HomeMy WebLinkAboutCity Council Resolution 20-055 library Commission renamingRESOLUTION NO.20-055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
DEFINING AND ESTABLISHING THE AUTHORITIES AND RESPONSIBILITIES OF
THE SARATOGA LIBRARY & COMMUNITY ENGAGEMENT COMMISSION
WHEREAS, the City of Saratoga Library Commission was established by Resolution
No. 68 dated June 17, 1959, with further modification to the Commission's structure, terms of
office, and operation being made by Resolutions dated February 11, 1971, February 5, 1975,
January 5, 1983, September 4, 2019, and other documents; and
WHEREAS, at the Commission Work Plan Study Session on March 9, 2020, the City
Council directed the Library Commission to return with a recommendation on whether to expand
the scope of the Commission to include citywide community engagement; and
WHEREAS, on June 23, 2020, the Commission recommended the name of the
Commission be changed to the Saratoga Library and Community Engagement Commission and
proposed changes to the authorities and responsibilities; and
WHEREAS, upon adoption of this resolution, the Saratoga Library and Community
Engagement Commission shall function in accordance with the provisions of the attached
document.
NOW, THEREFORE, BE IN RESOLVED by the City Council of the City of Saratoga as
follows:
1. That the Saratoga Library and Community Engagement Commission henceforth be
governed by the terms set forth in the attached statement of the City of Saratoga Library
and Community Engagement Commission Authorities, Responsibilities, and Duties
("Library and Community Engagement Commission Policy"), which is hereby
incorporated into and made part of this resolution; and
2. That the content of the attached Library and Community Engagement Commission Policy
shall supersede prior resolutions, guidelines, and understandings relating to the
Commission and its operation, provided, however, that nothing in this resolution or the
attached document shall be construed as restricting or curtailing any of the powers of the
City Council or City officers; and
3. That the attached Library and Community Engagement Commission Policy shall be
replaced by a document deleting all words shown in strikeout and shall apply normal
formatting to words that have been added and are shown in bold double -underlined.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 19t" day of August 2020 by the following vote:
AYES: Mayor Howard A. Miller, Vice Mayor Mary -Lynne Bernald, Council Members
Yan Zhao, Rishi Kumar
NOES:
I_ : `l4,0111
ABSTAIN:
Howard A. Miller, Mayor
ATTE
DATE: (� � 2U ?�
D i retschneider, , City Clerk
CITY OF SARATOGA LIBRARY AND COMMUNITY ENGAGEMENT
COMMISSION AUTHORITIES, RESPONSIBILITIES, AND DUTIES
Adopted via Resolution No. 20-_, August 19, 2020
_C' waxwo
Membership. The Library & Community Engagement Commission of the City of Saratoga shall
consist of five members appointed by the City Council. At least four of the Commission's members
shall reside in the City or in the adjacent unincorporated areas within the Library's service district.
Because of the support and usage of the Library by citizens of Monte Sereno, the City of Monte
Sereno shall be invited to nominate a candidate to serve as a member of the Commission and to
nominate replacements for this member as may be needed.
Term of Office, Vacancies and Removal, Officers. The term of office, vacancies and removals, and
officers of members of the Commission shall be as set forth in the City Code.
ADMINISTRATION
Meetings. The Saratoga Library & Community Engagement Commission shall hold regular
meetings every other month. The date and time of regular meetings shall be approved by
resolution of the Commission.
Rules of Procedure. The Commission shall in all respects comply with the requirements for City
Commissions as set forth in the City Code and City Council policies adopted frorn time to ti
Compensation. Members of the Commission shall serve without compensation. When
in accord with current City policy and when arranged in advance with the City Manager, actual
and necessary expenses incurred by Library Commission members acting in their official capacity
shall be reimbursed by the City.
Records. The staff liaison of the Library & Community Engagement Commission shall keep a
record of all proceedings, deliberations, findings, determinations, and recommendations of the
Commission. These records shall be available to the public, and copies shall be filed with the City
Clerk.
Staff Services. Staff services required by the Commission shall be provided by the City Manager,
consistent with City budget authorizations.
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The Library &Community Engagement Commission shall serve as an genie advisory and liaison
body. Its basic responsibilities shall include the following:
Adopted via Resolution No. 20-_, July 1, 2020
Provide counsel and recommendations on Library policies, budgets, plans and procedures
to the Saratoga City Council, the City staffand the Santa Clara County Library. staff v
SaFat` ga C^.,.,.,.,,,nit„ Librarian. Identify and bring to the attention of the City Council,
the City staff, and the Santa Clara County Library staff (as appropriate) current and
prospective issues and questions relating to Library policies and activities.
2. Provide counsel and recommendations to the Saratoga City Council on increasing
public engagement in City government_ supporting cultural and artistic programs in
the community, and fosterina a stronaer, more inclusive community.
3. As directed by the City Council, evaluate and assess community concerns. support
City enaaaement programs, and perform such other activities as may be directed by the
Saratoga City Council.
3. PartiEwpate, in
inteFpFeting
aleng with ether apprepriate gevernmental units, explaining
and
effeFal pub"E.
In carrying out its basic responsibilities, the Library & Community Engagement Commission shall
perform the following duties:
1. Hold formal meetings as required (see preceding Section on "Administration").
2. Maintain communications with the City Council, City staff, Santa Clara County Library staff,
and the Saratoga Community Librarian on matt„FS Felat„d to L ib—j ^�
Serve in an advisor[ capacity on ma'o� r enaaaement initiatives or policies to help
create a more inclusive and engaged community, including providing support in
identifying and connecting to different groups in the community (such as other
aovernmental. educational: and non-profit organizations).
se WiEes and to receive suggestions . g I ihra Fy epeFatien
4. Maintain within the Commission a continuity of knowledge of Library—,+t-s operations-and
and City community engagement policies and strategies.
5. Keep generally informed on technical developments that could have a bearing on the
Library's policies or strategies. e�erat+et.
Adopted via Resolution No. 20-_, July 1, 2020
6. Provide support and/or advice on events related to the Library .
7. Work with nd engage "Friends of the Saratoga Libraries", the_Saratoaa Teen Advisory
Board, and other support groups as may be desirable concerning the Library. in the
planning of their aEti ffitieS
RELATIONSHIPS
The Library & Community Engagement Commission shall report to and be responsible
to the Saratoga City Council. The City Manager is authorized to appoint a City staff
member to serve as a liaison representative between the Council, staff and the Library &
Community Enga ea ment Commission on administrative matters.
2: The Library & Community
Engagement Commission
shall
have no administrative
authority over Library or Cityoperations:
activities of City y staff.
activities: or staff.
the I ihra^— eperatio^ of
3. The Library Commission & Community Engagement shall have authority to call meetings,
conduct hearings, perform analysis, and make contacts with various interested parties in
carrying out its basic responsibilities.
node or on e �„ st f
up,,,, r,.o,,u�,� from interested the
City Ce the City
,, other Ftie Eh
staff, and the SantaQaFa Ceunty LibraFy st
Eil
,
1254834.1
Adopted via Resolution No. 20-_, July 1, 2020