,
In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 25th day of March 20 20.
Edward Sayago,Corporate Secretary
PHILADELPHIA INDEMNITY INSURANCE COMPANY
283
CALIFORNIA ALL- PURPOSE
CERTIFICATE OF ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity
of the individual who signed the document to which this certificate is attached,
and not the truthfulness, accuracy, or validity of that document.
State of Pennsylvania
County of Dauphin
On March 25,2020 before me, Michelle L.Stouffer
Here insert name and title of the officer)
personally appeared Heidi R. Brutko
who proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct.
COMMONWEALTH OF PENNSYLVANIA
NOTARIAL SEAL
WITNESS my hand and official seal. Michelle L.Stouffer,Notary Public
Lower Swatara Twp..Dauphin County
My Commission Expires Dec.11,2020
I MEMBER PE NNSYLVAMAASSOCIATION OF NOTARIES
Notary ublic Signatu Notary Public Seal)
ADDITIONAL OPTIONAL INFORMATION
INSTRUCTIONS FOR COMPLETING THIS FORM
This form complies with cun•ent California statures regarding notary wording and,
DESCRIPTION OF THE ATTACHED DOCUMENT needed,should be completed and attached to the document.Acknowledgments
from other states may be completedfor documents being sent to that state so long
as the wording does not require the California notary to violate California noun),
Performance and Payment Bond law.
Title or description of attached document) State and County information must be the State and County where the document
signer(s)personalty appeared before the notary public for acknowledgment.
Date of notarization must be the date that the signer(s)personally appeared whichTitleordescriptionofattacheddocumentconbnlred) must also be the same date the acknowledgment is completed.
The notary public must print his or her name as it appears within his or her
Number of Pages Document Date 03/25/2020 commission followed by a comma and then your title(notary public).
Print the name(s) of document signer(s)who personally appear at the time of
notarization.
CAPACITY CLAIMED BY THE SIGNER Indicate the correct singular or plural forms by crossing off incorrect forms(i.e.
be/she/they-is/are)or circling the correct fonns.Failure to correctly indicate thisElIndividual(s) information may lead to rejection of document recording
Corporate Officer The notary seal impression must be clear and photographically reproducible.
Impression must not cover text or lines. If seal impression smudges,re-seal if a
Title)sufficient area permits,otherwise complete a different acknowledgment form.
Partner(s) Signature of the notary public must match the signature on file with the office of
the county clerk.
tO Attorney-in-Fact Additional information is not required but could help to ensure this
Trustee(s)acknowledgment is not misused or attached to a different document.
Other Indicate title or type of attached document,number of pages and date.
D Indicate the capacity claimed by the signer. If the claimed capacity is a
corporate officer,indicate the title(i.e.CEO,CFO,Secretary).
2015 Version www.NotaryClasses.com 800- 873-9865 Securely attach this document to the signed document with a staple
284
SARATOGA CITY COUNCIL
MEETING DATE:August 19, 2020
DEPARTMENT:City Manager’s Department
PREPARED BY:Crystal Bothelio, Assistant City Manager
SUBJECT:Resolution Defining Authorities and Responsibilities of the Saratoga
Library & Community Engagement Commission
RECOMMENDED ACTION:
Approve the resolution renaming the Saratoga Library Commission as the Saratoga Library and
Community Engagement Commission and redefining the Commission’s authorities and
responsibilities; and authorize the proposed work plan changes recommended by the Commission.
BACKGROUND:
At the Commission Work Plan Study Session on March 9, 2020, the City Council directed the
Library Commission to consider expanding the scope of the Commission to include citywide
community engagement in addition to current Library-related duties. Subsequently, the
Commission reviewed its current responsibilities. At its June 23, 2020 meeting, the Commission
recommended several changes to the resolution establishing the Commission’s name and
responsibilities, as well as the Commission’s work plan. If adopted, these changes would result in
a broader scope for the Commission.
ATTACHMENTS:
Attachment A –Resolution Defining and Establishing the Authorities of the Saratoga Library &
Community Engagement Commission
Attachment B –Proposed 2020 Work Plan
285
RESOLUTION NO. 20-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
DEFINING AND ESTABLISHING THE AUTHORITIES AND RESPONSIBILITIES OF
THE SARATOGA LIBRARY & COMMUNITY ENGAGEMENT COMMISSION
WHEREAS, the City of Saratoga Library Commission was established by Resolution
No. 68 dated June 17, 1959, with further modification to the Commission’s structure, terms of
office, and operation being made by Resolutions dated February 11, 1971, February 5, 1975,
January 5, 1983, September 4, 2019, and other documents; and
WHEREAS, at the Commission Work Plan Study Session on March 9, 2020, the City
Council directed the Library Commission to return with a recommendation on whether to expand
the scope of the Commission to include citywide community engagement; and
WHEREAS, on June 23, 2020, the Commission recommended the name of the
Commission be changed to the Saratoga Library and Community Engagement Commission and
proposed changes to the authorities and responsibilities; and
WHEREAS, upon adoption of this resolution, the Saratoga Library and Community
Engagement Commission shall function in accordance with the provisions of the attached
document.
NOW, THEREFORE, BE IN RESOLVED by the City Council of the City of Saratoga as
follows:
1. That the Saratoga Library and Community Engagement Commission henceforth be
governed by the terms set forth in the attached statement of the City of Saratoga Library
and Community Engagement Commission Authorities, Responsibilities, and Duties
(“Library and Community Engagement Commission Policy”), which is hereby
incorporated into and made part of this resolution; and
2. That the content of the attached Library and Community Engagement Commission Policy
shall supersede prior resolutions, guidelines, and understandings relating to the
Commission and its operation, provided, however, that nothing in this resolution or the
attached document shall be construed as restricting or curtailing any of the powers of the
City Council or City officers; and
3. That the attached Library and Community Engagement Commission Policy shall be
replaced by a document deleting all words shown in strikeout and shall apply normal
formatting to words that have been added and are shown in bold double-underlined.
286
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 19th day of August 2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard A. Miller, Mayor
ATTEST:
DATE:
Debbie Bretschneider, City Clerk
287
Adopted via Resolution No. 20-__, July 1, 2020
CITY OF SARATOGA LIBRARY AND COMMUNITY ENGAGEMENT
COMMISSION AUTHORITIES, RESPONSIBILITIES, AND DUTIES
Adopted via Resolution No. 20-__, August 19, 2020
STRUCTURE
Membership. The Library & Community Engagement Commission of the City of Saratoga shall
consist of five members appointed by the City Council. At least four of the Commission's members
shall reside in the City or in the adjacent unincorporated areas within the Library’s service district.
Because of the support and usage of the Library by citizens of Monte Sereno, the City of Monte
Sereno shall be invited to nominate a candidate to serve as a member of the Commission and to
nominate replacements for this member as may be needed.
Term of Office, Vacancies and Removal, Officers. The term of office, vacancies and removals, and
officers of members of the Commission shall be as set forth in the City Code.
ADMINISTRATION
Meetings. The Saratoga Library & Community Engagement Commission shall hold regular
meetings every other month. The date and time of regular meetings shall be approved by
resolution of the Commission.
Rules of Procedure. The Commission shall in all respects comply with the requirements for City
Commissions as set forth in the City Code and City Council policies adopted from time to time.
Compensation. Members of the Commission shall serve without compensation. When
in accord with current City policy and when arranged in advance with the City Manager, actual
and necessary expenses incurred by Library Commission members acting in their official capacity
shall be reimbursed by the City.
Records. The staff liaison of the Library & Community Engagement Commission shall keep a
record of all proceedings, deliberations, findings, determinations, and recommendations of the
Commission. These records shall be available to the public, and copies shall be filed with the City
Clerk.
Staff Services. Staff services required by the Commission shall be provided by the City Manager,
consistent with City budget authorizations.
BASIC RESPONSIBILITIES
The Library & Community Engagement Commission shall serve as an senior advisory and liaison
body. Its basic responsibilities shall include the following:
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Adopted via Resolution No. 20-__, July 1, 2020
1. Provide counsel and recommendations on Library policies, budgets, plans and procedures
to the Saratoga City Council, the City staff, and the Santa Clara County Library. staff and
Saratoga Community Librarian.Identify and bring to the attention of the City Council,
the City staff, and the Santa Clara County Library staff (as appropriate) current and
prospective issues and questions relating to Library policies and activities.
2.Provide counsel and recommendations to the Saratoga City Council on increasing
public engagement in City government, supporting cultural and artistic programs in
the community, and fostering a stronger, more inclusive community.
3.As directed by the City Council, evaluate and assess community concerns, support
City engagement programs, and perform such other activities as may be directed by the
Saratoga City Council.
2. Identify and bring to the attention of the City Council, the City staff, and the Santa Clara
County Library staff (as appropriate) current and prospective issues and questions relating
to Library operation.
3. Participate, along with other appropriate governmental units, in explaining and interpreting
matters pertaining to Library operation to Library users, Library support groups, and the
general public.
DUTIES
In carrying out its basic responsibilities, the Library & Community Engagement Commission shall
perform the following duties:
1. Hold formal meetings as required (see preceding Section on "Administration”).
2. Maintain communications with the City Council, City staff, Santa Clara County Library staff,
and the Saratoga Community Librarian on matters related to Library services.
3.Serve in an advisory capacity on major engagement initiatives or policies to help
create a more inclusive and engaged community, including providing support in
identifying and connecting with to different groups in the community (such as other
governmental, educational, and non-profit organizations).to inform them of library
services and to receive suggestions on improving Library operation.
4. Maintain within the Commission a continuity of knowledge of Library, its operations and
its problems,and City community engagement policies and strategies.
5. Keep generally informed on technical developments that could have a bearing on the
Library's policies or strategies.operation.
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Adopted via Resolution No. 20-__, July 1, 2020
6. Provide support and/or advice on events related to the Library and City.
7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen Advisory
Board,and other support groups as may be desirable concerning the Library.in the
planning of their activities.
8. Engage the Saratoga Teen Advisory Board in matters concerning use of the Library and
programs.
RELATIONSHIPS
1. The Library & Community Engagement Commission shall report to and be responsible
to the Saratoga City Council. The City Manager is authorized to appoint a City staff
member to serve as a liaison representative between the Council, staff and the Library &
Community Engagement Commission on administrative matters.
2. The Library & Community Engagement Commission shall have no administrative
authority over Library or City operations, activities, or staff.the Librarys operation, or
activities of City staff.
3. The Library Commission & Community Engagement shall have authority to call meetings,
conduct hearings, perform analysis, and make contacts with various interested parties in
carrying out its basic responsibilities.
4. The Library Commission may act on its own initiative, based on its own assessment of
needs, or upon request from other interested parties such as the City Council, the City
staff, and the Santa Clara County Library staff.
1254834.1
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2020 DRAFT WORK PLAN REVISIONS
KEY POINTS OF WORK PLAN
1. Support and promote Library events and programs; engage in information sharing with
and between the Library and the public.
2. Identify continuing opportunities and recommend strategies to help foster a stronger,
more inclusive community, including the following activities:
a. Partner with other local events and organizations, including West Valley College.
b.Increase public engagement in City government.
c.Assess community concerns as directed by the City Council.
d.Support Library and City engagement programs.
3. Help increase the number of residents with library cards.
2. Promote library events and programs; engage in information sharing with library and public
4. Provide a recommendation to City Council on expanding the scope of the Library
Commission to include community engagement
TOPICS IN DETAIL
1. Support and promote library events and programs; engage in information sharing with
and between the Library and the public.
a) Attend library events as Commissioners and/or participants (e.g. Silicon Valley Reads
programs, trivia events, etc.).
b) Volunteer to assist library staff at library events (for example, Junior Achievement).
c) Volunteer at outreach programs (e.g. Saturday Farmers Market, Movie Nights,
Blossom Festival) to increase number of card holders.
d) Invite the City Council to attend and share information with the City Council about
Library and Library Commission programs, events, and activities.
e) Spread awareness of Library events and offerings via Commissioner personal
networks and encourage attendance (for example, post in Nextdoor Saratoga,
post on Facebook page, inform Book Clubs, etc.).
f) Brainstorm with Director of County Library Communication and Marketing on
ways to promote Library events and programs.
g) Write an article for Saratoga Source (monthly e-newsletter) or Saratoga News
to feature library program(s).
h) Provide recommendations to library staff at Commission meetings. This would
include current trends in the community, ideas for programs that our
community may be interested in (e.g. 3D printing), and upcoming community
events where outreach might occur.
i) Attend annual Friends and Commissioner forum.
j) Interact with other County Library Commissions and JPA, when appropriate.
k) Work with Friends of the Saratoga Libraries to promote and cross-promote
events and activities.
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2. Identify continuing opportunities and recommend strategies to help foster a stronger,
more inclusive community, including the following activities.
a) Support collaborative programs or activities between local organizations, such as
West Valley College, and the Library and/or the City.
b) Advise the City Council on matters of interest to the Saratoga community, as
directed by the City Council.
c) Support and provide recommendations to the City Council on City engagement
programs and policies, including Community Event Grant Program allocations.
d) Meet with the City of Saratoga Public Art Committee to determine how the
Commission can support public art programs sponsored by the City’s Public Art
Committee.
e) Recommend programs and policies that will help create a stronger, more inclusive
community.
3. Help increase the number of residents with library cards
a) Volunteer at outreach programs.
b) Target Monte Sereno residents.
2. Promote library events and programs; engage in Information sharing with the library and the
public
a) Spread awareness via our networks of library events and offerings and encourage
attendance (for example, post in Nextdoor Saratoga, post on Facebook page, tell our
Book Clubs, etc.)
b) Brainstorm with Director of County Library Communication and Marketing on ways
to promote Library events and programs
c) Write an article for Saratoga Source (monthly e-newsletter) or Saratoga Newspaper
to feature library program(s)
d) Provide recommendations to library staff at Commission meetings. This would
include ideas for programs that our community is interested in (eg, 3D printing); new
trends, and upcoming community events where outreach might occur
e) Attend annual Friends and Commissioner forum
f)Interact with other County Library Commissions and JPA, when appropriate
g) Work with Friends of the Saratoga Libraries to promote and cross promote events
and activities
4. Provide a recommendation to City Council on expanding scope of the Library Commission
to include community engagement
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SARATOGA CITY COUNCIL
MEETING DATE:August 19, 2020
DEPARTMENT:Finance & Administrative Services
PREPARED BY:Mary Furey, Administrative Services Director
SUBJECT:Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding
RECOMMENDED ACTION:
Receive report and provide direction.
BACKGROUND:
The Coronavirus Aid, Relief, and Economic Security Act known as CARES Act, is a part of the
federal government’s third round of stimulus funding. This distribution was provided to State,
Territorial, Local, and Tribal governments to provide financial relief for necessary expenditures
incurred due to the Coronavirus public health emergency (COVID-19). Amounts paid to entities
are based on population; Saratoga’s distribution share is $383,132.
This CARES Act funding was not included in the FY 2020/21 budget as clear information about
the funding was not available at the time of budget adoption. Staff is currently in the process of
determining allowable expenses, and how the funding can best be leveraged against FEMA
reimbursements for prior and current year COVID-19 expenses.
The initial broad guidance for CARES Act expenditures required that funding only be used to
cover expenses that:
1.Are necessary expenditures incurred due to the Coronavirus public health emergency.
2.Were not accounted for in the budget most recently approved as of March 27,2020
(meaning the FY 2019/20 budget).
3.Were incurred during the period beginning March 1,2020 and ending December 30, 2020.
More recent direction on allowable CARES Act expenses and on FEMA reimbursements provided
that allowable expenditures (as applicable to the City) would include:
4.Payroll expenses for public safety and other employees whose services are substantially
diverted to responding to the COVID-19 public health emergency functions.
5.Staff time dedicated or redirected to support COVID-19 health measures
6.Staff time for those who could not telework
7.Staff time to facilitate compliance with COVID-19 related health measures
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8. Staff time to support remote services and meetings
9. Staff time for communication or enforcement of public health orders
10. Staff time for technical assistance
11. City’s Unemployment costs connected to COVID-19 layoff
12. Medical and protective supplies/disinfection of public areas and other facilities
13. Consultant services to facilitate compliance
14. Supplies and equipment to support COVID-19 orders
15. Grants or financial assistance to small businesses for costs of business interruption or for
payment of rent/mortgage to avoid eviction or funeral expenses
Allowable expenses the City has incurred to date and/or expects to incur through December 30,
2020 to address the COVID-19 will far exceed the stimulus funding provided to the City.
Estimated costs for known allowable expenses from 3/1/2020 through 12/30/2020:
Street Closure Parklet expense - $35,000
Sheriff’s contract expense - $5+ million
Unreimbursed FEMA funding costs – unknown at this time
Staff time COVID-19 leave –for staff unable to work due to stayat home orders –$200,000
50% of unemployment benefit cost to City for temporary employees laid off due to stay at
home orders – $20,000
Employee laptops/equipment to transition employees to work at home – $10,000
Software to support remote working environments - $10,000
Staff time dedicated to setting up remote work systems - $10,000
Staff time dedicated to COVID-19 response communications - $75,000
Staff time dedicated to remote meeting management - $25,000
Staff time dedicated to disinfecting City Hall workplace and building/installing protected
work areas to comply with County Health Orders –$10,000
Consultant support to support COVID-19 response efforts - $10,000
Personal protection and other supplies for on-site employees and customers –$5,000
Emergency response supplies, communication expenses, etc. - $10,000
In addition, as FEMA’s allowable expenses are far more restrictive and only partially
reimbursable, staff’s intention was to offset the match portion of FEMA and OES reimbursable
expenses, and then prioritize the remaining CARES Act funding to hard costs and other non-
reimbursable staff time.
However, with the more recent guidelines, the ability to use these funds for grants or financial
assistance was clarified. There is limited information on what all of our neighboring cities
intentions are, but staff learned the City of Cupertino enacted a Small Business Emergency Relief
Grant Program lottery during the week of July 17, 2020 to provide $5,000 grants for small
businesses under very specific eligibility guidelines.
Staff is requesting Council review this report and provide direction for any other applicable
purposes or specific requests in the use of the CARES Act funding, in addition to the above
estimated expenses.
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FISCAL STATEMENT:
The CARES Act funding will increase revenues by $383,132 in FY 2020/21. As expenditures can
apply to both prior and current year expenses, and the funding can be leveraged against FEMA’s
reimbursables, the budget adjustment is not yet finalized. A budget adjustment will be brought to
Council at mid-year to reflect the revenue received and applicable budget allocations for current
year expenses.
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SARATOGA CITY COUNCIL
MEETING DATE:August 19, 2020
DEPARTMENT:City Manager’s Department
PREPARED BY:Crystal Bothelio, Assistant City Manager
SUBJECT:Proposed Wildfire Prevention and Preparedness Legislation
RECOMMENDED ACTION:
Consider the Wildfire Public Safety Task Force recommendation to approve the resolutions in
support of Assembly Bill 2167 and Senate Bill 292, Assembly Bill 2178, Assembly Bill 3256, and
Senate Bill 431.
BACKGROUND:
On August 3, 2020, the Wildfire Public Safety Task Force reviewed several proposed bills and
recommended that the City Council support Assembly Bill (AB) 2167 and Senate Bill (SB) 292,
AB 2178, AB 3256, and SB 431. Resolutions in support of these bills are attached for City Council
consideration.
AB 2167 (Daly and Cooley)and SB 292 (Rubio)
More and more insurers have opted to reduce risk by decreasing the number of policy holders in
areas at risk for wildfire and increasing rates. While the California FAIR Plan will insure any
property, many property owners prefer a private market alternative.AB 2167 would make it easier
for insurers to write more insurance policies in high risk areas through creation of the Insurance
Market Action Plan (IMAP) that insurers would file with the Insurance Commissioner for
properties in eligible counties. IMAP filings would need to include rates, a plan for maintaining
the insurer’s solvency, and mitigation requirements. SB 292 is a companion bill to AB 2167 and
would support AB 2167 by establishing the criteria for mitigation required as part of IMAP filings.
Supporters argue that the IMAP will give consumers better, more affordable options than the
California FAIR plan. Those who oppose the bills argue that it reduces California’s ability to
effectively regulate insurance rates.Because the bill would amend Proposition 103 it requires a
two-thirds vote of the legislature for adoption.
AB 2178 (Levine)
If adopted, AB 2178 would allow local jurisdictions and the State to recognize public safety power
shutoffs as emergencies. Currently, State law does not allow local jurisdictions to proclaim an
emergency due to a planned electrical outage as an emergency. Allowing local jurisdictions to
proclaim a local emergency due to a public safety power shutoff allows cities and counties to
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rapidly deploy resources or seek outside resources if needed. The bill has been supported by the
League of California Cities. Because the bill is an urgency measure it requires a two-thirds vote of
the legislature for adoption.
AB 3256 (Garcia, Eduardo)
AB 3256 would authorize the issuance of more than $6.9 billion in General Obligation bonds to
fund economic recovery, wildfire prevention, safe drinking water, drought preparation, and flood
protection programs and projects. A total of $1.6 billion in bonds would be dedicated to wildfire
prevention and climate risk reduction. The bill has been supported by the League of California
Cities. Because the bill would place a bond measure on the ballot it requires a two-thirds vote of
the legislature for adoption.
SB 431 (McGuire)
SB 431 would require cell towers in high fire risk areas to have backup power systems that last a
minimum of 72 hours where feasible. Additionally, it would require customer notification when
backup power systems are low or when the transceiver can no longer be supported by the backup
system. The bill has been supported by the League of California Cities, California Fire Chiefs
Association, Fire District Association of California, and California State Sheriff’s Association.
The bill requires a simple majority of the legislature for adoption.
ATTACHMENTS:
Attachment A – Resolution in Support of AB 2167 & SB 292
Attachment B – Resolution in Support of AB 2178
Attachment C – Resolution in Support of AB 3256
Attachment D – Resolution in Support of SB 431
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RESOLUTION NO. 20-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
IN SUPPORT OF ASSEMBLY BILL 2167 (DALY AND COOLEY) INSURANCE MARKET
ACTION PLAN AND SENATE BILL 292 (RUBIO)
WILDFIRE RISK MODELING AND MITIGATION
WHEREAS, California has seen some of the most devastating wildfires in United States history
in recent yearsand as a result an increasing number of insurers have opted to reduce their risk by decreasing
the number of policy holders in areas that are at risk for wildfire as well as increasing rates; and
WHEREAS, while California FAIR Plan will insure any property, many property owners prefer a
private market alternative due to coverage options and cost; and
WHEREAS, the City of Saratoga Wildfire Public Safety Task Force has reviewed Assembly Bill
(AB) 2167 and determined that it would make it easier for insurers to write more insurance policies in high
risk areas through the creation of the Insurance Market Action Plan that insurers would file with the
Insurance Commissioner for eligible properties rates, a plan for maintaining insurer solvency, and
mitigation requirements; and
WHEREAS, the City of Saratoga Wildfire Public Safety Task Force reviewed Senate Bill (SB)
292 (a companion bill to AB 2167) and determined that SB 292 would support AB 2167 by providing
guidelines and criteria for the mitigation required as part of Insurance Market Action Plan applications; and
WHEREAS, the City of Saratoga Wildfire Public Safety Task Force has recommended that the
City Council support both bills.
NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga does hereby
support AB 2167 (Daly and Cooley) and SB 292 (Rubio), which would provide homeowners in areas at
risk for wildfire with more options for insurance coverage, encourages Saratoga community members to
express their thoughts on this bill to their State representatives, and urges the California State Legislature
to adopt and the Governor of California to sign these two bills into law.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 19th day of August 2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard A. Miller, Mayor
ATTEST:
DATE:
Debbie Bretschneider, City Clerk
1274820.1
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RESOLUTION NO. 20-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
IN SUPPORT OF ASSEMBLY BILL 2178 (LEVINE) EMERGENCY SERVICES: DEENERGIZATION
DEFINITION
WHEREAS, California has seen some of the most devastating wildfires in United States history in recent
years and as a result power utilities have started initiated planned deenergization events, including public safety
power shutoffs, on days when there is an increased risk for the spread of wildfire; and
WHEREAS, these shutoffs have resulted in the loss of power for millions of Californians and planned
outages are expected to become more prevalent as the fire season gets longer and longer; and
WHEREAS, public safety power shutoffs represent a significant threat and the consequences are akin to
a major disaster, putting those who rely on power for medical purposes at risk, compromising our
telecommunications networks, creating traffic hazards with signal outages, and threatening our water and
sanitation infrastructure; and
WHEREAS, the City of Saratoga experienced two public safety power shutoff events in October 2019,
which required the City to deploy significant resources to ensure the safety of residents and timely
communications on the planned outage; and
WHEREAS, the City of Saratoga Wildfire Public Safety Task Force has reviewed Assembly Bill (AB)
2178 and determined that it recognizes that planned deenergization events are comparable to a disaster and
response efforts may exceed the available resources of a jurisdiction impacted by the outage by allowing local
agencies to declare a local emergency for a planned deenergization event and would allow cities and counties to
respond to power shutoffs more effectively and seek financial assistance from the State to recover response costs;
and
WHEREAS, the City of Saratoga Wildfire Public Safety Task Force has recommended that the City
Council support this bill.
NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga does hereby support
AB 2178 (Levine), encourages Saratoga community members to express their thoughts on this bill to their State
representatives, and urges the California State Legislature to adopt and the Governor of California to sign this bill
into law.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council
held on the 19th day of August 2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard A. Miller, Mayor
ATTEST:
DATE:
Debbie Bretschneider, City Clerk
1274956.1
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RESOLUTION NO. 20-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
IN SUPPORT OF ASSEMBLY BILL 3256 (GARCIA, EDUARDO) ECONOMIC RECOVERY,
WILDFIRE PREVENTION, SAFE DRINKING WATER, DROUGHT PREPARATION, AND
FLOOD PROTECTION BOND ACT OF 2020
WHEREAS, California has seen some of the most devastating wildfires in United States history
in recent years; and
WHEREAS, it is becoming clear that significant investment in wildfire prevention and mitigation
is needed as we learn more about the cause of the recent wildfires; and
WHEREAS, the City of Saratoga Wildfire Public Safety Task Force has reviewed Assembly Bill
(AB) 3256 and determined that it would authorize issuance of more than $6.9 billion in General Obligation
bonds to fund economic recovery, wildfire prevention, safe drinking water, drought preparation, and flood
protection programs and projects and that of the $6.9 billion, a total of $1.6 billion would be dedicated to
wildfire prevention and climate risk reduction; and
WHEREAS, the City of Saratoga Wildfire Public Safety Task Force has recommended that the
City Council support this bill.
NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga does hereby
support AB 3256 (Garcia, Eduardo), encourages Saratoga community members to express their thoughts
on this bill to their State representatives, and urges the California State Legislature to adopt and the
Governor of California to sign this bill into law.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 19th day of August 2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard A. Miller, Mayor
ATTEST:
DATE:
Debbie Bretschneider, City Clerk
1274967.1
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RESOLUTION NO. 20-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
IN SUPPORT OF SENATE BILL 431 (MCGUIRE) TELECOMMUNICATIONS SERVICE:
BACKUP ELECTRICAL SUPPLY RULES
WHEREAS, California has seen some of the most devastating wildfires in United States history
in recent years; and
WHEREAS, California’s wildfires have caused loss of critical telecommunications infrastructure
and also resulted in planned public safety power shutoffs when there is a high risk of wildfire, which has
also threated the reliability of essential communication tools; and
WHEREAS, the City of Saratoga Wildfire Public Safety Task Force has reviewed Senate Bill (SB)
431 and determined that it would require backup power systems for cell tower sites where feasible in high
fire risk areas that can power the tower site for a minimum of 72 hours and would also require customer
notification when backup power systems are low or when the transceiver system can no longer be supported
by the backup power system; and
WHEREAS, adopting SB 431 would help ensure residents and emergency responders have access
to reliable telephone services during an emergency or planned power outages, which are expected to be
more and more common; and
WHEREAS, the City of Saratoga Wildfire Public Safety Task Force has recommended that the
City Council support this bill.
NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga does hereby
support SB 431 (McGuire), encourages Saratoga community members to express their thoughts on this bill
to their State representatives, and urges the California State Legislature to adopt and the Governor of
California to sign this bill into law.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 19th day of August 2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard A. Miller, Mayor
ATTEST:
DATE:
Debbie Bretschneider, City Clerk
1274975.1
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SARATOGA CITY COUNCIL
MEETING DATE:August 19, 2020
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, CMC, City Clerk
SUBJECT:Designation of League of California Cities Annual Conference Voting
Delegate and Alternates
RECOMMENDED ACTION:
Designate the City of Saratoga voting delegate and alternate voting delegate(s) for the 2020 League
of California Cities Annual Conference.
BACKGROUND:
The League of California Cities Annual Conference will take place virtually October 7-9, 2020.
The League will conduct its Annual Business Meeting on October 9. During the meeting,
members take action on resolutions that establish League policy. Each member city is asked to
designate a voting delegate and up to two alternate voting delegates. Delegates and alternates
must be registered to attend the Annual Conference. Registration is expected to open soon and
will be $50 per person.
The League of California Cities requires that cities submit the names of their designated voter
and alternates by Friday, August 31, 2020.
Additional information about the conference is available online at
http://www.cacities.org/Education-Events/Annual-Conference.
Letter from the League of California Cities on the virtual Conference:
https://www.cacities.org/Top/News/News-Articles/2020/July/League-of-California-Cities-
Planning-a-Virtually-R
ATTACHMENTS:
Attachment A –League of California Cities Letter on Annual Conference Designated Voters
and Alternates
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