HomeMy WebLinkAbout09-16-2020 Council agendaSaratoga City Council Agenda – September 16, 2020 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 16, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/85045807665 or App (Webinar ID
850 4580 7665) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (850 4580 7665),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83569656723 or App (Webinar ID
835 6965 6723) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (835 6965 6723),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (835 6965 6723), and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2, calling
1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (835 6965 6723), and
pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor.
Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
Saratoga City Council Agenda – September 16, 2020 – Page 2 of 6
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
6:00 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/85045807665 or App (Webinar ID
850 4580 7665) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (850 4580 7665),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Joint Meeting with the Saratoga Youth Commission
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83569656723 or App (Webinar ID
835 6965 6723) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (835 6965 6723),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (835 6965 6723), and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2, calling
1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (835 6965 6723), and
pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor.
Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 11, 2020.
REPORT FROM CLOSED SESSION
Saratoga City Council Agenda – September 16, 2020 – Page 3 of 6
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CERMONIAL
Appointment of Commissioners
Recommended Action:
Approve the resolution appointing 1 (one) member to the Library & Community
Engagement Commission and 1 (one) member to the Parks & Recreation Commission and
direct the City Clerk to administer the Oath of Office.
Commendation for Terence (Terry) Ward
Recommended Action:
Commend Terry Ward for his service on the Saratoga Parks & Recreation Commission.
Commendation for 100th Anniversary of Scouting in Saratoga
Recommended Action:
Commend the Saratoga Scout BSA Troops during the 100th anniversary of Scouts in
Saratoga.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on September 2,
2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
9/2/2020 Period 3; 9/10/2020 Period 3.
1.3. Ordinance Banning the Sale of Electronic Smoking Products
Recommended Action:
Waive the second reading and adopt the attached ordinance that would prohibit the sale of
electronic smoking products in the City of Saratoga through amendments to Article 4.90 of
the City Code effective January 1, 2021.
Saratoga City Council Agenda – September 16, 2020 – Page 4 of 6
1.4. Funding Agreement Santa Clara Valley Transportation Authority (VTA) for the 2016
Measure B Bicycle & Pedestrian Education and Encouragement Program
Recommended Action:
1. Authorize the City Manager to execute a Funding Agreement Santa Clara Valley
Transportation Authority (VTA) for the 2016 Measure B Bicycle & Pedestrian Education
and Encouragement Program.
2.Approve the Budget Resolution amending FY20/21 Budget to increase the revenues and
expenditures in the amount of $96,000.
1.5. Safe Routes to School Master Plan
Recommended Action:
1. Authorize the City Manager to enter into a Professional Service Agreement with Fehr and
Peers in the amount of $65,948.
2.Authorize City Manager to execute a change order up to $6,500.
1.6. Amendment to the Agreement for Maintenance of State Highway in the City of
Saratoga
Recommended Action:
1. Adopt resolution amending the Cooperative Agreement between the State of California
Department of Transportation (Caltrans)
2.Authorize the City Manager to execute Amendment No.1, Agreement for Maintenance of
State Highway in the City of Saratoga that assigns and expands the maintenance
responsibilities of shared roadway bicycle markings on Big Basin Way.
1.7. Agreement Authorizing Use of Saratoga Library as Public Safety Power Shutoff
Resource Center
Recommended Action:
Authorize the City Manager to execute the Saratoga Library Use Authorization Agreement,
allowing the Saratoga Library to be used as a Public Safety Power Shutoff (PSPS) resource
center.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Business License Renewal Extension Program
Recommended Action:
City Council to review and provide direction on a proposed Business License Renewal
Extension Program.
3.2. Letter Regarding State Route 85 Transit Lane
Recommended Action:
Approve the attached letter to the Board of the Valley Transportation Agency (VTA)
supporting the recommendation of the VTA State Route 85 Policy Advisory Board.
Saratoga City Council Agenda – September 16, 2020 – Page 5 of 6
3.3. Resolution Amending the City of Saratoga Conflict of Interest Code
Recommended Action:
Approve the resolution amending the City of Saratoga Conflict of Interest Code.
3.4. City Manager's Annual Salary for Fiscal Year 2020/21
Recommended Action:
Approve City Manager’s annual salary of $265,000 effective July 1, 2020.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce & Destination Saratoga
West Valley Sanitation District
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
Saratoga City Council Agenda – September 16, 2020 – Page 6 of 6
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on September 11,
2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's
website at www.saratoga.ca.us.
Signed this 11th day of September 2020 at Saratoga, California.
Debbie Bretschneider, CMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
09/16 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation | 7:00 p.m. Regular Session
12/15 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020