HomeMy WebLinkAbout09-02-2020 City Council AgendaSaratoga City Council Agenda – August 19, 2020 – Page 1 of 9
SARATOGA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 2, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/89453361464 or App (Webinar ID
894 5336 1464) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (894 5336 1464),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/86070948028 or App (Webinar ID
860 7094 8028) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (860 7094 8028),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/82321703600 or App (Webinar ID
823 2170 3600) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (823 2170 3600),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (823 2170 3600), and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (823 2170 3600),
Saratoga City Council Agenda – August 19, 2020 – Page 2 of 9
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/82321703600 or App (Webinar ID
823 2170 3600) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (823 2170 3600),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Please note that the public comment period will end 10 minutes after Closed Session is called
to order or after the last speaker is heard, whichever occurs first. After the public comment
period is closed, the Council will enter a confidential Closed Session as authorized by the
Ralph M Brown Act and public will be unable to listen. Members of the public may hear a
report out from Closed Session after the confidential portion of Closed Session is concluded.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
4:40 P.M. COMMISSION INTERVIEWS
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/89453361464 or App (Webinar ID
894 5336 1464) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (894 5336 1464),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Saratoga City Council Agenda – August 19, 2020 – Page 3 of 9
INTERVIEWS:
6:00 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/86070948028 or App (Webinar ID
860 7094 8028) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (860 7094 8028),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Joint Meeting with Montalvo Arts
Time Name Commission Vacancies Incumbent
4:50 p.m. Michelle Wang Parks &
Recreation
1 Full Term (ending
September 30, 2024) &
1 Partial Term (ending
September 30, 2022)
No
4:55 p.m. Terri Zaccone Library &
Community
Engagement
1 Full Term (ending
September 30, 2024)
No
5:00 p.m. Rachana Desai Library &
Community
Engagement
1 Full Term (ending
September 30, 2024)
No
5:05 p.m. Yifung (Yvonne)
Lee
Library &
Community
Engagement
1 Full Term (ending
September 30, 2024)
No
5:10 p.m. Sharvila Patadia Library &
Community
Engagement
1 Full Term (ending
September 30, 2024)
No
5:15 p.m. Bala Narasimhan Library &
Community
Engagement
1 Full Term (ending
September 30, 2024)
No
5:20 p.m. Maggie Tsai Library &
Community
Engagement
1 Full Term (ending
September 30, 2024)
No
5:25 p.m. Eric Lewis Library &
Community
Engagement
1 Full Term (ending
September 30, 2024)
Yes
5:30 p.m. Judy Koong
Dennis
Library &
Community
Engagement
1 Full Term (ending
September 30, 2024)
No
Saratoga City Council Agenda – August 19, 2020 – Page 4 of 9
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/82321703600 or App (Webinar ID
823 2170 3600) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (823 2170 3600),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), entering the Webinar ID (823 2170 3600), and
calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (823 2170 3600),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on August 28, 2020.
REPORT FROM CLOSED SESSION
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Commissioner
Recommended Action:
Approve the resolution appointing 1 member to the Planning Commission and direct the
City Clerk to administer the Oath of Office.
Saratoga City Council Agenda – August 19, 2020 – Page 5 of 9
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on August 19,
2020 and Special City Council Meeting on August 26, 2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
8/19/2020 Period 2; 8/26/2020 Period 2.
1.3. Treasurer’s Report for the Month Ended July 31, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended July 31, 2020.
1.4. Funding Agreement for Countywide Isolation and Quarantine Support Program
Recommended Action:
Authorize the City Manager to execute a funding agreement with the County of Santa Clara
for the Countywide Isolation and Quarantine Support Program for an amount not to exceed
$31,867 using CARES Act funds.
1.5. One Year Extension of Tree Maintenance Service Contract – Oscar’s Expert Tree Care
Services
Recommended Action:
Approve Contract Amendment to extend the Tree Maintenance Service Contract with
Oscar’s Expert Tree Care Services for one year in the amount not to exceed $150,500 and
authorize the City Manager to execute the same.
1.6. One Year Extension of Tree Maintenance Service Contract – Trees 360 Degrees
Recommended Action:
Approve Contract Amendment to extend the Tree Maintenance Service Contract with Trees
360 Degrees for one year in the amount not to exceed $100,500 and authorize the City
Manager to execute the same
1.7. One Year Extension of Tree Maintenance Service Contract – Ian Geddes Tree Care, Inc.
Recommended Action:
Approve Contract Amendment to extend the Tree Maintenance Service Contract with Ian
Geddes Tree Care, Inc. for one year in the amount not to exceed $110,500 and authorize the
City Manager to execute the same
1.8. One Year Extension of Park Restroom Maintenance Service Contract – North Bay
Building Maintenance
Saratoga City Council Agenda – August 19, 2020 – Page 6 of 9
Recommended Action:
Approve Contract Amendment to extend the Park Restroom Maintenance Service Contract
with North Bay Building Maintenance (NBBM) for one year in the amount not to exceed
$40,456 and authorize the City Manager to execute the same.
1.9. One Year Extension of Landscape Maintenance Service Contract – Vista Landscape
Maintenance
Recommended Action:
Approve Contract Amendment to extend the Landscape Maintenance Service Contract with
Vista Landscape Maintenance for one year in the amount not to exceed $155,676 and
authorize the City Manager to execute the same.
1.10. One Year Extension of Landscape Maintenance Service Contract – Gachina
Landscape Management
Recommended Action:
Approve Contract Amendment to extend the Landscape Maintenance Service Contract with
Gachina Landscape Management for one year in the amount not to exceed $95,448 and
authorize the City Manager to execute the same.
1.11. Conduit Financing for St. Andrew’s Parish Project
Recommended Action:
Adopt the resolution approving the execution and delivery o a loan by the California
Municipal Finance Authority (CFMA) for the purpose of refinancing a line of credit and
financing or refinancing the acquisition, construction and improvement of certain
educational facilities for Saint Andrew’s Parish.
1.12. Amended Santa Clara County FireSafe Council Agreement
Recommended Action:
Authorize the City Manager to execute the amended agreement with the Santa Clara County
FireSafe Council for a dead tree removal rebate program and fuel reduction efforts.
1.13. Amended Lease Agreement with Los Gatos-Saratoga Community Education and
Recreation
Recommended Action:
Authorize the City Manager to execute an amended lease agreement with Los Gatos-
Saratoga Community Education and Recreation (LGS Recreation) to include the portable
building used by the Saratoga Community Preschool Building in the existing lease
agreement.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. Members of the public may comment on any item for up to three (3) minutes. The
amount of time for public comment may be reduced by the Mayor or by action of the City
Council. Items requested for continuance are subject to the City Council's approval at the
Council Meeting.
Saratoga City Council Agenda – August 19, 2020 – Page 7 of 9
2.1. Ordinance Banning the Sale of Electronic Smoking Products
Recommended Action:
Conduct a public hearing on the attached ordinance that would prohibit the sale of electronic
smoking products in the City of Saratoga through amendments to Article 4.90 of the City
Code; introduce and waive the first reading of the ordinance; and, direct staff to place the
ordinance on the Consent Calendar for adoption at the next regularly scheduled City
Council Meeting.
3. GENERAL BUSINESS
3.1. Hakone Foundation Lease Update
Recommended Action:
Authorize the City Manager to execute a new 55-year lease agreement with the Hakone
Foundation for the operation and maintenance of Hakone Estate and Gardens.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County- meetings
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga City Council Agenda – August 19, 2020 – Page 8 of 9
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce & Destination Saratoga
West Valley Sanitation District
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
CLOSED SESSION
Members of the public can comment on Closed Session items by:
1. Using the Zoom website https://us02web.zoom.us/j/82321703600 or App (Webinar ID
823 2170 3600) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (823 2170 3600),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Please note that the public comment period will end 10 minutes after Closed Session is called
to order or after the last speaker is heard, whichever occurs first. After the public comment
period is closed, the Council will enter a confidential Closed Session as authorized by the
Ralph M Brown Act and public will be unable to listen. Members of the public may hear a
report out from Closed Session after the confidential portion of Closed Session is concluded.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code Section 54957)
Title: City Manager
CONFERENCE WITH LABOR NEGOTIATOR (Government Code 54957.6)
Agency designated representative: Richard Taylor, City Attorney
Unrepresented employee: City Manager
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Janet Costa, Deputy City Clerk, for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on August 28, 2020 at the City
of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 28th day of August 2020 at Saratoga, California.
Janet Costa, Deputy City Clerk
Saratoga City Council Agenda – August 19, 2020 – Page 9 of 9
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
09/02 4:40 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts
| 7:00 p.m. Regular Session | Closed Session
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
Session
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation |7:00 p.m. Regular Session
12/15 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020